RAI FTTH CONFERENCE 2019 - 12-14 MARCH Amsterdam, The Netherlands
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FTTH CONFERENCE 2019
12-14 MARCH
Amsterdam,
The Netherlands
RAI
EXHIBITOR-SPONSOR
INFORMATION
we connect technology,
policy and finance
‘Reach your fibre potential’ ftthconference.eu
#FTTH19
STATS
Who attends the FTTH Conference? *
ATTENDEES
3000 160
PARTICIPANTS SPEAKERS
5% BY COUNTRY
7%
600
EXECUTIVES
18
SESSIONS 10%
6%
8%
5%
897
COMPANIES
15
WORKSHOPS
7%
4%
97
COUNTRIES
50
MEDIA
11% 25% Other EU
12% Other Non-EU
* Figures based on the FTTH Conference 2018 in Valencia.
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
SHOWCASE YOUR BRAND
The FTTH Conference organised by the FTTH Council Europe is the largest fibre summit in the world.
It is recognized as the principle networking event for anyone in the business of fibre enabled technologies and services.
The annual event, which includes an exhibition floor of 9,000 sq metres*, has been held in different locations around Europe since 2004.
With 3,000 participants from 94 countries, the FTTH Conference is the largest meeting place in the world for all broadband stakeholders!
Don’t miss the opportunity to meet 120 exhibitors and partners, showcasing the latest fibre technologies, innovations and solutions and
introducing latest industry trends.
* approx floor area
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
EXHIBITING / SPONSORING
Get involved. Grow your business.
The Call for Sponsors is now open for Amsterdam 2019! Exhibiting/sponsoring is only possible for member companies of the FTTH
Council Europe. For more information, please contact info@ftthcouncil.eu. A large catalogue of additional sponsorship opportunities is
available upon request.
Dimensions Speaking Slot Tickets Ad in info leaflet Website mention Free build option
PLATINUM 9x4m optional 20 x x x
GOLD 4x6m optional 15 x optional
SILVER 3x6m 11 x optional
BRONZE 3x3m 6 x
LIMITED AVAILABILITY.
RESERVE YOUR PLACE NOW! > Contact Marcus Benson, FTTH Council Europe
conference@ftthcouncil.eu
+44 7818 401 026
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
SPONSORS Platinum sponsors
Gold sponsors
Silver sponsors
Bronze sponsors
Sponsors at Valencia 2018
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
HOT TOPICS
The conference, which runs alongside the exhibition, covers the latest issues impacting fibre rollout in Europe.
• Latest fibre enabled technologies & solutions
• Fibre & 5G convergence
• Business models & investing in fibre networks
• Marketing of fibre networks & take rates
• The role of fibre in smart cities & smart regions
• Fibre-enabled services including Connected
Homes, IoT, eHealth and elderly care,
eGovernment and new smart ways of working
• Market insights and yearly panorama with ranking
of countries in FTTH/B
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
HIGHLIGHTS FROM 2018
Memorable moments from the FTTH Conference 2018 in Valencia.
CEO PANEL WOMEN IN FIBRE KEYNOTE/CTO SESSION INVESTOR PANEL
Wholesale fibre as a driver Alejandra de Iturriaga, Director Keynote speech and session Fibre in the “City”, The
of business success -- a star- of Telecommunications and from the Spanish leading Investors’ Perspective -- What
studded session with CEOs from Audiovisual sector at the CNMC operators, with the Global are the risks of making long term
cutting-edge operators such as (Spanish telecom regulator) CTIO of Telefónica Enrique infrastructure investments and
Open Fiber, SIRO, CityFibre, and Robert Pepper, Head of Blanco, the CTIO of Orange what are the risks of not making
Openreach and Telia Infra from Global Connectivity Policy and Spain Mónica Sala, Vodafone them? How is fibre seen in the
the Telia Company. Planning of Facebook, joined Spain’s CTO Ismail Asenjo, City?
us in supporting the cause for and Fernando Molina, CTO of
a gender-balanced digital and MÁSMÓVIL.
fibre sector!
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
INFLUENTIAL VOICES
“Fiber is at the heart of digital
transformation. Period!”
