Sponsorship and Exhibition Prospectus - THE CHALLENGE - ACEM Winter Symposium - New Zealand ...
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ACEM Winter Symposium
30 April – 3 May 2019
Millennium Hotel
Rotorua, New Zealand
THE CHALLENGE
Sponsorship and
Exhibition Prospectus
We are delighted to invite you to be a part of the 2019 Australasian College for Emergency Medicine Winter Symposium to be held in Rotorua, New Zealand. The Winter Symposium will be held on 30 April to 3 May 2019 at the Millennium Hotel Rotorua. We have an enthusiastic organising committee with a range of experience – many of whom have been involved in organising ACEM symposiums previously. Our symposium manager is Conference Innovators who are very familiar with events in Rotorua. We are excited to have two exceptional keynote speakers. Dr Tim Parke is an Emergency Physician from Glasgow and formerly Director of Auckland City Hospital ED. Dr Jan Bone is an Emergency Physician from Christchurch who faced the extra-ordinary challenge of being on duty during a major earthquake. More than 200 delegates from Australia and New Zealand will travel to the Winter Symposium for an exhilarating three day programme. We look forward to welcoming you to the 2019 Winter Symposium and Rotorua. Peter Freeman ACEM Winter Symposium 2019 Convenor on behalf of the Organising Committee and ACEM.
SPONSORS AND EXHIBITORS
Why should you attend?
Sponsorship and attendance at the ACEM Winter the profile of your brand, introduce a new product
Symposium provides a unique opportunity to get or service, being present at the ACEM Winter
the attention of Emergency Medicine professionals Symposium will definitely have its benefits and
in one location. Whether your intention is to raise create opportunities.
Sponsorship provides an excellent opportunity to promote your name and support your brands,
maintaining a high profile among specialists, before, during and after the symposium.
Sponsorship provides you with an opportunity to engage with key decision-makers, over three days,
under one roof.
Sponsors will benefit from an interested, relevant and influential audience in an educational / social
environment away from the competition of everyday distractions. This may lead to new or increased sales.
Delegate demographics ACEM Winter Symposium 2019
The ACEM Winter Symposium has been running Organising Committee
successfully across Australia and New Zealand for Convenor
more than 20 years. Peter Freeman
Rotorua Hospital
Rotorua
Scientific Programme Committee
Rotorua is known as the birth place of New John Bonning Ruth Large
Zealand tourism. With Māori culture, pristine Waikato Hospital Waikato Hospital
lakes, fertile forests and activities and attractions
a plenty, come and experience everything that Sponsorship & Exhibition Committee
this magical region has to offer. Rotorua offers a Philip Gartland Suzanne Moran
destination for people and groups on all budgets Taupo Hospital Tauranga Hospital
and is easily accessible by land and air being
conveniently located in the central North Island. Social Programme Committee
Amanda Holgate Kate Allan
Whether you’re after an adrenaline rush,
Waitemata DHB Waitemata DHB
something more relaxing or looking to discover
the marvels of this geothermal utopia, you are sure
to have an unforgettable experience in Rotorua.
PROGRAMMME OVERVIEW
Tuesday 30th April 2019
egistration Open
R
08:30 - 17:00
Foyer – Millennium Hotel
09:00 - 16:00 Workshop 1 Workshop 2 Workshop 3
CEM Winter Symposium 2018 Welcome Function
A
18:30 - 21:30
Te Puia, Rotorua
Wednesday 1st May 2019
egistration Open
R
07:00 - 17:00
Foyer – Millennium Hotel
08:00 - 09:00 Arrival Tea & Coffee and Exhibition
09:00 - 09:15 ACEM Winter Symposium Opening
09:15 - 10:30 Plenary Session 1
Morning tea and Exhibition
10:30 - 11:00
Foyer, Millennium Hotel
11:30 - 13:00 Concurrent Session 1 Concurrent Session 2 Concurrent Session 3
Lunch and Exhibition
13:00 - 14:00
Foyer, Millennium Hotel
14:00 - 15:30 Concurrent Session 1 Concurrent Session 2 Concurrent Session 3
Afternoon tea and Exhibition
15:30 - 16:00
Foyer, Millennium Hotel
4
PROGRAMMME OVERVIEW
Thursday 2nd May 2019
egistration Open
R
07:00 - 17:00
Foyer – Millennium Hotel
08:00 - 09:00 Arrival Tea & Coffee and Exhibition
09:00 - 10:30 Plenary Session 2
Morning tea and Exhibition
10:30 - 11:00
Foyer, Millennium Hotel
11:30 - 13:00 Concurrent Session 1 Concurrent Session 2 Concurrent Session 3
Lunch and Exhibition
13:00 - 14:00
Foyer, Millennium Hotel
14:00 - 15:30 Concurrent Session 1 Concurrent Session 2 Concurrent Session 3
Afternoon tea and Exhibition
15:30 - 16:00
Foyer, Millennium Hotel
16:00 - 17:00 Plenary Session 3
ACEM Winter Symposium Gala Dinner
19:00 - late
The Blue Baths, Rotorua
Friday 3rd May 2019
Registration Open
07:00 - 13:00
Foyer, Millennium Hotel
08:00 - 09:00 Arrival Tea & Coffee and Exhibition
09:00 - 10:30 Plenary Session 4
Morning tea and Exhibition
10:30 - 11:00
Foyer, Millennium Hotel
11:00 - 12:30 Plenary Session 5
12:30 ACEM Winter Symposium Closing Remarks
Please note: This is a draft overview of the programme only and is subject to change.
