Competitive Gymnastics - Policies & Procedures 2020/2021 Season September 2019
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Competitive Gymnastics
Policies & Procedures
2020/2021 Season
September 20191
WELCOME TO SELKIRK CHALLENGERS GYMNASTICS CLUB!
Selkirk Challengers Gymnastics Club (SCGC) is a registered not-for-profit society, overseen by a volunteer
Board of Directors.
Address: 1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563
Email: scgc@telus.net
Website & Registration: http://selkirkchallengers.uplifterinc.com
Facebook: http://www.facebook.com/SelkirkChallengers
Instagram: http://www.instagram.com/selkirk_challengers
HEAD COACH
Rhonda Saunders – NCCP 2: WAG, MAG, Interclub, Recreational.
Email: scgccoach@hotmail.com
COACHES
Amber Schmidt – NCCP 2: WAG, MAG, Interclub, Recreational.
Misauti Voros: Recreational.
OFFICE MANAGER
Amy Lockhart
Email: scgc@telus.net
BOARD OF DIRECTORS
Email: scgcboard@telus.net
Meghan Edwards, Chair
Michelle McLachlan, Vice-Chair
Penny Goupil, Secretary/Treasurer
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.net2
COMPETITIVE TEAM ATHLETE REQUIREMENTS
I. TRAINING COMMITMENT
A. Program Length
• SCGC’s competitive team program has a 10-month commitment, running September to June each year.
• Team programs include Junior Olympic Levels 1-8, High School Levels 1-3, MAG Levels 1-2 and Interclub
Performance & Excel* Bronze, Silver, and Gold. *Excel will be replacing Interclub Performance Plus &
Performance Challenge.
B. September – June Attendance Requirements
• All athletes are required to attend 90% (32 out of 36 weeks) of their scheduled class times.
C. Weekly Training Requirements
Each Level of the Team programs have a minimum hours of training per week requirement. There are different
time slots available for each level, and you are welcome to commit to more hours if space is available.
The minimum hour requirements are as follows:
• Interclub Performance, Xcel Bronze*, Xcel Silver*, Xcel Gold*: Two (2) hrs/week.
• MAG 1 & 2, High School 1-3: Two (2) hrs/week.
• JO 1 & 2: Four (4) hrs/week.
• JO 3: Six (6) hrs/week.
• JO 4+: Eight (8) hrs/week.
*The Excel program will replace Interclub Performance Plus and Interclub Performance Challenge
II. TUITION AND PAYMENTS
A payment policy is in place to help minimize the risk of delinquent accounts. As a non-profit society, SCGC depends on
the prompt payments of all members. Program fees, Gymnastics BC membership fees, and Volunteer fees are due at the
time of registration. A signed Family Commitment must be returned to the SCGC office before the start of classes. The
forms can be returned via email to scgc@telus.net or dropped off in person during office hours.
A. Payments
• There are several options for program tuition payment:
▪ Payment in full at time of registration;
▪ Monthly pre-authorized credit card payments;
▪ Monthly cheques post-dated for the first of each month.
• Receipts will be provided via email for each payment made by installment, and itemized statements will be
sent out periodically. It is essential that all fees and payments are kept up to date.
B. NSF Cheques
• There is a $25.00 service charge for all NSF cheques. Once you have been notified that your payment was
returned NSF, you will have five business days to submit a replacement cheque or cash payment, including
the $25.00 service charge, to the office.
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.net3
C. Delinquent Accounts
• All delinquent accounts will have two weeks from the date of notification to clear the outstanding balance.
If after this time, no contact has been made by the member and/or no effort has been made to clear your
outstanding balance, your account will be noted as Inactive, and your child will unfortunately no longer be
able to attend regular classes and/or competitions. Your account will be referred to the Board of Directors
for further consideration.
• Fees are not refundable for missed training time due to non-payment, and no makeup classes will be
offered.
If your family is unable to maintain your payment commitment, please reach out to our Office Manager to discuss. We do
not wish for any child to be denied the experience of gymnastics due to extenuating circumstances beyond their control.
SCGC will work with your family to make alternate arrangements if possible.