BART OSKAM
Keynotes from FTTH Conference 2018 included. CTO, EUROFIBER
GROUP
“In the two years since SIRO launched
we have changed the broadband
conversation in Ireland with a clear “The wholesale-only model is the most suitable
recognition that FTTH is the future. solution for the massive deployment of fibers
SIRO’s impact means 25 towns in and huge network investments needed by the
regional Ireland now have the same Gigabit Society.”
connectivity as Tokyo or Hong Kong.” ELISABETTA RIPA
SEAN ATKINSON CEO, OPEN FIBER
CEO, SIRO
“Telefónica has succeed in industrializing the “Access to fiber is not a question only for
fiber deployment process in Spain. Now we telecom, it is a question for the whole society.”
are benefiting from this experience in current
STAFFAN INGVARSSON
deployments in countries like Brazil, Argentina
CEO, STOKAB
or Chile, to speed up fiber roll-out and to
become leaders in excellent connectivity.”
ENRIQUE BLANCO
GLOBAL CTIO, TELEFÓNICA
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
PRESS COVERAGE
Press stats from the FTTH Conference 2018 in Valencia.
PressCoverage
Press Coverage
146
ARTICLES
60
51
ARTICLES ON THE FTTH CONFERENCE 2018
ARTICLES ON
146
146 THE MARKET
articles
articles PANORAMA 60
including:
including: articlesARTICLES
60articles onthe
on
28
7
ON OTHER
theFTTH
FTTH
ARTICLES ON THE FTTH AWARD
TOPICS2018
Conference
Conference 2018
51articles
51 articleson
onthe
theMarket
MarketPanorama
Panorama
28articles
28 articleson
onthe
theFTTH
FTTHAward
Award
7 articles on other topics
7 articles on other topics
MEDIA TYPE PUBLICATIONType
Typeof
ofmedia
TYPE
media(%)
(%) of publication (tot)
TOP MEDIA
Topmedia
mediarecurrence
recurrence
Type Type of publication (tot) Top
BUSINESS & 11
11
TELECOMS
24
24 55
X4
X4
FINANCE 55
11 X3
X3
DIGITAL 55 56
56 X3
84% General Telecoms
X3
DIGITAL/IT 24 General
Digital/IT
Telecoms
Business/Finance
Digital/IT Business/Finance
X3
PRINT X3
16% 56
GENERAL
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.eu
SOCIAL MEDIA COVERAGE
Communication impact of social media at FTTH Conference Valencia 2018
SOCIAL MEDIA LinkedIn
12000
ORGANIC REACH: 294.2K
10,906
+2,720 ENGAGEMENT: +60%
LinkedIn
10000
Twitter #FTTH18
NUMBER OF FOLLOWERS
TWEETS: 1,800
8000
REACH: 3.2 million
CLICKS: 1.2k clicks
6000 4,691
+797
Twitter Facebook
4000 Facebook ORGANIC REACH: 47K
4,002
+473
ENGAGEMENT: 31.8K
2000
Facebook (I want fibre)
1,523
+90 * Compared to FTTH
YouTube
-2013 2014 2015 2016 2017 2018
Conference 2017 data VIEWS: 6.3K
FTTH CONFERENCE 2019 / 12-14 MARCH / AMSTERDAM, THE NETHERLANDS
For more information, or to book your place, visit: www.ftthconference.euTable of Content
CONFERENCE OVERVIEW
1. Introduction ........................................................................................................................................................................................ 3
1.1. Attendees: numbers and profiles 3
1.2. Topics 3
1.3. Workshops 3
1.4. Exhibition 3
1.5. Networking 3
2..Sponsorship application process������������������������������������������������������������������������������������������������������������������������������������������������������ 4
2.1. Application start date 4
2.2. Requirements for sponsorship 4
2.3. Booth selection 4
2.4. Sponsorship confirmation 5
2.5. Contact details 5
3..Sponsorship packages����������������������������������������������������������������������������������������������������������������������������������������������������������������������� 6
3.1. Services included for all sponsors 6
3.2. Shell Scheme booth 7
3.3. Free-set-up booth 8
3.4. Limited edition booth 8
3.5. Platinum booth 9
3.6. Optional services 9
4..Exhibition details�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������10
4.1. Location 10
4.2. Exhibition opening hours 10
4.3. Booth set-up times 10
4.4. Booth dismantling times 10
5..Meeting Rooms���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������11
6..Registration��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������12
6.1. Registration for Sponsors 12
6.2. Online Registration 12
7...Terms and Conditions����������������������������������������������������������������������������������������������������������������������������������������������������������������������13
7.1. Organiser 13
7.2. Applications 13
7.3. Intellectual Property 13
7.4. Payment terms 13
7.5. Sponsorship cancellation policy 13
7.6. Co-exhibitors & subleasing 13
7.7. Size limitations for shell scheme booths 14
7.8. Special conditions for free-set-up booths 14
7.9. Special conditions for limited-edition free-set-up Gold booths 14
7.10. Special conditions for Platinum booths 14
7.11. Storage area 15
7.12. Meeting rooms 15
7.13. Insurance 15
7.14. Selling or delivering goods 15
7.15. Running the booth, cleaning and garbage 15
7.16. Promotional items 15
7.17. Connections 15
7.18. Respect Set-up Times – Penalty 15
7.19. Respect Dismantling Times – Penalty 16
7.20. General safety regulations for workers from outside RAI Amsterdam 16
7.21. Security 16
7.22. Film & photography 16
7.23. Cancellation of the event 16
7.24. Applicable law – disputes 16
21. Introduction
The FTTH Conference organised by the FTTH Council Europe is the biggest FTTH-related conference in the world. It is
recognized as the main networking event for anyone that is interested in the topic of fibre access networks. The annual event,
which includes an exhibition floor, has been held in different locations around Europe since 2004.
