Wedding Information Pack - The Yacht Club
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Wedding Information Pack Thank you for considering the “The Yacht Club” as your wedding venue. Our venue has extensive 180 degree views over Tauranga Harbour looking towards Matakana Island, Mauao and the harbour entrance, creating a stunning backdrop for your special occasion. Relax on our large deck and enjoy a drink while taking in the obstructed view. Our function rooms cater for 30 to 150 guests with large meet and mingle spaces and plenty of complimentary parking. Our competitively priced and fully air-conditioned venue provides a spellbinding situation for any event. For your wedding, our main reception area runs across the front of the building and is the ideal waterfront location for a wedding reception. We will help you arrange your special day right to the very last detail to make your wedding reception unique. We take pride in service, food and location and our function manager would be delighted to welcome you to view the function rooms and to provide you with the opportunity to discuss any special arrangements and menus you may require.
The Yacht Club may be divided into three sections and hirers should consider the size
of venue best suited to their needs. Normally two sections would be required for a
wedding.
Single
Full Venue Two Sections Section
Venue Hire Fri and Sat $3000 $2400 $1700
Charge Sun-Thurs $2200 $1800 $1400
Up to 150 Up to 90 Up to 40
Capacity Seated
people people people
These prices include:
• Venue hire for the full day from 10am
• Full set up for your wedding
• Special liquor licence
• Duty Manager and maître-d to attend to all your requirements on the day
• Head Bridal table dressed and skirted with linen tablecloths
• Round tables seating 8 people
• Linen tablecloths and folded napkins (choice of black or white)
• Elegant table setting with white crockery, polished cutlery, and glassware
• Cake table and knife
• Gift table
• Wait and bar staff - professional and friendly service for the duration of your
wedding
• Microphone and lectern for speeches
• Complimentary car parking
• Clean up
Venue
The Yacht Club is situated at the end of Sulphur Point
adjacent to the Tauranga Marina.
It is five minutes’ drive from the City Centre and ten
minutes from Tauranga Airport.
Our venue is on the water’s edge and the main reception room has unobstructed views
out over the beautiful Tauranga Harbour towards Mauao, Mount Maunganui and
Matakana Island.
Our large deck, with its breath-taking views is ideal for pre reception drinks and
canapés. It is also a great place to relax during the evening or for the ceremony of a
small wedding party.
It is our desire to make your day special and unique. Talk to us about your dreams
and we will work with you to make them come to reality.
Wedding Ceremony
Alongside “The Yacht Club” is a grass reserve right
on the waterfront looking out towards Mauao. This is
an ideal setting for a wedding ceremony and this
space can be booked through Tauranga City Council.
For your outdoor wedding ceremony, we have for hire
chairs, round table and tablecloth for signing the
register. We can also arrange set up of the area and
pack down afterwards eliminating the need to arrange people to set up and watch this
area.
After the ceremony we can provide celebratory drinks and platters of canapés for your
guests under the cover of our veranda. Celebratory drinks usually consist of bubbles,
orange juice and perhaps one variety of beer.
Should the weather on the day not be suitable for your outdoor wedding, the ceremony
can be held inside “The Yacht Club” still looking out towards Mauao. The area we use
is separate from the dining area and chairs can be set up for the ceremony.
Refreshments can be served inside or on our extensive deck after the ceremony.
Parking
We have parking for forty vehicles in our car park with parking
for another 250+ vehicles in the adjacent marina car park.
Vehicle access is available to the bottom of the steps leading
up to the reception area. A ramp is also available for people
with disabilities.
With 24 hour Marina security cars are safe to be left in the car
park overnight.
Decoration
Our tables are clothed with a round linen
tablecloth (white or black) that hangs
down 400mm below the top of the table.
As extras we have available floor length
tablecloths and square tablecloths
enabling us to double cloth these tables.
All other tables (bridal, cake, gift and
buffet) are clothed to the floor.
All guest tables are set with cutlery,
crockery, glassware and include linen tablecloths and linen napkins.
For any other decoration you are welcome to bring your own or have us provide them
for you. We have a range of items available for hire including mirrors, vases, fairy
lights and more.
We also have chair covers, chair sashes, table runners and ceiling draping available
for hire.
Access for decorating is available from 10am on the day of the wedding, access may
be available on the day prior if there are no bookings for the venue that day.
ALL DECORATIONS MUST BE CLEARED FROM THE VENUE AT THE END OF
THE NIGHT.
