TEAM TENT INFORMATION - Jnr - Gold Coast Marathon
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F O R M AT I O N
TE AM TENT IN
Jnr
5.7
10
21 junior dash
42 fun run
n 10km run
half maratho
marathon
m a r athon.com.au
go ld c o a s tMEDIA EAN
MARATHON
AQUATIC HALF MARAT
E
AC PARK START ZONE MARATHON - TEAM TENTS
GOLD COAST
WHEELCHAIR MARATHON
WHEELCHAIR 15KM
CENTRE
FUN
EAS
JUNIOR D
RY
10KM RUN
STARTLINE START
TEAM ZONE 3 TEAM ZONE 4 TEAM ZONE 2 ANZAC
TEAM ZONE 1PARK
Volunteer EAS
D V
Entrance
ANZAC PARK START ZONE
LEG/
EAC 10,20&30
CORPORATE STAND TEAM
Ph
TEAM TEAM
GOLD COAST ZONE 1
TEAM ZONE 4 VP Volunteer
ZONE 3
JD V AQUATIC
Entrance
MEDIA
NU PURE GRANDSTAND
RECOVERY ZONE 4 WR
TEAM
ZONE 2
CENTRE
Ph VP Vo
En
AREA JD V
GE
EVENT NU PURE
STA
Exit
LAWN RECOVERY
EN
LEG/
RE
EAC
SC
10,20&30
BIG
AREA
CORPORATE STAND
LANE
PDE
ST
DOZ
BA
WR
GG
Elite Shuttle Stop
AG GRANDSTAND
ED MARATHON
WHEELCHAIR MARATHON HALF MARATHON
RO
TEAM
WHEELCHAIR 15KM FUN RUN
P 10KM RUN
STARTLINE
JUNIOR DASH
START LINE CORPORATE S
EAS
ZONE 2 EAN SPACE ONLY
GE
ANZAC PARK START ZONE TENTS
GRANDSTAND
EVENT NU P
TEAM
ce Precinct
TEAM
STA
ZONE 3 ZONE 4 VP Volunteer
Entrance
Ra
JD V
TEAM
Persons
WR Ph GOLD COAST ZONE 1
Exit
AQUATIC
GE
MEDIA
EVENT NU PURE
STA
Exit CENTRE
LAWN
LAWN RECOVERY
EN
RE
SC
Legend
RECO
BIG
AREA
EN
BA
GG
Information Booth AG
ED LEG/
EAC
RE
RO 10,20&30
P CORPORATE STAND
Toilets GRANDSTAND
SC
er Station
TEAM
Lost Persons ZONE 2
Accessible toilets
BIG
AR
Food & Beverage
Water Station
Pedestrian Bridge
Baggage Drop
Medical
Pedestrian Bridge
Legends Club
cal
LEG/10,20&30
Physio 10, 20 & 30
Fruit Stand
Shuttle Bus Stop
Legends Club
BA 10, 20 & 30
Finishers Shirts, Medals Media Centre
Tram Stop
LEG/10,20&30
GG
Wheelies Recovery Drop Off Zone EAS Elite Athlete Area - South
Stand
AG Bus Stop
EAN Elite Athelete Area - North
Junior Dash Parent Entry Volunteer Chill Out Area
Shuttle ED
EAC Elite Athlete Central
Gold Coast Airport Fences Footpath
a Centre RO
Tram Stop P
p Off Zone EAS Elite Athlete Area - South
TENT ZONES
EAN Elite Athelete Area - North
nteer Chill Out Area
Zone 1: Finish Chute Package A
EAC Elite Athlete Central
es
Zone 2: Finish Chute (Water View) Package B
Footpath
Zone 3: Team Lawn Packages C - E
Zone 4: Event Lawn Package F
Team tents can be hired for Saturday 6 July and / Tent bookings close at Friday 31 May 2019.
or Sunday 7 July and are assigned on a first in first Team tent contacts will be advised of their specific
served basis. Team tents are available exclusively to tent selection within their chosen zone either as
Pedestrian Bridge
pre-registered teams and can be booked via your soon as the zone has sold out or by
team manager login. Friday 7th June.
Please note that your tent is not confirmed until Please ensure you read the tent booking terms
payment has been received. and conditions provided at the end of this
Legends Club document before booking your tent.
