University of Canberra Orientation Week and Week 1 - Join us during Orientation Week and Week 1 at the University of Canberra for access to 14,000 ...
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University of Canberra Orientation Week and Week 1 Join us during Orientation Week and Week 1 at the University of Canberra for access to 14,000 new and returning students at some of our biggest Market Days for the year!
Promotional Stalls and Sampling
UC Life! Market Day stalls provide an excellent opportunity to market your
department and message. With a fun mix of retailers, clubs and societies,
charities, not-for-profit organisations and other sponsors and advertisers, this
opportunity offers one of the best ways to get down at ‘ground level’ with the
students and promote.
Market days offer the perfect opportunity for you to hand out fliers or give
away samples to students walking through the bustling concourse. ‘Sampling’
or ‘roaming’ is an opportunity that the UC Life! offers to advertisers and
sponsors. Organisations that choose to hold just a stall are restricted to
advertising just within their allotted space, whereas organisations that take
up the sampling option are permitted to roam around the concourse handing
out information and products and advertising to students.
The O Week and Week One market days see some of the biggest student
interaction on the UC Concourse and are the perfect opportunity for your
department to get students involved by handing out samples information or
by engaging with students from your stall.
Locations
Stalls are located on the University of Canberra Concourse, and sampling is
permitted to take place on the UC Concourse, in the UC Refectory and at the
UC Hub.
Prices
You can chose to sample, have a fixed stall, or both.
$350 (3m x 3m) - stall January 30th - Wednesday - O Week
$700 (3mx6m) - stall January 31st - Thursday - O Week
$150 - sampling February 6th - Wednesday - Week 1
If you would like both options then Book for two or more days to receive
please just add the costs together a 10% discount from the total of your
hire for these days.
pg 2 of 5
Terms and Conditions
Public Liability Insurance Stall Infrastructure
Public Liability Insurance is compulsory for every All stall infrastructure requirements must be complied
stallholder including faculty and students. Public with.
Liability insurance must be at a minimum of $20 (a) All walkways, thoroughfares and building entrances
million. The University of Canberra and UC Life! will not must be kept clear at all times and retailers must
cover stall holders under their Public Liability policies. cooperate with the organisers in ensuring this is Attendance
A copy of your certificate of currency must be included maintained. No refunds will be given for non-attendance.
in your Stall Application to participate in UC Life!
Market Days. (b) All Stall holders must ensure their portable shades Should you be unable to attend one week please
or gazebos are secure and weighted down in windy contact the Campus Life Coordinator at your first
Price conditions. available convenience so that arrangements may be
You can chose to sample, have a fixed stall, or both. made to fill your space. Continued non-attendance
(c) If you have requested a powered site, bring tested or non-attendance without warning may result in
$350 (3m x 3m) - stall and tagged power leads ONLY. your organisation not being offered a space at UC Life
$700 (3m x 6m) - stall Market Days. The space allocated to you by the Campus
$150 - sampling (d) No tables or infrastructure may be stored at the Life Coordinator is nonnegotiable, unless organised
university. ahead of time and with good reason.
If you would like both options then please just add the
costs together (e) Limited marquees (3m x 3m) are available for hire Location
from UC Life at a cost of $100.00 a day including set up Fixed stall holders- Stalls have allocated positions and
Payment and pack down. stall holders must stay within their allocated spaces.
Payments are made to UCU Ltd. Stalls must limit their encroachment on walkways as
(f) If you are hiring a UC Life marquee you must adhere much as possible.
Invoices will be issued by UCU Ltd. to the following conditions:
Roaming stall holders- Roaming advertisers are
Stall fees are to be paid at least one week prior to the - The marquee is not to have anything hung from permitted to move around the areas of the UC
requested UC Life! Market Day. it without the pre-approval of the Campus Life Concourse, the UC Refectory and the lower level of
Coordinator. the UC Hub. They are not permitted to enter into
Enquiries other campus buildings or businesses. If roaming
UC Life! Clubs & Community Office - The marquee may have appropriately sized banners advertisers need a space to store any equipment or
Building 1, Level B, Room 24 advertising the name or type of stall hung from it product, they are required to purchase the space at an
Phone: 02 6201 5622 and only at the pre-approval of the Campus Life additional cost. If you wish to have a stall in addition
Email: uclife@canberra.edu.au Coordinator. to roaming advertising, you may purchase the space at
an additional cost.
