FREEDOM beyond limits Neuromuscular conference Auckland, New Zealand - www.mda2019.org.nz - MDA 2019 Neuromuscular Conference 2019
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1-2 AUGUST 2019 Sponsorship Prospectus FREEDOM beyond limits Neuromuscular conference Auckland, New Zealand www.mda2019.org.nz
www.mda2019.org.nz
FREEDOM KEYNOTE SPEAKERS
beyond limits Mary M. Reilly, London, UK
Neuromuscular conference MD, Professor of Clinical Neurology
and Consultant Neurologist,
National Hospital for Neurology
and Neurosurgery, London
Showcase your products and
services to an exclusive audience
Nigel Laing, Australia
The 2019 Neuromuscular Conference will be held at PhD, Laboratory Head,
Waipuna Hotel and Conference Centre 1-2 August Neurogenetic Disease, Harry
in Auckland, New Zealand, and offers an exciting Perkins Institute of Medical
programme aimed to improve the health and Research, Western Australia
wellbeing of individuals, families and whānau living
with neuromuscular conditions, through research,
education and collaborative practice. Rob Besecker, USA
Themed Freedom beyond limits, this conference will Author of Everest Strong:
combine a milestone event as the Muscular Dystrophy Reaching New Heights with
Association of New Zealand (MDANZ) celebrates its Chronic Illness
60th Jubilee.
Gina O’Grady, New Zealand
Paediatric Neurologist, Starship
This exclusive event provides our Children’s Hospital, Auckland
sponsors with a rare and significant
opportunity to showcase their brand, Larry Stern, USA
products and services to a hard-to- MD, Neurologist, Professor
Emeritus, University
reach audience of potential buyers,
of Arizona College of Medicine
influencers and decision makers.
These speakers will be a powerful draw-card for
conference delegates and we expect an audience
An exclusive audience of over 250 in attendance. The conference will
Your brand, products and services will be marketed to take place over two days, and featuring main and
a range of delegates including, health professionals, breakout sessions and a social programme allowing
researchers, educators, policy-makers, representatives of plenty of opportunity for delegates to network and
community organisations and government departments, mix and mingle with sponsors and exhibitors.
and suppliers of health-technology and equipment. Check the website www.mda2019.org.nz as more
Ensuring reach to a broader international community speakers are confirmed.
of researchers, practitioners and support organisations
working in the neuromuscular field.
2 Freedom Beyond Limits Neuromuscular Conference 2019 | Sponsorship Prospectus
1-2 AUGUST 2019
It offers a forum for networking and discussion by one of Auckland’s North West vineyards, to a leisurely
researchers, healthcare professionals, disability sector day of shopping at one of Auckland’s many world class
representatives, and the community, with a particular shopping malls. For lovers of the extreme, you can base
focus on three key outcomes: jump off the Sky Tower attached only by a wire, bungy
jump off the Auckland Harbour Bridge, dive the famous
1. To advance best practice and approaches to care and
Goat Island Marine Reserve, or even swim with sharks.
treatment for people with neuromuscular conditions.
Families can enjoy the rides at Rainbow’s End,
2. To facilitate research and foster strong communities
experience the marine and sea life at Kelly Tarlton’s Sea
of practice.
Life Aquarium, be amazed by hundreds of beautiful
3. To grow the resilience and capability of individuals, butterflies at Butterfly Creek, or visit the Auckland Zoo.
families and whānau with lived experience of Take a short ferry trip to the volcanic Rangitoto Island -
neuromuscular conditions. join a tour, or hike to the summit yourself. Great Barrier
Island is a beautiful untouched paradise, also just a short
ferry trip from Auckland. The Auckland Sky Tower is the
Benefits to your organisation
tallest man-made structure in New Zealand, offering
• Corporate goodwill from the marketplace stunning views, a 360-degree revolving restaurant,
and for the adults, the SKYCITY Auckland Casino offers
• Relationship building
gaming entertainment.
