Sponsorship Prospectus - Reconnecting Rural Kanohi ki te kanohi HEALTHY RURAL COMMUNITIES - National Rural Health Conference
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HEALTHY RURAL COMMUNITIES
Reconnecting Rural
Kanohi ki te kanohi
Sponsorship Prospectus
Sponsorship and
exhibition opportunities
The conference
Dates:
Pre-conference workshops: Thursday 29 April
Conference: Friday 30 April and Saturday 1 May
Exhibition pack in: Thursday 29 April
Exhibition pack out: Saturday 1 May
SPONSORS AND EXHIBITORS BE SEEN AT THE 2021 CONFERENCE!
Opportunities to promote your brand, product or service, make a positive first impression, or revitalise and
reconnect with existing relationships include:
• Conference sponsorship: claim a high-profile position at this conference and demonstrate your
commitment to the quality of rural health in New Zealand
• Conference or service sponsorship: associate your brand, product or service exclusively with the
conference – individual or multiple sponsorship packages
• Exhibition stand: present your brand, product or service as part of the exhibition area where delegates
socialise and enjoy their tea breaks and lunch.
If these sponsorship opportunities fall outside of your requirements, but you still wish to be associated with
the Conference, please do not hesitate to contact us. We wish to be flexible and may be able to negotiate
an alternative set of benefits to better suit your needs.
The opportunity
Sponsorship and attendance at the National Rural Health Conference provides a unique opportunity to get the
attention of rural medical and nursing professionals as well as representatives from the wider rural community,
in one location. Whether your intention is to raise the profile of your brand, product or service, raise awareness,
promote a cause, introduce a product or service this is the conference for you.
Delegate demographics
The 2019 conference held in Blenheim attracted over 450 attendees comprising; experienced medical and
nursing professionals, medical and nursing educators, health administrators, registrars, medical and nursing
students.
2
Sponsorship packages
Our aim is to provide sponsorship opportunities that align with your individual
needs and wants.
CONFERENCE DINNER $8,000 + GST
Limited to one opportunity
The conference dinner is by far the major social function of the conference.
Following the success of 2019, the dinner will be combined with the annual
awards to create an exciting evening.
SPONSORSHIP BENEFITS
Registration and social functions
• two complimentary registrations including ticket to the welcome function
• four complimentary tickets to the conference dinner so that you can engage delegates in a relaxed
fun atmosphere
Exposure
• naming rights to the conference dinner
• opportunity for you to make a short address to the dinner audience (maximum of five minutes)
• prominent branding for your organisation at the dinner venue (two free standing banners supplied by
sponsor, conference organisers will allocate space to ensure that your brand makes the most impact)
• your organisation’s logo on menus
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
3
COFFEE CART $8,000 + GST
Limited to two opportunities
SPONSORSHIP BENEFITS
Registration and social functions
• two complimentary registrations including ticket to the welcome reception
• two tickets to the conference dinner
Exposure
• designated coffee cart and café area, including two bar leaners and matching stools (location
at the discretion of the organisers)
• two freestanding organisation banners displayed near the coffee cart for the duration of the
conference (banners supplied by your organisation)
• opportunity to brand the coffee cart and provide branded coffee cups and barista t-shirts
(signage, cups and t-shirts to be supplied by your organisation)
• recognition on the conference website (linked to your website) and all conference marketing
material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who
request privacy)
4
BREAKFAST SESSION $6,000 + GST
Limited to three opportunities
This sponsorship package provides your organisation the opportunity of
naming rights to a breakfast session being held on Saturday morning. With the
option to provide your own session topic, or align your brand with a session
that complements your product or service, the breakfast session will ensure
you have a chance to connect with delegates and network over breakfast.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• the opportunity to provide a speaker on your chosen topic (all speaker costs to be met
by the sponsor)
• your organisation’s logo featured on the opening sessions slide of the breakfast session
• recognition as the ‘breakfast session sponsor’ by the chair of the session
• recognition on the conference website (linked to your website) and all conference marketing
material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request
privacy)
5
KEYNOTE SPEAKER $5,000 + GST
Keynote speakers are the highlight of any conference. Association with
high-calibre presenters will be achieved by the keynote speaker sponsor
and recognised by delegates throughout the event.
