ICCE 2020 13-18 September 2020 - SPONSORSHIP & EXHIBITION OPPORTUNITIES
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ICCE
37th INTERNATIONAL
CONFERENCE ON
COASTAL ENGINEERING
2020 13-18 September 2020
International Convention Centre
Sydney, Australia
SPONSORSHIP
& EXHIBITION
OPPORTUNITIES
www.icce2020.com
INVITATION
TO SPONSOR OR EXHIBIT
On behalf of Engineers Australia, the ICCE2020
Local Organising Committee invites you to become
a sponsor and/or exhibitor at the 37th International
Conference on Coastal Engineering taking place in
Sydney, New South Wales, 13-18 September 2020.
The prestigious ICCE biennial series is organised under There will be a number of opportunities for your
the auspices of the Coastal Engineering Research Council organisation to be associated with the Conference, giving
(CERC) of Coasts, Oceans, Ports and Rivers Institute (COPRI), you the chance to raise your profile further with coastal
American Society of Civil Engineers (ASCE). 2020 will engineers, researchers, academics, and scientists from
mark the 70th year since the first ICCE was hosted and to around the world.
celebrate, the Conference will be held in the spectacular A variety of sponsorship opportunities are outlined in
city of Sydney, Australia. Boasting an iconic harbour bridge, this document for you to select from. In addition, the
cultural venues, international cuisine and surf beaches, Local Organising Committee is encouraging suggestions
Sydney’s stunning coastal setting and convenient transport for innovative sponsorship ideas. If you have a novel idea
linkages provide an ideal venue to host the 37th ICCE. please just let us know.
Put your company’s name and innovative products and The Local Organising Committee look forward to working
services in the spotlight in our busy Exhibition Hall, where with you towards a successful ICCE.
over 700 attendees from more than 27 countries are
expected to attend!
ICCE2020 Joint-Chairs
Ian Turner, FIEAust Edward Couriel, FIEAust
BSc(Hons), MEngSci, PhD BE (Hons) MEngSci, MBA
Professor and Director, Water Research Laboratory Director, Manly Hydraulics Laboratory
School of Civil and Environmental Engineering NSW Department of Finance, Services & Innovation
UNSW Australia
2
WHY YOU
SHOULD EXHIBIT
> Increase awareness of your brand
> Showcase new products and technical support
> Meet with key clients and business partners
> Build new relationships
> Be associated with the world’s foremost Coastal
Engineering Conference
> Promote your organisation’s products & services
ICCE2020 will feature a highly qualified and engaged audience to promote your
products and services to:
• Coastal engineers and construction management professionals
• Coast and harbour facility management
• Government agencies associated with coastal protection, management, and research
• Contractors (e.g., marine, site development, ground treatment)
• Professionals from engineering and environmental consulting firms and private industry
• University researchers and students
The Platinum
sponsorship
package has sold
so get in quick! 3
ICCE2020
OUTLINE
Location: Sydney, Australia
Sydney, Australia’s gateway city and the capital of the state drama and film. The historic ‘Rocks’ area, site of the original
of New South Wales is built around one of the largest, most European settlement, is nearby, and this part of the harbour
beautiful harbours in the world and along miles of golden foreshore is a hub of activity for both local residents and
surfing beaches which stretch north and south of the city on visitors. Always present, and offering a richness that can only
the shore of the Pacific Ocean. The beaches and harbour play develop from 50,000+ years of continuous ownership and
a major role in the cultural and leisure lives of Sydneysiders custodianship of the land, is the wealth of cultural diversity
– yachting, surfing, sailboarding, kit-surfing, swimming, that indigenous Australian’s contribute to wider Australian
walking, boating and fishing are all popular activities. society, that visitors to Sydney can explore and experience.
Many national parks and protected areas of natural bushland Sydney is a vigorous, cosmopolitan city, a major industrial,
surround the city and the beautiful Blue Mountains are an business and commercial centre and is endlessly fascinating
easy journey on public transport to the west. Perhaps the in its variety and its beauty. More importantly, Sydney has
most famous of Sydney’s landmarks is the spectacular a rich diversity of cultures and the ageless knowledge of
Sydney Opera House with its graceful ‘sails’. The Opera House Australia’s first people to more recent settlers from all
is just one of Sydney’s cultural centres, offering opera, ballet, around the world who call it their home.