• Increased brand awareness and acceptance
• Demonstration of products
• Increased business potential
• Enhanced company profile
• Direct access to an audience consisting of your clients
– current and potential
Location: Auckland, New Zealand
Auckland is New Zealand’s largest city located in the top
half of New Zealand’s North Island with access to three
harbours. Its proximity to – and love of - the sea has
earned it the moniker of City of Sails. It is the gateway to
New Zealand with spectacular views and breathtaking
scenery. Nestled between two harbours, Auckland is New
Zealand’s largest city, brimming with cultural excitement,
sea-flavoured challenges and attractions and activities
of all kinds. Auckland tourism is alive and well with the
region being a popular tourist area. Auckland City boasts
world-class shopping, restaurants, 5-star accommodation,
wine bars and night clubs, art galleries and cafes. The
surrounding Auckland region features vineyards, stunning
beaches, pristine rainforest, wildlife encounters, island
adventures and endless water activities.
Things to do in Auckland are endless and range from
the extreme adventure activity, to a fine wine tasting at
Freedom Beyond Limits Neuromuscular Conference 2019 | Sponsorship Prospectus 3
www.mda2019.org.nz
Venue: Waipuna Hotel
and Conference Centre
Waipuna Hotel and Conference Centre is one of New
Zealand’s largest and most comprehensive conference
facilities, and is only 15 minutes from Auckland’s city-
centre and the international and domestic airports.
Meaning ‘Spring of Water’ in Maori, Waipuna is set
amongst 6.26 acres of beautiful parkland overlooking a
picturesque saltwater lagoon. Guests enjoy the stunning,
always-changing, view of the tidal lagoon and can enjoy
walking or cycling the pathways around the lagoon.
Waipuna prides itself on providing a warm welcome for
all guests. Sometimes that welcome needs to be more
than a friendly smile and good service, so for accessible
customers, Waipuna provides facilities that will make
any stay a comfortable one. Rooms are spacious and
appropriately appointed and public areas are ramped
in most places with easy gradients. Parking is accessible,
plentiful and free.
Waipuna is proud to channel its profits back into the local
community, supporting initiatives such as local parks and
playgrounds, sports fields, local education, historic places
and conservation.
About MDANZ
The Muscular Dystrophy Association of New Zealand
Inc. (MDANZ) is a not for profit incorporated society that
began in the late 1950’s as a support group for families
affected by muscular dystrophy. Since then, MDANZ has
Above: Waipuna Hotel and Conference Centre
broadened its scope and now provides research funding,
practical support, advocacy and specialised information
for 60 different neuromuscular conditions. We are proud
to have Judy Bailey and Dame Susan Devoy as our
longstanding patrons, and Nicholas Brocklebank as
our young ambassador.
Proudly supported by
4 Freedom Beyond Limits Neuromuscular Conference 2019 | Sponsorship Prospectus
SPONSORSHIP OPPORTUNITIES
The conference is offering a limited number of Each of the sponsorship and exhibitor packages
sponsorship opportunities designed to provide maximum includes black Velcro receptive exhibition booth panels,
coverage during the conference and associated activities. one company name per stand, 1 x 10 amp 4 way power
Sponsors and exhibitors will be issued with a tax invoice supply per booth, 2 x 150 watt spotlights per booth,
and all sponsorships, excluding GST. inclusion of your company logo and 100 word description
in the conference handbook.
Sponsorship and Exhibitor Packages Platinum Gold Silver
All amounts are quoted in New Zealand Dollars and exclude 15% GST Sponsor Sponsor Sponsor Exhibitor
Investment amount required $15, 000 $10,000 $6,000 $3,750
Maximum Number of Sponsors 1 5 7 9
First right of refusal to additionally sponsor a social function 4
First right of refusal on conference satchel and lanyard sponsorship. 4
Your banner on the plenary room stage throughout the
conference. (Banner to be supplied by sponsor)
4
The opportunity to provide a keynote speaker for the conference
with an informative 50 minute presentation (proposed content
4 4
subject to the same review as the other speakers, all charges
relating to providing a speaker are at sponsor’s additional cost)
Signage in the main conference assembly area. 4 4
Opportunity to additionally sponsor a social function,
if the Platinum Sponsor has elected not to do so.
Note: This is subject to negotiation if more than 1 gold sponsor 4
wishes to provide these opportunities.
Opportunity to sponsor conference satchel and lanyards
if the Platinum Sponsor has elected not to do so.
Note: This is subject to negotiation if more than 1 gold sponsor 4
wishes to provide these opportunities.
