ORGANISING YOUR KTO FOR GROWTH AND SUCCESS 25 - 27 September 2019 Hotel Grandium, Prague, Czech Republic
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ORGANISING YOUR KTO FOR GROWTH AND SUCCESS 25 - 27 September 2019 Hotel Grandium, Prague, Czech Republic
TABLE OF
CONTENTS
3
About ASTP
Forthcoming Events
5
Meet the Trainers
6
Programme
Wednesday 25th September
Thursday 26th September
Friday 27th September
8
Course Information
Social Programme | Wednesday | 25th September
10
Other Course Information
11
Notes
2
ABOUT
ASTP
ASTP is the European association for professionals involved in knowledge
transfer between universities and industry. As Europe’s leading knowledge
transfer association, our focus is to improve the impact that public research
has on the economy and society. As a learning community of professionals
we support the professional development of our members and the wider
community through an extensive timetable of courses, masterclasses, our
annual conference and fall meeting. ASTP is always ready to deliver on-site
training in the work place.
FORTHCOMING
EVENTS
Fall Meeting | Moving Forward Together | 6 - 8 November 2019 |
Leiden, the Netherlands
Training Courses | 27 - 29 November 2019 | Leiden, the Netherlands |
Creating a Student Enterprise | Fundamentals of Supporting Consultancy |
Technology Licensing | Fundamentals of Technology Transfer
Training Course | 9 - 11 December 2019 | Cambridge, United Kingdom |
Knowledge Exchange in Social Sciences Humanities and Arts
Training Courses | 22 - 24 January 2020 | Sitges, Spain |
Fundamentals of Technology Transfer | Marketing and Business Development
| Software Specific Challenges for KTOs
Training Courses | 18 - 20 March 2020 | Cracow, Poland |
Technology Licensing | Negotiation Skills for KTOs | Research and Development
Collaborations
3
WELCOME
TO THE COURSE
Dear Participant,
It brings us great pleasure to welcome you to ASTP’s training course, Organising your KTO for
Growth and Success.
KTOs have a specific role to play within the organisation and their organisational models must be
in-line with the mission and funding model of the public research organisation they are supporting.
This training course aims to help you clarify the role, objectives and tasks of your KTO, understand
the stakeholders’ expectations, assess your organisational model and staffing.
The training course is devoted to the operational aspects of the KTOs. We will present and
discuss practices and processes related to the management of contracts and patent portfolio, the
engagement of academics, and reporting to stakeholders. Concrete suggestions on how to find
external partners and build strategic relationships will also be presented together with experiences
related to the use of Proof of Concept and start-up investment funds.
The course will draw on the complementary experiences of the trainers and on the reflection of
participants.
We look forward to working with you over the next few days.
THE COURSE TEAM
Bernard Denis Tom Flanagan
CERN | Switzerland University College Dublin | Ireland
Course Director Course Director
4
MEET
THE TRAINERS
Wim Bens Art Bos
UM Holding | the Netherlands IXA Office, VU/VUmc | the Netherlands
Martin Raditsch Vincent Ryckaert
Innovectis GmbH | Germany IMEC | Belgium
Jaromír Zahrádka
i&i Prague | Czech Republic
5
WEDNESDAY
25 SEPTEMBER
PROGRAMME
9:00 - 9:15 Course Introduction
Course Team
9:15 - 10:45 Role of the KTO within the organisation
This session will help you understand the current evolution
of the KT function. Discuss the role of the KTO within the
organisation, the key objectives and the tasks performed. Study
the expectations of the stakeholders and the policy/legal context.
Reflect on your situation in small groups, explore the KT mandate
and objectives, the tasks of the KTO, stakeholder expectations
and management, and critical success factors.
Art Bos and Course Team
10:45 - 11:15 Coffee Break
11:15 - 12:45 The organisational models for a KTO
Understand the different models for organising a KTO and
possible funding models. Explore the skills and staff profiles
required to effectively run the office and, in groups, reflect upon
the organisational models of the participants. How does the
model support the mandate and objectives of the KTO and how
to improve them?
Art Bos and Course Team
12:45 - 13:45 Lunch
13:45 - 14:45 Panel Discussion Part I
Participants are invited to present the results of the group
discussions and share them with the panel.
Art Bos and Course Team
6WEDNESDAY
25 SEPTEMBER
14:45 - 15:45 Beyond your own KTO, building an ecosystem for economic
development
Organising your ecosystem for economic development:
determine the required players and their motivations; set the
vision and goals and how to deliver them. How do you make a
real difference and enhance the performance and impact of your
KTO? How do you organise your ecosystem? What works and
what does not?