1.1. Attendees: numbers and profiles
In recent years, the FTTH Conference has gathered approximately 3,000 attendees per edition, and the numbers for the FTTH
Conference 2018 in Valencia, Spain in February were no different. For the upcoming edition in Amsterdam the FTTH Council
Europe expects a similar range of participants.
The profiles of the attendees:
• Decision makers from the European Commission, regulators, national government and municipalities
• Management level attendees from operators (incumbents, alternative operators, utility companies)
• Investment banks, financing institutions
• Management level attendees from service and application providers
• Analysts and industry experts
• Technical experts from industry, operators and academia
• Media representatives
1.2. Topics
The FTTH Conference covers the hot topics of fibre rollout in Europe. For 2019 the main topics will be:
• Latest fibre-enabled technologies and solutions
• Financing of fibre networks
• Marketing of fibre networks and take rates
• The role of fibre in smart cities and smart regions
• Fibre-enabled services including including Connected Homes, IoT, eHealth and elderly care,
eGovernment and new smart ways of working
• Market insights and yearly panorama with ranking of countries in FTTH/B
1.3. Workshops
The first day of the FTTH Conference (12 March) offers approximately ten workshop streams to discuss specific topics in
detail. Those topics are in line with the main conference programme. The workshops are either organised by the FTTH
Council Europe or by external parties, in which case the FTTH Council Europe acts as a host of the workshop.
1.4. Exhibition
The exhibition of the FTTH Conference on 13 and 14 March shows the latest products, solutions and trends for FTTH
networks. More than 90 members of the FTTH Council Europe are represented in the Exhibition Hall and offer hands-on
experience of their latest innovations.
1.5. Networking
The FTTH Conference is a perfect networking and meeting place for anyone who is interested in fibre access networks. The
unique “all inclusive” concept allows delegates to stay at the conference for the full three days. Breakfast, coffee breaks,
delicious lunches and cocktail receptions – all served in the exhibition area on 13 and 14 March – enable participants to
benefit from an effective networking environment. A special “Dutch Bar” will offer a perfect meeting place in the exhibition
area.
32. Sponsorship application process
2.1. Application start date
• Wednesday, 14 February 2018, at booth G11 at the FTTH Conference 2018 in Valencia,
Spain: ONLY SPONSORS OF VALENCIA will be allowed to sign-up as sponsors for Amsterdam
• Thursday, 15 February 2018, at booth G11 at the FTTH Conference 2018 in Valencia,
Spain: ALL COMPANIES are allowed to sign-up as sponsors for Amsterdam (on the condition for
non-members that they become members and for all companies that they finalise their sponsor
application within 30 days i.e. until 15 March 2018 or otherwise they loose the selected booth)
• Tuesday, 20 February 2018: the Call for Sponsors is officially open and all companies
can send their application forms via email to conference@ftthcouncil.eu
2.2. Requirements for sponsorship
To register as a sponsor for the FTTH Conference the following requirements need to be fulfilled:
• The sponsor is a member of the FTTH Council Europe at the time of application
for sponsorship as well as in the year the conference takes place.
• The sponsor has settled all open invoices with the FTTH Council Europe including membership fees.
• The sponsor has sent in the completed sponsorship application form and has accepted the terms
and conditions for sponsorship as outlined in this document by signing the application form.
