INOVA COLLECTION 2020 - Exhibitor handout
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Exhibitor handout 29/30/31 August 2020 ______________________________________________________________________________________________________________________________________________________ INOVA COLLECTION 2020 - Exhibitor handout - As of: 23.07.2020 [1/7]
Exhibitor handout 29/30/31 August 2020 Content 1 GENERAL EXHIBITOR INFORMATION 3 1.1 Your contact person 3 1.2 Address 3 1.3 Business hours for exhibitors 3 1.4 Business hours for trade visitors 3 2 ARRIVAL AND PARKING 3 2.1 Arrival by car 3 2.2 Parking 3 3 SETUP AND DISMANTLING 4 3.1 Setup and dismantling times 4 3.2 Approach to the fairground 4 3.3 Delivery of goods 4 3.4 Laying your own floor coverings 4 3.5 Garbage disposal 4 3.6 Restoring the stand area to its original condition 4 4 TECHNICAL INFORMATION ABOUT THE EXHIBITION HALL 5 5 STAND CONSTRUCTION 5 5.1 Covid-19 concurring stand construction 5 5.2 Stand product EXTENDED PREMIUM 5 5.3 Stand product EXTENDED OCTANORM 5 5.4 Independent stand construction by the exhibitor 6 5.4.1 Stand approval 6 5.4.2 Stand boundaries | Stand boundary walls 6 5.4.3 Damage to the fabric of the building 6 5.4.4 Suspensions from the hall ceiling 6 5.4.5 Stand partition walls | building height 6 5.5 Stand product DESIGN AREA 6 6 EXTERNAL SERVICE PROVIDERS 7 6.1 Fair stand construction 7 6.2 Rental safes 7 6.3 Rigging points | Trussing | Lighting 7 6.4 Advertising 7 6.5 Rental Flowers | Flower service 7 6.6 Stand hostess promotion | Stand supervisory/control 7 6.7 Catering supplies 7 As of: 23.07.2020 [2/7]
Exhibitor handout 29/30/31 August 2020 1 GENERAL EXHIBITOR INFORMATION Welcome to INOVA COLLECTION Dear exhibitors, Nice to have you here! To assure a trouble free event especially with Covid-19, please read the following information about your participation at INOVA Collection thoroughly. You will find more information about the Covid-19 regulations on our website www.inova-collection.de. Please inform your stand construction crew about the technical guidelines to prevent any delays or bad surprises. If you have any further questions don’t hesitate to contact us if you have any further questions. You can contact us Monday to Thursday between 8am and 5pm and on Friday between 8am and 3pm. 1.1 Your contact person Maximilian Maus Martin Weskamp Tiffany Lynn Clark Theresa Mertz Project manager Exhibitor service Team assitant Press & Communication maus@muveo.de weskamp@muveo.de clark@muveo.de mertz@muveo.de +49 69 630092-64 +49 173 5305456 +49 69 630092-80 +49 69 630092-10 1.2 Address Messecenter Rhein-Main Robert-Bosch-Straße 5-7 65719 Hofheim - Wallau Germany 1.3 Business hours for exhibitors Saturday, 08/29/20 9:00am – 6:30pm Sunday, 08/30/20 9:00am – 7:30pm Monday, 08/31/20 9:00am – 5:30pm 1.4 Business hours for trade visitors Saturday, 08/29/20 10:00am – 6:00pm Sunday, 08/30/20 10:00am – 7:00pm Monday, 08/31/20 10:00am – 5:00pm 2 ARRIVAL AND PARKING 2.1 Arrival by car You can reach the Messecenter Rhein-Main on A66 - exit 8 or exit 10. Find out more about the detailed directions to the Messecenter Rhein-Main here. 2.2 Parking Parking is free! Parking area P2 is for exhibitors and parking area P1 is during the dates of the fair for trade visitors only. Location map of the parking spaces. As of: 23.07.2020 [3/7]
Exhibitor handout 29/30/31 August 2020 3 SETUP AND DISMANTLING 3.1 Setup and dismantling times We will send you the setup and dismantling times in a separate briefing together with the hygiene measures in the weeks immediately before the fair. 3.2 Approach to the fairground Parking area P1 can be used to park, load and unload the vehicles during the setup and dismantling times. You have to sign up at the parking lot entrance. An area for parking and loading will be allocated to you. You have to follow every instruction of the parking service. IMPORTANT: All Vehicles have to be removed from the parking area after the end of setup and dismantling time. Unlawfully parked vehicles will be removed chargeable. 3.3 Delivery of goods Postal or forwarding delivery can be sent to the Messecenter Rhein-Main staring 08/26/20. The exhibitor is responsible for the receipt of the goods. An employee of the exhibitor has to attend on delivery and has to accept the goods. Please take notice that we cannot guarantee a local lifting cart or forklift. You also cannot unload with a ramp. We recommend for the delivery vehicles with its own hydraulic lift. Send your delivery to the following address: Messecenter Rhein-Main INOVA COLLECTION „Exhibitor name“ / „booth number“ „name of the employee in attendance“ / „phone number of the employee“ Robert-Bosch-Strasse 5-7 65719 Hofheim – Wallau Germany Please note: For reasons of insurance law, the organizer cannot accept any liability for delivered products / consignments if the recipient does not accept these. 