EXHIBITOR PROSPECTUS San Diego, CA | April 12-15, 2018 - American Society of Addiction ...
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EXHIBITOR
PROSPECTUS
San Diego, CA | April 12-15, 2018
ASAM American Society of
Addic on Medicine
WE WANT TO WHY EXHIBIT?
INVITE YOU! Record-Breaking Growth
2016 2017
1,881 Attendees 2,162
On behalf of the Board of Directors and members of the 141 Exhibitors 152
American Society of Addiction Medicine, I am pleased to 46 Posters 50
present The ASAM 49th Annual Conference - Innovations in
689 Pre-Conference 711
Addiction Medicine and Science Support Opportunities. Attendees
Please join us at The ASAM 49th Annual Conference. Our
2018 meeting will draw over 2,200 addiction physicians,
psychiatrists, clinicians, researchers and academicians who Top 3 Reasons to Become a Sponsor or Exhibitor
treat and help patients with substance use disorders.
GAIN ACCESS EXPERIENCE ENJOY
This year’s packed program will offer attendees many social
events, including the Welcome and Networking Reception,
to 2,200 + physicians and over 40 concurrent sessions exhibit visibility, client
continental breakfast, and refreshment breaks, all of which
associated professionals focusing on the best prac- interaction, VIP networking,
will be held in the exhibit hall and other designated areas of
dedicated to increasing tices, research, treatment and well-targeted core
the conference. These events will offer great opportunities and care available in addic- audience interaction.
access and improving
for attendees and exhibitors to interact and for you to the quality of addiction tion medicine.
develop new contacts. treatment.
We look forward to seeing you in San Diego in April!
30% Psychiatry
24% Family Practice
15% Addiction Medicine
Penny S. Mills, MBA
Executive Vice President/CEO, ASAM Internal Medicine
15%
ASAM Membership
5% Anesthesiology
by Primary Specialty
3% OB/GYN
Over 2,100 Compared to Addiction Psychiatry
attendees 1,800 attendees
3%
Emergency Medicine
in 2017 in 2016! 3%
Pain Management and Pain
2% Medicine
Exhibitor Prospectus 2 The ASAM 49th Annual Conference
APRIL 12 - 14, 2018 B
HILTON SAN DIEGO BAYFRONT HOTEL - SAPPHIRE BALLROOM - SAN DIEGO, CALIFORNIA
Exhibit Hall Floor Plan
Note: Floor plan is subject to Fire Marshal approval. Inv
Dear Friends of ASAM, Exhibitors, and Sponsors: WOMEN STR.2 BANQUET LIQUOR
JAN.
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STORAGE
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Hilton San Diego Bayfront | Hilton Exhibition Center, Second Level
TOILETS JAN. 22 23 BANQUET SERVICE STR.4
WOMEN
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LAVS
THE ASAM 48TH ANNUAL CONFERENCE
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OFFERED RECORD ATTENDANCE!
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File Path: O:\WRDC\_Floor Plans\Shows\Shows 2018\04 April\ASAM 49th Annual Conference (Proposal)\ASAM 0418 Sapphire Ballroom_version 3.DWG | Tab Name: 8.5x11L
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Over 2,100 addiction medicine professionals gathered in New Orleans, LA, last April to hear the S
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latest information on the treatment, education, research, and prevention of addiction.
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PRE-FUNCTION
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CA, April 12-15, 2018, will be even bigger and better than last year. We are diligently working
SAPPHIRE 411
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on organizing ASAM’s best, most productive, highest attended conference ever, and we certainly 316 317 416 417 516 517 616 617 716 717 816 BALLROOM
STORAGE
hope you will be there with us. ELEC
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PANTRY COMM.
PART. PART.
STOR.
Freeman Service 413 512 513 612 613 712 713 812 STOR.
EXHIBITING IS AN EXCELLENT OPPORTUNITY to present information about your organization
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SAPPHIRE 410 10' PRE-FUNCT.