Venue: International Convention Centre, Sydney
The 37th International Conference on Coastal Engineering a vibrant public domain on Darling Harbour. Our venue is
2020 will be held at the International Convention Centre only a short walk away from Australia’s largest CBD and
(ICC Sydney) which features a striking contemporary design, surrounding university and cultural quarters. Just 8km
leading technology and multipurpose spaces. from the airport, ICC Sydney is connected to a diversity of
ICC Sydney is at the heart of its very own Sydney Harbour transport and accommodation choices.
waterfront precinct, set amongst restaurants, retail and
4
CONFERENCE SPONSORSHIP
SCHEDULE OPPORTUNITIES
AT A GLANCE
Package Cost Available
Sunday • Exhibitor Bump-In
13 September • Short Courses, Registration Platinum Sponsor $16,500 SOLD
2020 and Welcome Reception
Gold Sponsor $11,000 1
Monday • Conference Opening and
14 September Technical Sessions Silver Sponsor $5,500 5
2020 • Exhibition
Bronze Sponsor $2,750 N/R
Tuesday • Technical Sessions Full Page Pocket
15 September • Exhibition $550 N/R
Program Advert
2020 • Young Engineers Function
Half Page Pocket
$275 N/R
Wednesday • Technical Sessions Program Advert
16 September • Exhibition
2020 • Technical Tours Conference
$550 N/R
App Advert
Thursday • Technical Sessions
• Exhibition Satchel Insert $1,100 N/R
17 September • Women in Engineering
2020 Function
Writing Pad Sponsor $1,100 1
Friday • Technical Sessions
• Exhibition Pen Sponsor $1,100 1
18 September • Exhibitor Bump-Out
2020 • Conference Dinner Exhibition Booth $4,400 30
All prices in this document are in AUD, inclusive of GST. N/R: Not restricted.
5
SPONSORSHIP
OPPORTUNITIES
Platinum Partner
A$16,500 (including GST) Exclusive Opportunity
This exclusive opportunity is the highest level 1 Delegate Lounge: The lounge will be a popular
gathering place for delegates within the exhibition
of sponsorship and guarantees maximum
hall. This space, branded with your company logo,
exposure. Benefits include the following: will feature lounge seating and will offer delegates an
• Four complimentary delegate registrations including social opportunity to relax and recharge.
functions, and four additional Conference Dinner tickets; 2 Conference Dinner: The Conference Dinner will be
• 20% discount on up to four additional full Conference the closing event for ICCE2020, and will give your
registrations purchased; company the opportunity to leave a lasting impression
on peers and future business contacts. This will
• Two complimentary 3m x 3m exhibition booths in a
be a spectacular evening where delegates will be
prime location;
entertained, with award winning cuisine served, and
• Branding and speaking opportunity at the opening will ensure great exposure for your company.
plenary session and conference dinner & close;
LD
• Two collateral/promotional items in delegate satchel;
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• Company logo on sponsor signage at the Conference venue;
S
• Company logo on PowerPoint holding slide on screens
prior to sessions;
• Company logo on registration material
(subject to time of sponsorship booking);
• Company logo in pocket program;
• Company logo and 200 word profile in Conference App;
• Company logo, 200 word profile and website link on
Conference website;
• Company logo on Conference Dinner tickets;
• Hospitality naming rights of a morning/afternoon
tea or lunch;
• List of all registered delegates at conclusion of the
Conference (subject to Privacy Act conditions); and
• Additional sponsorship of the following:
6
Gold Sponsor
A$11,000 (including GST) 3 Opportunities
Benefits include the following: • The choice of sponsorship of one of the functions below.
Please note allocations will be done on a first come first
• Two complimentary delegate registrations including social
serve basis:
functions, and two additional Welcome Reception tickets;
1 Welcome Reception: The kickoff event for ICCE2020,
D
• 20% discount on up to two additional full Conference
L
the Welcome Reception will give your company the
O
registrations purchased;
S
opportunity to network with peers and generate future
• One complimentary 3m x 3m exhibition booth; business contacts. One of the most heavily attended
• Acknowledgement in the opening session of the Conference; events; the Reception will ensure great exposure for
your company.
• One collateral/promotional item in delegate satchel;
2 Young Engineers Networking Event: This sponsorship
• Company logo on sponsor signage at the Conference venue;
gives your company an exclusive opportunity to show
• Company logo on PowerPoint holding slide on screens your support for the young engineers community.
prior to sessions; Young engineers get insiders’ tips and an opportunity
• Company logo on registration material to network with colleagues, meet new friends, and get
(subject to time of sponsorship booking); acquainted with industry leaders.
• Company logo in pocket program; 3 Women in Coastal Engineering Function: This inclusive
event open to all Conference delegates will acknowledge
• Company logo and 100 word profile in Conference App; and celebrate the achievements and challenges
• Company logo, 100 word profile and website link on for women in the field of coastal engineering. It is
D
Conference website; and anticipated that the event will be supported by the
• List of all registered delegates at conclusion of the
Conference (subject to Privacy Act conditions); and OL
Engineers Australia Women in Engineering National
S
Committee, and include a high profile speaker.
