International Friendship Week 21st to 27th July 2013
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International Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
European Information Pack
Thank you for your interest in The Ear Foundation International Friendship Week.
This is the 3rd International Friendship Week for young cochlear implants users aged
between 11 and 16 arranged by The Ear Foundation to be held at St John’s School
for the Deaf in Boston Spa, Yorkshire, and it will take place from Sunday afternoon
21st to Saturday morning 27th July 2013.
The week is staffed by Teachers of the Deaf, Speech and Language Therapists, the
St John’s and The Ear Foundation teams who are all experienced in working with
young deaf people.
Each international delegation needs to have 3-4 young cochlear implant users and
an accompanying adult. The cost per delegation (not per person) is Eur1000.
To help you coordinate your delegation this document includes the following:
Contents
Booking Timeline ....................................................................................................... 2
Programme ............................................................................................................... 3
Kit List ....................................................................................................................... 4
Young People's Consent Form .................................................................................. 5
Travel and Arrival Requirements ............................................................................... 7
Arrival Information.................................................................................................. 8
Departure Information ............................................................................................ 9
Accompanying Adult Responsibilities ..................................................................... 10
Accompanying Adult Registration Form 11
For further information please contact Lorna Lord on 01159 427 809 or
lorna@earfoundation.org.uk
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Booking Timeline
Information packs issued
£250 Deposit and consent forms to be
received Lorna Lord at The Ear
Foundation by 28th February 2013
Confirmation of delegation's place will be
e-mailed to the group leader by The Ear
Foundation
Full delegate information, including travel
arrangements and balance to be received
by The Ear Foundation by 31st May 2013
Confirmation of receiving all information
will be sent to the group leader with the
confirmed detailed programme
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Programme
Day time:
Monday 22nd July
□ Getting to know you games
□ Swimming at Waterworld
Tuesday 23rd July
□ Day Trip
Wednesday 24th July
□ Activities day – at St John’s
Thursday 25th July
□ Day Trip to seaside
Friday 26th July
□ Activities – St John’s
□ Farewell Party – St John’s
Evening Activities
International Delegation’s Evening Presentation
We would like each international delegation to come prepared to deliver a 15-20
minute presentation about their country. This could include, talk about their home, a
traditional song, traditional food tasting, etc, and is an opportunity for each country to
teach other delegates something about their home country’s culture and history. The
UK young people will prepare this during the week and present it on the last evening.
Inter-delegation Games
This will require the teenagers (in the international delegation group) to play games
and competitions against each other to gain points. There will be a running leader
board throughout the week and the winning team will receive their prize on Friday
night.
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Kit List
Everything needs to be named!
□ All cochlear implants supplies (batteries, charger, dry box etc)
□ Any medicine required – including consent form for medication
□ A spare prescription for loss of medication
□ A hooded coat
□ A small bag/rucksack for carrying packed lunch, drink etc.
□ Shoes/trainers for walking/sports
□ Swimming costume, towel, goggles etc
□ Jacket/fleece and jumpers (in case it’s cold!)
□ Sun hat and sun tan lotion (if we’re lucky!)
□ The usual stuff: underwear, socks, washing stuff etc
They can bring the following but need to be responsible for them:
□ phones
□ iPods/iPads
□ camera
□ Hand held games consoles
□ a small amount of money to spend on the day trips
Temperatures
The average temperature for that time of year is 57f /14c; this can be much colder
in the evening so young people need to bring plenty of layers.
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Consent Form
Child’s Details
Name:
Date of Birth: Age:
Address:
Implant Details: Unilateral /Bilateral
Implant Manufacturer:
Date of implants(s):
Implants Centre’s contact
details:
Main Mode of communication:
GP Name:
GP Address and phone
number:
Any known medical conditions,
eg: Asthma
Any allergies:
Any medication being taken:
(a separate form will need to be
signed for this)
Support needs, eg: emotional
or behavioural needs
Any other information about
your child that will help us
Any food he/she will not eat
Clothing size
In order to support your child and be prepared to give them the best experience please provide us with
an honest appraisal of your child.
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBParent’s/Carer’s Information
Name:
Contact numbers (in case of Home Work Mobile
emergency):
Address (if different to child):
E-Mail address
Name:
Contact numbers (in case of Home Work Mobile
emergency):
Address (if different to child):
E-Mail address
Consent
I hereby consent to …………………………………………………………………………. (name) participating in
organised activities as described in the programme; I have looked at the planned programme and I agree that my
child can participate in these activities, including travelling in a coach under appropriate supervision at all times. My
child can swim without aid for 50 meters.