3.4 Laying your own floor coverings There is a carpet flooring in the exhibition hall [stand areas - light grey | aisle areas - anthracite]. When laying your own floor coverings, please note that the dimensions of the existing carpet surfaces may differ from the above-mentioned stand dimensions. The possible deviation can be up to 2%. Under certain circumstances, the boundaries of the stand area may not exactly match the area boundaries to the aisle. When laying your own floor coverings, we therefore recommend that you carry out a detailed measurement on site. Furthermore, no double-sided adhesive tape may be applied directly to the original hall carpet. 3.5 Garbage disposal The exhibitor is responsible for the disposal of any waste and garbage. For garbage that is left after the dismantling time a disposal fee of 25,00€ per sqm will be invoiced. 3.6 Restoring the stand area to its original condition The exhibitor must return the stand area to its original, clean condition by the end of dismantling at the latest. All necessary restoration work, including the residue-free removal of adhesive tapes, paint residues, etc., must be completed by this time. Damage and soiling by exhibitors or their representatives in the hall, event areas or rooms used, including their furnishings and fixtures, or in the outdoor areas on the site, must always be reported to the organiser. Any remaining materials/soiling will be disposed of/cleaned by the organiser for a fee. The fees/costs incurred will be invoiced to the respective exhibitor. As of: 23.07.2020 [4/7]
Exhibitor handout 29/30/31 August 2020 4 TECHNICAL INFORMATION ABOUT THE EXHIBITION HALL Find out here about the technical details of the exhibition hall, such as height, floor load or technical connections and the goods lifts. 5 STAND CONSTRUCTION 5.1 Covid-19 concurring stand construction Dear exhibitors, we ask you to make your stand construction as open as possible and to refrain from closed systems with roofing. Proper ventilation of the hall and exhibition stands is a fundamental part of the hygiene concept in order to be able to stage the INOVA COLLECTION under the Covid-19 requirements. If stand structures are almost closed, stricter restrictions regarding the limitation of people on the stand will apply. We also draw your attention to the current hygiene measures of the State of Hesse and ask you to comply with them in order to make communication with each other and with your customers as safe as possible. We therefore recommend that you provide disinfectant at your stand, mark a separate entrance and exit from the stand, place plexiglass partitions on your conference tables, maintain a minimum distance of 1.5 m at all times and wear a mouth-and-nose protection. You can obtain information on the applicable rules and regulations from the State of Hesse at any time. 5.2 Stand product EXTENDED PREMIUM The EXTENDED PREMIUM stand product includes the provision of stand space including grey carpeting, a high-quality modular stand construction with white partition walls and the illumination of the stand space via trusses. The height of the rear walls is 2.1m. The height of the side walls is: 1.6m. 5.3 Stand product EXTENDED OCTANORM The hight of the rear walls is 2.5 m The height of the side walls is 2.5 m The EXTENDED OCTANORM stand product includes the provision of stand space including grey carpeting, "Octanorm" partition and partition wall system in white colouring and metal foundation and basic illumination of the stand area with HQI spotlights. As of: 23.07.2020 [5/7]
Exhibitor handout 29/30/31 August 2020 5.4 Independent stand construction by the exhibitor Stand construction and design must comply with legal regulations and be in accordance with the organiser’s technical guidelines. Any additional technical services that may be required, in particular the installation of electricity, water and fuse elements, must also be coordinated in compliance with the organiser’s technical guidelines. 5.4.1 Stand approval The organiser must approve stand structures carrying loads above persons, e.g. spotlights on traverse or conductor rails. The authorisation fee for this is EUR 95 per stand. The provisions of the Model Ordinance Governing Places of Assembly (MVStättVO) and the safety regulations BGV-C1 / BGI-810-3 apply. If these provisions are not observed, the respective exhibitor is obliged to remedy any shortcomings immediately. If the exhibitor is not in a position to do so, the organiser is entitled to refuse approval of the stand for the trade fair. The following points must be considered, among others: Fabrics / walls made of non-combustible or flame-retardant material according to DIN4102-B1 Truss or lattice girder constructions with TÜV approval and without damage Loads above persons (e.g. lamps, decorative signs etc.) must be provided with a secondary safety device (SAFETY) (BGI-810-3) Test books / plans for complex stand structures incl. static calculations must be available for approval! Any stand design, which fails to comply with the building regulations applicable at the event and/or the technical guidelines of the venue, may be removed or modified by the organiser at the exhibitor's expense. 