This sponsorship gives your company an exclusive
opportunity to demonstrate your acknowledgement
and support for the many contributions and leadership
of women within the coastal engineering profession.
Additional benefits for the sponsor of each function
are as follows:
• Four complimentary tickets to the sponsored function;
• The opportunity to provide a pull up banner at the
sponsored function; and
• Company logo on sponsored function tickets.
7
Silver Sponsor
A$5,500 (including GST) 8 Opportunities
Benefits include: 3 Conference Satchel: Get your company name in front
• One complimentary full Conference registration including of each attendee. Company logo will be displayed, along
social function tickets; with the Conference and host logos, on this memorable
and unique gift. Satchels are specifically selected
• One additional complimentary Conference Dinner ticket;
to represent value and longevity, thus maximising
• 50% discount on purchase of exhibition booths within the sponsor branding long after the Conference is over.
Exhibition Hall;
4 Coffee Carts: Everyone loves coffee! This is a great
• One collateral/promotional item in delegate satchel; way to ensure that your brand is recognized and
• Company logo on sponsor signage at the Conference venue; appreciated. Coffee carts with your branding will be
D
located in the exhibition hall, and will offer delegates
L
• Company logo on PowerPoint holding slide on screens
O
freshly made barista coffee during the Conference.
S
prior to sessions;
You will have the opportunity to provided branded
• Company logo on registration material coffee cups and to place one company pull-up banner
(subject to time of sponsorship booking); behind the coffee cart. Consumption of coffee utilised
• Company logo in pocket program; at the Conference will be charged to the sponsor
after the Conference at cost price.
• Company logo and 100 word profile in Conference App;
5 Internet Café & Conference Wi-Fi: Where all attendees
• Company logo, 100 word profile and website link on will gather to check emails during the Conference.
Conference website; Display your brand front and center on the computers
• List of all registered delegates at conclusion of the and café signage, and have your company logo printed
Conference (subject to Privacy Act conditions); and on the wi-fi password cards given to all delegates
• The choice of sponsorship of one of the functions below. upon registration.
Please note allocations will be done on a first come first 6 Conference Lanyard: Lanyards are the must-have
D
serve basis: accessory at ICCE2020. Lanyards offer a way to
1 Conference App: An app will be available for smartphone
and tablet users attending the Conference. The app OL
display your logo while holding delegates’ name
S
badges, business cards, and such, throughout the
D
Conference. Your company logo will be printed on the
L
will be used continually throughout the Conference
O
lanyards, along with the Conference and host logos.
S
and this is a great way to have your brand in front
of delegates from day one. Your logo prominently
featured on the app and you will have the opportunity
to include an advertisement in the app.
2 Plenary Keynote Speaker: (3 opportunities) – You will
receive acknowledgement as sponsoring the selected
keynote speaker. Your logo will be included on all
Conference publications (subject to time of sponsorship
booking) and you will have the opportunity to introduce
the keynote speaker, including acknowledgement of
your organisation, at the beginning of the speaker’s
presentation. You will also have the opportunity to provide
a pull up banner at the sponsored speaker’s session.
8
Bronze Sponsor
A$2,750 (including GST) Unlimited Opportunities
Benefits include: • The choice of sponsorship of one of the functions below.
Please note allocations will be done on a first come first
• One collateral/promotional item in delegate satchel;
serve basis:
• Company logo on sponsor signage at the Conference venue;
1 Technical Stream (4 opportunities) – By sponsoring
• Company logo on PowerPoint holding slide on screen one of the technical program streams, you will receive
prior to sponsored session; recognition on session room PowerPoint holding
• Company logo on registration material slides. You will input or a person for consideration
(subject to time of sponsorship booking); for the position of chairperson of one session in the
sponsored stream (the final acceptance decision rests
• Company logo in pocket program;
with the Conference Organising Committee).
• Company logo in Conference App;
2 Technical Tour (1 opportunity) – Sponsor one of the
• Company logo and website link on Conference website; technical tours and your company will receive priority
• List of all registered delegates at conclusion of the for tickets and recognition by having your logo on
Conference (subject to Privacy Act conditions); and tickets and event signage.
3 Refreshment Break (14 opportunities) – These breaks
offer attendees a chance to get something to drink
and network with sponsors and colleagues between
sessions. You will receive recognition on signage at the
break stations.
