Page 1 - Sponsorship Packages - Phillipsburg, NJ
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Sunday, September 26, 2021 from 12-9pm
Location: Walters Park
1 Meyner Rd., Phillipsburg, NJ 08865
www.phillipsburgnj.org/spanish-food-and-music-fest
Page 1 - Sponsorship Packages
1. Premier Sponsor - $3,000
a. Platinum Package
b. Logo on all festival merchandise (Beverage Koozies, cups, wine openers, and wine savers
2. Platinum Package Price: $2,000.00
a. Logo on large banner displayed on Route 22 Westbound
b. Large sized logo on event signs placed in high traffic areas
c. 2x2 Inch Logo on official event posters
d. 4x8 banner on entertainment stage
e. 10x20 space at the event.
f. 8 Business mentions at the event.
g. 4x8 Banner on event page
h. 4 Social Media event mentions on paid advertisements
3. Gold Package Price: $1,000.00
a. Medium sized logo on event signs placed in high traffic areas
b. 2x6 Banner Displayed on Entertainment stage
c. 10x20 space to offer products or services.
d. 1x1 inch logo on the official event posters
e. Four business mentions at the event.
f. 2x4 banner on event page
g. 2 Social Media event mentions on paid advertisements
4. Silver Package Price: $500.00
a. 10x20 space to offer any product or services.
b. Two business mentions at the event
c. Small banner on event page
d. 2 Social Media mentions on free advertisements
5. Vendor Packages
a. Food and Exhibitors: $150 for 10x20 space
b. Non-Profits (501c3 only): $100 for 10x20 space
c. Alcohol vendor (beer and wine only): $250 (max 3 spots available)
Selected package: _________________ Amount Enclosed: ___________________________
Sunday, September 26, 2021 from 12-9pm
Location: Walters Park
1 Meyner Rd., Phillipsburg, NJ 08865
www.phillipsburgnj.org/spanish-food-and-music-fest
Page 2 - Sponsor/Vendor Application
General Vendor Info:
- Located at Walters Park
- Vendor check-in and set-up: 8a.m. to 11 a.m.
- Event open to the public: 12 p.m. to 9 p.m.
- All vendors are required to stay until 8 p.m.
- BRING YOUR OWN TABLES, CHAIRS AND TENT
- If you rent a tent or table, you are responsible for receiving and returning it
- The event rain date is Saturday, 10/2; if double rain out, 50% of fees are refundable
- Application deadline: September 15, 2021
Food Vendor Info:
- Open Flame cooking inspections need to be scheduled by emailing: Joseph.Hayes@dca.nj.gov
- When submitting application, county health department permit needs to be included
- Food vendors need to bring clean water in gallons
____________________________________________________________________________________
Agency/Business (person who will be present and responsible on the day of the event)
____________________________________________________________________________________ Address
_____________________________________________________________________________________Cell Phone
Email Other Phone
Electricity required? ______Yes ______ No
(Electric service: 20 amps, 110 volts. Please bring your own extension cords!)Sunday, September 26, 2021 from 12-9pm
Location: Walters Park
1 Meyner Rd., Phillipsburg, NJ 08865
www.phillipsburgnj.org/spanish-food-and-music-fest
Page 3 - Vendor Checklist
_____ I am a sponsor only and have included a check for my sponsorship amount w/ pages 1-3
_____ All businesses selling items, please include your menu and merchandise with price ranges
_____ I have included a copy of a certificate of insurance naming the Town of Phillipsburg as additional insured and I am
sending a copy attached to this application.
_____ I have a Food Permit from my local Health Department for the day of the event and I am sending a copy attached
to this application.
_____ I have or will have a business license and will send to the address listed no later than 9/15
_____ $150 - 10x20 Exhibitor (50% returned after festival, see guidelines)
_____ $100 - 10x20 Non-Profit (50% returned after festival, see guidelines)
_____ $150 - 10x20 Food Vendor (50% returned after festival, see guidelines)
_____ $250 – Alcohol vendor (max 3, first 3 will be confirmed, 50% returned after festival, see guidelines)
______ Signed Guidelines for Spanish Food and Music Festival
Return COMPLETED application with checks or money orders made payable to:
Town of Phillipsburg, Attn: Recreation Department, 120 Filmore St., Phillipsburg, NJ 08865
Sign: ___________________________________________ Date: __________________
My signature above indicates that I have read and agree to all the guidelines of the festival.Sunday, September 26, 2021 from 12-9pm
Location: Walters Park
1 Meyner Rd., Phillipsburg, NJ 08865
www.phillipsburgnj.org/spanish-food-and-music-fest
Page 4 - Vendor Guidelines
1. The Town of Phillipsburg reserves the right to determine which applications are appropriate for the Spanish Food
and Music Festival based on content and first come, first served basis. Sales of beverage koozies are prohibited.
2. The Town of Phillipsburg and La Liga Hispana are not liable for any theft, bodily harm or injury, or damage to
personal property. Individual food vendors and nonfood vendors (including public service exhibitors) must provide
their own insurance for these purposes.
3. Once the Town of Phillipsburg receives the application and payment, all vendors will receive a “What to expect
the day of” packet with a thank you letter as receipt and confirmation.
4. The event rain date is Saturday, October 2. In case of double rain out, 50% of fees are refunded
5. Each vendor will receive a designated parking space. No vehicles are permitted to transport products to nonfood
vendors after 11:00 am. Access to Walters Park will be from Richard Rd. and all Vendors much check in to SFMF
volunteers at headquarters when they arrive.
6. Check-in and set-up is from 8:00 am to 11:00 am. No vehicles will be allowed close to the entrance gate of the
festival as of 11:00 am. The event is open to the public from 12pm until 9pm. You cannot drive a vehicle close to
the entrance gate of the festival to load up until after 8:00 pm. NO EXCEPTIONS!
7. Food and alcohol vendors must have all appropriate permits and documentation submitted with application and
all appropriate inspections requested for the day of the event.
8. Alcohol vendors agree to a 10% kickback to the festival organizers.
9. ALL VENDORS must provide their own tents, tables, chairs, ice, trash bags, extension cords, or other needed
supplies or equipment. All spaces should be set up by 11:00 am. All food vendors should stop serving food at
8:30pm to allow enough time for cleanup of festival grounds.
10. THE SPACE IS TO BE LEFT AS FOUND. All the trash is to be bagged and deposited in the designated disposal areas
provided. Grease is to be disposed of by the vendor. Sanction may be taken if proper disposal is not adhered to.
11. Individual generators are permitted. 1 multiple outlet power strip may be used. There will be no tampering with
electric service. For assistance, please contact event staff in volunteer t-shirts.
12. Political information may be distributed from exhibit space, and candidates are free to circulate the grounds.
Signs may not be posted on fences, walls, in walkways, parking areas designated for Festival use. Political
candidates are welcome to talk with prospective voters throughout the grounds. No obstruction of traffic flow at
parking lots, entrance gates or vendor spaces will be permitted.
13. Organizers will be always on site during the event for emergency or other assistance. Failure to adhere to any of
these rules will result in removal from festival grounds, without a refund of fees, and possible ban from
participation in future years.
14. If you need any other information, please contact DJ Kophazy, Director of Recreation at
dkophazy@phillipsburgnj.org or at 908-454-5500 ext. 390You can also read