• In addition to the application form the sponsor submits the following items:
-- the logo of the sponsor in “vectorised” format (eps or ai)
-- the boilerplate text of the sponsor: a short description of the sponsor company;
оо Platinum sponsors: max of 220 words
оо Gold sponsors: max of 150 words
оо Silver sponsors: max of 80 words
оо Bronze sponsors: max of 40 words
-- the display name: the company name that will be used for
marketing materials (website, printed material, etc.).
2.3. Booth selection
Each day the companies that submit their sponsorship application on that day will be ranked by the points they
have collected over the last years (starting from the Marseille FTTH Conference 2017). The first ranked sponsor will get
the first choice in choosing the booth they want on the following day. If some sponsors have the same number of points
they will be ranked on a first come first serve basis. The application form allows the sponsor to indicate up to three
preferred booth numbers (find the exhibition floor plan enclosed).
The new point based reward system will take into account Sponsors of Marseille and Valencia and these will receive points
for sponsoring the FTTH Conference in the following way:
• Platinum sponsors 20 points
• Gold sponsors 11 poins
• Silver sponsors 7 points
• Bronze sponsors 4 points
• Additional booking of free-set-up -option or limited edition option 1 point
• Meeting room 1 point/room
• Sponsoring Fibration Night 1 point
If a company does not sponsor in one year, all the previously accumulated points will be lost.
4• The FTTH Council Europe secretariat will allocate one of these three booths, depending on availability.
• If none of the sponsor’s choices are still available, the sponsor will be contacted to select from the remaining
booth locations.
2.4. Sponsorship confirmation
The sponsorship is only valid after confirmation in writing by the FTTH Council Europe secretariat. This confirmation will
only be sent after all requirements (see point 2.3 above) are fulfilled. This also includes the submission of the logo,
boilerplate text and display name.
2.5. Contact details
For questions regarding sponsorship applications please contact:
FTTH Council Europe ASBL
Marcus Benson
Tel +44 (0) 7818 401 026
marcus.benson@ftthcouncil.eu
53. Sponsorship packages
A list of the available booths can be found here: http://www.amsterdam.ftthconference.eu/exhibition/floor-plan
Basic Sponsorship package
Platinum Gold Silver Bronze
48,500€ 25,000€ 19,000€ 9,000€
Dimensions Approximately 9x4m Approximately 4x6m Approximately 3x6m Approximately 3x3m
Speaking slot in Speaking slot in
Option: dedicated session in dedicated session in
main programme* Extra main programme* Extra
speaking cost: 2,550€ cost: 2,550€
NO NO
opportunity Contact: Contact:
jacopo.bellelli@ftthcouncil.eu jacopo.bellelli@ftthcouncil.eu
Extra Large Large Medium Small
Logo visibility in Logo visibility in Logo visibility in Logo visibility in
Logo size alphabetical order (left alphabetical order (left alphabetical order (left alphabetical order (left
to right) to right) to right) to right)
Free
entrance 20 15 11 6
tickets
Social Media 2 Tweets 1 Tweet NO NO
Ad in 1/2 page in information
leaflet, which will be
information distributed at the FTTH
NO NO NO
leaflet Conference
*Each speaking slot lasts 15 minutes. The content should be FTTH-related and support the pro-FTTH messaging
of the FTTH Council Europe. Speaking slots are limited and assigned on a first-come, first-served basis.
3.1. Services included for all sponsors
• Catering in Exhibition Hall: All welcome coffees, coffee breaks, lunches and cocktails are
served in the Exhibition Hall to give the sponsor the highest possible visibility.
• Customised electronic sponsor invitations: The electronic invitation can be sent
to employees and guests you want to invite at your own cost.
• Electronic newsletter: At least 8 electronic conference newsletters are sent to the contact
database of the FTTH Council Europe (comprising more than 18,000 contacts)
• Exhibitors’ lounge: An exhibitor’s lounge will provide non-stop coffee and food for the
exhibitors.
• Exhibitor manual: An exhibitor manual including technical and logistic
details will be sent to the sponsors during October/early November 2018.
