OWNING YOUR INFLUENCE-EXHIBITOR PROSPECTUS- OADN
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— EXH I B I TO R PR O SPECTU S — OWNING YO UR IN FLU ENC E 2022 CONVENTION NEW ORLEANS • LA N O V E M B E R 1 8 TH – 2 0 TH H Y A T T R E G E N C Y
TOP REASONS
TO EXHIBIT
Meet 500 attendees, including deans,
1 directors and faculty of nursing programs,
many of whom directly impact the purchasing
of products for their nursing programs.
Exhibit at the only organization that represents
2 associate degree nursing education, which
graduates more than 50 percent of the
nursing workforce in the country.
Demonstrate live and answer questions on
3 demand about your products and services for
key academic leaders in attendance.
Develop strong relationships with
4 attendees and colleagues through intimate
networking opportunities.
Benefit from 5 hours of dedicated exhibit
5 time, including attendee meals and snacks
with exhibitors.
30 CONCURRENT SESSIONS • OVER 50 POSTER PRESENTATIONS • NETWORKING OPPORTUNITIESINVITATION TO
EXHIBIT & SPONSOR
Dear Industry Colleagues,
We would like to extend an invitation to exhibit and sponsor at the 2022 OADN Convention, to be held
November 18-20 at the Hyatt Regency in New Orleans, LA.
The convention theme this year, “Owning Your Influence,” will focus on the profound impact each nurse
educator has on nursing innovation, leadership, professional development, health equity, quality care,
advocacy, and the future nursing workforce. Nursing faculty and administrators are continuously
navigating changing educational and practice environments to ensure that the nursing workforce can
meet healthcare delivery needs.
Associate degree programs continue to educate 50 percent of the nation’s nursing workforce. The OADN
Convention is your opportunity to connect with the deans, directors, and nurse educators leading and
teaching in these programs.
OADN attendees are interested in new innovations in practice and education and would welcome viewing
your products and services.
As an exhibitor, you may elect additional opportunities that provide you with increased visibility including:
Sponsorships | Advertising | Direct Communication Opportunities | Recognition at Events
This Exhibitor Prospectus should answer many of your questions; however, should you need additional
information about exhibiting or becoming a sponsor, contact the national office at bryan.hoffman@oadn.org.
We look forward to collaborating with you and welcoming you to New Orleans in 2022!
Please do not hesitate to contact us if you have any questions.
Laura Schmidt DNP, FNP-BC Donna Meyer MSN, RN, ANEF, FAADN, FAAN
President, OADN Chief Executive Officer, OADN
A Special THANK YOU to all our 2021 Exhibitors
We are deeply grateful for your generous support during the pandemic.
Accreditation Career Uniforms Jones & Bartlett Picmonic, Inc TracPrac by Vestigo
Commission CastleBranch Learning ProjectConcert Health Solutions
for Education in Chamberlain Kaplan Nursing Trajecsys
Nursing (ACEN) Purdue University
University LifeCareSim, LLC Global Centralized Clinical
American College ClinPrep Limbs & Things Recordkeeping™
of Education safeMedicate
Coursey Enterprises MCG Health Unbound Medicine
American Discount Sentinel U
Elsevier NEPIN University of Phoenix
Uniform sim2grow, LLC
Graceland University NurseAchieve
American Red Cross UWorld Nursing
Herzing University, LTD NurseThink® Southern New
American Sentinel Hampshire University Walden University
Hurst Review Services Operative
ATI Nursing Education Intellistem Writer Experience, Inc. Sylvia Rayfield & WGU
Avkin, Inc Corporation Osmosis.org Associates Wolters KluwerEXHIBITING
DETAILS
EXHIBITOR ELIGIBILITY EXHIBIT SPACE FEE
Companies are strongly encouraged to 10’ x 10’ (100 SQ. FEET) $1,695
participate in exhibiting all products and
services that will aid in the educational Tote Bag Insert $800
activities of nursing students, faculty OADN staff will insert one brochure
development and program advancement. or flyer, 8.5” x 11” or smaller, in all
convention tote bags.
OFFICIAL CONTRACTOR Additional Representative Badges $150
Carolina Tradeshow Decorators (CTD) is Two representative badges are included
the official decorating contractor for the with the 10’ x 10’ booth fee. Additional badges
convention. A service desk will be available can be purchased at the rate of $150 per badge.
during the installation and dismantling of Representative Badges provide access to the
the exhibits. CTD will manage the following Exhibit Hall only.
services: exhibitor manual, decorator, booths,
signs, electrical needs and shipping. An WHAT’S INCLUDED
exhibitor manual will be sent prior to the
convention with complete instructions. n 8’ High Back Wall & 33” High Divider Rails
You may reach CTD at 704-366-9970 or n Standard ID Sign
help@carolinatd.com. n Exhibit Listing in Program Guide
EXHIBITOR INSTALLATION n Final Participation List (delivered after convention)
Exhibit installation will take place between n On-Site Exhibit Contractor Service Desk
noon and 5 p.m on Friday, November 18, 2022.
n Two Representatives Badges (Exhibit hall
HOUSING only. Includes two meals served in exhibit hall.