This sponsorship package offers the opportunity to align your brand with
keynote speakers attending the conference.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• name association with the keynote speaker’s plenary session, including logo on opening
session slides
• opportunity to introduce the keynote speaker
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
6
3
CONFERENCE APP $5,000 + GST
Limited to one opportunity
The app provides delegates with up to date session details, speaker
information, sponsor profiles and more.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• your organisation’s logo featured on the splash screen whenever the app is opened, alongside the
conference logo
• two push notifications per day to delegates via the app (Friday – Saturday, 4 in total)
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
7
WELCOME RECEPTION $5,000 + GST
Limited to one opportunity
The welcome reception will be held amongst the exhibition stands on
Thursday 29 April. During the function canapés and beverages will be served,
whilst delegates explore what the exhibition has to offer.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• four additional tickets to the welcome function
• one ticket to the conference dinner
Exposure
• naming rights to the welcome reception
• opportunity for you to make a short address directly prior to the welcome reception
(maximum of five minutes)
• two freestanding banners displayed for the duration of the welcome function (banners supplied by
your organisation) alongside the main stage
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
8
LANYARD AND POCKET
PROGRAMME PACKAGE $5,000 + GST
Limited to one opportunity
On arrival at the registration desk each delegate will receive their personal
registration pack including a name badge featuring your logo and a pocket
programme to refer to during the conference.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• your organisation’s logo featured on the pocket programme (alongside the conference logo)
• the opportunity to provide branded lanyard featuring your organisation’s logo for the delegate names
badges (branded lanyard to be supplied by your organisation)
• one freestanding banner displayed at the registration counter for the duration of the conference
(banners supplied by your organisation)
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
9
REUSABLE WATER BOTTLE
AND WATER FILL STATION $5,000 + GST
Limited to one opportunity
Align your brand with an environmentally friendly reusable water bottle.
Delegates will be able to refill their water bottle at the conference and reduce
the use of single use cups and bottles.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• your organisation’s logo featured on the water bottle, alongside the conference logo
• one freestanding banner displayed next to the water fill stations for the duration of the conference
(banners supplied by your organisation)
• recognition on the conference website (linked to your website) and all conference
marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
10MANAAKI PARAMANAWA $3,000 + GST
AND TINA
Limited to one opportunity
Manaaki: to support, take care of, give hospitality to, protect,
look out for show respect, generosity and care for others
This sponsorship will provide your organisation with the opportunity to sponsor
the morning tea, afternoon tea and lunch on Friday and Saturday.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• organisation’s logo featured on the catering cards placed amongst the catering tables
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
• sponsor listing in the mobile app, including a 50 word profile of your organisation or products
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
11EARLY BIRD
REGISTRATION PRIZE $2,500 + GST
Limited to one opportunity
Align yourself with the early bird prize announced at the end of the conference.
Everyone who registers before the early bird date (31 March) is in the draw to win.
SPONSORSHIP BENEFITS
Registration and social functions
• one complimentary registration including ticket to the welcome function
• one ticket to the conference dinner
Exposure
• naming rights to the ‘early bird prize’
• acknowledgement of sponsorship when announcing the winner of the early bird prize during
the conference
• opportunity for sponsor to be on stage and draw the prize
• recognition on the conference website (linked to your website) and all conference marketing material
• your organisation’s logo on the sponsors PowerPoint, acknowledging your support
Delegate information
• delegate list provided of all those attending the conference (excluding those who request privacy)
12Exhibition
The conference exhibition will give your organisation the opportunity to promote its products
and services directly to purchase decision-makers in your target market.