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and to develop new contacts. In addition, there are many ways to further enhance your
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company’s presence through support opportunities that will give you the chance to increase
109 208 209 308 309 408 10' 10' 509 608 609 708 709 808
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your business and to reach the largest gathering of physicians, nurses, psychologists, and 407
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counselors dedicated to the treatment, education, research, and prevention of addiction. 10'
10'
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10' 10' 10' 10' 10' 10'
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Support items like the attendee reception, welcome reception, conference tote bags, or attendee
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PREFUNCTION
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notepads are sure to be remembered by attendees long after the conference ends.
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LOW RISE LOBBY
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FOYER WOMEN FOYER A
Please review this prospectus and feel free to contact us at 301.656.3920 if you have any
FOYER MEN FOYER
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Pr
TT21 TT22 TT23 TT24
questions or suggestions. Be sure to visit www.TheASAMAnnualConference.org for the latest
St
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ENTRANCE
TT16 TT17 TT18 TT19 TT20 TT25 TT26 TT27 TT28 TT29 MEN
conference updates, including program updates, exhibit and support information, and hotel and
PREFUNCTION
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SAPPHIRE WEST FOYER
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travel information.
FOYER
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Exhibit Booth Pricing: Review the diagram carefully and note the locations of
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Irina Vayner
( see 3rd floor ) m
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Manager, Development
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preferred booth on your application. Please indicate four (4)
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SAPPHIRE STORAGE
ivayner@ASAM.org or 301.547.4120 booth options in a variety of areas. Keep in mind that many
BOARD ROOM
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• 16 x 20’ Exhibit Booth (Island): exhibitors choose the same booth locations and popular
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$6,200 (Based on Availability) booth locations fill up quickly. If none of your four booth
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• Applications must be received by Friday, March 9, 2018,
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John Hawkins in order to be listed in the on-site conference program.
Director, Meetings & Development • Spaces in the exhibit hall will be assigned on a first-come,
jhawkins@ASAM.org or 301.547.4113 first-served basis using the receipt date of a fully paid
application.
Exhibitor Prospectus 4 The ASAM 49th Annual Conference Exhibitor Prospectus 5 The ASAM 49th Annual Conference
Sponsor & Exhibitor Packages Support Opportunities
Facility Opportunities
PACKAGE DETAILS Platinum Gold Silver Bronze
Complimentary Attendee Wireless Internet $8,000
This is your opportunity to sponsor complimentary wireless internet for all conference attendees. All One Sponsorship
Available
attendees will be provided with an exclusive login that directs them to a personalized splash page
Complimentary tickets to ASAM’s Awards 8 with your company information.
4
Luncheon (Reserved Table)
Floral Centerpieces for the Conference Ticketed Awards Lu ncheon $2,500
Flower centerpieces will help you stand out as a sponsor at the Awards Luncheon. Sponsors will be One Sponsorship
Complimentary Exhibitor badges 4 2 recognized with signage at the event. Available
Room Drops* $2,500
One-time use of ASAM membership Make a big impact on attendees as they check into their room or retire for the night. Supporting Limited Sponsorships
postal mailing list ☑ company is responsible for hotel fees and fees for producing items. Room drop promotions must be
pre-approved by ASAM staff.
Available/One Drop
Per Night
Massage Break Lounge $10,000
Conference attendee postal mailing lists
(Pre and Post-event) ☑ ☑ ☑ Annual Conference attendees will thank you for sponsoring this appreciated activity, which is located
in the ASAM Exhibit Hall and generates ongoing traffic throughout the duration of the conference.
One Sponsorship
Available
Your company name and logo will be displayed in the Massage Lounge area.
Support ID displayed on conference
website ☑ ☑ ☑ ☑ The Hub - Connect, Print, Charge
Capture the undivided attention of attendees as they connect, print, and power up their computers,
$8,500
One Sponsorship
smart phones, and other wireless devices without leaving the conference. The Hub provides a Available
Support ID/Signage prominently convenient service to attendees and gives your company the opportunity to get your message across
displayed on-site at the conference ☑ ☑ ☑ ☑ to a captive audience. Sponsor will receive brand inclusion on conference signage, website and other
event promotions.
Advertising Opportunities
Acknowledgment in Final Program ☑ ☑ ☑ ☑
Conference Daily News Various Rates
Available
Recognition in ASAM’s daily, on-site Distributed electronically to over 30,000 people plus attendees, ASAM Conference Daily News
e-newspaper, ASAM Conference Daily ☑ ☑ ☑ ☑ provides daily conference coverage for attendees and interested addiction stakeholders. Help drive
traffic to your booth and connect with practicing clinicians.
