JAMES MARTIN WARRIOR BAND - 2015-16 REGISTRATION PACKET
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JAMES MARTIN WARRIOR BAND
!
2015-16 REGISTRATION PACKET
2015-‐16
Registration
Packet
Dear Warrior Band Family,
Band Camp is right around the corner! We are very encouraged at what the season has in store for students,
teachers, and parents alike. Please feel free to contact us if you have any questions regarding the registration
process or the band department in general. The best form of communication is email. The band room
phone number is 682-867-8672 but does not have voicemail.
Band Registration Day - Saturday, August 15th
Band Registration Day is a single day event in which parents register their child in the Martin Band program.
Registering your child includes:
• PAPERWORK (parent/student signature required) - All forms are included in this packet except for the
Medical Form which will need to be filled out in triplicate and notarized on site (or complete prior to
registration day and notarize on your own – forms will be available in the band hall starting on the first day
of band camp). Forms included in this packet - AISD Permission to Travel Form, UIL Marching Band
Acknowledgement Form, Warrior Band Performance Contract, Photo/Media Permission Form, Band
Handbook Rules and Regulation Acknowledgement Form (review the handbook prior to registration on the
band website).
• MEMBER FITTINGS - Upon arrival, students will finalize any uniform fitting requirements, as well as
be fitted for marching shoes. This takes place as the parents have forms notarized and await processing.
• BAND FEE PAYMENT - Band fees are paid at Band Registration Day. Families can pay all or part of
their total fees. More information can be found on page 5.
2015-‐16
Registration
Packet
WHAT TO BRING:
- Parent Identification (for notary)
- Heath Insurance Information (for Medical Form)
- At least two emergency names/phone numbers (other than your immediate family)
- Check(s) or money order to pay fees/band items. We do not accept credit cards.
- Check book for other booster related and or miscellaneous items
- Completed paperwork (included in this packet)
- Completed Payment Option Form, and Individual Payment Plan (if applicable and included in
this packet)
- Miscellaneous Fee Worksheet (included in this packet)
- Instrument Rental Agreement (Provided for all school owned instruments and percussion)
WHEN TO COME:
8:00am Seniors - Last Name Letters A-L 10:50am Sophomores - Last Name Letters H-M
8:20am Seniors - Last Name Letters M-Z 11:20am Sophomores - Last Name Letters N-Z
8:40am Juniors - Last Name Letters A-J 12:00pm Freshmen - Last Name Letters A-H
9:10am Juniors - Last Name Letters K-N 12:45pm Freshmen - Last Name Letters I-P
9:40am Juniors - Last Name Letters O-Z 1:30pm Freshman - Last Name Letters R-Z
10:10am Sophomores - Last Name Letters A-G
We request that if you are towards the beginning of your alphabet grouping that you arrive promptly at the
beginning of your group’s assigned time. If you are towards the end, please come no later than 5 minutes
prior to the NEXT group’s assigned time. If you are in the middle, split the difference. This will help us
stay on schedule and keep lines smooth.
BAND BOOSTER TABLE
The Martin Band Boosters will have a table set up at Band Registration Day. The table will include t-shirts, hats,
yard signs, shorts, and other spirit items as well as having volunteer and sponsorship information.
MARTIN BBC SPONSORSHIP PROGRAM - What is your “Fair share?”
The success of our Band Parent Booster organization (or Martin BBC) is VITAL to the success of the Martin
Warrior Band. Although every band family pays Band Fees for student participation, total fees collected provide for
less than half, approximately 47% of the total operational cost for the Martin Warrior Band. The other 53% of the
cost is generated through annual fundraisers held by the Martin BBC which in the past have included selling
Christmas Trees and Wreaths, Mac’s at Martin Dinner tickets, Pancake Breakfast tickets, working concessions at
football games and Rangers Games, as well as volunteering at other fundraising events held throughout the year.
The Martin BBC budget in support of the Martin Band Department is approximately $500 per participant. A band
family’s 100% participation in scheduled annual fundraisers is expected by the boosters and the band directors, and
meets that family’s “fair share” effort with the annual fundraising campaign. Many families choose to participate in
the Booster Sponsorship Program and contribute monetarily in lieu of participating in the annual fundraising
events. The Booster Sponsorship Program is a fantastic way to contribute your "fair share" towards the Band
Booster Club's efforts. Having sponsorship status also brings privileges in the form of free tickets to annual events,
and personal ad space in the winter and spring band programs. Sponsorship Packets will be available at the booster
table on registration day.
2015-‐16
Registration
Packet
BAND FEES
The best source of information regarding your Band Fees is the Charms Music database. Every student has
been assigned the “Fixed” band fees in Charms. Some miscellaneous expenses may not have been assigned.