• Logo visibility: The logo of the sponsor will be presented at a minimum in the following ways:
-- On welcome panel in pre-conference area (*)
-- Platinum, Gold and Silver only: In conference rooms (projected before start and at end of sessions)
-- In information leaflet provided at the conference(*)
-- On event website: http://www.ftthconference.eu
-- On conference invitations (standard paper + electronic, member, reminders) (*)
(*) Only guaranteed if the application is confirmed before 14 November 2018
6• Printed invitations: available on request until the end of October 2018
• Press room: Free use of press room during the conference to display press releases/
press packs for journalists; contact: aurelie.bladocha@ftthcouncil.eu
• Sponsors´ news on website: A PDF document of your press release will be posted on the conference website in
the sponsors’ news section. Each sponsor may post one item at a time only. contact:
jacopo.bellelli@ftthcouncil.eu
3.2. Shell Scheme booth
All shell scheme booths are equipped with basic furniture (see table below), carpet and lightning.
Gold Silver Bronze
Approximately 4x6m Approximately 3x6m Approximately 3x3m
Dimensions Height of booth: Height of booth: Height of booth:
approximately 2.5m approximately 2.5m approximately 2.5m
2 high tables 1 high table 1 high table
Furniture included 4 high stools 2 high stools 2 high stools
1 brochure rack 1 brochure rack 1 brochure rack
Remark: Furniture suppliers are being selected at the time the Call for Sponsors is issued, so these pictures are just
indicative - the final look of the furniture will be provided in the Exhibitor Manual in October/early November 2018
3.2.1. Gold Shell Scheme booth
Remark: Booth suppliers are being selected at the time the Call for Sponsors is issued, so these pictures are just indicative -
the final look of the booths will be provided in the Exhibitor Manual in October/early November 2018.
73.2.2. Silver Shell Scheme booth
Remark: Booth suppliers are being selected at the time the Call for Sponsors is issued, so these pictures are just
indicative - the final look of the booths will be provided in the Exhibitor Manual in October/early November 2018.
3.2.3. Bronze Shell Scheme booth
Remark: Booth suppliers are being selected at the time the Call for Sponsors is issued, so these pictures are just
indicative - the final look of the booths will be provided in the Exhibitor Manual in October/early November 2018.
3.3. Free-set-up booth
Gold Silver Bronze
4x6m 3x6m
Dimensions up to 4m in height up to 3m in height NO
Extra cost: 2,500€ Extra cost: 1,500€
Remark: Furniture and lightning are not included for free-set-up booths.
The booth plan has to be sent for approval before Thursday 6 December 2018 to the FTTH Council Europe team: conference@
ftthcouncil.eu
3.4. Limited edition booth
The Gold booths G01, G02, G03, G04, G23, G24, G25 and G26 can only be booked as limited edition free-set-up Gold booths.
The limited edition free-set-up Gold booths can be built without a wall, up to 4m in height. Should your booth design require
a back wall, the wall position is pre defined and has to be branded on both sides.
Extra cost: 3,500€
The booth plan has to be sent for approval before Thursday 6 December 2018 to the FTTH Council Europe team: conference@
ftthcouncil.eu
83.5. Platinum booth
Platinum booths can be built without any wall, up to 6m in height. Should your booth design require a back wall, the wall
position is pre defined and has to be branded on both sides.
The booth plan has to be sent for approval before Thursday 6 December 2018 to the FTTH Council Europe team: conference@
ftthcouncil.eu
3.6. Optional services
Optional services can be booked independent of the sponsorship package.
• Scanners (195€ /scanner): The scanners enable the sponsor to scan delegate badges. The contact details (as
provided by delegates at registration) of all scanned badges will be sent to the sponsor after the conference.
• Wired Internet (for two days, 550€): A wired Internet connection can be ordered.
• Machinery in Exhibition Hall (4.000€ per machine plus 100€ per sqm needed): The
machine will be displayed in the Exhibition Hall of the FTTH Conference.
Requirements: the sponsor needs to send the technical details of the machinery for approval from
the venue and the FTTH Council Europe. Only machinery, used to deploy Fibre will be allowed. The
sponsor is responsible for transporting the machine to and into the venue and for removing it again
after the FTTH Conference. The sponsor is liable for any damage caused by the machine before,
during and after the FTTH Conference.
3.6.1. Early set-up time
It is imperative for Platinum and Gold sponsors to book in advance any kind of early set-up time.