(Call for details)
News
ASAM Weekly Ads Various Rates
Distributed electronically to 20,000 subscribers, this is a great way to remind attendees of your Available
PACKAGE PRICE $50,000+ $20,000+ $10,000+ $5,000+ company and your booth location before and after the conference. (Call for details)
Conference Mobile App* $7,500
ASAM’s Annual Conference Mobile App is a great way to allow attendees mobile access to One Sponsorship
information by a simple touch of their Apple or Android smart phone. This service will be the buzz of Available
the conference and your company will be acknowledged within the app.
Exhibit Hall Meter Board Signage $3,000
Promote your product, service, or exhibit presence on a single-sided meter board that is located in Multiple Sponsorships
a high-traffic, area. Several locations are available and can be secured on a first-come, first-served Available
basis. Sponsor Receives: One full-color, one-sided meter board placed in high-traffic, area.
Program Book Advertising $2,500
The inside front and inside back cover of the program book are available for advertisements. This is a Two Sponsorships
great way to make a lasting impact with attendees as they are browsing. Available
Additional Advertising in the Program Book* $1,500
*Advertising must comply with ACCME requirements for commercial support. Inside Full Page
$1,000
Half Page
Exhibitor Prospectus 7 The ASAM 49th Annual Conference
Support Opportunities Support Opportunities
Tote Bag Inserts* $1,500 Conference Tote Bags* $10,000
Your company has the opportunity to provide 2,200 highly visible printed pieces for insertion into Multiple Inserts
Multiple Sponsorships
Available Your company’s logo will be printed on one side of the official conference tote bag. This has a long-
the conference tote bag. All promotional activities must be pre-approved by ASAM staff. Available
lasting impact after the conference ends! ASAM will print the bags with the organization’s logo in one
color.
Refreshment Opportunities
Other Opportunities
Attendee Coffee Station in the Exhibit Hall $15,000
One Sponsorship Educational Grants $5,000
Conference attendees will enjoy coffee and tea all day long in the main exhibit area of the conference,
Available Multiple Sponsorships
Thursday-Saturday. Sponsors will receive brand inclusion on course signage, website, and other event A great way to show broad support for ASAM. Grants can go to the ASAM Annual Conference or to Available
promotions. the Pre-Conference Courses. Sponsors will be acknowledged in final conference program.
Attendee Water Stations in the Exhibit Hall $5,000 ASAM e-Learning Center Sessions $2,500/credit
Conference attendees will be able to refresh at designated water stations in several areas during One Sponsorship hour
conference activities. Sponsors will receive brand inclusion on course signage, website, and other Available Receive long lasting exposure to attendees and non-attendees through sponsorship of sessions on
Multiple Sponsorships
event promotions. the ASAM e-Learning Center. These sessions will be available on a complimentary basis to individuals Available
visiting ASAM’s e-Learning Center for twelve (12) months.
Attendee Reception $8,000
Sponsors will receive brand inclusion on conference signage, website, and other event promotions. Satellite and Ancillary Meetings Visit the
Multiple Sponsorships
Available Online Satellite and Ancillary Meeting Request Form following link for
Meet and network with a select group of attendees at the conference. An email can be sent out to pricing: Online
Continental Breakfast $4,000 Satellite and
attendees before the conference with an invitation to your event. Meetings are subject to ASAM Ancillary Meeting
Sponsors will receive brand inclusion on conference signage, website, and other event promotions, Multiple Sponsorships
approval and must be outside of conference hours. Meeting logistics must be arranged directly with Request Form
and will receive the support benefits listed above. Available
the hotel at an additional cost.
Ice Cream Novelties & Networking Reception in the Exhibit Hall $6,000
Attendees will enjoy a delicious selection of ice cream bars and sandwiches. Sponsors will receive Multiple Sponsorships NOTE: All promotional invites and on-site signage must include the following language, “This event is
brand inclusion on conference signage, website, and other event promotions. Available
not part of the official ASAM Annual Conference as planned by its Program Committee.”