Please note that some extra cleaning maybe charged if your decorations are not easily
removed.
Music and Sound
We have a fixed sound system with cordless
microphone available for speeches. We also
have a separate system designed to play
background music which we can provide or you
can provide on an iPod/phone.
We have an area adjacent to our main reception
dining area for dancing allowing other guests to
remain seated at their tables. This creates a
smooth flow between the areas, giving guests the option to watch the dancing while
still enjoying a conversation “away” from the music.
Hiring a band or disco is your responsibility however we can recommend bands and
D.J’s for your wedding.
Bands and D.J’s can set up from 2pm on the day.
Food
We have a full kitchen and onsite chef catering for your wedding.
We provide all food requirements along with attendant kitchen and
waiting staff.
Our menus are sample menus based on previous weddings however we are happy to
price menus you may wish to put together or discuss options to create a menu specific
to match your requirements and dietary needs.
Hirers are not permitted to bring in their own food other than a cake for the special
occasion.
Beverage
We have full bar facilities offering a range of beer, wine,
spirits and non-alcoholic beverages.
Our licence runs until midnight at which time the bar closes and music must cease.
Guests are required to vacate the premises by 12.30am.
As we are a fully licensed premises with an on-licence all drinks must be purchased
through our bar. Hirers cannot bring in their own drinks or remove any drinks from the
premises they may have purchased.
We have two beverage options available:
On Consumption (Tab)
This is where you choose a selection from our beverage list (eg beer, wine and non-
alcoholic drinks) which we offer to your guests and include on your account. We ask
you to set a limit which we can discuss with you and make recommendations. You
will be advised during the evening prior to the tab reaching your limit giving you the
option to extend the amount or not.
Your guests are welcome to purchase other drinks outside your selection. Eftpos is
available.
Cash Bar
This is where guests purchase their own drinks.
We can operate a mix of On Consumption and Cash Bar. Some examples of this are:
• cash bar until bride and groom arrive and then tab applies until the limit is reached
• wine provided on the tables and all other drinks purchased by guests from the bar
Hireage and Payment
When booking the venue, you are booking only the areas you require. We reserve the
right to book another function that is complimentary to your wedding.
Food and beverage prices may be altered at any time at the discretion of The Yacht
Club. Should this occur, updated price lists will be supplied to all hirers who have a
confirmed booking.
A deposit of 50% of the venue hire is required to confirm your booking and secure your
date, see below for more details.
Once the booking is confirmed and the deposit paid, the venue hire fee will not be
increased.
Deposit
To confirm your booking we require a completed application to hire form and a
minimum deposit of 50% of the venue hire fee.
Any notice of cancellation, change of booking and/or times, must be given in writing,
otherwise all hire charges will be payable.
Notice of cancellations once a booking has been confirmed:
• If notice of cancellation is given 12 weeks or more prior to the function date, 50%
of the deposit will be refunded.
• If cancellation is given within 12 weeks of the function date, no refund shall apply.
The balance of the hire fee must be paid within 7 days before the wedding.
We accept cash, eftpos, Visa, MasterCard, Diners Club, American Express and direct
credit.
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nz
WEDDING FACILITY HIRE FORM
WEDDING INFORMATION
DATE: DAY:
APPROXIMATE NUMBERS: APPROXIMATE MEAL TIME:
WHERE CEREMONY BEING HELD:
BRIDE’S DETAILS
NAME:
ADDRESS:
CONTACT DETAILS
HOME PHONE: MOBILE: EMAIL:
GROOM’S DETAILS
NAME:
ADDRESS:
CONTACT DETAILS
HOME PHONE: MOBILE: EMAIL:
This booking is not confirmed until a deposit of 50% of the venue hire is paid. An invoice for this
will be emailed upon receipt of this application.
I agree to the terms and conditions of hire of The Tauranga Yacht Club.
signed: __________________________________ Dated: __________________________
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nz
Terms and Conditions
1. Premises Hire
A tentative booking is only held for 5 days, to confirm your booking we require a completed ‘Application to
Hire’ form and a minimum deposit of 50% of the hiring fee. The Remaining 50% is due 7days prior to your
function.
Any notice of cancellation, change of booking and/or times, must be given in writing, otherwise all hire
charges will be payable.
Notice of cancellations once a booking has been confirmed:
• If notice of cancellation is given 8 weeks or more prior to the function date, the full deposit will be
refunded.
