SPONSOR PROSPECTUS WO - CON - The Pacific Coast ...
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WO WESTERN
ORTHODONTIC
CON CONFERENCE
COMBINED MEETING PCSO & RMSO
2022 • S A N D I E G O, CA • O CT. 2 7-3 0
SPONSOR
PROSPECTUS
SPONSORSHIP
OPPORTUNITIES
WHO WE ARE
SAN
The Pacific Coast Society of Orthodontists (PCSO) and
Rocky Mountain Society of Orthodontists (RMSO) are
professional organizations of orthodontic specialists.
DIEGO
OUR MISSION
To support the successful practice of orthodontics by
empowering members to provide the highest level
of care to their patients. Each year, to support this
mission, the PCSO and RMSO present the annual
Western Orthodontic Conference (WOCON) Annual
Session.
CONFERENCE OVERVIEW
WOCON Annual Session is a 3 ½-day event to be held
at the Manchester Grand Hyatt in San Diego, CA from
October 27-30, 2022, and is a forum for continuing
education and collaboration designed to foster an open
dialogue between the organization, its members, guest
speakers, exhibitors, and sponsors. Attendees engage in a
wide variety of topics by participating in various virtual and in-
person sessions, pre-conference workshops, and social events.
OUR VALUE TO YOU
The target audience for the WOCON 2022 Annual
Session includes doctors, residents, clinical staff,
and office staff. This prospectus outlines sponsorship
opportunities that provide exposure to the over 1,000
expected attendees, half of which are doctors. Imagine
the advantages of getting your company name and
brand message in front of such a diverse audience.
TAKE A LOOK AT OUR
SPONSORSHIP OPPORTUNITIES – Manchester Grand Hyatt
WHICH WORK BEST FOR YOU?
2
WO WESTERN
ORTHODONTIC
CON CONFERENCE
COMBINED MEETING PCSO & RMSO
2022 • S A N D I E G O, CA • O CT. 2 7-3 0
PLATINUM LEVEL SPONSORSHIPS
$15,000 Closing Celebration: Rooftop Sponsor
$15,000 Closing Celebration: Loft Sponsor
SOLD $15,000 Welcome Reception
$15,000 Lunch in the Exhibit Hall (2 available)
SOLD $15,000 Conference Tote Bags
$15,000 New & Younger Member Reception
PLATINUM LEVEL • One 10’ x 20’ exhibit booth
BENEFITS • Two additional exhibitor registrations (Total of 4)
• Full-page ad in the on-site conference program
• One full-color banner ad on the conference mobile
app linked to your website
• One pre- and post-registration list of
all opted-in attendees (mailing address only)
• Message on PCSO & RMSO social media
3
PLATINUM LEVEL
OVERVIEW
Closing Celebration Welcome Reception SOLD Conference Tote Bags SOLD
TWO GREAT OPTIONS AVAILABLE! WOCON 2022 ANNUAL SESSION With so much to carry, these
Held at Petco Park – the dazzling WILL LAUNCH WITH A WELCOME tote bags have become an
home of the San Diego Padres – RECEPTION: This kick-off essential tool. From the
this event will take over the event provides attendees an time attendees pick up their
Western Metal Loft and Rooftop invaluable opportunity to registration packets until they
overlooking the field. Guests will reconnect with old friends, depart, they have their tote bags
be wowed by stunning views of make new introductions, and in tow, each emblazoned with
the San Diego Bay and the engage in conversations all the conference and sponsor’s
San Diego skyline while enjoying around within the exhibit hall. logo. Your company’s exposure
food and beverage ballpark-style Your company will be front continues long after the meeting
and interactive games. and center, along with the as attendees continue to use
WOCON Continuing Education their bags at home and work.
1) Rooftop Sponsor: Includes DJ, Committee, to officially (PCSO produces the tote bags;
interactive games, outdoor bar, open the exhibit hall at the sponsor logo is needed.)
your logo on the entry ticket, your beginning of this reception.
logo on directional signs displayed Be among the first to greet New & Younger Member
on the walk from the Hyatt to everyone and network Reception
Petco Park, and the opportunity over drinks. This popular reception is geared
to offer kick-off remarks at the toward doctors that have been
start of the event on the rooftop. Lunch in the Exhibit Hall practicing for less than 10 years.
