JOIN OUR TEAM SUMMER 2020-SPRING 2021 - Rutgers

JOIN
OUR
TEAM
SUMMER 2020–SPRING 2021
MAJOR EVENTS AND PROGRAMS
R U T G E R S U N I V E R S I T Y P R O G R A M M I N G A S S O C I AT I O N

APPLY ONLINE: RUPA.RUTGERS.EDU/JOIN • APPLICATION DEADLINE: FEBRUARY 16

EVENTS AND LOGISTICS SUMMER INTERNSHIP/RUPA DIRECTOR
This application has two parts and eligible candidates must commit in full to both leadership positions:
       • Major Events and Programs Events and Logistics Summer Intern (Summer 2020)
       • RUPA Director (Fall 2020-Spring 2021)

Specific job responsibilities for each position are outlined on the following pages.

QUALIFICATIONS:
   • This position is open to all majors
   • A cumulative GPA of 2.5 or higher
   • Able to commit to both positions (summer intern and RUPA Director)
   • A Rutgers-New Brunswick full-time undergraduate student who will be attending classes on campus
     at Rutgers for the 2020-2021 academic year
   • Ability to meet deadlines, be flexible, and adjust to changing priorities in a fast-paced environment
   • Motivated and hard-working
   • Problem solver
   • Positive and friendly
   • Creative and detail oriented
   • Enthusastic learner
   • Team player with an appreciation for different perspectives

SKILLS TO BE DEVELOPED:
    • Planning large and small scale events
    • Developing and overseeing a budget
    • Public speaking and communication
    • Delegation and leading a group of peers
    • Collaborate with various University stakeholders
    • Enhance interpersonal skills

TIMELINE FOR APPLICATIONS
    • Applications Available Tuesday, January 28
    • Information Sessions (Every applicant must attend one of the three information sessions)
           • Location: College Avenue Student Center, Room 431
           • Friday, January 31 at 4:00pm
           • Tuesday, February 4 at 5:00pm
           • Thursday, February 6 at 8:00pm
           • Wednesday, February 12 at 8:00pm
    • Applications Due: Sunday, February 16 at 10:00pm. Apply at rupa.rutgers.edu/join
    • Interviews: Friday, February 21
    • Notification of Final Decision: Week of February 24

APPLY ONLINE: RUPA.RUTGERS.EDU/JOIN • APPLICATION DEADLINE: FEBRUARY 16

EVENTS AND LOGISTICS INTERNSHIP [SUMMER 2020]
Major Events and Programs
programs.rutgers.edu

Major Events and Programs, within the Department of Student Centers and Activities, is seeking top level,
organized, team oriented and innovative student leaders to assist with the preparation and implementation of
large, signature campus events. Interns will gain valuable experience in event management, logistics, budgeting,
marketing and communication.

RESPONSIBILITIES
   • Assist with the planning and execution of events and/or special projects as assigned. These include:
     Involvement Fair, New Student Orientation Social, Snack Pack Service Project, Resource Fair,
     RUPA/MEAP Marketing, Inventory and Space Management, Convocation and Carnivale
   • Work with a team of RUPA Directors and Advisers to make decisions that move the organization forward
   • Attend two internship meetings per week
   • Participate in training sessions throughout the summer
   • Complete needed RUPA Committee responsibilities
   • Plan fall events
   • Communicate with committee members
   • Develop and manage a budget
   • Complete a weekly reflection on your internship experience
   • Other duties as assigned

HOURS AND COMPENSATION: SUMMER 2020
   • Attend Intern Training on Friday, March 6 from 3:00pm–8:00pm
   • Staff Senior Days Events: Wednesday, May 13-Saturday May 16 (ALL DAY, including evenings—you
     are excused for exams on May 13)
   • June 1–August 14: Available Mondays, Wednesdays and Thursdays (ALL DAY, including evenings)
     each week for office hours, training, and staffing NSO events. See below for more detail
   • Students are able to take summer classes alongside their commitment to this position.
   • One Week OFF: Each Intern will have the week of August 17 off.
   • Any conflicts with the above dates and times must be communicated when applying.
   • Weekly Commitment
          • Office Hours (to be completed in the CASC RUPA Office)
          • Internship Meetings (two meetings per week, two hours each—meeting will include training that
            will prepare you for the RUPA Director position)
          • NSO Socials (Schedule TBD)
          • NSO Resource Fairs (Schedule TBD)
   • Interns will be paid $12 per hour for every hour worked, approximately $3,600 for 10 weeks during
     the summer
   • Rutgers summer parking pass will be provided
   • Dinner on the nights of NSO Social will be provided