Luncheon in the Exhibit Hall $7,500
Conference attendees will appreciate this lunch and networking opportunity provided by your Multiple Sponsorships
Available
organization. Sponsors will receive brand inclusion on conference signage, website and other event
promotions.
Refreshment Breaks in the Exhibit Hall $4,000
Attendees will enjoy a delicious selection of ice cream bars and sandwiches. Sponsors will receive Multiple Sponsorships
brand inclusion on conference signage, website and other event promotions. Available
Welcome Reception in the Exhibit Hall $6,500
This is your opportunity to be the first to welcome all of the attendees to the conference. Sponsors Multiple Sponsorships
will receive brand inclusion on conference signage, website, and other event promotions. Available
Giveaway Opportunities
Attendee Notepads* $5,500
Sponsors will have an opportunity to provide notepads with company logo included for all conference One Sponsorship
attendees. Notepads will be handed out to attendees. Available
USB Flash Drive Sponsor* $8,000
Your logo printed on one side of the USB Flash Drive and given to all attendees in conference bag. One Sponsorship
Available
* Advertising must comply with ACCME requirements for commercial support.
*Advertising must comply with ACCME requirements for commercial support.
Exhibitor Prospectus 8 The ASAM 49th Annual Conference Exhibitor Prospectus 9 The ASAM 49th Annual Conference
Exhibitor Information Exhibitor Information
General Information: See booth floor plans on page exhibitor or have a direct business affiliation. The number Liability: Neither ASAM nor the Hilton Hotels Corp.
5 and indicate choice of location on the exhibitor of badges issued to each exhibitor may be limited by will assume liability for loss of merchandise or of
application and contract form. Exhibit booth location ASAM. monies received, or damage to exhibitor’s property. The
is assigned on a first-come, first-served basis. Payment All matters and questions not covered by these exhibitor assumes the entire responsibility and liability
must accompany application to be processed. regulations are at the discretion of ASAM. These for losses, damages, and claims arising out of injury or
Applications received without payment will be regulations may be amended at any time by ASAM and damage to exhibitors displays, equipment, and other
considered tentative. All tentative reservations will be all amendments shall be equally binding on all parties property brought on the premises of the Hilton San
held for ten working days only. Within this time period, upon publication. Diego Bayfront and shall indemnify and hold harmless
the application and payment must be received by ASAM, the Hilton Hotels Corp., their agents, servants
ASAM or tentative reservations will be released. and employees from any and all such losses, damages,
Booth Rental: $1,450 each – 8 ’x 10’ booth and claims.
Includes: back and side draping, carpeting, and booth Product Description: A description of your products
identification sign with company, organization name and/or services to be displayed must be submitted two Conference Hotel:
and booth number. Please note: tables and chairs will weeks after booth/tabletop confirmation or by
be provided for an additional charge and should be Hilton San Diego Bayfront
Friday, March 9, 2018 to be included in the information
ordered in advance through the Freeman Exposition One Park Boulevard, San Diego, CA, 92101
distributed to attendees on-site. Please write the
Services Kit. description in the space provided on the application. Direct Phone: 1.619.564.3333 or 1.800.hiltons
Tabletop Rental: $1,050 each Discounted Hotel Rate: $259 - Single/Double
Includes: one six-foot draped table, two chairs, and Registration and Payment Deadlines: Application and
booth identification sign with company, organization Contract with full payment for all Registrations, Booths,
To find out more about the incredible Hilton San Diego
name, and booth number. Please note: additional and Tabletops should be received by Friday, March 9,
2018. Bayfront, please click here.
equipment requirements should be ordered in advance
through the Freeman Exposition Services Kit. Refund Procedure: Refunds will be processed after
All reservations include complimentary internet for
Booth Staff: Each exhibitor/tabletop is provided two the conference. If payment is made by credit card, the
ASAM guest rooms and must be accompanied by
(2) registrations for exhibit booth staffing. Registered Exhibit Hall Schedule: adjustment will be made to your credit card account;
a deposit equal to one night’s room and tax, or be
exhibit staff are welcome to participate in all conference otherwise, a refund check will be issued.