- Marquee use must not interfere with adjoining stall
spaces.
pg 3 of 5
Security Requests
Please politely observe any direction given by UC
Security. UC Life! falls under the UC Security rules Bad Weather Policy
and regulations. Stall holders must comply with all Stall fees are not refundable. No credits or refunds are
Security requests. If you believe that a request made issued in the case of bad weather. UC Life! Market Days Indemnity
by UC security is unreasonable, please carry out their will trade in all weather conditions. Please do not apply By signing the stall application form you agree to
request as best you can and speak to the Campus Life for a stall unless you are prepared to take the risk on indemnify UC Life!, its employees and the University
Coordinator about your concerns. weather. of Canberra from all legal liability whatsoever if a
University safety signs must be visible to pedestrians person or persons is injured as a consequence of any
as well as all other UC signage, including but not Parking negligent, reckless or improper action or lack of action
limited to maps, building names and UC Life! run shop All stallholder vehicles must park in a legal parking by you concerning any matter to do with your stall.
or lessees’ advertising. area – no vehicle is allowed to park on the concourse.
If you require vehicle access please contact the Campus Pre-Event Equipment Delivery
Trading Hours Life Coordinator . If required marketing items/stall equipment may be
Market trading hours are from 10am until 4pm. delivered to the below address. Please inform UC Life!
Set up access: 8am until 9.30am. Cleaning prior to delivery so we are aware of the delivery items.
If you need to start late or leave early, please contact The area must be left in a clean and tidy manner.
the Campus Life Coordinator well in advance of the day, Stall holders are responsible for their own area. All Postal Address:
so that they can assist you in arranging this. equipment is to be left as it was found. UC Life!
C/O Kate Smith
No Offensive Goods Withdrawal of Stall LPO Box 5001
As organisers of the market, UC Life! reserves the right The Campus Life Coordinator may withdraw a stall if, Bruce, ACT, 2617, Australia
to request the removal of articles, pictures, signs, in their opinion, they are satisfied that the stallholder
printed matter or anything/item it considers offensive has breached any of the operating policies and rules. Larger items:
or not appropriate for display. Failure to do this may Upon the withdrawal of a stall, the stallholder must UCU loading dock
result in the withdrawal of your stall. All items for sale immediately vacate the site and remove all belongings. Building 1, UNiversity of Canberra
must be pre-approved by UC Life!. If not so removed, the Campus Life Coordinator has C/O Kate Smith
the authority and the irrevocable permission of Kirinari Street, Bruce
No Use of Amplifiers the stallholder to remove and place in storage the ACT, 2617, Australia
No use of loudspeakers or amplification is permitted. stallholder’s belongings from the site at the cost of the
Stall holders found to be using amplified advertising stallholder. The stallholder shall indemnify the Campus Summary Notice
and promoting of any market product or verbal Life Coordinator for the cost of removal. Stall holders who do not abide by these operating
promotions of any kind will be asked to remove their policies or demonstrate abusive, uncooperative or
stall from the market place. Non-acceptance of a Stall impolite behaviour will be permanently excluded from
UC Life! reserves the right not to allow any stall UC Life! Market Days at the discretion of the Campus
permission to set up during a UC Life Market Day, Life Coordinator. UC Life! is solely responsible for
without the need to produce a verbal or written the running of UC Life! Market Days while they are
reason. operating.
pg 4 of 5
Booking Information
Name of deparment or organisation: The following is requested:
ABN:
3m x 3m Stall - $350
Contact Person:
3m x 6m Stall - $700
Postal Address:
Sampling - $150
Marquee - $100
Telephone: Mobile: Fax: 1 Table and 2 Chairs - No Cost
Email: Powered Site (limited)
Public Liability Number: Vehicle Access to venue
Promotional Summary: Other equipment is available upon request
at a per unit cost. Please contact the
Campus Life Coordinator should you require
I have read and agree to the terms and conditions on page 3 and 4 of this document and more information.
have attached a copy of our Public Liability Certificate of Currency. For the following days:
Name of deparment or organisation:
Wednesday 30th Jan - O Week
Signature of Partner: Date:
Thursday 31st Jan - O Week
Please email a scanned copy of this form along with a copy of your certificate of currency
Wednesday 6th February - Week 1
to UC Life! Clubs & Community office at uclife@canberra.edu.au
pg 5 of 5
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