Sunday Monday Tuesday
10 March 2019 11 March 2019 12 March 2019
Platinum Sunday, 10 March 2019 Monday, 11 March 2019 Tuesday, 12 March 2019
set-up time 8:00 am - 8:00 pm 8:00 am - 8:00 pm 8:00 am - 4:00 pm
Extra cost: 3,000€
Exclusive Sunday, 10 March 2019 Monday, 11 March 2019 Tuesday, 12 March 2019
set-up time 4:00 pm - 8:00 pm 8:00 am - 8:00 pm 8:00 am - 4:00 pm
Extra cost: 1,900€
Very-Early Monday, 11 March 2019 Tuesday, 12 March 2019
set-up time NO
8:00 am - 8:00 pm 8:00 am - 4:00 pm
Extra cost: 1,200€
Early Monday, 11 March 2019 Tuesday, 12 March 2019
set-up time NO
4:00 pm - 8:00 pm 8:00 am - 4:00 pm
Extra cost: 495€
Set-up times must be respected by the exhibitors
• Sponsors are not allowed to start setting up earlier than the time booked. Exhibitors who start setting up earlier
than their reserved time will be invoiced an additional 5,000€ penalty fee, by the FTTH Council Europe.
• Sponsors are not allowed to set up later than the set-up times indicated. All of the exhibitor`s
personnel must be off the premises of the venue by the end of each set-up day or the exhibitor
will be invoiced an additional 5,000€ penalty fee, by the FTTH Council Europe.
94. Exhibition details
4.1. Location
RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam
The Netherlands
4.2. Exhibition opening hours
Wednesday, 13 March 2019 8:00 am - 6:30 pm
Thursday, 14 March 2019 8:30 am - 4:00 pm
4.3. Booth set-up times
Category Set-up time
It is imperative for Platinum sponsors to book any kind of early set-up
Platinum
time (see 3.6.1.).
It is imperative for Gold limited edition free set-up sponsors to book any
Gold limited-edition free set-up
kind of early set-up time (see 3.6.1.).
It is imperative for Gold free set-up sponsors to book any kind of early set-
Gold free-set-up
up time (see 3.6.1.).
It is imperative for Gold sponsors to book any kind of early set-up time
Gold
(see 3.6.1.).
Silver free-set-up 12 March 2019, 8:00 am - 4:00 pm
Silver 12 March 2019, 8:00 am - 4:00 pm
Bronze 12 March 2019, 10:00 am - 4:00 pm
4.4. Booth dismantling times
For sponsors with a shell scheme booth: Thursday, 14 March 2019, 4:00 pm – 7:00 pm
For sponsors with a free-set-up booth: Thursday, 14 March 2019, 4:00 pm – 10:00 pm
For sponsors with a limited-edition free-set-up Gold booth: Thursday, 14 March 2019, 4:00 pm – 10:00 pm
For sponsors with a Platinum booth: Thursday, 14 March 2019, 4:00 pm - 11:00 pm
Dismantling times must be respected by the exhibitors – in particular the starting time of dismantling. Early dismantling
during the exhibition opening hours is not allowed. Exhibitors who start dismantling early will be invoiced an additional
5.000€ penalty fee, by the FTTH Council Europe.
105. Meeting Rooms
A range of Meeting Rooms are available for rental. A 'Call for Meeting Rooms' notice will be sent out during October/early
November 2018.
116. Registration
Registration for the FTTH Conference includes access to the workshops, the conference sessions and the Exhibition Hall. All
food and drinks served in the Exhibition Hall are free of charge for delegates.
It is not possible to register for one day only or for the exhibition only.
Participation is free of charge for:
• Speakers
• Moderators
• Media & Journalists
To apply for free registration, send an email to conference@ftthcouncil.eu
6.1. Registration for Sponsors
An online registration system allows sponsors to register their guests at the special sponsor’s rate. It also allows sponsors
to change names and details of invited guests. A username and password to access the registration system is sent to the
sponsor beginning of October after payment of sponsorship fee has been received.
6.2. Online Registration
Conference registration will open in early November 2018.
127. Terms and Conditions
In addition to the conditions outlined above, the following additional terms and conditions apply.
7.1. Organiser
The FTTH Conference 2019 is organised by:
FTTH Council Europe ASBL
Rue de la Presse 4
1000 Brussels, Belgium
7.2. Applications
Applications for sponsorship must follow the rules and conditions defined in this document. By signing and submitting the
application form the sponsor accepts all conditions defined in this document.
An application for sponsorship is only valid after written (e-mail) confirmation by the organiser. There is no entitlement to
sponsorship. The organiser can refuse to accept sponsorship applications without any further justification.
