Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
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Your opportunity to connect
with leading radiation protection
professionals from across the globe.
5TH INTERNATIONAL SYMPOSIUM ON THE SYSTEM OF RADIOLOGICAL PROTECTION
17-21 NOVEMBER 2019, ADELAIDE, SOUTH AUSTRALIA
www.icrp2019.com
Sponsorship Prospectus Hosted by Australian Radiation Protection
and Nuclear Safety Agency
WHY SPONSOR ICRP 2019...
Global radiation
detection, monitoring
and safety market DATA & STATISTICS INDUSTRY INSIGHTS
US$890.2 m The global radiation detection, monitoring and safety market accounted for
DELEGATE PROFILE USD 890.2 million in 2015 and is anticipated to grow at a CAGR of over 7.3% in
Position description breakdown % the coming years. Rising adoption of nuclear medicine and radiation therapy as a
consequence of the increasing global incidences of cancer are expected to drive
Male/female ratio – 60%/40%
the market growth over the forecast period.
INDUSTRIES REPRESENTED According to the International Agency for Research on Cancer (IARC) around
14.1 million new cancer cases were registered and 8.2 million cancer-related
Nuclear, medical, research, regulatory authorities, international
deaths were reported worldwide. It is estimated that in the near future the
organisations, space agencies, environment, health authorities
numbers are to rise to 21.7 million new cancer cases and 13 million cancer-
related deaths. The global hike in the estimates is expected to increase the
DELEGATE ORIGIN ICRP FRANCE 2017
demand for radiation therapy for cancer diagnosis.
Asia 75 Moreover, the application of nuclear medicine wherein radioactive tracers are
North America 40 employed to enable early cancer detection and monitor disease progression
through the visual tracking of the radiopharmaceuticals, which yield tangible
Africa 2 information related to the molecular nature of the problem causing bodily
disturbances. These systems being far more effective as compared to other
South America 6
conventional medical imaging procedures that solely indicate the anatomical
Middle East 6 location of the issue is expected to propel industry growth over the forecast
period.
Australia/Pacific Region 5
The need for safety in radiation and government focus on the same issue
Europe 388 generates demand for safety instruments in this market. For example, FDA
response in the incident of Fukushima Daiichi nuclear power facility ensures
*Data based on attendance statistics from 2017 ICRP-IRSN Symposium, France
public health and safety to avoid radionuclides in U.S. food supply. Moreover,
other government agency such as CDC for radiations emergency training as well
as education and International Atomic Energy Agency (IAEA) ensures usage of
nuclear energy by peaceful ways are the factors expected to drive the industry
demand for safety instruments in the near future.
2
WHY SPONSOR ICRP 2019...
REASONS TO SPONSOR/ TOP REASONS TO GET
EXHIBIT INVOLVED
• Meet your target market face to face • Participate in the largest annual gathering of radiation
• Receive exposure and capitalise on pre and post Symposium professionals from Australia and the global community
promotional opportunities • Meet face to face with 400+ key radiation professionals
• Generate leads for new business • Develop new partnerships and associations with key decision
• Increase your brand awareness and profile amongst industry makers
leaders and peak body representatives, opinion shapers and • Showcase your products and services and promote your
professional working within the radiation protection industry brand at one of the world’s largest meetings of radiation
• Build long term relationships with potential and existing professionals
customers
• Align your organisation with national and international
radiation protection professionals
• Develop key relationships with other sponsors and exhibitors.