Your personal Charms Statement will be emailed to you at the address(es) listed in Charms at least two
weeks prior to Band Registration Day. If you find any discrepancies or have any questions regarding your
statement, please email Mr. McCann prior to Band Registration Day to allow for corrections prior to the
event. If you cannot access Charms contact Mr. McCann. Information on how to access Charms, as well as
how to access your financial statement is located in the band handbook which can be found on the web at
www.martinbands.com/docs.
Varsity Band/Percussion “Fixed Fees” Include:
$350.00 - Marching Band Operational Fee (three installments of $150, $100 and $100)
$80.00 - UIL activity fee (meals/drinks at games & contests)
$10.00 - AISD Uniform Fee
$15.00 - Show Shirt
TOTAL “Fixed Fees” for Varsity Band Winds and Percussion is $455.00
TOTAL “Fixed Fees” for Color Guard are $355
---same as Varsity band less $100 operational fee, more miscellaneous items below
TOTAL “Fixed Fees” for Junior Varsity Percussion are $215
---$150 operational, $40 UIL activity, and $10 AISD uniform fees, plus $15 show shirt
Miscellaneous fees – some may not apply to your student
$35.00 Marching shoes (all new wind / percussion members)
$12.00 flip folder (5 pages included) plus 10 extra pages
$10.00 Summer uniform hat
$19.00 Summer uniform polo
$12.00 Black performance tee
$14.00 Red cooler
$14.00 Warrior Band poncho
Miscellaneous fees – all percussionists
$100.00 Fall percussion fee
$50.00 Spring percussion fee
Miscellaneous fees – all color guard
$150.00 uniform fee
$55.00 member jacket
$25.00 warm-up pants
$15.00 guard shirt
$15.00 gloves
$30.00 shoes
$35.00 rifle
$45.00 duffle bag
$20.00 flag bag
2015-‐16
Registration
Packet
Payment options
On Registration Day, we will be happy to accept full payment of all fees. This helps out the
band program as the initial start-up costs of the marching band season are quite high. That
being said, we understand that not all families can afford to pay the entire sum up front. If
that is the case, we ask families to consider paying as much as they can afford.
At the very least, all miscellaneous expenses must be paid at registration day. These
items are purchased right away and we need the money in the activity account in order to
pay the suppliers.
If you are unable to pay anything on Registration Day, please see Mr. McCann to set up a
payment plan.
We accept cash or check. Please make checks out to MHS Band.
2015-‐16
Registration
Packet
Woodwind and Brass Fee Sheet
Student Name: __________________________ Grade:__________
Item Description Price Check box if paying today
Operational fee 1 $150
Operational fee 2 $100
Operational fee 3 $100
UIL Activity $80
AISD Uniform fee $10
Show shirt $15
Marching shoes $35
Flip folder +10 extra pages $12
Summer uniform hat $10
Summer uniform polo $19
Black performance tee $12
Red cooler $14
Uniform poncho $14
TOTAL
Make Checks payable to MHS Band
2015-‐16
Registration
Packet
Color Guard Fee Sheet
Student Name: __________________________ Grade:__________
Item Description Price Check box if paying today
Operational fee 1 $150
Operational fee 2 $100
Uniform fee $150
UIL Activity $80
Show shirt $15
Red cooler $14
Uniform poncho $14
Color guard jacket $55
Warm-up pants $25
Guard shirt $15
Shoes $30
Rifle $35
Duffle bag $45
Flag bag $20
TOTAL
Make Checks payable to MHS Band
2015-‐16
Registration
Packet
Varsity Percussion Fee Sheet
Student Name: __________________________ Grade:__________
Item Description Price Check box if paying today
Operational fee 1 $150
Operational fee 2 $100
Operational fee 3 $100
UIL Activity $80
AISD Uniform fee $10
Show shirt $15
Marching shoes $35
Summer uniform hat $10
Summer uniform polo $19
Black performance tee $12
Red cooler $14
Uniform poncho $14
Fall percussion fee $100
Spring percussion fee $50
TOTAL
Make Checks payable to MHS Band
2015-‐16
Registration
Packet
Junior Varsity Percussion Fee Sheet
Student Name: __________________________ Grade:__________
Item Description Price Check box if paying today
Operational fee 1 $150
UIL Activity $40
AISD Uniform fee $10
Show shirt $15
Marching shoes $35
Summer uniform hat $10
Summer uniform polo $19
Black performance tee $12
Red cooler $14
Uniform poncho $14
Fall percussion fee $100
Spring percussion fee $50
TOTAL
Make Checks payable to MHS Band
2015-‐16
Registration
Packet