Controlled access to the delegate list in accordance 4 4 4
After the After the
with Privacy Act and attendee authorisation. 1 month prior conference conference
Sponsor or Exhibitor name and logo to feature prominently on:
• Conference Website Homepage • Conference Handbook
• Conference Registration Page • Conference Banners
• Conference Advertising Material 4 4 4 4
Note: Platinum Sponsor Logos will appear the largest, Gold Sponsor Logos
smaller and Silver Sponsor Logos and Exhibitor Logos the smallest. Only
sponsorship that is agreed before going to print will be included. Finished
artwork is to be provided by the sponsor.
Inclusion of an advertisement for your company in the
Conference Handbook. Note: Finished artwork is to be provided by the 4 4 4
sponsor. Only advertisements received by the deadline will be included Full A4 page Half A4 page ¹/8 A4 page
in the handbook.
Verbal acknowledgement at welcome reception and closing sessions. 4 4 4
Exhibitor rights with choice of position on a first come, first choice
9m x 3m 6m x 2.4m 3m x 2.4m 2.4m x 2.4m
basis – after the Platinum Sponsor has chosen their position.
Satchel inserts, pages or USB
Note: We are encouraging sponsors to find innovative environmentally 4 4 4
5 Pages 3 Pages 1 Page
friendly ways to present their material for inclusion in the conference bag.
Complimentary registrations to the Conference, including the social
functions. (Catering packages for additional exhibition staff are 4 4 4
available. Additional tickets will also be available. Additional sponsor 3 2 1
registrations will be available at Early-bird prices).
www.mda2019.org.nz
Additional Exhibition Staff Catering Package: provided by the sponsors by the agreed deadline.
Price $80 + GST, per day. This includes morning and In addition to the Platinum, Gold, Silver and Exhibitor
afternoon tea, lunch and tea and coffee. All amounts are Packages, there are a wide variety of additional
quoted in New Zealand Dollars and exclude GST. opportunities to associate your business with MDANZ,
All signage, banners and finished artwork must be through the following functions and items.
Sponsorship Opportunity Amount
Diamond Jubilee Cocktail Event $10,000
This event will be a highlight of the conference and will be well attended by a broad community
of supporters and influencers.
Conference attendees and their partners mix and mingle with speakers, International visitors, and sponsors.
Benefits of sponsoring the Diamond Jubilee Cocktail event include:
• Your company brochure will be included in the conference satchel
• Your sponsorship will be acknowledged in the Conference Program, and on the dinner ticket and menu
• Your sponsorship will be acknowledged by the MC at the event
• Your signage or banner will be displayed prominently at the venue
• You will receive four complimentary tickets to the Cocktail Event
Welcome Reception $6,000
The Welcome Reception is the first event of the conference, and an opportunity to make the first impression with
the delegates while enjoying cocktails and canapés. Benefits of sponsoring the Welcome Reception include:
• Your sponsorship will be acknowledged in the Conference Program and on the reception tickets
• Your signage or banner will be displayed prominently at the reception
• You will receive four complimentary tickets to the Welcome Reception
Conference Internet Café Cost of
Benefits of sponsoring the Internet Café are: internet cafe
• Your signage or banner will be prominently displayed in the Internet Café
• Your sponsorship will be acknowledged in the Conference Handbook
Conference Lunches $6,000
Lunch breaks are an integral part of the conference networking, and provide an additional opportunity
for delegates to be informed. Benefits of sponsoring a lunch break include:
• Your sponsorship will be acknowledged in the Conference Program
• Your signage or banner will be displayed prominently at the lunch
Conference USB $4,000
The conference papers and presentations will be stored on a USB included in the Conference Satchel.
This will be an item with lasting use for delegates. Benefits of sponsoring the Conference USB include:
• Your company name and logo displayed prominently on the USB
• Your sponsorship will be acknowledged in the Conference Program
Conference Satchels $6,000
The conference will have attractive, practical satchels that many delegates will want to continue
using well after the event. Benefits of sponsoring the Conference Satchels include:
• Your name and logo prominently displayed on the satchel
• Your sponsorship will be acknowledged in the Conference Program
Satchel inserts $1,000
There will be a limited number of satchel inserts, offered on a first-come, first-served basis.
A maximum of 5 x A4 pages per insert will be accepted.