Thursday, April 12 guaranteed with a major credit card number and
activities. The Awards Luncheon and Pre-Conference
8:00 am - 5:00 pm Registration and Exhibit Set-up Shipping Information: Shipping of exhibit materials to expiration date.
Courses include an additional fee. Exhibitors may
purchase additional exhibitor badges that will allow 5:30 pm - 7:00 pm Opening Reception in the and from the conference site is at the expense and
Room Reservation Deadline: Monday, February 12,
access to the exhibit hall only (does not include other Exhibit Hall risk of the exhibitor. Exhibitor’s Service Kit contains
2018
conference activities). additional shipping instructions.
7:00 pm Exhibit Hall Closes
The room reservation deadline does not ensure
Cancellation Policy: A $150 cancellation fee will apply Service Contractor:
Friday, April 13 availability of rooms. Room reservations received after
to all cancellations received through Friday, March Freeman San Diego Exhibitor Services
10:00 am - 4:30 pm Exhibit Hall Opens the deadline will be confirmed subject to rate and room
9, 2018. There will be no refunds on cancellations
Exhibitors will receive via email a link to online service availability. Hotel room rates are subject to applicable
received after Friday, March 8, 2018. All cancellation 10:00 am - 10:45 am Refreshment Break in the information from Freeman Decorating approximately state and local taxes.
requests must be made in writing and sent to: ASAM
Exhibit Hall two months prior to the conference. Exhibitors are
Meetings Department, 11400 Rockville Pike, Suite 200, All reservations made within the ASAM block must
Rockville, MD, 20852, or email meetings@ASAM.org. 12:15 pm -1:15 pm Lunch in the Exhibit Hall responsible for additional rental, additional lighting,
electrical service, telephone service, display labor, be for an active registration to The ASAM 49th
3:30 pm - 4:30 pm Ice Cream Novelties &
Conditions: All booths/tabletops are to remain open shipping, material handling, audiovisual equipment, and Annual Conference. Any reservation that remains
Networking Reception in
during the scheduled exhibit hall hours. Set-up is plants. unaccompanied by an active registration for the course
the Exhibit Hall
between 8:00 am and 5:00 pm on Thursday, April 12th. will be subject to cancellation. Each paid conference
4:30 pm Exhibit Hall Closes
There will be no set-up during scheduled open hours, registrant may reserve one guestroom.
and no teardown until after the closing on Saturday, Saturday, April 14
April 14th at 11:30 am. Check-in/Check-out Requirements:
10:00 am - 11:30 am Refreshment Break in the
Check-in: 3:00 pm Check-out: 12:00 pm
Conference Badges: All participants affiliated with Exhibit Hall
exhibits must be registered. Each person will be issued 11:30 am Exhibit Hall Closes and
an exhibitor’s badge and must be employed by the Teardown Begins
3:00 pm Exhibit Hall Teardown Ends
Exhibitor Prospectus 10 The ASAM 49th Annual Conference Exhibitor Prospectus 11 The ASAM 49th Annual Conference2018
Exhibit/Support
Application
EXHIBIT/SUPPORT INFORMATION
Organization/Company: _____________________________________________________________________________________________________________________________
Primary Contact Person:_______________________________________________________________________________________________________________________________
Mailing Address: _____________________________________________________________________________________________________________________________________
City: __________________________________________________ State/Province: __________________________________________ Zip/Postal Code: _____________________
Phone: (___________) ___________________________________________ Fax: (___________) __________________________________________
Website: _____________________________________________________________ Email:________________________________________________________________
EXHIBIT BOOTH INFORMATION
Booth Pricing: (Multiple booths may be purchased) Exhibit Booth Location
Exhibit Items Price (each) Quantity Total Cost Please list four (4) choices of exhibit space. Many companies will apply for
8' x 10' booth $1,450 $ the same space, so please do not concentrate your choices in one area.