5
SPONSORSHIP PACKAGES
POUNAMU PARTNERSHIP SPONSOR - $9,000 + GST ($NZD)
(3 opportunities available)
This year we have taken the opportunity to create Registration entitlements
a partnership package that is unique to New • Two (2) fulltime delegate registrations
Zealand - Pounamu Partnership Sponsor. which includes
Pounamu plays a very important role in Māori - entry to all sessions
culture. It is considered a taonga (treasure) and
- catering as per the programme
therefore protected under the Treaty of Waitangi.
Pounamu taonga increase in mana (prestige) as - two (2) tickets to the Welcome Reception
they pass from one generation to another. These - two (2) tickets to the Symposium Dinner
are believed to have their own mana and were
often given as gifts to seal important agreements. Exhibition entitlements
A Pounamu Partnership is only available to • One (1) complimentary exhibition booth;
three organisations and also provides you booth inclusions
with added exposure through the choice of
- booth size 3m x 1m (3m2)
additional benefits.
- 2m high walling (side and back walls)
Having a presence at the Symposium positions
you and your organisation as an authority in the - white octex panels
Emergency Medicine sector. You gain respect - trestle table and two (2) chairs
and credibility by standing out from the pack - 2 x 150 watt spotlights
of attendees and prominently displaying your - 1 x 10 amp power point per stand
products and marketing materials.
Secure your opportunity now to be a Pounamu Marketing opportunities
Partner at the 2019 Winter Symposium, make new
• Logo, 150 word company overview and website
connections, develop your current relationships
hyperlink on the Symposium website and app
and provide valuable exposure to your company.
• Acknowledgement as the Pounamu Partnership
sponsor on signage in the exhibition area
• Logo included on the homescreen of app
• Delegate list provided of all those attending the
symposium (excluding those who request privacy)
6SPONSORSHIP PACKAGES
POUNAMU PARTNERSHIP SPONSOR ALSO ENTITLES YOU
TO CHOOSE ONE OF THESE ADDITIONAL BENEFITS
1 Breakfast Session Sponsor 2 Delegate Break Sponsor
Registration entitlements Marketing Opportunities
• One (1) fulltime delegate registration which • Recognition on the Symposium website and
includes app as a Delegate Break Sponsor
- entry to all sessions
• One (1) pullup banner in the exhibition/catering
- catering as per the programme foyer area on your nominated catering day
• Two (2) tickets to your sponsored breakfast • Delegate list provided of all those attending the
to be used by your speaker/organisation symposium (excluding those who request privacy)
representatives
Costs associated with the provision of the Disclaimer: As part of the ACEM terms and conditions
breakfast are additional to the sponsorship price. the break sponsor/s are not permitted to handout
brochures and merchandise.
Presentation opportunity
• Opportunity to have a speaker of your choice
present up to 30 minutes to breakfast guests
• Opportunity to provide two (2) pull-up banners
at your sponsored breakfast 3 Note pad sponsor
Marketing Opportunities Marketing Opportunities
• Recognition on the Symposium website and • Recognition on the Symposium website and
app as a Breakfast Session Sponsor app as the note pad sponsor
• Opportunity to provide one (1) item to the • Note pads, provided by the sponsor, will be
guests at your breakfast provided to all delegates.