• Launch new products
• Interact with delegates in a fun, social and dynamic
environment
3
SUPPORTERS OF ICRP
BMUB, Germany FANR, UAE IAEA SSM, Sweden Janus, Japan
EPA, USA IRSN, France ENSI, Switzerland NRA, Japan FOPH, Switzerland
CSRP, China DOE, USA ANDRA, France CNSC, Canada SUBI, Russia
CSN, Spain Health Canada, Canada NEA NEI, USA NRPA, Norway
IRPA SIS, Denmark STUK, Finland
IRPA
TO PARTNER WITH US, CONTACT:
Kim Murray
ICRP Sponsorship and Exhibition Manager
T 61 3 6234 7844
E kim@laevents.com.au
4
THEMES AND PROGRAM AT A GLANCE
MINES MEDICINE MARS
Radiation is a natural part of our environment and has been since This is an age of extraordinary advances in medicine, not least We have learned to fly high, work in orbit, and even travel to the
long before humans walked the Earth. Even so, there are times due to the novel and increasing use of radiation for diagnosis and moon. Now Mars is calling. On Earth we are protected from the
when we need to take protective measures, such as for exposure treatment benefitting billions of people world-wide. ICRP 2019 harsh radiation of space. With advances in high-altitude air travel,
to radon in mines, or for ensuring animals and plants are examines cutting-edge technologies and techniques in medicine, space exploration and the dawn of space tourism, we need to
adequately protected. The ICRP 2019 program looks at a range of and the advances in radiological protection needed to accompany protect those working or travelling high in Earth’s atmosphere
issues associated with radiological protection in mining including them so that we can ensure the best possible quality of care for and beyond. ICRP 2019 brings together world-class experts to
the latest science on radon risk, waste management practices, patients, and a safe workplace for healthcare professionals. address protection of passengers and crew in modern aviation
and best practice in the protection of the environment. and space travel.
KEY DATES
Sunday 17 November 2019 Monday 18 November 2019 Tuesday 19 November 2019 Wednesday 20 November 2019 Thursday 21 November 2019
Trade Exhibition build & bump in ARPS Meeting ICRP Symposium
MINES MEDICINE MARS
Trade Exhibition Trade Exhibition
Welcome Reception (PM event) VIP Reception (invitation only) ICRP Gala Dinner Movie Night
5
PACKAGE INCLUSION SUMMARY
Speaking Opportunity
Branding Opportunity
Virtual Satchel Insert
Targeted Networking
Eg website, , EDMs,
Packages available
venue signage etc
Exhibition Space
Dinner Tickets
Registrations
Delegate List
Opportunity
Opportunity
Networking
Platinum 1 10 mins ü ü ü ü 6 6 6m x 2m ü
Gold 2 5 mins ü ü One ü 4 4 6m x 2m ü
Silver 3 x ü ü x ü 3 3 3m x 2m ü
Barista 1 x ü x x ü 2 2 3m x 2m ü
Bronze 3 x ü x x ü 2 2 3m x 2m ü
Charge Bar 1 x ü ü x ü 2 2 3m x 2m ü
Chill Zone 1 x ü ü x ü 2 2 x ü
Parents Retreat 1 x ü x x ü x x x ü
Writing Materials 1 x ü x x ü x x x ü
6
SPONSORSHIP
PACKAGES
Sponsorship packages are linked to
key events or opportunities within
the Symposium program. All prices
shown are in Australian Dollars and
are inclusive of GST
7
SPONSORSHIP PACKAGES
PLATINUM PARTNER
$65,000
• Known as the exclusive Platinum Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019)
• Exclusive sponsorship of the Symposium Dinner (see below)
• An opportunity to address the full delegation in a 15 minute presentation in the plenary session
• Sponsorship of a Symposium Session
• Recognition as Sponsor of the Symposium Program
• Regular verbal recognition as Platinum Partner
• Logo recognition as Platinum Partner in Symposium promotional material including venue signage, Smart App and website
• Company profile in the Symposium electronic handbook, Smart app and website
• Delegate list (name, organisation, position, city and country)
• Two satchel inserts (electronic only)
REGISTRATION AND EXHIBITION ENTITLEMENTS
• Six full Symposium registrations, including daily catering and tickets to the Welcome Reception
• One 6 metre x 2 metre exhibition booth with a furniture package to the value of $1,500
SYMPOSIUM DINNER INCLUSIONS
• Six tickets to the Symposium Dinner
• Opportunity to provide a branded gift to each dinner guest (provided by sponsor)
• Sponsor’s logo featured on menus and any other dinner-related collateral
• Sponsor’s signage prominently displayed within the Symposium Dinner venue
8