0
10, 20 & 30
Shuttle Bus StopZone 1: Finish Chute
TEAM
GOLD COAST ZONE 1
AQUATIC
CENTRE
LEG/
10,20&30 Team Zone 1: Finish Chute
Package A
Tent Size 6m x 6m
Ideal for: 20-50 people
Chairs x 30
EAM Trestle table with table cloth x2
ONE 2 Fascia sign with team name x1
Ice tub (200L) x2
Bags of ice (per day) x2
Café table with umbrella x2
10AMP single powerpoint x1
Rubbish Bin 60L x2
Lighting Yes
Price Saturday (incl GST) $2,000.00
Price Sunday (incl GST) $2,000.00
Price Weekend (incl GST) $2,600.00
Availability x5CENTR
Zone 2: Finish Line
LEG/
CORPORATE STAND
EAC 10,20&30
GRANDSTAND
TEAM
ZONE 2
Team Zone 2: Finish Line
Package B
Tent Size 6m x 6m
Ideal for: 20-50ppl
Chairs x 30
Trestle table with table cloth x2
Fascia sign with team name x1
Ice tub (200L) x2
Bags of ice (per day) x2
Café table with umbrella x2
10AMP single powerpoint x1
Rubbish Bin 60L x2
Lighting Yes
Price Saturday (incl GST) $2,200.00
Price Sunday (incl GST) $2,200.00
Price Weekend (incl GST) $2,800.00
Availability x8Zone 3: Team Lawn
ct
TEAM
ZONE 3 Z
GE
EV
STA
L
EN
RE
SC
BIG
Team Zone 3: Team Lawn
Packages C – E BA
GG
Package C Package D Package E AG
E
Tent Size 6m x 6m 10m x 9m 10m x 18m
Ideal for: 20-50ppl 60-90ppl 150-180ppl
Chairs x 30 x 60 x 150
Trestle table with table cloth x2 x8 x 20
Fascia sign with team name x1 x1 x1
Ice tub (200L) x2 x3 x4
Lost Persons
Bags of ice (per day)
Café table with umbrella
x2
x2
x3
x3
x4
x3
10AMP single powerpoint x1 x1 x2
Rubbish Bin 60L x2 x4 x6
Lighting Yes Yes Yes
Water Station
Price Saturday (incl GST) $1,700.00 $3,650.00 $6,800.00
Price Sunday (incl GST) $1,700.00 $3,650.00 $6,800.00
Price Weekend (incl GST) $2,350.00 $4,700.00
Pedestrian
$8,300.00
Brid
Medical
Availability: x4 x2 x2
Legends Club
LEG/10,20&30
10, 20 & 30
Fruit StandZone 4: Event Lawn
EAS
ANZ
TEAM
ZONE 4 VP
JD
WR
GE
EVENT
STA
Team Zone 4: Event Lawn
Exit
LAWN R
EN
Package F
RE
Tent Size 3m x 3m
SC
BIG
Ideal for: 10-20ppl
Chairs x 10
B table with table cloth
Trestle
AG x1
Fascia sign GAGteam name
with x1
ED
Ice tub (200L) RO x1
P
Bags of ice (per day) x1
Café table with umbrella x1
10AMP single powerpoint x1
Rubbish Bin 60L x1
Lighting Yes
Price Saturday (incl GST) $800.00
Price Sunday (incl GST) $800.00
Price Weekend (incl GST) $1,050.00
Availability x8
Pedestrian BridgeOptional Extras
Optional Extras Price $AU incl GST
BBQ and pro floor (per day) $180.00
BBQ and pro floor (weekend rate) $220.00
Fridge – 140L $135.00
Fridge – 400L (Commercial) $700.00
Urn 27L (120 cups) includes 100 foam cups $80.00
Extra Foam Cups (100 cups) $5.00
Nu Pure 600ml -24 btls per carton $25.00
Ice 10kg bags $8.50
Powerpoint 10AMP $60.00
Power board - 4 plug multi point $20.00
White Picket Fence per 2.5m length - $75.00
Courtyard
Extra Chair (each chair) $5.00
Extra 1.8m trestle table with tablecloth $40.00
Event Grip Flooring $25.00 per m2
Team Zone Terms and Conditions
Tent Locations Food and Beverage
Team Organisers will be advised of their tent locations All Team Zones are alcohol free and BYO alcohol is
by Friday 7 June or as soon as the chosen zone has been not permitted. Food and beverages are available for
sold in full. Tent sites will be allocated in accordance with purchase at the Race Precinct. If you source your own
time of booking and full payment received. If you have caterer, please ensure they hold the necessary licenses
any special requirements or any circumstances which and adhere to Council regulations. If you intend on
may impact the amount of space you require, please preparing food for sale, a food licence may be required
advise GCM at the time of booking. Although requests with City of Gold Coast Council to ensure you are taking
are taken into consideration where possible, the final tent the appropriate measures in relation to food safety.
