Start of academic year - planning and information session 7 June 2018
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Start of academic year - planning and information session 7 June 2018
Welcome and Key Updates
Andy Myler
Curriculum Management &
Programme Verification
Lizanne Hutton
Timetabling
WHAT WE’LL
Caroline Barrett
COVER TODAY UCD Residences
June O’Connor
Key Registration Dates
Caroline Barrett
Online Registration Redevelopment
Caroline Barrett
Reporting
KEY UPDATES
KEY UPDATES
KEY UPDATES
Should we change our survey approach??
Focus on what’s new?
Curriculum Management
and Programme
Verification
Lizanne Hutton
Module Descriptor open from 10am 12 June to 5pm
on 12 July
• Dependencies cannot be added at this time
• All other sections, including Assessment, can be
edited
• Useful reports in InfoHub for Schools & Module
Coordinators to show where information is missing:
• Majors missing data
• Modules missing data
Curriculum Module List Management open until end of July
Management • This enables Schools to:
• Manage capacity
• Amend Module Coordinators
• Change Semesters
**Please consider Timetabling consequences when amending
capacity and semesters**
• Programme Verification Requires
• Stable programme structures
• Completed timetable – with rooms allocated
• Modules with correct capacity set
• Appropriate module dependencies
• Adequate elective/in-programme elective
modules
• Staff available to run the process!
• Mid-June is earliest likely start
Programme
• We will liaise with Programme Offices
Verification
Contact your College Liaison or email curriculum@ucd.ie
with any queries
Timetabling Caroline Barrett
• Most Timetables have been received
• Peak processing period for timetables is right now
• The timetables have been switched to 2018 in
InfoHub. However, if your timetable has not been
processed, it will show 2017 information
• Timetables (particularly rooms) are subject to
change
Timetabling • Any queries to Room Allocations
(room.allocations@ucd.ie) – they are following
up with queries and advising where timetable has
been processed and is ready for reviewUCD Residences June O’Connor
BELFIELD
• Belgrove
• Merville
• Glenomena
• Roebuck Hall
Residences • Ashfield
• Roebuck Castle
BLACKROCK
• Blackrock Halls
• ProbyTotal of 3168 rooms
1040 for incoming CAO students
Int (non-EU )Undergraduates Student
1,358 (468 Places)
International Int (non-EU) Graduate Student (230
(NON-EU) Places)
Allocations
Int (EU)- Two Semester Student (35)
Int (non-EU) Single Semester
Student (580)
2018/19 Int (EU) Single Semester Student (45
Places)
264 Residential scholarship schemes/RAs
400 Continuing students
60 UCD Access CentreAccommodation booked online through
SISWeb
SIS Login is student number/CAO number and
date of birth (ddmmyy)
Most categories will have already put their name
on a waitlist (unless they are guaranteed a place
i.e. some Int or scholarship students)
Booking €400 deposit required to confirm booking
Information Student chooses their own room and they can
see details on those already booked into
apartment e.g. Gender, UG/PG, whether the
room is accessible, the floor the apartment is on
in the building and the facilities available in the
apartment when they are booking i.e. ensuite or
shared bathroom
How to guides and virtual tours of the
accommodation are available on
www.ucd.ie/residences1040 places allocated to CAO students
Waitlist opened on the 8 May 2018
No longer first come first serve
Currently 2,475 have placed their name on the waiting list
Booking
CAO On 10 July everyone who has put their name on the wait list will
be randomly allocated a ranking number
In Aug students should accept their CAO offer on the first day and
dependant on their ranking on the priority waiting list they will be
offered the opportunity to book accommodation from 20 August
24 hrs to complete booking as per previous page
How to guides available on www.ucd.ie/residencesCan apply for UCD
accommodation if they Booking opened on 23May
are in an eligible 2018 for some groups
group
72 hrs to complete booking
Booking
International Accommodation
booked through SIS Login is student
SISWeb number/CAO number and
password which is the same as
the online application
password or date of birth
(ddmmyy) if not applying
onlineFinal years allocated 400 spaces
for 2018/19
• Students in the penultimate year of their course
can apply for campus accommodation for
2018/19
• Not first come first serve (waitlist open from 10
April, 2,294 students put their name on wait list)
Booking • On 24 May everyone who put their name on the
wait list was randomly allocated a ranking
Final Years number which determines the order offers are
sent out
• Booking opened on the 30 May 2018
• 24 hrs to complete bookingCheck-In commences Thursday,
30 August 2018
• Central Check-In for Belfield in Merville reception
• Blackrock residents check-in at Proby reception
Arrivals • Requirements for Check-In
• Complete Online Induction and agree License to
and Reside
• Proof of Payment of 1st instalment
Check-ins • Photo Upload/Student Card Collection(New
Students)
• Reslife
• Welcome activities- Ice breaker events, BBQ,
Ceili, Eddie Rockets, Out door movie
• Luggage Tent
• Parents Area – Tea, Coffee NewspapersDedicated Office in Merville to assist students finding off
campus accommodation
UCD Accommodation Pad- www.ucdaccommodationpad.ie
Off-campus
accommodation Accommodation Providers register their details and
students register to use the service
Alerts and message boardsKey Registration Dates
Caroline BarrettAll dates approved and published on Key Dates page:
www.ucd.ie/students/keydates.htm
A Start Time gives a student an exact date/time from when
to begin their module registration
Undergraduate Degree students book via SISWeb –
first come, first served!