• If cancellation is given within 8-2 weeks of the function date, 50% of the deposit will be refunded.
• If cancellation is given within 2 weeks of the function date, no refund will be given.
You will be sent a final invoice the Monday after your event, this must be paid within 7 days.
If we do not receive payment your overdue amount may be referred to a debt collection agency and you will
be responsible for any collection costs over and above the original debt, and we may take whatever action
we deem necessary to recover this debt.
2. Bar Facilities
The TYPBC is a fully licensed premise holding a Club On-Licence.
All drinks including wine, beer, spirits and non-alcoholic drinks must be purchased through the TYPBC bar.
Hirers cannot bring in their own drinks or remove from the premises any drinks which they may have
purchased.
Hirers will be charged for any glasses that are deliberately broken at a function.
All conditions under the current Sale of Liquor Act must be adhered to by all persons on the premises. The
Duty Manager can refuse entry & service to any person that does not comply with the Act.
If you are having your wedding on the grass in front of The Yacht Club, you can supply your own alcohol for
ceremonial drinks but the following conditions must be followed as required by the Tauranga City Council
and The Yacht Club.
• All bottles must be taken away by you, a charge will apply if we are required to pick any up and
dispose of them.
• You must have water and non-alcoholic drinks available.
• No alcohol from the ceremony drinks can be bought into the The Yacht Club.
• If the Ceremony ends up being moved been inside The Yacht Club, alcohol and food cannot be bought
in, you must use our bar and caterer.
• You must provide all your own equipment if doing drinks outside, we do have hire items should you
need them.
3. Item/Equipment Hired by the Hirer from an external provider Hirers are responsible for setting up any extra equipment for their function. Any hired equipment must be removed the day/night of hire. Please note that all hired equipment is the responsibility of the hirer and the The Yacht Club is NOT responsible for any hired equipment or its return. 4. Cessation of Activities Evening functions must cease no later than 12 midnight and the facility vacated as soon as possible after this time. The Management of the The Yacht Club reserves the right to terminate any agreement pertaining to the hiring of the facility, for whatever reason, if at any stage they feel it is detrimental to the facility for the activity to continue. In these circumstances no refund will be given. 5. Decorations No decorations are to be affixed to the facility without the approval of the The Yacht Club staff. The use of staples, bluetak, cellotape or any other such products is forbidden. If any decorations are fixed without approval, a fee will be charged to cover the cost of repairing any damage. It is the responsibility of the hirer to carefully remove any decorations on the day/night of the function. 6. Alterations and/or Additions The hirer shall not cause or permit the driving of nails, screws or bolts in to any part of the building or the interference with or alteration to the structure of the building or fittings in any way. 7. Additional Power & Lighting The hirer shall not install additional power or lighting in The Yacht Club without the consent of the management. 8. Sound Audio & Visual System There is an in-house PA system available if required and an in-house stereo sound system available for back ground music only. You are welcome to bring in your own sound system and equipment but this is your responsibility to look after and run. 9. Catering A full kitchen facility is provided for all functions with attendant kitchen staff and waiting staff. Hirers are not permitted to bring in their own food other than a cake for a special occasion. Final numbers are required no later than the 2 weeks prior to you function, with allowance for small change in numbers up until the Wednesday before your function. The numbers we are advised of on or prior to the Wednesday before, is the number you will be charged for. If numbers exceed the advised number on the day of your event, you will be charged the extra but we cannot guarantee that we will be able to provide extra food. 10. Minors and Small Children Minors and small children are welcome at The Yacht Club, it is up to the parent/carer to make sure they are kept under control, safe and away from swinging doors and under tables. The Yacht Club will not take responsibility for any injuries that occur. 11. Damage to Centre or Fixtures Any damage to the facility or fixtures is to be notified immediately to th e The Yacht Club staff, by the hirer, who will be held responsible for the full value of any such damage.
12. Smoking
The inside of the building is totally SMOKEFREE! The outside areas can be used by smokers, there are wall
hung ashtrays on the deck for smokers to use.
13. Fire System
The building is fitted with smoke detectors and a fire alarm system. For this reason some Smoke or dry
ice machines may not be used inside the building.
14. Price Increases
Food and beverage prices may be altered at the discretion of the The Yacht Club at any time. Should this
occur, updated price lists will be supplied to all hirers who have confirmed a booking at the The Yacht Club.