• Delegate list provided of all those attending the • Delegate list provided of all those attending the
symposium (excluding those who request privacy) Symposium (excluding those who request privacy)
7SPONSORSHIP PACKAGES
COFFEE CART SPONSOR - $6,000 + GST ($NZD)
(exclusive opportunity)
Your organisation will have the exclusive Marketing opportunities
opportunity to connect with the majority of • Logo, 50 word company overview and website
delegates as they come past for their coffee fix! hyperlink on the Symposium website and app
This opportunity includes a coffee cart and café • Designated coffee cart and café area, including
area ensuring delegates’ coffee needs are tended to two bar leaners and matching stools (location at
whilst at the same time connecting with delegates. the discretion of the organisers)
Fixed costs associated with the provision of the • One (1) freestanding organisation banner
coffee cart including labour per day are included displayed near the coffee cart for the duration
in this opportunity. of the symposium (banners supplied by
your organisation)
Registration entitlements
• One (1) fulltime delegate registration • Opportunity to brand the coffee cart and or
which includes provide branded coffee cups and barista t-shirts
- entry to all sessions (signage, cups and t-shirts to be supplied by
your organisation)
- catering as per programme
- one (1) tickets to the Welcome Reception • Delegate list provided of all those attending the
- one (1) tickets to the Symposium Dinner symposium (excluding those who request privacy)
8SPONSORSHIP PACKAGES
BREAKFAST SESSION SPONSOR - $3,000 + GST ($NZD)
(3 opportunities available) Limit of 40 delegates
Your organisation will have the exclusive Presentation opportunity
opportunity of naming rights to a breakfast • Opportunity to have a speaker of your choice
session. You can provide your own topic and present up to 30 minutes to breakfast guests
speaker and align the session that compliments
your product or service. The breakfast session • Opportunity to provide two (2) pull-up banners
will ensure you have a chance to connect with at your sponsored breakfast
delegates and network over breakfast.
Marketing opportunities
Costs associated with the provision of the
• Logo, 50 word company overview and website
breakfast are additional to the sponsorship price.
hyperlink on the Symposium website and app
Registration entitlements • Opportunity to provide 1 item to the guests at
• One (1) fulltime delegate registration your breakfast
which includes
• Delegate list provided of all those attending
- entry to all sessions
the symposium (excluding those who
- catering as per the programme request privacy)
- one (1) ticket to the Welcome Reception
- one (1) ticket to the Symposium Dinner
•T
wo (2) tickets to your sponsored breakfast to be
used by your speaker/organisation representatives
DELEGATE BREAK SPONSOR - $3,000 + GST ($NZD)
(2 opportunities available)
As the Delegate Break sponsor catering stations
will display your company name (on your
nominated day) for morning tea, lunch and
afternoon tea.
Marketing opportunities
• Logo, 50 word company overview and website
hyperlink on the symposium website and app
• One (1) pullup banner in the exhibition/catering
foyer area on your nominated catering day
• Delegate list provided of all those attending the
symposium (excluding those who request privacy)
Disclaimer: As part of the ACEM terms and conditions
the break sponsor/s are not permitted to handout
brochures and merchandise.
9EXHIBITION OPPORTUNITIES
EXHIBITION BOOTH - $3,500 + GST ($NZD)
The symposium exhibition will give your Registration entitlements
organisation the opportunity to promote its • Two (2) fulltime delegate registration
products and services directly to purchase which includes
decision-makers in your target market.