SPONSORSHIP PACKAGES
GOLD PARTNER PLUS Choose from either
(TWO ONLY) $40,000
• Known as the Gold Partner of the 5th International
WELCOME RECEPTION
Symposium on the System of Radiological Protection • Opportunity to welcome guests to the Welcome Reception
(ICRP 2019) (5 minutes)
• Sponsorship of a Symposium Session • Opportunity to provide a small branded gift at the event
• Recognition as a Gold Partner in Symposium promotional • Sponsor’s own signage prominently displayed at the
material including venue signage, Smart App and website Welcome Reception venue
• Company profile in the Symposium electronic handbook,
Smart App and website SMART APP
• Recognition as Gold Partner in Symposium promotional • Exclusive sponsor of the Symposium Smart App
material including venue signage, Smart App and website • Banner and landing page advertisement to be included in the
• Delegate list (name, organisation, position, city and country) Symposium Smart App (artwork supplied by sponsor)
• Two satchel inserts (electronic) • Business cards with your Smart App log-on details will be
available at the registration desk
REGISTRATION AND EXHIBITION ENTITLEMENTS • Logo recognition as the Smart App Sponsor on instruction
posters located throughout the Symposium venue
• Four full Symposium registrations, including daily catering,
the Welcome Reception and Symposium Dinner
• One 6 metre x 2 metre exhibition booth with a furniture
package of $1,000
9
SPONSORSHIP PACKAGES
SILVER PARTNER PLUS Choose from either
(TWO ONLY) $25,000
• Known as the Silver Partner of the 5th International
LANYARD
Symposium on the System of Radiological Protection • Exclusive sponsorship of the Delegate Lanyard, including
(ICRP 2019) logo recognition
• Recognition as a Silver Partner in Symposium promotional
material including venue signage, Smart App and website SATCHEL
• Sponsorship of a Symposium Session • Exclusive sponsorship of the Symposium satchel with your
company logo placed on the delegate satchels alongside the
• Sponsor’s logo and profile in the Symposium Smart App and Symposium logo
website
• Company profile in the Symposium electronic handbook,
Smart App and website
• Delegate list (name, organisation, position, city and country)
• One satchel insert (electronic)
REGISTRATION AND EXHIBITION ENTITLEMENTS
• Three full Symposium registrations, including daily catering,
tickets to the Welcome Reception and Symposium Dinner
• One 3 metre x 2 metre exhibition booth with a furniture
package of $700
10SPONSORSHIP PACKAGES
BARISTA SPONSOR BRONZE PARTNER PLUS Choose one of
$17,500 (THREE ONLY) $12,500
• Exclusive sponsorship of the Symposium Barista Cart • Known as a Bronze Partner of the 5th International
DAY CATERING (ALL DAYS)
Symposium on the System of Radiological Protection • Exclusive sponsorship of the morning and afternoon
• Recognition as the Barista Sponsor in all promotional
(ICRP 2019) refreshments and lunch
material including venue signage, Smart App and website
• Recognition as a Bronze Partner in Symposium promotional • Your marketing collateral displayed on each catering table
• Opportunity to provide promotional attire such as aprons and
material including venue signage, Smart App and website within the venue space
caps for barista staff to wear during the Symposium
• Company profile in the Symposium electronic handbook, • Signage acknowledging you as the Refreshment Break
• Opportunity to display signage in the barista cart area
Smart App and website Sponsor on the catering stations
(sponsor to supply/maximum of two pull up banners)
• Delegate list (name, organisation, position, city and country)
• Company profile in the Symposium electronic handbook, SPEAKERS PREP ZONE
Smart App and website • One satchel insert (electronic)
• Exclusive sponsorship of the Speakers Prep Zone
• Delegate list (name, organisation, position, city and country)
• One satchel insert (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS • Opportunity to provide branded stationery (at sponsor’s cost)
• Two full Symposium registrations, including daily catering, • Your pull up banner and marketing collateral displayed within
the Speakers Prep zone
REGISTRATION AND EXHIBITION ENTITLEMENTS tickets to the Welcome Reception and Symposium Dinner
• One 3 metre x 2 metre exhibition booth with a furniture