15. Outstanding Invoices
Any outstanding invoices that need to be followed up and incur extra chargers will be at your
expense.
16. Covid-19 Policy
We are a vaccinated venue that require guests to be fully vaccinated and provide a valid vaccine
pass upon entry into The Yacht Club. We follow the traffic light framework and work within the
regulations set out by the Ministry of Health. If you need to reschedule or cancel your wedding due
to Covid-19, call us as soon as possible to discuss options.
Please see our FAQ’s for other useful information.
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzFAQ’s o How many can The Yacht Club cater for? We can cater from 30 – 150 guests for a seated meal and up to 250 for a mix and mingle type event. o How often can we view the venue? You are welcome as often as you like, but please call first to make sure the venue is able to be viewed. o How do we confirm our booking? To make a booking we will take a tentative booking and hold the date for you for 2 weeks, to confirm your date we require 50% of the full venue hire amount (see our terms and conditions for more details on the payment process) o Does the Yacht Club have car parking available? Yes we have lots of parking spaces available and the overflow is able to use the marina carpark. o Do you offer a wet weather option? Yes, we can clear a room for you to hold your ceremony inside should the weather not be pleasant on the day. o How do we reserve the grass area for our ceremony? You need to contact the council (parks and reserves) this can be done online at the Tauranga City Council website under Exploring. o What time do we have to leave The Yacht Club? Bar closes at 12am midnight and guests are required to vacate the premises shortly after. You then should have time to take down decorations and clear the venue before 1am. o Can I pick up decorations the next day? No sorry all decorations must be removed on the night of your function. o When can we get in to set up? If we have no function on the day prior you are welcome to arrange to come in after 3pm, we cannot however confirm this until 1 week prior, and in the event of a function been booked during that week we will notify you straight away to arrange another suitable time for set up.
o Are Children Welcome and what is the cost for them? Yes Children are more than welcome providing they are supervised by a parent/guardian. The cost for children 3-12 years is 50% of the menu price, under 3 is free. o Do you have highchairs for available? No sorry we don’t have highchairs but you are welcome to bring your own in. o When do you need menu choice and numbers by? We meet approximately 2 weeks prior to your function to discuss menus, numbers and other requirements. o When do you need absolute final numbers? We need to know by the Wednesday before, we will charge you for this number even if people don’t turn up. o Can we bring in our own caterers? No, however we will work with you to tailor a menu to suit what you want. o Can I make changes to the menu or write my own menu? You can make changes or send in your own menu. Once we have received your menu changes or own menu we then pass this on to the Chef to confirm we are able to supply and a price, once we have this back from the Chef we will forward it on to you. o Do you cater for Dietary Requirements? Yes, our chef will cater for any requirements. o If there is food left over can we take it? No sorry, our chef caters for more than you have booked for so we don’t run out of food and there is still ample left for the last people going through the buffet. Food safety standards specify that food cannot be removed from the premises. o Can we have our wedding cake for dessert? Yes you are welcome to use your cake for dessert or have it with tea & coffee later in the evening. o Can we do our own drinks outside after the ceremony? Yes you are welcome to self-cater outside, but you must supply everything yourself and take all rubbish away and ensure the area is left tidy. o Can we take left over wine from the tables with us? No, we do not have an off – licence therefore all alcohol must be consumed or remain on the premises. o Do we need to pay for any leftover wine we have on the tables? You pay per bottle so any leftover wine is paid for.
o Can we BYO wine?
No, we are a fully licenced venue but are happy to work with you to design a beverage package to suit your
needs.
o Do you do subsidised drinks instead of bar tabs?
Yes, we can do anything you like with regards to tabs on the bar.
o Do we have to have a bar tab?
No, a lot of people have a cash bar. There are many options to suit every budget and we can do whatever
you would like to do.
o Do you recommend services such as bands, D.J’s, celebrants, photographers etc?
Yes we have a list of recommendations we are constantly updating.
o Can we have a Band or D.J?
Yes you can bring in your choice of entertainment, we have the port for neighbours so no noise restrictions
as such.
o If there is an issue with anything on the night who do we go to?
Two weeks before your wedding you will meet with our Functions Manager and she will tell you who will be
Duty Manager at your wedding and who your “go-to” will be.
o What are your rules and regulations around Covid-19?