ARLINGTON INDEPENDENT SCHOOL DISTRICT
Martin Warrior Band 2015-16
Permission to Travel
TO: Parents/Legal Guardian of: __________________________________________________________
Student (Please Print): __________________________________________________________________
I grant permission for the above student of the Arlington Independent School District to attend the
following district approved trip(s) the 2015–201 school year:
DATE EVENT CALL TIME SITE
8/15 Band Registration Day individual schedules MHS
8/20 Band Premiere / "Ice Cream Social" - exhibition 6:00pm MHS
8/24 "First Event" 5:00pm MHS
8/29 (Saturday) FB vs. Desoto 12:00pm Newsome Stadium (Mansfield)___
9/4 FB vs. Skyline 4:00pm Forester Stadium (Dallas)
9/11 FB vs. South Grand Prairie 7:30pm Gopher Bowl (Grand Prairie)
9/19 All-Region Jazz Auditions 8:00am Birdville HS
9/25 FB vs. Lamar 4:00pm Cravens Field (Lamar HS)
9/26 Birdville Marching Invitational ALL DAY Birdville HS_________________
10/2 FB vs. Sam Houston 4:00pm Wilemon (Sam Houston HS)
10/3 HEB Marching Invitational ALL DAY Pennington Field (Hurst)
10/6 Dean Corey Exhibition (AISD Bands) 4:00pm UTA Stadium
10/9 FB vs. Weatherford (HOMECOMING) 4:00pm UTA Stadium
10/10 BOA Arlington Regional ALL DAY UTA Stadium
10/16 FB vs. Bowie 4:00pm Cravens Field (Lamar HS)
10/20 UIL Marching Contest TBD Pennington Field (Hurst)
10/24 (Saturday) FB vs. Paschal 7:00am AT&T Stadium
Duncanville Marching Invitational (tentative) Duncanville HS
10/29 BOA Dome rehearsal TBD AT&T Stadium
10/30 FB vs. Arlington 4:00pm UTA Stadium
10/31 BOA San Antonio Super Regional ALL DAY Alamodome (San Antonio)_____
11/5 FB vs. North Crowley 3:30pm North Crowley HS
11/13/14 FB Playoffs TBD TBD
11/17-18 All-Region Jazz Clinic TBD Birdville HS
11/19 All-Region Jazz Concert TBD Birdville HS
11/20-21 FB Playoffs TBD TBD
11/27-28 FB Playoffs TBD TBD______________________
12/4-5 FB Playoffs TBD TBD______________________
1/9 Area Auditions / Midland, TX TBD Midland HS_________________
2/18 Pre-UIL Full Orchestra TBD Bowie HS
2/26 UTA Jazz Contest TBD UTA______________________
3/2-3 UIL Orchestra Contest TBD Mansfield PAC
3/18-22 MARTIN FINE ARTS AT CARNEGIE HALL TBD New York City
4/20-21 UIL Concert & Sightreading Contest TBD Mansfield PAC_______________
6/4 Graduation TBD UTA College Park Center
7/4 Arlington July 4th Parade 7:00 am Arlington
Dates and sites are subject to change.
The supervising sponsors for the trips listed above are: Brad McCann, Meredith DeMaagd, Joseph Manzo, and Andrew Hoskins.
The local board policies governing student conduct and discipline are applicable to students on all district-approved trips and the
behavior of all participating students is expected to conform to the standards set forth in such policies. All violations of such code
of conduct by any student shall be reported to the principal.
Signature of Parent/Guardian Date: ________________________________________________________________________
Persons to contact in case of emergency: _________________________________________________________________
Parent Phone: ___________________________________ Emergency contact phone: ________________________________
2015-‐16
Registration
Packet
MARTIN HIGH SCHOOL WARRIOR MARCHING BAND
2015 COMPETITION PERFORMANCE CONTRACT
The following are the competition performance dates for the 2015 Martin High School Warrior Band. It is
the obligation of every student to be in attendance and participate in these competitions. Consistent with the
guidelines outlined in the band handbook, the only valid excuse for absence to a competition is a family
emergency or severe illness, which would constitute an absence from school and/or visitation with a
physician. Standard Assessment Tests such as the SAT, PSAT, and ACT are also considered unexcused
absences (** - please note the below conflicts with the SAT and ACT test). There are multiple offerings of
these exams so please plan accordingly. An unexcused absence from a competition may result in a failing
grade in band for the concurrent grading period.
It is vitally important that every member be present for every competition. Absences are detrimental to both
the band’s musical and visual performances and can ultimately affect the band’s success and advancement in
these types of events. Thank you for your understanding.
Please sign the acknowledgment below.
