Devon Ability Games (North) 2020 - Event Plan - Active Devon
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Devon Ability Games (North) 2020 Event Plan
Contents 1
Event Introduction 2
Event Overview 2
Aim 2
Participants 2
Spectators & Guests 2
Event Venue 3
Event Timetable 5
Competition Sports 5
Taster Sports and Activities 5
Refreshments and Catering 6
Toilets 6
Emergency Evacuation Assembly Point 6
Directions 7
Parking and Drop Off Area 7
Cars 7
Coaches, Mini Buses & Vans 7
Transport Links 9
Rail 9
First Aid & Medical Provision 10
Nearest Accident & Emergency 10
Event Photography 11
Litter 11
Lost Property 11
Welfare Plan 11
Risk Assessments 11
Event Management Team 12
Contents
1
Event Introduction
The School Games is a nationwide programme funded by the National Lottery and has been
a prominent centrepiece of competitive school sport in Devon since 2011. We are very
proud that during that time tens of thousands of young people in the county have been
involved, in intra and inter- school competitions at local, regional and national level. Our
focus on leadership and volunteering means that young people have had the chance to
deliver events, inspire and lead their peers.
The structure of the Ability Games has remained the same as in previous years with a series
of competition sports and taster activities for mainstream SEN and special schools in
Devon.
Event Overview
Name: Devon Ability Games (North)
Date: Wednesday 5th February 2020
Venue: Tarka Tennis Centre (7 Brethren Bank, Barnstaple, EX31 2AP)
Aim
To deliver a safe, effective and enjoyable competitive sports event for mainstream SEN and
Special School children in Devon.
Participants
Mainstream SEN and Special School children will be invited from across Devon. The
maximum number of participants will be 300. There will be up to an additional 150
volunteers and staff in attendance at the event.
Spectators & Guests
There will be a number of partners invited and hosted by Active Devon for a short reception
between 1100 and 1200. The event is not openly advertised to the general public and
expects minimal spectators. All spectators will be asked to remain in the spectator area on
the raised walkway. Anyone wishing to take photographs / videos will be required to sign in
at the School Games reception to receive a brief and collect a yellow “photo consent” wrist
band.
2
Event Venue
The Devon Ability Games (North) will take place at the Tarka Tennis Centre (7 Brethren
Bank, Barnstaple, EX31 2AP) on Wednesday 5th February 2020.
The facility contains 6 indoor tennis courts, 3 outdoor courts, 4G football pitch, a small
studio, changing facilities and a large reception area.
Main Entrance Main Entrance
Reception Area Reception Area
3
Main Corridor to Toilets and Tennis Indoor Tennis Courts
Courts
4
Event Timetable
Time Detail
0950 - 1020 Registration
1020 - 1040 Opening Ceremony
1045 - 1100 All competitors make their way to sports competitions
1100 - 1400 Competitions and Taster Sports
1400 - 1430 Closing medal ceremonies will take place at individual sports
competitions
1430 - 1500 Participants depart
Competition Sports
Sports M F Team Squad Y3 Y4 Y5 Y6 Y7 Y8 Y9 Y10 Y11
Sitting Mixed 4 6 x x x x x x x x x
Volleyball
New Age Mixed 4 4 x x x x x x x x x
Kurling
Table Cricket Mixed 6 8 x x x x x x x x x
Archery Mixed 4 4 x x x x x x x x x
Primary Mixed NA x x x x
Festival
Football Mixed NA x x x x x x x x x
Coaching
Taster Sports and Activities
● Laser Shooting
● Street Dance
● Fencing
● Street Surfing
● Wheelchair Basketball
● Get Creative
● Mini Red Tennis
● Football
● Netball
● Badminton
5
Refreshments and Catering
Refreshments will be available to purchase at the Tarka Tennis Centre, drinking water will be
available on site.