• Two full Symposium registrations, including daily catering,
package of $700 SESSION SPONSOR
tickets to the Welcome Reception and Symposium Dinner
• Exclusive sponsorship of one of the Symposium Sessions
• One 3 metre x 2 metre exhibition booth with a furniture
package of $700. Your booth will be positioned next to or • Opportunity to provide two pull up banners which will be
adjacent to the Barista Cart displayed during the Symposium Session
11SPONSORSHIP PACKAGES
CHARGE BAR STATION SPONSOR CHILL ZONE LOUNGE
(ONE ONLY) $8,500 (ONE ONLY) $6,500 (ONE ONLY) $4,500
• Exclusive sponsorship of the Charge Bar Station located next A great opportunity to provide delegates with some valuable time • Exclusive sponsorship of the Lounge
to or adjacent to your exhibition space out to check their emails, have a quiet meeting and just relax for a • The Lounge will have a direct feed of plenary presentations
• The Charge Bar Station will have a digital screen, printed while. The area will be defined by some plants and furnished with • Recognition as the exclusive sponsor of the Lounge in
poster and be branded with your customized vinyl cover bean bags and some meeting tables and chairs. Symposium promotional material including venue signage,
(graphics supplied by sponsor) Smart App and website
• Exclusive sponsorship of the Chill Zone
• Recognition as the exclusive sponsor of the Charge Bar • Company profile in the Symposium electronic handbook,
Station in Symposium promotional material including venue • Recognition as the exclusive sponsor of the Chill Zone in
Smart App and website
signage, Smart App and website Symposium promotional material including venue signage,
Smart App and website • Sponsor’s own signage prominently displayed at the entrance
• Company profile in the Symposium electronic handbook, to the Lounge (maximum two pull up banners)
Smart App and website • Company profile in the Symposium electronic handbook,
Smart App and website • Delegate list (name, organisation, position, city and country)
• Delegate list (name, organisation, position, city and country)
• Delegate list (name, organisation, position, city and country) • One satchel insert (electronic)
• One satchel insert (electronic)
• One satchel insert (electronic)
REGISTRATION AND EXHIBITION ENTITLEMENTS
REGISTRATION AND EXHIBITION ENTITLEMENTS
• Two full Symposium registrations, including daily catering,
tickets to the Welcome Reception and Symposium Dinner • Two full Symposium registrations, including daily catering,
tickets to the Welcome Reception and Symposium Dinner
• One 3 metre x 2 metre exhibition booth
12SPONSORSHIP PACKAGES
WRITING MATERIALS SPONSOR $3,500 ADVERTISING PACKAGES
• An opportunity to provide delegates with a branded pen and Advertising space will be available in the electronic handbook
notebook (minimum size A5)
which will be distributed to all Symposium delegates. Advertising
• Recognition as the Writing Materials Sponsor in all in the electronic handbook will provide excellent exposure for
Symposium promotional material including venue signage, your organisation.
Smart App and website
• Sponsor’s logo and profile in the Symposium Smart App and Outside Back Cover $ 900
website Inside Back Cover $ 900
• Delegate list (name, organisation, position, city and country)
Full page $ 600
• One satchel insert (electronic)
Half page $ 350
*The appearance of sponsors’ logos on printed materials will
be subject to printing deadlines. Sponsors will be advised of
deadlines upon receipt of the signed sponsorship agreement.
13THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER
TRADE BOOTH - $4,000 TRADE BOOTH FEATURES AND CUSTOM BUILT DISPLAYS
Taking an exhibition booth is a great way to meet your target ENTITLEMENTS If you’d like to stand out from the crowd and customise your
market face to face. All Symposium lunch and refreshment breaks • One 3 metre x 2 metre (2.4 metre high) shell structure booth booth with additional furniture and features, please contact
will be held in the exhibition area to ensure a high traffic flow of • White melamine back and side walls Adelaide Expo Hire, our Exhibition Build Partner, or check out
delegates. • Your organisation’s name on fascia board (30 characters) their catalogue at www.aeh.com.au. Symposium specific contact
details will be given out with the Exhibitor Guidelines.