Competition Performance Dates:
Saturday, September 26th Birdville Marching Invitational
Saturday, October 3rd HEB Marching Invitational (**SAT Testing**)
Tuesday, October 6th Dean Corey Exhibition at UTA
Saturday, October 10th BOA Arlington Regional Championship
Tuesday, October 20th UIL Region V Marching Contest
Saturday, October 24th Duncanville Marching Invitational (**ACT Testing**)
Saturday, October 31st BOA San Antonio Super Regional Championship
I hereby acknowledge that my child ___________________________________ will be in attendance at
the above competitions, barring any unforeseen family emergency and/or severe illness.
Student Signature __________________________________________ Date ____________________
Parent Signature ___________________________________________ Date ____________________
2015-‐16
Registration
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Parent Release Form for Media Recording
I, the undersigned, do hereby grant or deny permission to the Martin High School Band Department and
Martin High School Band Booster Club to use the image of my student, as marked by my selection(s) below.
Such use includes display, distribution, publication or otherwise use of photographs, images, and/or video
taken of my student for use in materials that include, but not limited to, printed materials such as brochures,
newsletters, videos and digital images.
_____Unrestricted usage: I give unrestricted permission for my student’s image to be used in print, video,
and digital media. I agree that these images may be used my Martin High
School Band Department and Booster Club for a variety of purposes and that
these images may be used without further notifying me.
_____Limited usage: I want my student’s image used on educational material only. (This could be in the
Martin High School Band Department or the larger community)
_____No usage: Deny permission to use my student’s image at all.
Parent/guardian signature:_______________________________________________________________
Parent /guardian print name: ____________________________________________________________
If you have any questions, please feel free to contact Mr. McCann at 682-867-8672 or by email at
bmccann@aisd.net.
Thank you,
Brad McCann
2015-‐16
Registration
Packet
PARENT/STUDENT UIL MARCHING BAND ACKNOWLEDGEMENT FORM 2015-16
No student may be required to attend practice for marching band for more than eight hours of rehearsal
outside the academic school day per calendar week (Sunday through Saturday). This provision applies to
students in all components of the marching band. On performance days (football games, competitions and
other public performances) bands may hold up to one additional hour of warm-up and practice beyond the
scheduled warm-up time at the performance site. Multiple performances on the same day do not allow for
additional practice and/or warm-up time.
Examples Of Activities Subject To The UIL Marching Band Eight Hour Rule:
• Marching Band Rehearsal (Both Full Band And Components)
• Any Marching Band Group Instructional Activity
• Breaks
• Announcements
• Debriefing And Viewing Marching Band Videos
• Playing Off Marching Band Music
• Marching Band Sectionals (Both Director And Student Led)
• Clinics For The Marching Band Or Any Of Its Components
The Following Activities Are Not Included In The Eight Hour Time Allotment:
• Travel Time To and From Rehearsals and/or Performances
• Rehearsal Set-Up Time
• Games, Marching Contests, Pep Rallies, Parades and Other Public Performances
• Instruction And Practice For Music Activities Other Than Marching Band And Its Components
NOTE: An extensive Q&A for the Eight Hour Rule for Marching Band can be found on the Music Page of
the UIL Web Site at: www.uil.utexas.edu. “We have read and understand the Eight-Hour Rule for Marching
Band as stated above and agree to abide by these regulations.”
Parent Signature: ___________________________________________________ Date: August 15th, 2015
Student Printed Name: _________________________________________________________________
Student Signature Date: _________________________________________________________________
This form is to be kept on file by the local school district.
2015-‐16
Registration
Packet
Martin Warrior Band
Handbook Rules and Regulations Acknowledgment Form
This form must be returned to the band directors and placed on file for participation with the Martin
Warrior Band.
STUDENTS: Please read the following statement and sign below
I acknowledge receiving access to the Martin Warrior Band Handbook and agree to accept responsibility for
following the stated policies. I realize it takes cooperation from 100% of the students and parents for the
Warrior Band to achieve success. I further understand that failure to follow the stated policies in this
handbook or failure to follow directions from the band directors will result in disciplinary action which, at
its most serious consequence, could lead to dismissal from the band program. I accept my responsibility to
cooperate and represent the Martin Warrior Band with integrity at all times.
_______________________________________ __________________________________________
(Student Name – PRINTED) (Student Name – SIGNATURE)
PARENTS: Please read the following statement and sign below
I acknowledge receiving access to the Martin Warrior Band Handbook and agree to accept responsibility for
my child and his actions. I realize it takes cooperation from 100% of the students and parents for the
Warrior Band to achieve success. I further understand that failure to follow the stated policies in this book
or failure to follow directions from the band directors could result in disciplinary action, which, at its most
serious consequence, could lead to my child’s dismissal from the band program. I accept my responsibility in
supporting and assisting my child in living up to the responsibilities and obligations as outlined.
_______________________________________ __________________________________________
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