7.3. Intellectual Property
The sponsor grants to the organiser a non-exclusive licence to use the sponsor’s logos, trademarks, trade names and corporate
names for the purposes of preparation of and inclusion in any materials included in the sponsorship package and for the
promotion and marketing of the event.
Exhibitors agree to be listed on the FTTH Conference website www.ftthconference.eu. This includes the sponsor´s logo,
display name, boilerplate text and contact details given in the sponsorship application.
7.4. Payment terms
The following payment terms apply:
• All invoices have to be paid within 30 calendar days.
• Invoices for sponsorship packages have to be paid before 1 March 2019 (payment
received on the organiser`s bank account). This also applies to invoices for sponsorship
packages that were issued less than 30 days before 1 March 2019.
• Failure to pay the sponsorship package fee before 1 March 2019 will result in immediate
cancellation of sponsorship. The full sponsorship fee will still be charged as a cancellation
fee (see cancellation policy), and the sponsor will not be allowed to set up the booth.
• Special internal processes of the sponsor (e.g. the requirement for a purchase order
signed by the organiser) do not delay the start of the 30-day payment period.
7.5. Sponsorship cancellation policy
• If a sponsor cancels within 5 working days after submitting the
application, 15% of the sponsorship fee will be charged.
• If a sponsor cancels before 7 September 2018, 40% of the sponsorship fee will be charged.
• If a sponsor cancels between 8 September 2018 and 7 December
2018, 75% of the sponsorship fee will be charged.
• If a sponsor cancels after 8 December 2018, the full sponsorship fee will be charged.
7.6. Co-exhibitors & subleasing
Sponsors are not allowed to host co-exhibitors at the booth.
Subleasing of a booth or of parts of a booth is not permitted.
137.7. Size limitations for shell scheme booths
Exhibitors must ensure that their booths stay within the size limitations of the booked sponsorship package. This includes
the width, depth and height dimensions of the booth. No part of the booth, including furniture, displays, marketing material,
etc. may exceed those size limits.
It is imperative that all standard shell scheme booths are closed at the back and on the sides. Open sides are not allowed
under any circumstances. Exhibitors are not allowed to remove the fascia.
7.8. Special conditions for free-set-up booths
Exhibitors that have chosen a free-set-up booth accept the following conditions:
• The booth has to stay within the size limitations of the booked sponsorship package. This
includes the width, depth and height dimensions of the booth. No part of the booth, including
furniture, spotlights, displays, marketing material, etc. may exceed those size limits.
• There is no furniture or equipment included in the free-set-up booth fee.
• Carpet and electricity are available in the booth area.
• The exhibitor accepts that any construction has to be approved by the organiser and by the venue of the event.
• The construction must comply with safety conditions and construction guidelines of the venue.
• The booth plan has to be sent for approval before Thursday 6 December 2018
to the FTTH Council Europe team: conference@ftthcouncil.eu
• Any costs that are charged by the venue for approval of the booth construction must be paid by the exhibitor.
• A rejection of a booth construction by the organiser or the venue is not a reason for exceptional cancellation.
• The back side of Gold and Silver free-set-up booths must be properly
finished (no half-finished structure at the back).
7.9. Special conditions for limited-edition free-set-up Gold booths
Exhibitors that have chosen a limited edition free-set-up Gold booth accept the following conditions:
• The booth has to stay within the size limitations of the booked sponsorship package. This
includes the width, depth and height dimensions of the booth. No part of the booth, including
furniture, spotlights, displays, marketing material, etc. may exceed those size limits.
• There is no furniture or equipment included in the free-set-up booth fee.
• Carpet and electricity are available in the booth area.
• The exhibitor accepts that any construction has to be approved by the organiser and by the venue of the event.
• The construction must comply with safety conditions and construction guidelines of the venue.
• The booth plan has to be sent for approval before Thursday 6 December 2018
to the FTTH Council Europe team: conference@ftthcouncil.eu
• Any costs that are charged by the venue for approval of the booth construction must be paid by the exhibitor.
• A rejection of a booth construction by the organiser or the venue is not a reason for exceptional cancellation.
7.10. Special conditions for Platinum booths
Exhibitors that have chosen a Platinum booth accept the following conditions:
• The booth has to stay within the size limitations of the booked sponsorship package. This
includes the width, depth and height dimensions of the booth. No part of the booth, including
furniture, spotlights, displays, marketing material, etc. may exceed those size limits.
• There is no furniture or equipment included in the booth fee.