The floor plan for the exhibition will be forwarded as soon as it • 2 x 120w spot lights
is finalised. Please note the floor plan is subject to change at the • 1 x 4amp/100w power outlet A custom build will need to be approved by the venue 6 weeks
discretion of the venue or the Symposium organisers at any time. • Company logo and profile in the Symposium Smart App and prior to the Symposium. The Exhibition Build company will be in
website contact to coordinate a suitable time for the build.
Early Bird Valid until 29 March 2019 $3,600
• Logo included on venue signage and promotional materials
Standard From 30 March 2019 $4,000
• Two exhibitor registrations including daily catering and tickets
to the Welcome Reception (does not include the Symposium
Dinner)
• One satchel insert (electronic)
• Delegate list (name, organisation, position, city and country)
Please note that furniture is NOT included in your trade exhibition
package
14THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER
ADDITIONAL TICKETS & REGISTRATIONS PUBLIC LIABILITY INSURANCE APPLIANCE TESTING
All staff on site must be registered to attend either by utilising Australian regulations require all exhibitors to have adequate All electrical appliances and leads used on site must comply with
your complimentary registration or by purchasing an additional Public Liability Insurance cover based on a limit of indemnity the Australian Standard AS/NZ 3760:2010, which requires the
exhibitor registration for $800.00 GST inclusive which includes: to the value of $10,000,000 or above. This refers to damage or appliance to be inspected, tested and tagged. Items that do not
• Daily catering injury caused to a third party/visitor on or in the vicinity of, an comply will not be permitted to be used onsite. Electrical items
exhibition stand. Exhibitors are required to submit their Public such as switchboards, cables and outlet fittings must comply
• Attendance at Symposium sessions
Liability Insurance Certificate when they confirm their booking. with the Australian electrical wiring standard AS/NZS 3000:2007
• Attendance at the Symposium Welcome Reception
and be installed by a qualified A grade electrician.
Symposium dinner tickets may be purchased separately for Note: Double adaptors will not be permitted onsite, instead power
$180.00 each. boards with overload cut off are permitted. The venue is at liberty
This Exhibitor/ Sponsor Pass is significantly reduced from the to check that the electrical appliances that you bring onsite are
standard delegate fee as recognition of your company’s support appropriately tagged.
of the event. Please note there is a maximum of two additional
exhibitor registrations per sponsor or exhibitor.
15ICRP 2019 C/- Leishman Associates, 227 Collins Street, Hobart Tas 7000
T: +61 3 6234 7844
BOOKING FORM
ABN: 22 103 078 897
Company Name: PAYMENT
Contact Person: Payment can be made by direct deposit or cheque to Leishman
Associates
Postal Address:
State: Postcode:
Request a tax invoice for payment
Telephone: Mobile:
Email:
I have directly deposited funds to your account
Name of bank: Commonwealth Bank of Australia
Account name: Leishman Associates
SPONSORSHIP/EXHIBITION PACKAGE BSB: 067 000
Package: Value: $ Account no: 1036 5932
Swift code: CTBAAU2S
Prices quoted in the package are in Australian Dollars and
CHECKLIST inclusive of GST
These items will be used on the congress website and in the congress handbook. Please send them to Yes, I have read and agree to the conditions of sale overleaf
kim@laevents.com.au (This check list does not apply to advertising bookings).
Yes, I have provided an electronic copy of the company logo (jpg & eps files)
Authorised by:
Date:
Yes, I have provided the company website address
Yes, I have provided 75 words of promotional text (text exceeding 75 words will be edited for length)
Yes, I have registered all of my company’s representatives who will be on site (unregistered representatives WILL NOT have access
to the Symposium and trade exhibition area)
FOR EXHIBITORS ONLY
Yes, I have provided a copy of my company’s Public Liability Insurance Certificate
(only necessary for exhibitors)
16The following terms and conditions apply to your application to sponsor EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS
and/or exhibit:-
1. DEFINITIONS All international payments must include provision for bank fees and 8. ASSIGNMENT/SHARED PACKAGES
exchange rates in the payment amount. Any outstanding balance
Event means the event referred to in the online Booking Application You are not permitted to assign, sublet or apportion the whole or
will be required to be paid by You prior to the commencement of the
Form. Exhibition/Sponsorship means the exhibition and/or any part of Your sponsorship package or booked space except
Event.