D. Payment Methods
• SCGC accepts payment via Uplifter by Visa and MasterCard, or in person via cheque or cash.
Please note: coaches are unable to accept cash or cheque payments. If you are dropping off cash or cheque payments an
appointment with our Office Manager is required. Please contact Amy at scgc@telus.net to book an appointment.
III. MEET REQUIREMENTS AND FEES
Due to COVID 19, at this time our club is unsure of how competitions will proceed for this season. Please note the
following requirements may be subject to change. We will update all competitive members on any updates and/or
changes to these requirements via email.
A. Competition Requirements
• All competitive athletes must take part in the Kootenay Cup competition, hosted by SCGC and held in
February each year.
• All competitive athletes must also attend a minimum number of competitions in addition to the Kootenay
Cup in order to stay on the team for the next season.
▪ MAG 1 & 2, JO 1, Interclub, High School: minimum of 1 per season
▪ JO 2 & 3: minimum of 2 per season
▪ JO 4+: minimum of 3 per season
• SCGC will ensure that parents are informed of the meets that are available for athletes to attend. Once
dates for competitions have been received, a list will be compiled and sent out to parents.
• Parents are responsible for fees related to competitions, and there will be a $10.00 charge added onto all
out-of-town competition fees. This charge helps with the costs of meals, accommodations and travel for
coaches during these competitions. SCGC covers the cost of the majority of these expenses.
B. Minimum Competition Fees
• Fees for the minimum required competitions are due by November 15 each year.
• 2020/2021 Minimum competition fees for each level are as follows:
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.net4
▪ MAG 1 & 2, JO 1, Interclub, High School: $220.00
▪ JO 2 & 3: $330.00
▪ JO 4+: $440.00
• When your child commits to attending a meet, it is your responsibility to make sure that all registration
deadlines are met. Payment must accompany the registration for each meet. SCGC staff are not authorized
to process your child’s enrollment if meet fees are not paid; therefore, your child will not be registered and
they will be unable to attend.
Please note: gymnasts may be invited to participate in additional meets or competitions other than what is outlined on the
competition schedule. Participation in these events will have additional fees not included in the fees noted above. These
fees will be communicated to families at the time of invitation, and must be paid in full in order for your gymnast to attend.
IV. VOLUNTEER REQUIREMENTS
As a non-profit society, SCGC depends on the commitment of parents who volunteer in a variety of ways each season.
SCGC would not be able to provide the programs or manage the operational costs and expenses of the club without
considerable increases to the program fees if we did not have the volunteer and fundraising policies in place.
SCGC is implementing a Family Commitment Plan for the 2020/2021 season. Our goal with this plan is to promote family
involvement while also ensuring that all the volunteer tasks do not fall to only a few members of the Club. We understand
that families are often involved in many different activities outside of gymnastics, and have various time restraints. We
have several different volunteer tasks available to members, and many of the tasks are flexible so that they can be
completed at a time that is convenient for the members. A list of volunteer positions and their various time commitments
will be made available after classes start in September.
Each family will be required to sign a Family Commitment Plan outlining their choices for Volunteering commitments for
the 2020/2021 season. The completed form can be sent to the SCGC office via email or brought to the gym for your child’s
class.
A. Volunteering
There are two options for fulfilling the volunteer requirements of the Family Commitment Plan – each family will
choose whether they will Opt In or Opt Out of the Volunteer plan.
• “Opt In”:
▪ You pay your Volunteer fee deposit of $150.00 per gymnast at the time of registration.
▪ You will be responsible for tracking your volunteer hours, and these hours will be verified by the Office
Manager at the end of the season.
▪ At the end of the season, you will be credited $15.00 per hour x the number of hours that you
volunteered for, to a maximum of your deposit.
▪ A signed Family Commitment Plan confirming your intent to volunteer and earn back your deposit is
required before your gymnast will be permitted to train.
• “Opt Out”
▪ You pay the Volunteer Opt Out fee of $150.00 per gymnast.
▪ A signed Plan confirming you understand the terms of the Opt Out program is required prior to the
start of classes in order for your gymnast to be permitted to train.