Additional badges are $150 each).
Hyatt Regency New Orleans
601 Loyola Ave, New Orleans, LA 70113
(504) 561-1234 APPLY ONLINE
Click here to book your room at the special rate. Click here to reserve your exhibit space.
Please reserve your room online by Oct. 21, 2022,
to receive the group discounted rate of $239.
CANCELLATION OF BOOTH SPACE
AND ADVERTISING OPPORTUNITIES:
SPACE ASSIGNMENT & FEES Cancellations and requests for refunds
Premier booths are reserved for OADN must be received in writing 90 days prior
sponsors. Other prime locations will be to the opening date of the exhibits.
assigned to those who act quickly. OADN will If these requirements are met, 50 percent
make every attempt to assign requested booth of the exhibit fee will be refunded after
space accommodating the specific needs and the convention.
compatibility of each exhibitor. OADN reserves
the right to assign other than the requested OADN reserves the right to accept or refuse
space, to rearrange the floor plan, and/or any requests for exhibits or sponsorship.
relocate exhibits, if necessary.
30 CONCURRENT SESSIONS • OVER 50 POSTER PRESENTATIONS • NETWORKING OPPORTUNITIESREGISTRATION
& FLOOR PLAN
O A D N E XH I B I T S
November 18-19, 2022 | Hyatt Regency New Orleans
CLICK HERE TO REGISTER ONLINE
EXHIBIT HALL HOURS: (Subject to adjustment)
FRIDAY, Nov. 18 5:30pm – 7:30pm LOAD IN: Friday, Nov. 18, morning
SATURDAY, Nov. 19 8:20am – 9:50am LOAD OUT: Saturday, Nov. 19, 2:45pm
SATURDAY, Nov. 19 1:40pm – 2:40pm
Full meal or snack with refreshments provided to attendees & exhibitors during all exhibit times.
CLICK HERE TO VIEW AVAILABLE BOOTHS
PA S S P O R T P R O G R A M
HOW IT WORKS
n All exhibitors are eligible to participate in the Passport n Attendees with completed Passport books
Program free of charge, and are automatically enrolled in are entered into a drawing for the donated
the program. prizes. OADN collects the Passport books and
n Exhibitors provide an item as a prize for Passport conducts the drawings. OADN does not collect
Program winners. the raffle prizes. Winners collect the raffle
n At registration, attendees will receive a Passport card for prizes directly from the vendors.
the Exhibit Hall. n Any exhibitor choosing NOT to participate
n Attendees travel throughout the Exhibit Hall, having their should notify OADN@oadn.org
Passport stamped at the booths of participating exhibitors. by Sept. 1, 2022.SPONSORSHIP
OPPORTUNITIES
DIAMOND SPONSOR SAPPHIRE SPONSOR EMERALD SPONSOR
$10,000 $7,500 $5,000
n 20’ x 10’ Prime Exhibit Booth n 10’ x 10’ Best Available Exhibit n 10’ x 10’ Exhibit Booth in the
Space in the Convention Exhibit Booth in the Convention Exhibit Convention Exhibit Hall (Includes
Hall (Includes two exhibit hall only Hall (Includes two exhibit hall only two exhibit hall only badges and
badges and meals in exhibit hall) badges and meals in exhibit hall) meals in exhibit hall)
n Sponsorship Acknowledgment by n Sponsorship Acknowledgment by n Sponsorship Acknowledgment by
CEO at the Opening Ceremony CEO at the Opening Ceremony CEO at the Opening Ceremony
n Sponsorship Recognition of one n Full-Page Advertisement in the n Full-Page Advertisement in the
General Session at the OADN Official Program Guide Official Program Guide
Convention
n Logo Inclusion in Convention n Logo Inclusion in Convention
n Full-Page Color Advertisement in Program Book Sponsor Page Program Book Sponsor Page
the Official Program Guide
n Logo Inclusion and Link on n Logo Inclusion and Link on
n Logo Inclusion in Convention Convention Sponsor Page Convention Sponsor Page
Program Book Sponsor Page Webpage at OADN.org Logo Webpage at OADN.org Logo
Inclusion in Onsite Convention Inclusion in Onsite Convention
n Logo Inclusion and Link on
Signage Signage
Convention Sponsor Page
Webpage at OADN.org Logo n One Complimentary Full n Convention Attendee Email
Inclusion in Onsite Convention Convention Registrations for Contact (delivered before
Signage attendance to educational convention)
sessions, valued at up to $925
n Two Complimentary Full
Convention Registrations for n Access to OADN Direct Mail list ADDITIONAL
attendance to educational once annually. OPPORTUNITIES
sessions, valued at up to $1,850
n Convention Attendee Email Official Program Advertisement
n Access to OADN Direct Mail list Contact (delivered before (Subject to availability)
once annually convention) $4,000
n Convention Attendee Email Opportunity to Craft Year-Long Special Reception Opportunity
Contact (delivered before Agreement that Delivers Exclusive $3,000
convention) Benefits to OADN Members: Tote Bag Advertisement
Opportunity to Craft Year-Long • Showcased on OADN webpage $800
Agreement that Delivers Exclusive dedicated to Agreement (Banner,
Passport Program
Benefits to OADN Members: Verbiage, and Links to be posted).