• Carpet and electricity are available in the booth area.
14• The exhibitor accepts that any construction has to be approved by the organiser and by the venue of the event.
• The construction must comply with safety conditions and construction guidelines of the venue.
• The booth plan has to be sent for approval before Thursday 6 December 2018
to the FTTH Council Europe team: conference@ftthcouncil.eu
• Any costs that are charged by the venue for approval of the booth construction must be paid by the exhibitor.
• A rejection of a booth construction by the organiser or the venue is not a reason for exceptional cancellation.
7.11. Storage area
No storage area is available before, during or after the Conference. Sponsors must organise their own storage arrangements
with their express delivery supplier so that the delivery is made on the set-up day and removed on the dismantling day.
Contact details of delivery and storage suppliers will be communicated in the exhibitor manual in September.
7.12. Meeting rooms
If the exhibitor rents a meeting room, the following conditions apply for the meeting room:
• The meeting room can only be used for meetings. It must not be used for exhibition or storage.
• Subleasing of the meeting room is not allowed.
• The exhibitor is responsible for cleaning the meeting room during the event.
• The exhibitor is responsible for any damage to the meeting room or its furniture.
7.13. Insurance
Exhibitors must ensure that their equipment, booth staff, set-up team, etc. are properly insured. The organiser will not
provide insurance for exhibitors.
7.14. Selling or delivering goods
Direct selling or delivering of goods and equipment at the booth is not allowed.
7.15. Running the booth, cleaning and garbage
The exhibitor has to ensure that the booth is properly equipped and manned during the opening times of the exhibition.
Basic cleaning and emptying of bins is included in the sponsorship package.
7.16. Promotional items
No promotional items and/or pop-up stands are allowed outside the booth area of the sponsor. Exhibitors may not hand
out brochures, marketing items or other goods outside their booth area. In particular, they are not allowed to have hostesses
handing out brochures or marketing items in the entrance area of the event and/or the exhibition hall.
7.17. Connections
The exhibitor must arrange directly with the venue for any kind of special connections to the booth (electric power, network
connection, TV, etc.) that are in addition to the standard connections offered in sponsorship packages. The exhibitor must
pay all costs for such connections.
7.18. Respect Set-up Times – Penalty
Exhibitors must respect the set-up times.
• Exhibitors are not allowed to start setting-up earlier than the time booked. Exhibitors who start setting up
earlier than the time booked will be invoiced an additional 5,000€ penalty fee, by the FTTH Council Europe.
• Exhibitors are not allowed to set-up later than the set-up times indicated. Exhibitors
who do not leave the premises of the venue by the indicated end time of each set-up day
will be invoiced an additional 5,000€ penalty fee, by the FTTH Council Europe.
157.19. Respect Dismantling Times – Penalty
Dismantling times have to be respected by the exhibitors – in particular the starting time of dismantling. Early dismantling
during the exhibition opening hours is not allowed. Exhibitors who start dismantling early will be invoiced an additional
5.000€ penalty fee by the FTTH Council Europe.
7.20. General safety regulations for workers from outside RAI Amsterdam
All Exhibitors and contractors must be equipped with the necessary equipment for personal protection for all situations of
risk requiring them.
7.21. Security
The organiser provides overall security services in the exhibition and conference area. This does not include any liability for
loss or damage to the equipment or booth of the exhibitor. Exhibitors are responsible for specific security services of their
booths. This also applies during set-up and dismantling times.
7.22. Film & photography
Professional filming and photography in the conference and exhibition area requires permission from the organiser. However,
sponsors may do professional filming and photography within their booth.
7.23. Cancellation of the event
The organiser will do everything necessary to ensure the execution of the event as planned. In case of unexpected external
circumstances that make it impossible to hold the event, the organiser may either:
• Cancel the event before it starts. In this case the sponsor will receive a pro-
rata refund in consideration of costs already committed;
• Shorten the duration of the event. In this case no refund will be granted.
If the event is interrupted due to force majeure after it has started, no refund of sponsorship fees will be granted.
The organiser can also cancel the event in case of lack of economic feasibility. Such cancellation has to be announced on
1 December 2018 at the latest, and sponsorship fees will be refunded. In this case the exhibitors have no right to claim
compensation for damages or refund for expenses.
7.24. Applicable law – disputes
Belgian law shall govern these terms and conditions. In case of dispute, the Courts of Brussels will have sole jurisdiction.
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