2 PACKAGES AVAILABLE Now is your chance to build
2) Loft Sponsor: Includes food All conference attendees are relationships with these doctors
and beverage stations, indoor invited to attend lunch in the early on. The Board of Directors
bar, indoor branding, your logo exhibit hall each day. Your will also be in attendance, so you
on the entry ticket, your logo on logo will be front and center have an even wider audience
directional signs displayed on near the food stations and on to network with. This year’s
the walk from the Hyatt to Petco the tables. reception will be held at the
Park, and the opportunity to offer beautiful Grand Hyatt pool. You
kick-off remarks at the start of the will be the only supplier poolside
event in the loft space. as the sponsor of this event.
4
WO WESTERN
ORTHODONTIC
CON CONFERENCE
COMBINED MEETING PCSO & RMSO
2022 • S A N D I E G O, CA • O CT. 2 7-3 0
GOLD LEVEL SPONSORSHIPS
$ 10,000 Entrance Welcome Banner
SOLD $ 10,000 Lanyards
$ 10,000 Phone Charging Stations
$ 7,500 Wellness Kit
$ 7,500 Refreshment Breaks (2 available)
SOLD $ 7,000 Conference Notepads
SOLD $ 7,000 Hotel Key Cards
$ 7,000 Outdoor Arrival Package
SOLD $ 7,000 Pillar Wrap Banner
GOLD LEVEL • Recognition and signage as a Gold Level Sponsor,
including recognition in the on-site conference program
BENEFITS and at strategic locations throughout the conference area
• One 10’ x 10’ exhibit booth
• One additional exhibitor registration (Total of 3)
• Half-page ad in the on-site conference program
• One full color banner ad in the conference mobile app
linked to your website
• One pre-registration list of all opted-in attendees
(mailing address only)
5
GOLD LEVEL
OVERVIEW
Entrance Welcome Banner Refreshment Breaks Conference Notepads SOLD
Be the first to welcome attendees 2 PACKAGES AVAILABLE Be seen by every attendee
by sponsoring the Welcome Providing sustenance for as they take notes in the
Banner with your logo. This attendees is an essential part educational sessions using a
banner will be located at the of making sure they can stay notebook or pen with your
entrance of the exhibit hall alert and get the most out of company’s branding.
this professional
development Hotel Key Cards SOLD
opportunity. This sponsorship provides
Sponsors can continual exposure to all
choose from two attendees at WOCON 2022
break times – two Annual Session as the sponsor’s
separate afternoon logo and conference logo are
breaks (first come, printed on one key per guest
first served). All room. Each time the attendee
the refreshment goes into their hotel room,
Lanyards SOLD breaks are in the exhibit hall they will see your company’s
If you are looking for maximum which makes for a dedicated logo! (Sponsor creates artwork
exposure during WOCON 2022 time for the attendees to mingle for the key card, and PCSO will
Annual Session, these high-quality with the exhibitors. You can have them produced.)
lanyards are a sure bet as every make it fun! You may choose to
attendee will be wearing them have a break station set up next Outdoor Arrival Package
with their name badge. to your booth. Make a splash as attendees
arrive to the hotel. This eye-
Phone Charging Stations Wellness Kit popping package includes 16
Everyone has a mobile phone Feature your logo on a package LED uplights and 2 full-color
and/or iPad, and those devices of health and wellness items gobos.
need to stay charged. Be the hero given to all attendees. Sponsor
of the conference by providing to provide a one-color logo for Pillar Wrap Banners SOLD
battery life to all the participants! imprint. Sponsorship includes Make a statement by displaying
Placement of stations TBD with production. Act fast – sponsorship your brand on 10’ column
possibility of one strategically must be sold by July 30, 2022, wraps in the sessions foyer
placed next to your booth. for fulfillment. area. This sponsorship includes
three pillar banners.
6
WO WESTERN
ORTHODONTIC
CON CONFERENCE
COMBINED MEETING PCSO & RMSO
2022 • S A N D I E G O, CA • O CT. 2 7-3 0
SILVER LEVEL SPONSORSHIPS
SOLD $ 5,000 Conference Photo Booth
$ 4,500 Mobile App Sponsor
$ 4,000 Escalator Landing Cling Package (2 packages available)
ONLY 3 LEFT $ 3,000 Window Cling Package (3 packages remaining)
ONLY 4 LEFT $ 3,000 Mobile App Promotional Package (4 packages remaining)
SILVER LEVEL • Recognition and signage as a Silver Level Sponsor,
including recognition in the on-site conference
BENEFITS program and at strategic locations throughout the
conference area
• One full color banner ad in the conference mobile
app linked to your website
7
SILVER LEVEL
OVERVIEW
Conference Photo Booth SOLD Window Clings Package
Take advantage of the opportunity to host a ONLY 3REMAINING
3 PACKAGES LEFT
photo booth that will promote your company on Eye catching views and prominent locations
the booth throughout the week. Sponsor will also provide the perfect windows of opportunity.
have logo recognition printed on the photos that Your sponsorship includes four window clings.
attendees will take home. PCSO must approve all artwork and materials
prior to production and installation.
