Grass Tennis Court Conversion and Floodlight Installation Project Presentation for Tennis Section Members - 13th June 2018 - AECC
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Grass Tennis Court
Conversion and Floodlight
Installation Project
Presentation for Tennis
Section Members
13th June 2018
• The contents of this document are
CONFIDENTIAL and for the information
of AETC Members only. Please do not
Confidentiality discuss or circulate the document or its
contents outside of the section
membership
A big THANKYOU to over 500 people who have supported the project, directly or indirectly, we have raised over £175k including grants which is £25k more than our original target. We believe this outstanding opportunity for making our Club the ‘place to play tennis’ is now within our grasp.
• Recap: Why do this
project?
• Project Scope
• Progress and timing
• Project Finances
• Summary
• Any Questions?
Presentation Agenda for 13th June
At the end of the presentation we
would like you to feel ….. If you don’t feel
like this, ask more
questions to
remove doubts
• It makes sense for the Club
• This project is in good hands and that you want
to support the project
• That we are nearly there. It has been
challenging but we will get there
• The Club/Section can afford this - it is low risk
• This project is not just about adding facilities -
it is making a step change and opening many
opportunities for new members, more
activities and involvement - overall a better
place to play
• Eager to get onto the new courts/floodlights
A premium Club with the best facilities for its members
We have a long term
Business plan and Our Vision is to be one of the premier
clubs in Cheshire, recognised for our
strategy … junior performance and involvement
programmes, and comprehensive adult
which has been tennis, both social and competitive.
endorsed by the Tennis
Committee and GC
Strengths Opportunities
• Large number of tennis members 428+ adults / 190+
• More tennis throughout the year, especially winter
juniors (2017 figures)
and dark evenings.
• Top Class Head Coach and talented assistant
• More engagement with local schools
• Increased participation of large membership base in
• Provide team tennis for more adults and juniors
box leagues and matches
• Development of Junior Performance Programme
• Substantial junior participation in coaching
• Ability to offer more adults and juniors with private
programme
coaching
• Increased numbers of adults and juniors wishing to
• Capacity to provide juniors with dedicated courts
play team tennis
where they can play tennis
• Large number of junior non-members playing at the
• ‘Open Days’ and marketing to secure more senior
club – 200+ drawn from 14 senior schools and 15
members, particularly, younger, working adults
As part of the •
junior schools
Latent demand for coaching – both adults and
juniors
•
•
Grow our coaching team further
Convert more non-member juniors to members as
Business Plan we •
•
Links with local schools are growing
Large Adult recreational tennis base fills the courts
they grow older
looked at the •
•
mornings and evenings
Fantastic clubhouse and social facilities for members
Financial Security
Strengths and Weaknesses
• Lack of court and floodlight availability for: •
Threats
Constraints of court time and floodlights:
Weaknesses of the o Junior coaching programme
o Junior performance coaching
o May cause coaches to leave as cannot deliver
their vision, and earn sufficient income
Tennis Section o Offering talented juniors private coaching
o Coaching of teams and adults
especially in winter
o May cause members to leave to seek
o Team tennis - more members wishing to play alternative tennis club to:
team matches than club can support ▪ Play socially
• Lack of availability of courts for members when ▪ Play under floodlights
summer league matches are played ▪ Play team tennis
• Minimal winter league tennis for adults and juniors ▪ Receive coaching
• Few members can play winter tennis on week-day o Already causes individuals to seek private
evenings due to floodlight court limitations coaching elsewhere
• No dedicated courts for juniors o Already causes juniors to seek performance
coaching elsewhere
o Growing conflict of interest between adult
membership and coaching staff for court time
A premium Club with the best facilities for its members
• More courts to enable members to play tennis
whenever they wish
• Provide courts capacity for more members to play on
teams
• Meet the demand to substantially increase winter
We formulated the evening tennis – social, intra club box leagues, matches
following goals: and coaching
• Increase the availability of coaching to members and
non-members, juniors and adults, which will stimulate
new membership and hence more people playing the
game.
• Increase our participation with local schools to
encourage the junior feed to the Club’s programmes
• Become a local Performance Centre, developing a
pipeline of the best junior talent from the Club
We need to modernise our playing
facilities. We are falling behind.