We are a vaccinated venue that require guests to be fully vaccinated and provide a valid vaccine
pass upon entry into The Yacht Club. We follow the traffic light framework and work within the
regulations set out by the Ministry of Health, as these changes frequently you are best to speak
with the function manager closer to the date of your wedding to see if there are any regulations in
place at the time.
If you have any other questions do not hesitate to contact us.
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzWedding Hire items price list.. Ceiling Draping = $ 50 Fairy Lights = $25 each 3 metre string hung Fairy Light Curtain = $35 Multi Coloured Submersible Lights = $ 5 each Candles (battery) 15cm = $ 3 each Tea Light Candles (battery) = $1 each Glass Tea Light Holders = $ 1 each Sphere Vase 20cm =$ 3 each Sphere Vase 25cm = $ 4 each Symmetrical Cylinder Vase = $ 4 each Table Centre Vase 10cm x 50cm = $ 5 each White Tall Cube Vase 9 x 9 x 27cm = $ 3 each White Large Pyramid Vase 11 x 11 x 40cm = $ 3 each Giant Martini Glasses 24.5 x 50cm = $ 8 each Mirror Round 30cm = $ 3 each Mirror Round 40cm = $ 3.50 each Mirror Square 30 x 30cm = $ 3 each Table Name Stand Tall 30cm = $ 2.50 each Table Name Stand Short 2cm = $ 2 each Wishing Well = $ 25 Easel White / Brass = $ 10 each Candy Bar Jars Assorted = $ 15 whole set Archway = $ 30 Chair Covers White = $ 4 each Organza Sashes 27 x 300cm (assorted colours) = $ 1 each
Satin Sashes 88gsm 27 x 240cm (white / silver) = $ 1 each
Round Floor Length Table Cloth = $ 9 each
Registry Table, Cloth & Chair = $ 10
Plastic Chairs for Service = $ 2.50
Hook & Kissing Ball = $ 10 each
Outdoor PA System = $ 50
Champagne Glasses = .50c each (free if we supply wine)
Water Glasses = .50c each (free if we supply wine)
Wine Glasses = .50c each (free if we supply wine)
Bottle Opener = $ 5 each
Umbrellas = $ 3 each
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzUse these menus as a guide and closer to your wedding date we will
arrange a time to meet with our chef to plan the perfect menu for you.
Buffet Menu One
$45.00 per person
Salads
Garden Salad
Pasta Salad
Greek Salad
Mains
Ham on the Bone
Thai Chicken Curry
Fried Rice with Vegetables
Steamed Seasonal Vegetables
Steamed Potatoes with Garlic Herb Butter
Desserts
Pavlova
Fruit Salad
Selection of Teas and Filtered Coffee
We cater for special diets upon request
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzBuffet Menu Two
$47.00 per person
Salads
Roast Vege Salad
Garden Salad
Pasta Salad
Chicken Thai Salad
Mains
Ham on the Bone
Roast Beef
Mushroom Orzo Pasta
Steamed Seasonal Vegetables
Steamed Potatoes with Garlic Herb Butter
Desserts
Chocolate Mousse
Pavlova
Fruit Salad
Selection of Teas and Filtered Coffee
We cater for special diets upon request
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzBuffet Menu Three
$50.00 per person
Salads
Roast Vege Salad
Garden Salad
Chicken Caesar Salad
Seafood Salad
Mains
Roast Leg of Lamb
Grilled Chicken with Lemon Mushroom Sauce
Basmati Rice
Roast Seasonal Vegetables
Scalloped potato
Desserts
Assorted Sweet Petit Fours
served to your tables
Selection of Teas and Filtered Coffee
We cater for special diets upon request
THE YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzPlatter Menu
$12 per person 4 Options
$15 per person 6 Options
$20 per person 8 options
Spiced Cauliflower bites
Fish Goujons
Vegetable Samosas
Petite Quiches
Gourmet Beef or Chicken Sausage Rolls
Jalapeno Poppers
Karaage Fried Chicken Bites
Vegetable Spring Rolls
Crispy Calamari Tentacles
Assorted Petite Savouries
Southern Fried Chicken Wings
Pork Dumplings
Club Sandwiches
Breads and Dips
We cater for special diets upon request
YACHT CLUB TAURANGA 90 Keith Allen Drive, Sulphur Point PO Box 14352, Tauranga 3143
+64 7 578 5512 functions@yacht.org.nz www.theyachtclub.co.nzYou can also read