I authorise you to act in loco parentis with reference to my child’s general health and well being.
In consideration of my child’s contribution (including any photographs, recordings or translations thereof) I hereby
agree to assign all rights for all purposes and for use by The Ear Foundation for educational purposes.
I agree to my child taking part in research studies,and understand that these will only involve seeking views and
thoughts with questionnaires and interviews and not clinical studies.
I understand that if my child behaves in a way which detracts from the enjoyment or safety of the other young
people, he/she could be stopped from attending trips and remain at the school with an adult.
(signed by Parent / Guardian):
Date:
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Travel and Arrival Requirements
The Ear Foundation team will be at the School to welcome you from 3pm on
Sunday 21st July 2013 and will have to leave the school by 12pm on Saturday
27th July 2013.
The Ear Foundation team will be able to collect your child in the afternoon
/evening of 21st July 2013 from the following locations:
□ Leeds / Bradford Airport
□ Leeds train station
□ Leeds Bus Station
o Details of these can be found at: http://www.leeds-uk.com/transport/
Alternatively you can bring your child to Boston Spa:
http://www.stjohns.org.uk/contact_us/index.aspx
The Ear Foundation team will be able to help you with the return drop off by
12pm on Saturday 27th July 2013.
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBArrival Information (complete as appropriate)
Flights
Departure Airport
Arrival Airport
Airline
Flight Number
Departure Time
Arrival Time
Train
Departure Station
Arrival Station
Departure Time
Arrival Time
Bus
Departure Station
Arrival Station
Departure Time
Arrival Time
Arriving by car at:
Please provide any other information on your travel arrangements:
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBDeparture Information (complete as appropriate)
Flights
Departure Airport
Arrival Airport
Airline
Flight Number
Departure Time
Arrival Time
Train
Departure Station
Arrival Station
Departure Time
Arrival Time
Bus
Departure Station
Arrival Station
Departure Time
Arrival Time
Departing by car at:
Please provide any other information on your travel arrangements:
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Role and Responsibilities for Accompanying Adult
□ You will need to act as loco parentis for the group of children that you
bring; this will include the need to have consent for any medical
intervention due to accident or illness.
□ You will have responsibility for the children that you bring with you and
also be expected to act as a responsible adult for all the children in
attendance.
□ You will need to work with and under the leadership of The Ear Foundation
team and other volunteers as part of the team to supervise and look after
all the children.
□ You will have a role in encouraging your group to be part of the larger
group, to mix with the other delegations and the young people from the
UK.
□ In the UK we have Criminal Records Bureau (CRB) clearance for
confirmation that people working with children and vulnerable adults do not
have any convictions. You will need to have your countries equivalent of
this; see this link for further information:
http://www.crb.homeoffice.gov.uk/guidance/rb_guidance/overseas.aspx
□ You need to have good English and be able to communicate with the
children that you bring with you, either verbally or using sign. You will need
to be able to translate for the children in your delegation in order that they
understand all instructions to be able to join in all activities and to remain
safe.
□ On day trips you will be given a group of children that will be your
responsibility. You will need to remain with them during the trip and ensure
you translate information in order that they all have a broad understanding
of the places we visit.
□ You will be provided with accommodation and food. You will eat with the
children and other adult leaders.
□ You will be given some time off but you will be expected to be contacted in
case of emergency.
□ In emergencies you may have to be disturbed at night.
□ You will not be able to drink alcohol whilst responsible for children.
□ You are expected to be controlled and act as role model and leader for the
children to look up to.
Despite all this we hope that you will join the UK team and enjoy the week!
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBInternational Friendship Week
21st to 27th July 2013
Boston Spa, Yorkshire, UK
Accompanying Adult – Registration Form
Personal Details
Name:
Address:
E-mail address:
Organisation affiliated to:
Position with organisation
(volunteer / parent etc):
Any allergies:
Any dietary requirements:
Contact Details (in case of emergency)
Name:
Contact Numbers:
Relationship:
Medical Information
GP Name:
GP Address and phone
number:
Any known medical conditions,
eg: Asthma
Details of clearance to work
with children (In the UK this is
called a CRB check)
Roles and Responsibilities
I have read the attached roles and responsibilities and agree to them all.
Signed:
Date:
The Ear Foundation – Registered Charity No. 1068077
Marjorie Sherman House, 83 Sherwin Road, Lenton, Nottingham, NG7 2FBYou can also read