8' x 20' booth $2,900 $ Your preferred locations:
REGISTER
Secure Your Sponsorship Package Today! 16' x 20' booth
$6,200 $ 1:_____________ 2:_____________ 3:_____________ 4:_____________
(based on availability)
HERE! When you find the option that makes the most sense for your
Tabletop $1,050 $
List any exhibitor you wish to be near: ____________________________________
ASAM Awards
organization’s goals for the event, you can register by using our Luncheon tickets
$75 $ _________________________________________________________________________
List any exhibitor you wish NOT to be near: _______________________________
exhibit/support application. Register by Friday, March 9, 2018. Additional Booth Staff $200 $
_________________________________________________________________________
Slots will go fast! Total Amount Enclosed $
Exhibit Staff (Two [2] complimentary exhibit registrations per booth and/or tabletop)
1. ______________________________________________________________________ email: ________________________________________________________
2. ______________________________________________________________________ email: ________________________________________________________
Additional Booth Staff
STAY CONNECTED! 1. ______________________________________________________________________ email: ________________________________________________________
2. ______________________________________________________________________ email: ________________________________________________________
Follow along on Twitter: #ASAM2018 SUPPORT OPPORTUNITIES REQUEST
For additional updates, visit My organization would like to sponsor the following item(s): (Please see Support Opportunities in the Exhibitor Prospectus)
www.TheASAMAnnualConference.org 1. ______________________________________________________________________ 2. __________________________________________________________________________
3. ______________________________________________________________________ 4. __________________________________________________________________________
Total Price $_________
CONTINUE APPLICATION ON NEXT PAGE
Exhibitor Prospectus 12 The ASAM 49th Annual Conference Exhibitor Prospectus 13 The ASAM 49th Annual ConferencePRODUCT CATEGORY INFORMATION
Please indicate below under what product category or categories your company should be listed:
� Association/Agency/Organization
� Pharmaceutical Manufacturers and Other Products and Services
� Treatment Programs
� Book or Software Publishers
� Other, please describe: _____________________________________________
LISTING FOR FINAL PROGRAM (IF DIFFERENT THAN ABOVE)
Organization/Company: _____________________________________________________________________________________________________________________________
Primary Contact Person: ______________________________________________________________________________________________________________________________
Mailing Address: _____________________________________________________________________________________________________________________________________
City: __________________________________________________ State/Province: ___________________________________________ Zip/Postal Code: ____________________
Main Phone: (_____________) ______________________________________________________ Fax: (_____________) ________________________________________________
Website: ________________________________________________________________ Email:______________________________________________________________________
Exhibitor Profile: Please submit a description of your company’s services and products in 25 words or less (if more, we will edit) to be printed in the
Final Program.
____________________________________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________
PAYMENT
□ Visa □ AMEX □ MasterCard □ Discover □ Check/Money Order (Make check or money order payable to ASAM)
I hereby authorize the American Society of Addiction Medicine (ASAM) to charge my account for $_________________
Card #: ____________________________________________________________________________ Expiration Date: ____________________ Security Code: _____________
Card Holder’s Name: _________________________________________________________________________________________________________________________________
Card Holder’s Signature: ______________________________________________________________________________________________________________________________
Full payment in US funds drawn from a US bank must accompany Please complete and return with payment to:
application (ASAM does not accept purchase orders as payment).
American Society of Addiction Medicine
Please include name of exhibiting organization check or money
order. 11400 Rockville Pike, Suite 200
Rockville, MD 20852
APPLICATION AUTHORIZATION
In accordance with the rules and regulations outlined in this contract and governing the exhibit to be held at One Park
Boulevard, San Diego, CA, 92101. the undersigned understands, accepts, and agrees to the terms and conditions in the
“Liability” paragraph on page #11 of the Exhibitor Prospectus.
Authorized Signature: _______________________________________________________________________________________________________________________________
NOTE: Application MUST be received by Friday, March 9th, 2018, in order to be listed within the conference on-site program.
All booths will include: standard drapery, company identification sign, two complimentary personnel badges per 80 sq. ft. of booth space, company profile in Conference
Program and ASAM Website, and show security and online exhibitor service manual. Tables and chairs for each booth can be purchased for an additional fee through
Freeman Exposition Services. Tables and chairs for each tabletop are included in the tabletop fee.
Questions? Contact Irina Vayner, Manager, Development at 301.656.4120 or ivayner@ASAM.org.
ASAM American Society of
Addic on Medicine
Exhibitor Prospectus 14 The ASAM 49th Annual ConferenceYou can also read