4 General Conference Supporter (unlimited opportunities)
- Show your support for the coastal engineering industry
and be recognised as a leader by becoming a general
Conference supporter at this prestigious Conference.
Advertisements
Pocket Program Full Page Colour Advertisement A$550
Pocket Program Half Page Colour Advertisement A$275
Conference App Advertisement A$550
9
Satchel Inserts
A$1,100 (including GST) Unlimited Opportunities
One branded piece of lightweight collateral (to be provided by organisation) inside the Conference satchel given to delegates.
Writing Pad Sponsor
A$1,100 (including GST) Exclusive Opportunity
Benefits include:
• Corporate logo and contact details on specially printed Conference notepads (sponsor to arrange);
• Company logo in pocket program;
• Company logo in Conference App; and
• Company logo and website link on Conference website.
Pen Sponsor
A$1,100 (including GST) Exclusive Opportunity
Benefits include:
• Corporate logo and contact details on specially printed Conference pens (sponsor to arrange);
• Company logo in pocket program;
• Company logo in Conference App; and
• Company logo and website link on Conference website.
We recognise that not one size fits all and the following packages are suggestions
only. If your organisation is keen to participate and has a certain marketing
Not one size fits all
objective or budget, please contact Kelsey Shi at Encanta Event Management,
- tailor made packages on Kelsey.Shi@encanta.com.au or +61 3 9863 7608, to discuss other potential
packages to ensure your priorities as a supporter are achieved.
10EXHIBITOR
OPPORTUNITIES
The ICCE2020 Trade Exhibition will be a high traffic Why Exhibit at ICCE2020?
area specially designed to showcase industry products
> Increase awareness of your brand
and services and to achieve maximum interaction
with Conference delegates and visitors. Most lunch, > Showcase new products and technical support
morning and afternoon teas will be served within this > Meet with key clients and business partners
area, providing excellent networking opportunities for
> Build new relationships
delegates and exhibitors alike.
> Keep up on industry trends
Exhibition Stands
A$4,400 (including GST) 30 Opportunities
Each individual exhibition stand includes: An Exhibitor Manual will be sent to all exhibitors closer to
the Conference. This manual will include:
One 3m x 3m booth • Exhibitor check list;
with spotlights and power • Bump-in times;
• Bump-out times;
One fascia sign with company name • Delivery label and forms;
• Contact details for additional equipment and booth builder;
• Current floor plan; and
One table and two chairs • Confirmed exhibitors.
Two exhibitor registrations, including
Additional Exhibitor Registrations
access to all Conference sessions and Additional exhibitor registrations can be purchased for
two tickets to the Welcome Reception. $725 (full) or $375 (day). Please note additional exhibitor
Tickets to other social functions can registrations do not include Conference session attendance,
be purchased separately. or tickets to the social functions. Tickets to social functions
can be purchased separately.
Company logo included in the
pocket program
Company logo and website link
on Conference website
Access to the delegate list
(subject to Privacy Act conditions).
11Exhibition Floor Plan
Internet
Cafe
39 38 35 34 31 30 27 26 23 22
40 37 36 33 32 29 28 25 24 21
Delegate Lounge
Registration
2 3 6 7 10 11 14 15 18 19
1 4 5 8 9 12 13 16 17 20
Entry
This floor plan is subject to change.
12SPONSORSHIP
ICCE
37th INTERNATIONAL
CONFERENCE ON
& EXHIBITION
COASTAL ENGINEERING
BOOKING FORM
2020 13-18 September 2020
International Convention Centre
Sydney, Australia
Please post or Encanta Suite 348, St Kilda Road Towers Email:
email this form to: Event Management 1 Queens Road, Melbourne VIC 3004 Australia Kelsey.Shi@encanta.com.au
ABN: 63 020 415 510 - The Institution of Engineers Australia
Contact Details
Please print clearly in block capitals.
Name:
Organisation: Position:
Address: Suburb:
State: Postcode: Country:
Telephone: Facsimile:
Mobile: Website:
Email:
Sponsorship Packages
All costs are shown in Australian dollars and include GST.
