Jeremy Handcock CIS Forum Monaco November 21st 2013 - Jeremy Handcock
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Jeremy Handcock
CIS Forum
Monaco
November 21st 2013
12/2/2013 Jeremy Handcock
Contents The Office Communications Website Deadlines Preparing Students Preparing Parents Reference Writing Involving Colleagues UCAS Apps 12/2/2013 Jeremy Handcock
The Office
Central and accessible to students
Office for each counselor
Open work area for students to sit and research
Computers, view books, brochures, bulletin board
Full time administrative assistant
12/2/2013 Jeremy HandcockAccessibility Publish Office hours…train students! E.g. 0700-1100 closed to students (I write references) 1100 onwards open to students/parents Appointments or drop in? 12/2/2013 Jeremy Handcock
Information Flow
Teachers
Universities Counselor Parents
Students
12/2/2013 Jeremy HandcockCommunicating with Students
Crucial to the success of the College Counseling
Program
Student e mail. Mandatory to check every day.
Individual + Group e mail lists e.g. Class of 2014 list
Moodle….google docs
Facebook
School Website
Bulletin Board
Face to face
12/2/2013 Jeremy HandcockCommunicating with Parents E mail School newsletter Call parents, they appreciate the feeling of close personal interest in their child, they like to know someone is keeping tabs on him/her. Building relationships – attend school events, meet parents informally. Website Send messages home with students … just kidding ☺ 12/2/2013 Jeremy Handcock
School Website
News of upcoming visits/events
Deadlines
Info on how to research/apply
Upload Powerpoints from presentations to students
Forms that you want students to fill out for you
Parents and students cannot claim they did not
know about something if it is on the website.
Remind them frequently through the newsletter
to access the website
12/2/2013 Jeremy HandcockDeadlines
Issue deadlines at the start of Grade 11
Make the deadlines a lot earlier than the actual university
deadlines; this will give you a window of time to problem
solve, write references etc. plus it helps the ‘last minuters’
amongst your students
Early UCAS Applications due September 6th (Oct 15th)
Regular UCAS applications due October 17th (Jan 15th)
US/Canada applications due November 14th (Jan 1st/15)
E mail deadlines to students/parents, upload to website,
put on Bulletin Board
12/2/2013 Jeremy HandcockPreparing Students
Grades 7 onwards
Careers Exploration, age appropriate , non repetitive
Grade 10
Careers testing, IB subject choices, SAT Prep
Grade 11
Applying to Uni presentations : UK, US, Canada, NL,
Europe, Medicine, Art/design, Oxbridge.
Junior Conferences
UCAS Personal Statement Writing presentation and
workshops…involve colleagues
12/2/2013 Jeremy HandcockCareers Exploration Overview Complete Package from Step One www.step1.ac Grade 7 Pioneer – identifies competencies, talents, life styles, possible future goals Grade 8 Aspire – Online quizzes look at values, abilities and skills in relation to decisions about future Grade 9 Prospero - Online survey to help students identify personal learning/study styles Grade 10 Interquest – Psychometric profiling designed to help students identify strengths/interests and relate these to IB subject choices and uni subject choices 12/2/2013 Jeremy Handcock
Research Uni Course Opportunities Grades 11 and 12 Mindwise – Online survey for better self understanding leading to more focussed uni research and choices Centigrade - Lists all courses taught in English in Europe 12/2/2013 Jeremy Handcock
Preparing Parents Grade 10 IB Subject Choices Presentation - February Grade 11 Applying to University Presentation - February Junior Conferences – March to May 12/2/2013 Jeremy Handcock
Info Gathering for Reference
Writing
Teachers upload University Predicted grades +
comments into e Portal – June of Grade 11
My Admin Assistant copies this info into a Word Doc
for each student during summer holidays
Students fill out ‘Student Self Assessment form’ this is
a google doc completed by Sept.
12/2/2013 Jeremy HandcockTeamwork (Informing and Involving Colleagues) Give teachers clear guidelines as to what they should include in the comments that are uploaded in June of Grade 11 With IB DP Coordinator make a policy for university predicted grades Attend dept. meetings and talk to the teachers, explain how their input is important and how it will be used. Run a workshop for teachers on how to upload recommendations into Commonapp 12/2/2013 Jeremy Handcock
UCAS Apps process Grade 11 February. – ‘How to Apply’ presentation March to May – Junior Conferences Summer Holidays – Centigrade course search Summer Holidays – Write Personal Statement, Fill out ‘Student Self Assessment’ form, research courses/unis, register on www.ucas.com (e mail guidelines to students) 12/2/2013 Jeremy Handcock
UCAS Apps timeline
Grade 12
August – Take students into Computer Lab and walk
them through the UCAS Application – Personal
details, Choices and Education Sections.
September onwards - When students complete their
app they bring their ‘Course Requirements Form’ to
me for checking
12/2/2013 Jeremy HandcockUCAS Apps process
‘Course Requirements Form’
Students list all 5 courses and list the points needed +
they must list their Uni Predicted Grades
Counselor checks to see if they are making realistic
choices. If not, he suggests changes.
If a student insists on ‘committing application suicide’,
then the parents have to sign a disclaimer letter.
12/2/2013 Jeremy HandcockPowerpoints Grade 11 Semester 2 Applying to: UCAS USA Canada Germany Netherlands Art and Design Oxbridge Medicine College Information Evening for Parents Personal Statement Writing College application timeline and research tips - Grade 11 Semester 1 IB Subject Choices - Grade 10 Semester 2 12/2/2013 Jeremy Handcock
Miscellaneous
Interview training – November of Grade 12
Oxford Entry Exams + BMAT ...we are a test centre
Record all documents, references, transcripts sent to
unis in a spreadsheet
SAT Prep classes
Work with art teachers and art students – special case.
Host university visitors
Visit universities
Go to CIS and network ☺
12/2/2013 Jeremy HandcockA Day in The Life of a College
Counselor
The whole day is planned, in fact the whole year is planned and
then something happens: students. They are what makes the day
exciting, there is always something unexpected that walks
through the door.
It’s 17:41 on an early November day. I am putting the finishing
touches to UCAS application no. 62 for this year, when there is a
frantic knock at my door.
“Office hours are over,“ I call out.
“Please Mr. H, it will only be really quick. It’s super important.“
“It always is, I think…“
“My mom will kill me if I don’t sort this out,“ the voice pleads.
“Come on in, this better be good,” I say. (To be continued!)
12/2/2013 Jeremy HandcockHow to access documents, forms and Powerpoints Moodle www.medmood.com/vis Username - visparent Password – viewsite Parents Documents 12/2/2013 Jeremy Handcock
Jeremy Handcock
Student Counselor
Vienna International School
jhandcock@vis.ac.at
www.vis.ac.at
12/2/2013 Jeremy HandcockYou can also read