5.4.2 Stand boundaries | Stand boundary walls The organiser will mark the stand area on the hall floor [outline]. Stand partition walls are not available on the trade fair side. The rear sides of the stand partitions of neighbouring exhibitors may not be used without the prior agreement of the stand neighbour. If necessary, partition walls and cabin walls can be rented from the organiser for a fee. A sketch showing the arrangement of the walls must accompany orders. 5.4.3 Damage to the fabric of the building Parts of the hall and technical equipment must not be damaged, soiled or altered in any other way [e.g. by drilling, screwing, nailing]. Painting, wallpapering and gluing are likewise not permitted. Parts of the hall and technical equipment must not be placed under load with stand structures or exhibits. 5.4.4 Suspensions from the hall ceiling Suspensions are only possible where the structural conditions on the relevant technical equipment allow. Our technical partner Kyritz Showtechnik GmbH must therefore, always check the feasibility of technical implementation in advance. NOTE: Our technical partner Kyritz Showtechnik GmbH may only attach hanging points! The max. transfer height is 4.1m, with 80kg max. load on the DSH-60 wire rope holder. 5.4.5 Stand partition walls | building height If the height of the partition walls (rear/side wall) exceeds 250 cm, the exhibitor must cover/plaster in white the rear area of the respective partition walls that exceeds the standard construction height of 250 cm. 5.5 Stand product DESIGN AREA The stand product DESIGN AREA includes stand construction, carpeting, furniture, power supply and lighting. As of: 23.07.2020 [6/7]
Exhibitor handout 29/30/31 August 2020 6 EXTERNAL SERVICE PROVIDERS 6.1 Fair stand construction Your stand construction and the project execution likewise the planning, design and logistic for your individual booth can be arranged by: Messebau Meybohm Contact person: Inh.: Fridtjof Meybohm Fridtjof Meybohm Wanheimer Strasse 620-622 E-Mail: fmeybohm@web.de 47249 Duisburg Mobil: +49 160 7619682 6.2 Rental safes Our partner Dr. Heindl offers rental safes so that your goods can stay safely and securely on your stand. Dr. Heindl Tresore GmbH & Co. KG Contact person: Laufamholzstrasse 375 Thomas Heindl 90482 Nürnberg E-Mail: t.heindl@heindltresore.de Germany Mobil.: +49 175 5749 999 Rental safes for your stand can be easily ordered using the following form -> [Rental safes] 6.3 Rigging points | Trussing | Lighting Rigging points can only be installed by our technical providers. If trussing and lighting is needed you can contact the following provider: Kyritz Showtechnik GmbH Contact person: Max-Planck-Ring 45 Jan Kyritz 65205 Wiesbaden-Delkenheim E-Mail: info@kyritz.tv www.kyritz.tv Phone: +49 6122 919897 6.4 Advertising For any banners, steles, roll up's and much more we are in long lasting cooperation with: Folienschneider UG Contact person: Am Kleeplacken 4 Heiko Schneider 65719 Hofheim - Wallau E-Mail: info@folienschneider.de www.folienschneider.de Phone.: +49 6122 935235 6.5 Rental Flowers | Flower service You will get an individual offer for a flower arrangement for your booth from our partner: Blumen Bleker GmbH Contact person: Igstadter Str. 53 Thomas Bleker 65207 Wiesbaden E-Mail: info@blumen-bleker.de www.blumen-bleker.eu Phone: +49 611 501206 Order your rental flowers here -> [Onlinebestellformular Leihpflanzen] 6.6 Stand hostess promotion | Stand supervisory/control If you need stand staff, stand supervisor, hostesses or personal for setup and dismantling, please complete the corresponding order form. Our personal will be friendly and reliable in dealing with customers and speaks fluent English and German. reddingtonservices gmbh Contact person: Oeder Weg 15 Kolja Richter 60318 Frankfurt/Main E-Mail: k.richter@reddington-services.com www.reddington-services.com Phone: +49 69 153200670 6.7 Catering supplies If you want to serve coffee to your customers, we would like to introduce you to our provider: Theo’s Gastro Contact person: Daimlerring 13 Kai Oestereich 5205 Wiesbaden-Nordenstadt E-Mail: k.oestereich@theos-gastro.de www.theos-gastro.de Phone: +49 6122 702331 As of: 23.07.2020 [7/7]
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