We need to provide more court capacity
for use throughout the year
Why this Project is We must become an attractive/ ‘go to’
so important place to play for new members
We must support the tremendous increase
achieved in Junior Member participation
Leverage the huge benefits we have as a
site and club
Project Scope • 5 new Artificial Clay Courts in Advantage Green Court • New LED floodlights on Courts 1,2,4,5 • New LED floodlights on Court 14 • Token meters for operation of all new and existing floodlit courts • Booking system for floodlit courts • New path from car park to Mottram road for entry to courts 1-3, 4-6 & 7/8
A premium Club with the best facilities for its members
• Provides 14 courts available for play all year
round
• Provides court availability for non-team players
Why convert 5 courts? during the summer season
• Coaching availability at peak times for those
Fundamental to the who work
vision of more tennis for • Potential for addition of more adult teams
everybody and providing
• Potential for addition of more winter tennis
the best facilities for our teams
members
• Potential to run two coaching squads at the
same time
• Secures the area for tennis long termA premium Club with the best facilities for its members
• Grass courts can only be used 50-60 days
per year
• LTA and Cheshire LTA funding is based on 5
Why converting only 3 courts and floodlights
courts is not a good • Cannot run two coaching squads at the
same time unless 5 courts are converted
option?
• A lot of maintenance for 1/2 grass courts
that even in good weather are barely used
• It would cost more per court if done in two
phases i.e. 3 now and 2 later
• Additional coaching income supports the
payback of the additional two courtsAbout artificial Clay …..
• The carpet is basically the same as
Artificial Grass, but plays like real clay
court
• The carpet is covered by a 2mm layer of
infill, which means you play on the sand,
not the carpet
• ITF Classified Court Pace 1 (slow) – great
for coaching and competition
• No watering required like real clay courts
• Softer on joints than harder surfaces
• Potentially slower pace is better for older
slower players
• The white lines are slightly higher than
the carpet to help visibilityWhy choose Artificial Clay
over Artificial Grass?
• It offers the Club a different all-weather surface
providing members with a choice
• ALL the clubs we contacted said that their
members prefer them to Artificial Grass
• Better for coaching, development, and
recognised as an International Competition
surface
• Leading local clubs have chosen Artificial Clay –
Bramhall Lane and Bramhall Queensgate,
Prestbury, Brabyns, Bowdon Bowling, Bowden
Lawn Tennis
• May last longer than Artificial Grass as players are
not directly treading on the carpet
AECC members playing at Hoole LTC* • Edelgrass has been installed
since 2006
• It has been installed on over
300 courts
• In our research Edelgrass
was the only carpet & infill
system without problems
• The Clubs we contacted who
have the oldest courts do
*It is a planning condition not have any plans to
that we install green replace or rejuvenate
• It has recently been installed
at Hoole LTC, and those who
visited thought it was a very
Why choose Edelgrass Advantage good surface
GreenCourt?Artificial Clay basically needs
similar Maintenance to Artificial
Grass
• Regular removal of debris (to
stop clogging)
• Weekly deep brushing with
motorised unit
• Annual moss-killer/weed-killer
• Annual infill clean
• Annual or 6-monthly top-up of
infill
But also
• Brushing by members after
use
• Infill top-up is likely to be
Impact on Maintenance? moreWhy 5 extra
floodlights and Club Members
Floodlight Booking Club
Courts System Nights
LEDS?
Every
Knutsford 271 6 Roll Up
• Compared to other clubs Weekday
our ratio of members/ Paper
Bramhall Two Per
floodlit court is very high 280 6 system at
Park Week
club
• Will allow more members to Bramhall Two per
play after work 480 10 On line
Lane week
• Will allow better balance 5 with goal Two per
between members play and Prestbury 507 On line
of 3 more week
coaching needs
Block One per
• Will facilitate ability to book AECC* 618 3
booking week
sessions rather than season
AECC
block booking Planned*
618 8 On Line ?