Advertisements $1,000
Advertising will be available in the Conference Handbook. (Finished artwork to be provided full page, colour
by the sponsor by the agreed deadline)
1-2 AUGUST 2019
Exhibition Details 2. MDANZ Diamond Jubilee
Open to all registered delegates, nominated
The exhibition will be held in the Exhibition Hall at the
sponsor representatives and those who purchased
Waipuna Hotel and Conference Centre, Auckland. Upon
additional tickets.
forwarding your Application to Sponsor or Exhibit Form,
Icon Conference and Event Management Ltd will forward Waipuna Hotel and Conference Centre
a detailed floor plan. The exhibition floor plan has been Thursday 1st August 2019
designed to ensure good visibility, access to all stands 6:00pm till 10.00pm
and to maximise traffic flow which will be encouraged Dress Code: Formal / Cocktail
by placement of catering stations at key points in the Cost: $87.50 plus GST
exhibition area.
Displays can be fixed to the walls by Velcro, staples or Further Information
pins which must be removed prior to break-down. An For further information or to discuss your sponsorship
electrician will be on site during pack-in. Extra services or exhibition needs, please contact Marleen Goedhart at
relating to fascia name, lighting, power, furniture, Icon Conference and Event Management Ltd.
shelving, plants and display fixing can also be arranged.
Phone: +64 (9) 845 5440
The details and costs of these extra services will be
E-mail: events@iconevents.co.nz
mailed to exhibitors on confirmation of space booking.
Inclusion in Conference Handbook Terms and Conditions
We will require, nearer the time, for you to provide Acceptance of sponsorship applications will be subject
a 100 word description of your product for inclusion. to Committee approval. The Committee reserves the
The conference handbook will also indicate the location right to decline applications based on any association,
of your booth. direct or indirect, that does not uphold the objectives
of the conference.
Hours of Operation Acknowledgment in printed material is subject to
sponsorship confirmation and materials being received
The exhibition will open at 8.00am each day and close at
prior to printing deadlines.
6.00pm, after the final sessions. During these hours, you
will be responsible for the exhibits on your stands. Outside In order to confirm your sponsorship, we will require
these hours, security will patrol the exhibition area. the Application to Sponsor or Exhibit Form and a 25%
deposit payment to be forwarded by return mail. Final
Pack in information: Wednesday 31st July 2019 at 2pm
payment is due by 31 May 2019.
Pack out information: Friday 2nd August 2019 from 3pm
Cheques should be made payable to:
Conference Social Functions Icon Conference and Event Management – MDANZ and
1. Conference Welcome Reception forwarded to the Conference Secretariat, PO Box 44195,
Open to all registered delegates, sponsors and exhibitors. Pt Chevalier, Auckland.
Waipuna Hotel and Conference Centre
Cancellation
Wednesday 31st July 2019
5:00pm to 7:00pm Cancellations must be made in writing.
Dress Code: Smart Casual In the event of withdrawal of sponsorship or exhibition
Cost: included in the catering package booth booking, please be advised that unless that particular
area of sponsorship/booth is resold, the conference will
reserve the right to retain the deposit received.
Freedom Beyond Limits Neuromuscular Conference 2019 | Sponsorship Prospectus 7
FREEDOM APPLICATION FORM
beyond limits
Neuromuscular conference
Application Form to Sponsor or Exhibit at the
2019 Neuromuscular Conference – “Freedom Beyond Limits”
Complete this sheet and email to Icon Conference and Event Management Ltd at events@iconevents.co.nz
Contact:
Organisation/Company:
Postal Address:
Phone: Fax:
Email:
Cardholder:
Expiry (mm/yy): Signature:
Credit Card No.:
Please note: Credit Card payments will incur surcharges on the final amount: Amex - 3.5% Visa/Mastercard - 3.5%
A Tax Invoice will be supplied for payments made.
Cheque attached - to be made payable to Icon Conference and Event Management Ltd.
Charge Credit Card: Mastercard Visa AMEX
Full Amount 25% deposit
Please confirm by booking for:
Platinum Sponsorship @ $15,000 (excl. GST) Conference Lunches @ $6,000 (excl. GST)
Gold Sponsorship @ $10,000 (excl. GST) Conference USB @ $4,000 (excl. GST)
Silver Sponsorship @ $6,000 (excl. GST) Conference Satchels @ $6,000 (excl. GST)
Exhibition Booth Package @ $3,750 (excl. GST) Conference Lanyards @ $1,500 (excl. GST)
Conference Gala Dinner @ $10,000 (excl. GST) Satchel Inserts @ $1,000 (excl. GST)
Welcome Reception @ $6,000 (excl. GST) Advertisements @ $1,000 (excl. GST)
Conference Internet Café @ Actual cost of Internet Café
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