Mobile App Sponsor
Your logo will be displayed on the app’s splash
screen along with the meeting logo. This screen is
viewed every time the user opens the app, which
will likely be dozens of times during the 31/2-day
event. It is a visual that fills the entire screen,
free from distraction. This opportunity will be
available to one company only.
Escalator Landing Cling Package
2 PACKAGES AVAILABLE
These unique sponsorship opportunities provide
high visibility throughout the Hotel for guests
and attendees. Your package includes four clings. Mobile App Promotional Package
PCSO must approve all artwork and materials ONLY 4REMAINING
4 PACKAGES LEFT
prior to production and installation. This high-visibility package includes two push
notifications sent out to all attendees during the
conference and one banner ad to be displayed
on the mobile app in rotation. Push people to
your booth, shout out your product or service,
you pick the message. Reach all attendees or a
select group at strategic times.
8
Sponsorship Contract
SPONSORSHIP OPPORTUNITIES
Select the sponsorship-level line item below. Then proceed to WO WESTERN
ORTHODONTIC
the next page to complete the two-page Sponsorship Contract. CON CONFERENCE
Email the completed contract to afreeman@pcsortho.org. COMBINED MEETING PCSO & RMSO
2022 • S A N D I E G O, CA • O CT. 2 7-3 0
PLATINUM LEVEL SPONSORSHIP
Closing Celebration: Rooftop Sponsor $15,000
Closing Celebration: Loft Sponsor $15,000
SOLD Welcome Reception $15,000
Lunch in the Exhibit Hall (2 available) $15,000 each X Quantity
SOLD Conference Tote Bags $15,000
New & Young Member Reception $15,000
GOLD LEVEL SPONSORSHIP
Entrance Welcome Banner $10,000
SOLD Lanyards $10,000
Phone Charging Stations $10,000
Wellness Kit $ 7,500
Refreshment Break (2 available) $ 7,500 each X Quantity
SOLD Conference Notepads $ 7,000
SOLD Hotel Key Cards $ 7,000
Outdoor Arrival Package $ 7,000
SOLD Pillar Wrap Banner $ 7,000
SILVER LEVEL SPONSORSHIP
SOLD
Conference Photo Booth $ 5,000
Mobile App Sponsor $ 4,500
Escalator Landing Cling Package (2 packages available) $ 4,000 each X Quantity
Window Cling Package (3 packages available) $ 3,000 each X Quantity
Mobile App Promotional Package (4 packages available) $ 3,000 each X Quantity
9 Sponsorship Contract continued on the next page...
CONTACT INFORMATION
Company Name:
Company Contact:
Address:
City, State/Province, Zip, Country:
Contact Phone:
Company Website:
Authorized Signature:
METHOD OF PAYMENT
All funds MUST be submitted from a U.S. bank in U.S. funds. PCSO/RMSO does not accept purchase orders or invoices for services.
A check is enclosed (payable to PCSO) in the amount of: $ Check#
Charge my credit card in the amount of: $ Visa Mastercard American Express Discover
Cardholder’s Name:
Credit Card Number: Expiration Date: CVV:
Credit Card Billing Address:
Credit Card Billing City: State: Zip:
Cardholder’s Signature: (required to process credit card payment)
RETURN SPONSORSHIP CONTRACT
Please email the completed contract to afreeman@pcsortho.org.
Or mail completed contract and check payment to:
Attn: Exhibits Manager
PCSO Executive Office
15621 W 87th Street, #267
Lenexa, KS 66219
When paying by mail, please include a copy of your contract with check payment and also email a copy to afreeman@pcsortho.org.
CONTRACT TERMS
I agree To follow the PCSO Industry Partner Code of Conduct https://www.pcsortho.org/wp-content/uploads/2021/12/Industry_
Partner_Code_of_Conduct.pdf and to indemnify and hold the Pacific Coast Society of Orthodontists and Rocky Mountain Society
of Orthodontists harmless from all damages, including attorneys’ fees, arising from any breach of this Agreement by the sponsor.
Sponsor Representative: Date:
Contracts without an authorized signature or payment will be returned unprocessed.
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