sponsorship as detailed in the online Booking Application Form. upon our prior written consent. Shared sponsorship and exhibition
GST means GST within the meaning of the GST Act. GST Act means 5. CANCELLATION packages will result in one set of benefits only being available to be
A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as In the event that You cancel your Exhibition/Sponsorship, your shared by all parties involved. This includes but is not limited to logo
amended). deposit will not be refunded. In the event that You cancel your recognition, profile inclusion, signage and registration benefits.
Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as Exhibition/Sponsorship more than 90 days before the Event, You will 9. INSURANCE
Conference Managers representing the Symposium Committee and receive a 25% refund of the Exhibition/Sponsorship fee. In the event
Public Liability insurance to a minimum amount nominated in the
the Host Organisation. You means the entity submitting the Booking that You cancel within 90 days of the Event, You will not receive any
event sponsorship prospectus must be taken out by You. A copy
Application Form to sponsor and/or exhibit. refund. Any monies outstanding at cancellation will need to be paid
of the certificate of Insurance currency must be provided to Us a
in full.
2. APPLICATION minimum of four weeks prior to the commencement of the Event.
6. CHANGES
You will submit the online Booking Application Form for the 10. EXCLUSION
Exhibition/Sponsorship. Once your Exhibition/Sponsorship has been confirmed and
All information supplied to You in relation to the Event is accurate
accepted, a reduction in Sponsorship/Exhibition space is considered
3. APPROVAL to the best of our knowledge and belief and does not constitute a
a cancellation and will be governed by the above cancellation policy.
warranty and any inaccuracy or mistake will not entitle You to cancel
The Exhibition/Sponsorship will be confirmed upon return to You of Reduction in space can result in relocation of your Exhibition/
your booking without penalty. All estimates of attendee/delegate
the approved Booking Application Form, together with a tax invoice Sponsorship at Our discretion. Any space not claimed one hour
numbers attending the Event are estimates only, and You agree
for the full amount of the Exhibition/Sponsorship fee, 50% of this before the Event commences and will be reassigned and no refund
that We are not responsible for any discrepancy in these estimated
total is payable within 7 days. The deposit is non-refundable and will will be payable to You.
attendee/delegate numbers.
be deducted from the booking fee. Your company logo and profile
We reserve the right to rearrange the floor plan and/or relocate any
will only feature on the Symposium website once this deposit has 11. MARKETING
Exhibition/Sponsorship without notice to You. We reserve the right
been paid. We will use your information to send you updates and other news
to amend existing unsold sponsorship packages or add additional
4. PAYMENT sponsorship packages as required without notice to confirmed about this Event. We will only pass on your information to reputable
sponsors and exhibitors. third party official contractors of the Event for the purpose of
Upon payment of the deposit, You will receive a tax invoice for the
assisting you with your participation.
balance of the Exhibition/Sponsorship fee. Payment of the balance
7. STANDS
of the fee is due and payable 30 days prior to the commencement of 12. GST
If You intend to utilise a custom built exhibit stand, We must be
the Event. All online Booking Application Forms received within 30 All amounts paid or payable under these terms and conditions are
advised of the full details and dimensions a minimum of six weeks
days of the commencement of the Event must include full payment inclusive of any GST which may be applicable to any supplies made
prior to the commencement of the Event. All display construction
of the booking fee. Only once payment has been made in full will by either party under this Agreement. To the extent GST is applicable
requires our approval.
your logos and profiles be placed on Event collateral. Due to printing to any amount paid or payable in respect of a taxable supply made
deadlines, You will not be guaranteed inclusion on Event collateral under or in connection with this Agreement, subject to that party
if payment of the booking fee is not received 30 days prior to the receiving a valid tax invoice for GST purposes from the other party
Event. in respect of the supply before the time of payment.
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