location is at the discretion of the Event Managers. Please refer to http://www.goldcoast.qld.gov.au/council/
permits-licensing-32008.html (Permits and Licensing –
Tent Inclusions and Power Food Business) for further details. All groups preparing
Tent bookings are only inclusive of the items listed in the food must comply with the Australian and New Zealand
package. BBQs and urns are the only additions that will Food Standard Code with further details provided closer
be organised on request by GCM. If additional power is to the event
required, this must be purchased at the time of booking. Team Zone Etiquette
Any additional furniture must be organised by the The Team Zone is a social area and is therefore not a
individual or company hiring the tent package. Please place to solicit and/or promote your place of business/
note, teams cannot BYO BBQs for health and safety product/service. The distribution of flyers and/or any
reasons. Any electrical items brought onsite must be other promotional activity is reserved only and by prior
tagged and tested by a qualified technician. The Event agreement for the Official sponsors of the event. Teams
Manager reserves the right to remove any electrical item can erect company signage and colours within their
that does not have an up-to-date electrical tag attached tent and designated courtyard area, however anything
to it. Please do not overload powerpoints; urns are only beyond this cannot be displayed without the prior
to be plugged into 10AMP powerpoints. The use of approval of the Event Managers.
double adaptors and powerboards is prohibited in all
tents due to the power limitations of the Race Precinct.Bump-in and Bump-out Requirements
Saturday only Bookings Security and Risk
Items can be dropped off and tents are accessible on
Security will monitor the area on Saturday 6 July and
the afternoon of Friday 5 July between 2:00pm and
Sunday 7 July, however while all care is taken, GCM shall
5:00pm. No vehicles are allowed on site. A ten (10)
take no responsibility for any loss or damage to any
minute load zone will be established within the race
team’s stock, equipment, reputation and goodwill that
precinct, indicated on the precinct map which will be
may result for whatever reason, either before, during or
provided with team tent details on Friday 7 June. It is
after the event. GCM recommends that the team has in
recommended to bring trolleys or some team members
place all appropriate insurances and takes all reasonable
to assist as vehicle access will not be immediately up to
precautions in regards to the safekeeping of valuables.
the tent entrance, but only to designated load zone area
on the Gold Coast Highway. Tents must be vacated by
12:00pm midday on Saturday 6 July. Roads will reopen Damage
at approximately 11:00am with load zone operational
from 11:30am. Tents must be left in a reasonable state Teams must not adhere or affix to, write on, screw into,
and all signage and personal belongings must be taken hammer or modify the supplied structure. Nor shall a
with you. Any BBQs that have been used must be given team member insert any item under the surface of the
a general clean and tidy up. tent without first seeking permission. If damage is made
to any equipment or property associated with the event
by the team, the Company is liable for such damage and
Sunday only Bookings should inform the GCM office immediately.
Items can be dropped off and tents are accessible on
the afternoon of Saturday 6 July between 2:00pm and Booking and Refund Conditions
5:00pm. No vehicles are allowed on site. A ten (10)
minute load zone will be established within the race Tent bookings close at Friday 31 May 2019. The Tent
precinct, indicated on the precinct map which will be Booking form and full payment must be received by
provided with team tent details on Friday 7 June. It is Gold Coast Marathon (GCM) on or before 31 May to
recommended to bring trolleys or some team members confirm the booking. Upon cancellation, no refund or
to assist as vehicle access will not be immediately up credit of any nature in relation to the tent package(s)
to the tent entrance, but only to designated load zone and/or ancillary items, is provided for any reason
area on the Gold Coast Highway. Tents must be vacated whatsoever, or in any circumstances, unless and to the
by 3:30pm on Sunday 7 July. Roads will reopen at extent that the Event Organiser is required to provide a
approximately 2:30pm with load zone operational from refund or payment at law.
3:00pm. Tents must be left in a reasonable state and all
signage and personal belongings must be taken with
you. Any BBQs that have been used must be given a
Force Majeure
general clean and tidy up. No party is liable for any failure to perform or delay in
performing its obligations under this Agreement (other
than obligation to pay money) if that failure or delay
Weekend Bookings is due to anything beyond GCM’s reasonable control
Items can be delivered and collected to and from your including fire, storm, flood, wet weather, earthquake,
tent within the hours indicated above. Please dispose explosion, war, invasion, rebellion, sabotage and
of rubbish and leave your tent in a reasonable state epidemic. If that failure or delay exceeds 30 days,
between events. Your tent will be “refreshed” between the other party may terminate the Agreement with
Saturday and Sunday; bins will be emptied and ice immediate effect by giving notice to GCM. Neither party
replenished. Where applicable, BBQs will also be shall be liable to the other for any breach of any term of
cleaned. Anything outside of these tasks is the team’s this Agreement if such breach arose by reason.
responsibility.You can also read