APPLY ONLINE: RUPA.RUTGERS.EDU/JOIN • APPLICATION DEADLINE: FEBRUARY 16

DIRECTOR [FALL 2020–SPRING 2021]
Rutgers University Programming Association
rupa.rutgers.edu

The Rutgers University Programming Association (RUPA) is looking for student leaders who are
passionate about giving back to Rutgers to be a part of the RUPA Executive Board. Each position oversees
a committee within the organization. Directors have a chance to develop many skills including: delegation,
leading a group of your peers, event planning and marketing.

There are six director positions available with the Rutgers University Programming Association (RUPA).
There is one director position for each of the committees below:
    • Community Service
    • Concerts and Coffeehouse
    • Human Resources
    • Marketing
    • Media and Culture
    • Traditions and Community

RESPONSIBILITIES
   • Develop and plan events for your designated committee for the fall and spring semester
   • Lead a group of four Assistant Directors
   • Participate in training sessions throughout the year
   • Work with a team of RUPA Directors and Advisers to make decisions to move the organization forward
   • Evaluate programs and complete an End of Year report
   • Other duties as assigned

HOURS
   • RUPA Council Training: Sunday, March 29, 2020 from 10:00am–5:00pm
   • RUPA Council Friday Meetings: March 27, 2020 and April 24, 2020 from 4:00pm–7:00pm
   • RUPA Council Training: August 24–September 1, 2020 (hold all day, each day)
   • RUPA January Retreat: Monday, January 18, 2021
   • Weekly Commitment
        • Fall 2020 and Spring 2021 semesters: Weekly executive board meetings on Mondays from
          7:00pm–8:30pm followed by weekly council meetings on Mondays from 9pm-10:30pm
        • Maintain five office hours per week during the fall and spring semesters to complete
          program planning
        • Staff weekly events
        • Attend one on one meetings with adviser

COMPENSATION
Directors will be compensated with the following:
       • $1,500 stipend per semester paid bi-weekly ($3,000 for the fall and spring semesters)
       • RUPA Apparel (polo, 1/4 zip fleece and jacket)

APPLY ONLINE: RUPA.RUTGERS.EDU/JOIN • APPLICATION DEADLINE: FEBRUARY 16

RUPA COMMITTEES
COMMUNITY SERVICE
The Community Service Committee provides a variety of volunteer opportunities that focus on the
importance of giving back to the New Brunswick community and surrounding areas. This committee aims to
provide meaningful service experiences to students that address different social issues, community partners,
and forms of service.

CONCERTS AND COFFEEHOUSE
The Concerts and Coffeehouses Committee organizes large and small scale events providing access
to different genres of music. Larger events like Beats on the Banks require ticketing while the smaller
coffeehouses allow you to come and go as you please.

HUMAN RESOURCES
The Human Resources Committee oversees the professional development of all members on RUPA.
They ensure members are having fun while learning skills that will better prepare RUPA students for their
leadership role within RUPA and for their careers following graduation. This committee manages the
recruitment and selection of students to the organization and spreads awareness about how to get involved.

MARKETING
The Marketing Committee oversees all aspects of promotion for all RUPA events and passionately works to
fully establish the RUPA brand within the Rutgers community. This committee is responsible for formulating
strategic plans for advertising campaigns to ensure information about RUPA is fully communicated. The
creativity and inventiveness of this committee pushes promotion through various outlets including: social
media, the RUPA web page, brochures, RUTV, campus radio, informational displays, semester calendars,
promotional events, flyers and posters.

MEDIA AND CULTURE
The Media and Culture Committee provides a diverse selection of educational and entertaining events
including, but not limited to: lectures, comedy shows, watch parties, and craft projects. Events sponsored by
this committee seek to entertain students and to expand their exposure to discussions around trending and
relevant topics in pop culture, politics, and humanity.

TRADITIONS AND COMMUNITY
Traditions and Community keeps a constantly changing student body connected with creative and engaging
traditional events. Certain events may be annual, but this committee is dedicated to making each tradition
fresh year after year via creative new additions and immersive themes and experiences. Traditions and
Community seeks to provide events that pull the entire university community together through shared
experiences and school pride.