- entry to all sessions
The exhibition will take place in the foyer at the - catering as per programme
Millennium Hotel outside the Mokoia room. The - two (2) tickets to the Welcome Reception
focus of the 2019 exhibition is to create a fresh
- two (2) tickets to the Symposium Dinner
and interesting area which enables delegate’s
easy access to connect with exhibitors and high
Marketing opportunities
visibility to all exhibition stands. Morning and
afternoon tea and lunches will be served in the • Logo and 50 word company overview on the
exhibition area to encourage delegates to spend Symposium website and app
time viewing exhibits. • Delegate list provided of all those attending the
symposium (excluding those who request privacy)
Exhibition entitlements
• One (1) exhibition booth; booth inclusions
- Booth size 3m x 1m (3m2)
- 2m high walling (side and back walls)
- White octex panels
- trestle table and two (2) chairs
- 2 x 150 watt spotlights
- 1 x 10 amp power point per stand
Exhibition Booth
10EXHIBITION OPPORTUNITIES
TABLE DISPLAY - $2,000 + GST ($NZD)
Exhibition entitlements Marketing opportunities
• One (1) table display area; inclusions • Logo and 50 word company overview on the
- 2.5m wide floor space Symposium website and app
- one (1) clothed trestle table and two (2) chairs • Delegate list provided of all those attending the
symposium (excluding those who request privacy)
Registration entitlements
• One (1) fulltime delegate registration
which includes
- entry to all sessions
- catering as per programme
- one (1) ticket to the Welcome Reception
- one (1) ticket to the Symposium Dinner
Exhibition Floor Plan
* *
*
*Reserved for Pounamu Partnership Sponsors. 11SPONSORSHIP & EXHIBITION APPLICATION FORM
Organisation name
Contact person (main)
Postal address City Postcode
Telephone Mobile
Email Website
Purchase order number
Sponsorship requests will be on a first in basis. Please indicate which opportunity you are interested in:
Pounamu Partnership Sponsor $9,000 + GST Coffee Cart Sponsor $6, 000 + GST
Breakfast Session Sponsor $3,000 + GST Delegate Break Sponsor $3,000 + GST
Exhibition space will be given preference to Platinum Partners and long term supporters of the
conference. Requests may be made in advance by completing below:
Exhibition stand $3,500+ GST Quantity Stand number(s)
First choice Second choice Third choice
Competitors you would prefer to be located away from
Table Display $2,000 + GST Quantity
Yes, I would like hardwire internet access at my stand (cost to be advised)
Please note every attempt will be made to meet your request, however this cannot be guaranteed. Upon receipt of your application you
will receive a confirmation of your sponsorship/exhibition stand request and a contract with invoice (where appropriate).
Method of payment
Yes, deduct my credit card below Please send an invoice (full payment due no later
than 30 November 2018)
Terms of payment: All prices are in New Zealand dollars and exclude Goods and Services Tax (GST) of 15%. Invoices are payable within
one month of invoice, or prior to conference, whichever is earliest.
Credit card authorisation
Please charge NZ$ insert line to the following credit card
Please circle card to be charged Visa MasterCard AMEX
Cardholder name Card number
Expiry date CSV Signature Date
Please note payments via credit cards will attract a surcharge as follows:
VISA / MasterCard 2.5% AMEX 3.8%
Acceptance of terms
We apply for sponsorship and/or exhibition space in accordance to the terms and conditions set out in
the sponsorship and exhibition prospectus.
Signature Date
Please forward this form indicating your sponsorship and exhibition request to:
Rachel Cook, Conference Innovators Ltd
PO Box 28 084, Remuera, Auckland 1051 I E rachel@conference.nz I T +64 9 525 2464
12TERMS AND CONDITIONS Acceptance and allocation Consequential damage The Australasian College for Emergency Medicine and The Australasian College for Emergency Medicine and Symposium Organiser Conference Innovators, reserve the Symposium Organiser will not be liable for any indirect or right to accept or reject any application for partnership at consequential damages arising out of a breach of this contract. its absolute and unfettered discretion with the return of any Health and safety deposit paid. Sponsorship and exhibition packages, which We take the health and safety of our delegates, exhibitors may be limited in number, will be generally allocated to and suppliers seriously. A manual will be provided to exhibitors those organisations who apply earliest. Allocation of booths closer to the Symposium. This will provide full details regardless of the preference indicated, and alteration of the around compliance when packing in your stand and working floor plan is at the discretion of the Australasian College throughout the Symposium. Please note that all electronic for Emergency Medicine and Symposium Organiser, whose equipment plugged in onsite must be tagged and tested. By decision will be final. agreeing to exhibit at the Symposium, you agree to adhere to Cancellation policy our health and safety policy. If the event is cancelled by the Australasian College for Insurance Emergency Medicine and/or Symposium Organiser less than It is the responsibility of each exhibitor to ensure that their 2 months before the scheduled date, the Exhibitor is entitled stand and goods on display are adequately insured for theft to a 100% refund. and damage. All exhibitors shall insure, indemnify and hold If the event is rescheduled by the organiser, and the Exhibitor The Australasian College of Emergency Medicine or the can reasonably demonstrate their inability to participate they Symposium Organiser harmless in respect of all costs, claims, will be entitled to a full refund. demands and expenses. Exhibitors are responsible for any In the case of your cancellation, notification in writing must injury to persons and damage to property on the symposium be sent to the Symposium Manager at rachel@conference.nz. environment caused during the setting up, the operation of Any cancellation received prior to the 31 March 2019 will incur and the dismantling and removal of the exhibition. an administration charge of $100.00 + GST. After this date, no refunds will be given. Contact If you wish to discuss other packages outside those listed please contact Rachel Cook Symposium Manager Conference Innovators Ltd T +64 9 525 2464 E rachel@conference.nz
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