The exhibition will take place at the Wairakei Resort Taupo. The focus of the 2021 exhibition
is to create a fresh and interesting area enabling delegates easy access to connect with
exhibitors no matter where they are placed in the room. Morning and afternoon tea and
lunches will be served in the exhibition area to encourage delegates to spend time viewing
exhibits and networking with you.
EXHIBITION STAND $2,500 + GST
Your stand includes:
• one 2m wide x 1m deep space (white walls)
• tall leaner and 2 stools
• 2 x spotlights
• 1 x 10 amp power supply with 4 pin multi-box power point
• ID fin fascia (max 15 characters in black font on a white board)
• exhibitor listing in the mobile app, including a 50 word profile of organisation or products
• one complimentary exhibitor registration, including morning tea, lunch and afternoon tea and
a ticket to the welcome function
Stands 23, 24, 25, 33, 34, 35 $1500 + GST
These smaller stands are located in the middle of the room and include the following:
• 1m wide back wall (white)
• tall leaner and 2 stools
• 1 x 10 amp power supply with 4 pin multi-box power point
• ID fin fascia fascia (max 15 characters in black font on a white board)
• exhibitor listing in the mobile app, including a 50 word profile of organisation or products
• one complimentary exhibitor registration, including morning tea, lunch and afternoon tea and a ticket
to the welcome function
13Exhibition continued
Exhibition allocation process
Location preference within the exhibition is given to sponsors, and then site allocation will be processed
in order of receipt of the completed application form. Allocations will be made from 15 February 2021.
To book a stand please click here.
Additional branding opportunties
Pre-constructed stand will provide a professional image and valuable display space for you to enhance the
presentation of your products and information. We encourage you to be innovative with your stand using
unique stand designs and offering giveaways. This will improve the look and appeal of your stand.
Additional branding of the white walls and audio visual equipment can be ordered through the exhibition build
organisation:
Nicola Ransome
Exhibition Hire Services
T +64 3 338 4193
E nicola@exhibitionhire.co.nz
14General Information
Accommodation
Exhibitors will be able to book accommodation at the conference hotels where competitive
room rates have been negotiated during the registration process.
Conference registrations
For sponsorship packages that include complimentary conference registrations, you will be
asked to nominate the recipient of the complimentary registration(s) in March 2021.
Additional registrations may be purchased when registration opens.
Internet access
Complimentary wireless internet access is available throughout the venue, however if you wish
to demonstrate computer software a dedicated internet line will be required at your stand,
with all costs to be paid by the exhibitor.
Contacts
If these sponsorship opportunities fall outside of your requirements, but you still wish to be
associated with the Conference, please do not hesitate to contact us. We wish to be flexible
and may be able to negotiate an alternative set of benefits to better suit your needs.
Linda Reynolds
GM Membership Services
New Zealand Rural General Practice Network
M +64 21 547 161
E Linda@rgpn.org.nz
Contact for logistics relating to the exhibition:
Rachel Cook
Conference Manager
Conference Innovators Ltd
T +64 3 379 0390
E rachel@conference.nz
15Exhibition
Terms & Conditions
Purchase of the stand includes one exhibitor registration. All exhibitors will be required to be
registered. Registration links will be provided to the key booking contact for each organisation
in early February 2021. Staff not registered as exhibition staff will not be allowed access to the
exhibition. Associated companies who may have representatives on your stand should be notified
to the Conference Manager.