4 Package 4 Package
Platinum Partner SOLD $16,500 Bronze Sponsor – Technical Stream $2,750
Gold Sponsor – Welcome Reception SOLD $11,000 Bronze Sponsor – Technical Tour $2,750
Gold Sponsor – Young Engineers Event $11,000 Bronze Sponsor – Refreshment Break $2,750
Gold Sponsor – Women in Engineering Function SOLD $11,000 Bronze Sponsor – Conference Supporter $2,750
Silver Sponsor – Conference App SOLD $5,500 Pocket Program Full Page Advert $550
Silver Sponsor – Plenary Keynote Speaker $5,500 Pocket Program Half Page Advert $275
Silver Sponsor – Conference Satchel $5,500 Conference App Advert $550
Silver Sponsor – Coffee Carts SOLD $5,500 Satchel Insert $1,100
Silver Sponsor – Internet Café & Wi-Fi $5,500 Writing Pad Sponsor $1,100
Silver Sponsor – Conference Lanyard SOLD $5,500 Pen Sponsor $1,100
Sponsorship Total $
13Exhibition Package
4 Exhibition Cost Quantity Total Cost inc GST
Standard Booth (3m x 3m) $4,400 x =
Discounted Booth (Silver Sponsor) $2,200 x =
Complimentary Booth (Platinum/Gold Sponsor) $0
Exhibition Total $
Booth allocation (1-3 in order of preference) 1st choice: 2nd choice: 3rd choice:
Sponsorship/Exhibition confirmation and a tax invoice will be sent upon receipt of your booking form.
Sponsorship: 50% deposit is required within one month of receipt of the application form and the final 50% before Friday 14 September 2019.
Exhibition: Full payment is required upon receipt of application.
Payment
Method of payment (please indicate):
I require a tax invoice to make payment
Cheques must be in Australian currency, drawn on an
I enclose a cheque for the amount of A$ Australian bank and free of all charges. Cheques should
be made payable to “EECW in trust for ICCE2020”.
I wish to pay by credit card
Please note that a 1.65% surcharge will be incurred for credit card payments. VISA MasterCard American Express
Amount to authorise: A$ + surcharge Expiry Date: CCV:
Card Number:
Cardholders Name:
Signature:
I have read the cancellation
policy on page 15 and Signed: Date: / /
accept all of its conditions:
EU GDPR – only applicable to European Union Citizens
In response to the new General Data Protection Regulations that affect citizens of the European Union from 01 May 2018, you
acknowledge and agree that some of your personal details will have to be provided to Engineers Australia (EA) and the Coasts, Oceans,
Ports, and Rivers Institute (COPRI) as owners of this event and that Encanta Event Management will need to pass on your full
name, position and organisation to a limited number of third party suppliers eg printers producing for example your name badge,
attendance certificate and so on. This is to facilitate your support of the Conference and ensure you are identified as a sponsor or
exhibitor of this event and therefore receive all entitlements associated with your sponsorship or exhibition type and fee paid.
I agree to the statement above.
I do not agree to my personal details being provided to the identified organisations for the purposes outlined above.
By not agreeing I understand I will not receive professionally produced documentation. I acknowledge that this excludes my
personal information being provided to third parties.
14TERMS &
CONDITIONS
Assignment of Space Payment
No application will be processed or space assigned unless Full payment is due at the time of application. All costs are
full payment has been received with your application form. in Australian Dollars and include GST. A tax invoice will be
If not, the contract will be considered cancelled and sent on receipt of the booking form.
space will be reassigned by Encanta Event Management.
Requests for exhibition spaces will be assigned by Encanta Cancellation Policy
Event Management by the date of receipt of application
Once a booking form has been received for Sponsorship
on a space-available basis. Encanta Event Management
or Trade Exhibition opportunities, any cancellation must
reserves the right to assign or reassign stand space so
be advised in writing. If the cancellation is received by
that the arrangement of the exhibition is in the best
13 March 2020 an administration fee of 25% of the total
interest of the attendees and the exhibitors.
price is retained. If the cancellation is received after
13 March 2020, no refund is applicable.
Exhibition Stand Application Information
Resale of cancelled bookings: Resale conditions apply to
If you wish to reserve an exhibition stand, please complete the both Sponsorship and Trade Exhibition opportunities
booking form at the back of this prospectus. Applications will however this only applies to trade if all trade booths are sold.
be accepted via post, fax or email only if accompanied by credit If we are not able to resell the trade booth or sponsorship
card details. If posting your application, payment by cheque package no refund is payable regardless of when advice is
is also acceptable and can be sent to the address below. provided. In case of resale, an administration fee of 25% of
Encanta Event Management the total price is retained.
Suite 348, St Kilda Road Towers
1 Queens Road Other
Melbourne VIC 3004
All signage is to be free-standing unless otherwise approved.
Australia
A delegate list with name, organisation, state/country
will be supplied at the conclusion of the Conference.
Each company representative attending the Conference
must be pre-registered with the Secretariat.
15To express your interest in If you would like to discuss these opportunities being involved as a sponsor or further, please contact Lexie Duncan on exhibitor at ICCE2020, please T: +61 3 9863 7607 visit www.icce2020.com E: lexie.duncan@encanta.com.au
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