• LEDs use half the energy
* AETC Membership Numbers for 2017LED Floodlights
• We are aiming to have LTA
recommended lighting levels on courts
1,2,4,5
• Average 500 lux in the player area (cf. 200-
300 courts 9-13)
• Uniformity should be much improved
• Minimum LTA level for Court 14 (400lux
average)
• Have to ensure spillage levels for our
neighbours are very low (Light spillage
is critical and
a big focus
for our
designsCurrent proposed layout plan
We have made some excellent progress • Planning permission for courts AND floodlights achieved first time • Offer of LTA loan and grant • Offer of Cheshire LTA loan and grant • Fundraising achieving £175k including grants • Request for Tenders issued
What next? Key Milestones
• Choose Courts and Floodlighting Target completion is end Q1 2019
Contractors
• Finalise Tender Contracts and Schedule
• Obtain ‘GO’ from Club and Due Diligence
• Sign off on all contracts:
• LTA Loan and Grant
• Bank Loan
• Cheshire LTA Loan and Grant
• Tenders
• Prepare for Construction
We aim to be playing on the courts by Q2 2019Project Finances Costs, Funding and Pay-back
Costs; Funding; Pay-back
• Our costs are in the process
of being finalised as we
receive the Tender responses
• The funding is looking good
but we have had a challenge
with agreeing the terms and
conditions for the LTA loans
and grants
• The pay-back predictions are
looking realistic based on
actual income in 2017
Let’s take a brief look at each oneProject budget - £388k
Costs of Project
The project now includes: Five courts - base
Five courts - surface
• Token meters & mgt for 9,11,13 Five courts - floodlights
Fencing
• 5m fence along cricket boundary
Lanscaping and Ancillary
of court 1
Court Equipment
• New motherboard & meters Professional Fees
• Upgrade to artificial clay Contingency
VAT (10%)
We are now working with
contractors to bring overall costs
within budgetFund Raising
£200,000
£180,000
We have raised £175k and exceeded our target by £25k
£160,000
Grants
Thanks to £140,000
Events
everyone £120,000 Any extra money we
who Corporate Sponsorship
2017
raise helps reduce
supported £100,000
2015 / 2016 / 2017
Section Profit loans, interest
fund raising £80,000 Sale of Benches payments, and hence
£60,000
Personal Donations
pay-back time
£40,000
£20,000
£0Funds
Raised by
Tennis
Current view of
Loans,
52%
Section
including
Funding
grants,
48%
Originally we had
budgeted for loans
of 62%How will the loans be paid back? Estimated realistic future
sources of pay-back
cf. 2017 actuals
We have been monitoring profits from 30000
our activities and are able to make
predictions of realistic future income for 25000
pay-back purposes
20000
Target Pay-back £18k
In 2017 we accumulated over £24k, not
including the Spring Ball. 15000 Sponsorship
Social Events
We estimate we need approximately 10000
£18k per year for pay-back. Floodlights Income
5000 Non-member and
guest fees
In a typical future year, post project, we Coaching Income
think £22k income is very realistic 0
2017 FutureRationale and summary of why pay-back is low risk • We already achieved the pay-back figure in 2017 (without Spring Ball) • Additional coaching and floodlight income will add to the tennis section income • Occasional one-off events (e.g. Spring Ball) can contribute to pay-back • Future one-off events will lower annual pay-back • Floodlight income could be significantly higher than our prudent estimate
• There are a number of risks
associated with the project
that we are managing on an
ongoing basis
• We have regular, in-depth
meetings with a Due
Diligence Team led by
Charles McKeown
• A final review document will
be prepared for the Tennis
Section Committee and GC
to approve
• The Club has to give the ‘OK
to proceed’ decision before
any contracts are signed
Risk Management• Share knowledge with other
members - share the joy ☺
Explain to others what this
project is about and the
benefits to the Club
• Be openly supportive of the
project
• Ask questions if you have any
• Continue to attend any fund-
raising events - any money we
raise will reduce our loans,
quicken pay-back and then we
can replace old floodlights
• Offer to get involved / help
• Offer a free place to offload 85
How can you now help support the lorry loads of topsoil. This is
Project? equivalent to 30cm taken off
each of the 5 grass courts.Summary
• As a premium Club our aim is provide the best
facilities for our members
• The Project is AFFORDABLE both in terms of Capital
Outlay and Annual Cost and is UNDERWRITTEN by
AECC, resulting in very low risk to the Tennis Section
• AFTER very thorough research of the best options, we
believe that the plan, including the chosen surface,
offers the best opportunity to achieve this.Thank you
Any Questions???
A premium Club with the best facilities for its membersYou can also read