Provision of information Health and safety
By 31 March 2021 all organisations installing custom The NZRGPN and Conference Innovators take the
stands must provide the contact details of their appointed health and safety of our Conference extremely seriously
stand contractor, together with a detailed plan showing highlighting all the health and safely obligations. By
dimensions of the stand design for approval by the venue agreeing to exhibit at the conference, you agree to adhere
and the Conference Manager. to our health and safety policy. All electronic items that will
be bought onto the exhibition site (laptops etc.) must have
Designs submitted must contain information such as been ‘tag and tested’ by a qualified electrician and not
stand layout, banner/light rigging and walls/solid heights. be up for retesting. Items not suitably tested and tagged
will be removed from the venue. Exhibition pack-in/out
Booking and payment conditions times will be stated in the exhibitor manual and must
Full payment is due payable on the 20th of the month be adhered to. Accepting these terms and conditions
following the original invoice date or before the indicates that pack in will not occur until the allocated
conference (whichever date comes first). The Conference time and pack-out will not occur until the exhibition closes
Manager reserves the right to withdraw confirmation of and all exhibition staff on your stand are aware of this
any site not paid in full by the due date. Exhibition staff condition.
must be registered and paid by 16 April 2021. Should any
monies be outstanding, the (client) has the right to refuse Insurance and liability
access to the exhibition. The New Zealand Rural General Exhibitors must ensure that they are adequately covered
Practice Network (NZRGPN) reserves the right to decline for public liability insurance. This refers to damage or
an application for exhibition and/or sponsorship. injury caused to third parties/visitors in the vicinity of an
exhibition stand.
Cancellation
Any cancellations must be made in writing to the Neither the NZRGPN, Conference Innovators, Exhibition
Conference Manager. In the event of cancellation up to Hire Services, Wairakei Resort Taupo nor any of their staff,
31 March 2021 a full refund will be made. Cancellation employees, agents or other representatives shall be held
after 31 March 2021 full costs of the exhibition booking accountable for, or liable for, and the same are released
will be charged. The NZRGPN reserves the right to from accountability, or liability for any damage, loss, harm
cancel or change the venue of the exhibition in case or injury to the person or any property of the exhibition,
of circumstances beyond their control. In such a case however caused or any of its staff, employees, agents or
all monies paid to date will be refunded in full less any other representatives.
expenses incurred. The liability of the organisers will be
limited to that amount. In the event of industrial disruption and/ or equipment
failure due to power supply problems, NZRGPN,
Floor plan Conference Innovators, the venue and Exhibition
Exhibitors may set up their demonstrations within their Hire Services will not be held liable and accept no
purchased stand/space only as per the floorplan. Aisles/ responsibility for loss of monies incurred by sponsors
walkways and air space above the aisles must be kept or exhibitors or damage to property. The conference
clear at all times. If any display occupies space outside manager accept no liability for damage to exhibits by
the specified space as indicated on the floor plan, loss, damage, theft, fire, water, storms, strikes, riots, or
this part of the display will be dismantled. Conference any cause whatsoever. Exhibitors are advised to insure
Innovators reserves the right to modify the floor plan to against such liability.
accommodate space sales or change as necessary to
avoid conflicts. Conference Innovators will endeavour to
consult the exhibitors who are directly affected whenever
possible. 16Sponsorship request form
Please return your completed booking form to Rachel Cook rachel@conference.nz
Organisation name: Purchase order number:
Contact person (main):
Postal address:
City: Postcode:
Telephone: Mobile:
Email: Website:
Sponsorship requests
Please indicate which opportunity you are interested in:
Coffee cart $8,000 + GST
Conference dinner $8,000 + GST
Breakfast session $6,000 + GST
Keynote speaker $5, 000 + GST
Conference app $5,000 + GST
Welcome reception $5,000 + GST
Lanyard and pocket programme $5,000 + GST
Reusable water bottles and refill station $5,000 + GST
Manaaki $3,000 + GST
Early bird prize $2,500 + GST
Payment details Please note that all prices quoted are in New Zealand dollars excluding GST.
Full payment is due on the 20th month following the date of the invoice. All payments must be
received prior to the conference.
Signature Date
(by signing, I warrant I do so with the authority of the named exhibitor/sponsor).
Method of payment
Credit card (on receipt of online payment portal details)
Direct credit (upon receipt of tax invoice)
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