General College Diploma, Occasional students and Graduate Taught
students will be automatically allocated
Information
Graduate Research students do not need a Start Time
Start Times will be allocated to students who forget to book
or who’s programme has a late board
Exceptions catered for - contact your College Liaison in
Administrative Services for help2018/19 Start Time Booking for Undergraduates
www.ucd.ie/students/keydates
Booking date Programme (Undergraduate Degrees) Earliest Start Time for module
registration
Tuesday, Higher years of: • BA 14 August
31 July • Business
• Law (Stage 2/3/4)
• Law With (Stage 3/4)
• Social Sciences
Wednesday, Lower years of: • BA 21 August
1 August • BComm Int’l
• Law With (Stage 2)
• Social Sciences
Wednesday, Stages 2 – 4 of: • Agriculture 21 August
8 August • Archaeology & Geology
• BAFS
• BSc Comp Science
• Food Science
• Human Nutrition
• Science
Thursday, Stage 2-6 (where • Architecture 21 August
9 August applicable) of: • Engineering
• Planning, Geography & Environment
• Medicine, Nursing, Health, Vet & allied
programmes
Wednesday, Stage 1 Incoming • All programmes 30 August
29 August Stage 1 RepeatsKey Registration Dates 2018/19
Date Activity Who does it affect
From Thursday, 23 August Begin Step 1 Incoming stage 1 UG
e.g. Personal Information
Wednesday, 29 August Book a Registration Start Time Stage 1 UG incl. Repeats
Between 8am and 1pm
From Thursday, 30 August Begin Step 2 Stage 1 UG incl. Repeats
Module Registration
Tuesday, 4 September to Orientation for incoming CAO Stage 1 students Incoming stage 1 UG
Friday, 7 September
Friday, 7 September Online Registration will close for elective allocation All students
at 2.00pm
Saturday, 8 September Online Registration reopens on a phased basis All students
between 12.00pm and 4.00pm
Friday, 21 September Online Registration closes All Undergraduates
5.00pm
Friday, 28 September Online Registration closes Graduate Taught – some exceptions
5.00pm
See www.ucd.ie/students/keydates.htm for detailsOnline Registration Redevelopment Caroline Barrett
What has changed • New look and feel • Instructional videos • Clearer text • Discussion with Access and Lifelong Learning around colour conventions and size to ensure caters for all students • Direct link to Students UView page
What has changed • Accessed via My Registration button on SISWeb homepage • Confirm Registration button • Students must accept the Terms & Conditions (T&Cs) and confirm registration • Students can check when they confirmed registration and accepted T&C’s
What has
changed
• My Registration screen
provides access to:
• Personal Information
• Module RegistrationWhat has changed? Old Version New Version
What has changed? Old Version New Version
What has changed • Dynamic search function for Elective modules • Provides students with a full list and they filter based on preference • Semester and Fits Timetable filters • Clearer Subject Search - based on student feedback
What has changed • Clear indicator of what is complete – work in progress • Also visible on progress bar during online registration
Testing is progressing
Ready for Programme Verification in July
Go Live Due to go live for Registration 2018QUESTIONS? COMMENTS?
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