Toilets
Male Female
Floor Disabled Changing Rooms
Toilets Toilets
Ground Floor 4 4 1 Male & Female
Emergency Evacuation Assembly Point
In the event of an activated fire alarm, immediate evacuation from the venue is the
mandatory response. Sport Leads, Team Managers, volunteers and competitors should
follow the instruction of the venue staff and / or site manager and make their way
immediately to the nominated assembly point as directed.
Site Assembly point
Tarka Tennis Centre Car Park at the front of the building
6
Directions
Please use this postcode EX31 2AP for directions to the Tarka Tennis Centre (7 Brethren
Bank, Barnstaple)
Parking and Drop Off Area
(North Devon Council parking charges will apply for all vehicles)
● There is a drop off point directly outside the main Tarka Tennis Centre entrance.
Cars
One car park is situated directly outside the main entrance with one Pay and Display
machine and the following charges. A larger pay and display car park can be found next the
Leisure Centre on Brethren Bank Road.
● Up to an hour – 40p
● Up to 2 hours – 80p
● Up to 3 hours - £1.20
● £1.70 all day
Coaches, Mini Buses & Vans
A separate car park is accessible from Station Road or Sticklepath Terrace, passed the Tesco
Superstore.
● £1.70 All day
● Coaches - £1.50 per Hour or £8.00 All Day
7
Car Park Immediately Outside Front Entrance
Drop Off Area - Outside Main Entrance
8
View of Coach Parking and Mini Bus Parking from the Tarka Tennis Centre Road
Transport Links
Rail
Barnstaple Station, Station Road, Barnstaple, Devon, EX31 2AU
LC - Leisure Centre
TC - Tarka Tennis Centre
RP - Barnstaple Retail Park
9Barnstaple Train Station has good links to several local bus routes. The Tarka Tennis Centre
is walking distance (0.6 mile)
First Aid & Medical Provision
Moorland First Aid will provide 2 qualified members of staff to cover this event. All accidents
and incidents must be reported to the First Aid staff or the Event Staff who will ensure that
the necessary accident / incident procedure is followed.
● One first aider will be rotating around the Tarka Tennis Centre
● One first aider will be based with the School Games Information desk.
The venue also has trained first aid staff and 1 automated external defibrillator (AED)
situated in reception.
Nearest Accident & Emergency
North Devon District Hospital
Raleigh Park
Barnstaple
EX31 4JB
2.2 Miles from the Tarka Tennis Centre
10Event Photography
Photography and media provide an excellent opportunity to celebrate the achievement of
young people and the spectacle of the Devon School Games.
Organisation name Website
Pinnacle Photography Agency http://www.ppauk.com
Team Managers must complete the Photo Non-Consent Form if there are any young people
whose photograph is NOT to be taken. (BRIGHT GREEN) wristbands will be issued for those
children.
Official Photographers will be clearly identifiable wearing a tabard and instructed not to
take photographs of anyone wearing a (BRIGHT GREEN) wristband.
Everyone wishing to take photographs will be required to register at beginning of the day
and will be issued a Yellow “Photo Consent” wristband to wear throughout the event. This
applies to mobile phones that are to be used as cameras.
Litter
Bins are provided at the venue, please avoid leaving litter as this will have to be collected by
our volunteers at the end of the event.
Lost Property
Lost property will be kept on the site and will be up to the discretion of the venue as to how
long the items are kept.
Welfare Plan
A specific Devon School Games Event welfare plan is accessible Here
Risk Assessments
Facility risk assessments will be viewed by the event manager and will be available on
request from the Tarka Tennis Centre management.
All Team Managers, Teacher, support staff will have the responsibility of ensuring their team
/ competitors evacuate immediately (false alarm or otherwise). At the assembly point, each
Team Manager will complete a roll call and inform the Venue Manager of any individual
unaccounted for together with their last known location.
11Event Management Team
Active Devon is hosting this event, with the following staff coordinating the day.
Event Manager Lisa Alford 07582 350349
(Active Devon) lisa.alford@activedevon.org
Assistant Event Manager Alice Upcott 07736 294820
(Active Devon) alice.upcott@activedevon.org
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