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.net5
Please note: SCGC hosts our local meet annually in February where team parents that are participating in the Volunteer
program are required to volunteer a minimum of 2 hours of their time prior to or at the meet. More hours would be
greatly appreciated to assist the volunteer organizing committee and staff.
V. APPAREL
All athletes are required to wear SCGC’s team bodysuit and SCGC hoodie (JO 1-3) or team jacket (JO 4+) at all competitions.
You will receive an order form and measuring instructions with your Registration Package. If your child requires a team
suit, please fill out the order form and return it with your Registration Package.
VI. ABSENTEEISM
A. Illness
• Please see our updated Illness Policy in our Return to Sport Safety Plan.
• If your child is feeling sick with COVID-19 symptoms:
a. They should remain at home and contact Health Link BC at 8-1-1.
b. No Team Member (gymnast, coach, staff, or volunteer member) may enter our gymnasium if they are
symptomatic.
• If your child normally takes the bus from school straight to the gym rather than being dropped off by a
parent, the coaches would appreciate being notified that your child is safe at home and will not be at
training due to illness. Please contact your child’s coach or the office to advise.
VII. INJURIES
A. Reporting an Injury
• All injuries, both in and outside of the gym, must be reported to your child’s coach so their training can be
properly monitored.
B. Reduction in Fees
• To receive a reduction in fees the office must be notified by the parent (including a Doctor’s note) within
one week of the injury. A Doctor’s note must accompany this notification and state whether the athlete can
participate in any type of gymnastics activity. To ensure the safety of the athlete, the note must describe the
nature of the injury and expected duration of the recovery time.
C. Fees While Injured
• An athlete must be away from the gym for at least 2 weeks before a fee reduction will be considered. If an
athlete attends for 1 or 2 weeks of the month, they will pay 50% of their usual monthly fee. If an athlete is
injured and cannot train for at least four weeks they will only be required to pay 25% of their monthly fee.
This will hold your child’s position on the team until he/she returns.
• To summarize, if an injury occurs, an athlete has three training options:
▪ No training for 1 month – 25% fees paid
▪ 1-2 weeks training per month – 50% fees paid
▪ 3-4 weeks training per month – regular fees paid
A note from a medical professional stating it is safe for the athlete to return to full training may be required.
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.net6
VIII. PROGRAM WITHDRAWAL FOR MEDICAL REASONS
A. Withdrawal Process
• Fill out the Medical Withdrawal Form (available by emailing the club at scgc@telus.net), with the help of a
staff member if needed.
• Return your Medical Form along with a supporting Doctors Note stating that your child is no longer able to
participate in the sport of gymnastics. The nature of injury must be stated to receive a refund.
• If there are any additional outstanding monies owed on your account you will be billed and your account will
remain open until payment has been received.
• If your child’s program was paid in full, any outstanding fees will be deducted and the remaining balance will
be refunded.
• If your account was up to date, any post-dated cheques will be returned to you.
• Upon closure of your account an itemized, up to-date, statement/receipt will be emailed to you following
your child’s last day of gymnastics.
IX. PROGRAM WITHDRAWAL (OTHER THAN MEDICAL)
The competitive program is a 36-week program commitment; however, we understand that changes can occur for families
throughout the year. Program withdrawals will be considered on an individual basis. Please note: requesting a withdrawal
does not guarantee that you will be freed from your 10-month financial commitment. The withdrawal process must be
followed before a decision can be made by the Board of Directors.
A. Withdrawal Process
• Gymnast & parent(s) must meet with head coach before a program withdrawal will be considered, and
supporting documentation may be requested/required by the head coach and/or Board of Directors.
• If head coach recommends to the Board of Directors that the withdrawal be approved, a withdrawal fee
equal to one month’s tuition will be applied to your account after the date of withdrawal.
• If there is an outstanding balance on your account, your account will remain open until payment has been
received.
• If fees were paid in full at the beginning of the year, the balance of unused fees (less the withdrawal fee) will
be refunded to you.
1250 – 26th St, Castlegar, BC V1N 4C9
Telephone: (250) 365-5563 | Website: https://selkirkchallengers.uplifterinc.com | Email: scgc@telus.netYou can also read