FREE
• Showcased on OADN webpage • Benefits Highlighted on OADN
dedicated to Agreement (Banner, Member Benefits Webpage
Verbiage, and Links to be posted). OADN is always willing to hear from
our partners about other creative
• Benefits Highlighted on OADN sponsorship ideas and proposals!
Member Benefits Webpage
30 CONCURRENT SESSIONS • OVER 50 POSTER PRESENTATIONS • NETWORKING OPPORTUNITIESREQUIREMENTS
& FAQ’S
n HOSPITALITY AND ENTERTAINMENT applicable to exhibitors including, but not
No entertainment or social functions may limited to, any music performance agreements
be scheduled by an exhibitor to conflict with required by ASCAP or BMI.
educational program hours, exhibit hours
or social events held during the convention. n INSURING EXHIBITS Exhibitors are encouraged
Companies that are not exhibiting are prohibited to insure their exhibits, merchandise, and display
from hosting hospitality or social functions. materials against theft, fire, etc., at their own
expense. It is recommended that the exhibitor
n CONDUCT OF EXHIBITORS Interviews, contact its insurance broker to obtain all-risk
demonstrations, and distribution of literature insurance or a rider policy covering exhibit
or samples must be made within the booth property while absent from home premises for
space assigned to the exhibitor. Canvassing or exhibit purposes.
distributing of advertising outside the exhibitor’s
own booth is not permitted. n FIRE REGULATIONS AND HEALTH PRECAUTIONS
No exhibitor will be allowed to use any
n GENERAL CONVENTION REGISTRATION flammable decorations in the exhibit area. Latex
Any exhibitor wishing to register for and materials are not allowed in the Exhibit Hall.
attend the convention educational sessions
is required to register through the normal n SHIPPING INSTRUCTIONS Information on
registration process used by OADN Convention shipping exhibit materials will be included in
participants. Exhibitors paying convention the Exhibit Manual provided by CTD. Should you
registration fees will be awarded contact hours have additional questions, please contact the
for educational sessions attended. CTD representative.
n INDEMNIFICATION The exhibitor agrees n SELLING EXHIBIT SPACE The selling of any
to abide by the terms of this contract, the products and the related taxes for delivery during
Terms and Conditions, and any applicable the OADN Convention is the sole responsibility
provisions under OADN’s agreement with of the exhibitor.
the management of the Hyatt Regency New
Orleans, all of which are made a part of this n OTHER EXHIBIT CONTRACTORS Should an
contract by reference and fully incorporated exhibitor choose to use a contractor for booth
herein. The exhibitor assumes the entire setup and dismantling, the contractor must
responsibility and liability for losses, damages, comply with the requirements of the Hyatt
and claims arising out of injury or damage Regency. The exhibitor will provide OADN
to exhibitor’s displays, equipment and other with documentation that the contractor has
property brought upon the premises of the a Certificate of Insurance with a minimum
Hyatt Regency New Orleans. The exhibitor of $1 million liability coverage, including
shall indemnify and hold harmless Hyatt property damage.
Regency New Orleans, its agents, servants, and n PAYMENT DATES No booth space is guaranteed
employees, and OADN from any and all such until payment in full is received by the OADN
losses, damages, and claims. National Office.
n AUDIO Audio devices used as part of an exhibit
n CANCELLATIONS Cancellations and requests
that project sounds beyond the perimeter of the
for refunds must be received in writing 90 days
exhibitor’s assigned space are not permitted.
prior to the opening date of the exhibits. If these
n MUSIC LICENSING The exhibitor warrants that requirements are met, 50 percent of the exhibit
it will comply with all copyright restrictions fee will be refunded after the convention.
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