Wim Bens
15:45 - 16:15 Coffee Break
16:15 - 17:15 Panel Discussion Part II
Art Bos and Course Team
17:15 - 17:30 Round up of day 1
What did we learn today? Time for reflection, hands-on examples,
exercises and Q&A.
Course Team
19:00 Networking Dinner
7THURSDAY
26 SEPTEMBER
PROGRAMME
9:00 - 9:45 Marketing your KTO
A critical component of organising your KTO for growth and
success is to convince partners, sponsors and talent to join you
on your mission. Good marketing and communications enable
you to have a greater impact, to secure additional funding, attract
new partnerships and the top talent you need to fuel further
growth and success. We will discuss how to establish your brand
with key audiences; how to increase the impact of your work and
the recognition your office receives.
Tom Flanagan
9:45 - 10:30 KTO activities: reporting
This session is about the current state of national and international
activities in Europe. Established KPIs and new metrices for
demonstrating impact will be discussed.
Tom Flanagan
10:30 - 11:00 Coffee Break
11:00 - 12:00 Managing a patent portfolio: decisions, criteria and tools
This session examines the criteria for setting priorities, making
decisions and familiarises you with the tools that facilitate IP
management. The session includes due diligence, using external
databases, managing expectations, the tools and databases
available to track the application process and the tools to help
you decide which patents to continue.
Vincent Ryckaert
12:00 - 13:00 Lunch
8THURSDAY
26 SEPTEMBER
13:00 - 14:00 Managing research contracts
Effectively managing research contracts can be challenging. This session
will provide an overview of the procedures and tools to assist KTO managers.
Vincent Ryckaert
14:00 - 14:45 Managing licensing agreements
Understand the process of following up a license agreement. In this session
you shall explore: post-license follow up, managing licensing income,
compliance with agreed terms, auditing, and royalty distribution.
Art Bos
14:45 - 15:15 Coffee Break
15:15 - 16:30 Panel Discussion - KTO processes
Participants are invited to share the operational aspects of their own
organisations and discuss these with the panel.
Bernard Denis
16:30 - 17:15 Round up of day 2
What did we learn today? Time for reflection, hands-on examples, exercises
and Q&A.
Course Team
9FRIDAY
27 SEPTEMBER
9:00 - 9:45 Building strategic partnerships
This session will help you understand the value of strategic
PROGRAMME
partnerships and how to align these with the internal strategy
of your institution. You shall explore: public-private partnerships
and alliances, VIP networks, fundraising, the importance of a
strategic agenda, and collaborative road mapping.
Wim Bens
9:45 - 10:30 Finding external partners
From public-private partnerships, alliances, strategic account
management, lobbying, to the use of alumni networks, VIP
networks, fundraising, strategic agendas, to collaborative road
mapping; there are many ways to build a strategic partnership.
Martin Raditsch
10:30 - 11:00 Coffee Break
11:00 - 11:45 Managing Proof of Concept schemes
What are Proof of Concept schemes and how can you manage
them effectively? This session will discuss the aims, evaluation
processes, and how to engage academics and industry to
establish a successful PoC.
Bernard Denis
11:45 - 12:30 Managing investment funds
This session will help you understand the aim of investment
funds and how to manage them effectively. Prepare to explore
the investment process, how to engage with VCs and investment
committees.
Jaromír Zahrádka
12:30 - 13:00 Wrap Up
Course Team
13:00 - 14:00 Lunch
COURSE END
10COURSE INFORMATION
Give Feedback
Please fill out the evaluation form, which will be sent to you via e-mail or go to
http://bit.ly/2MnGXjZKTO2019EV. If you choose to start the evaluation during
the course, it will save your answers as long as you use the same device.
SOCIAL PROGRAMME
WEDNESDAY | 25 SEPTEMBER
On Wednesday evening, ASTP invites all participants to the course dinner at Restaurant U Fleků.
We will gather at the lobby of the hotel, and please wear comfortable shoes, as we leave on foot
at 18:45. If you are not joining the dinner, we kindly ask you to inform us beforehand.
The dress code for the dinner is casual.
It is possible to leave your course materials in your course room; both rooms will be locked at the
end of the course, but please do not leave valuables behind.
Location of the dinner:
Restaurant U Fleků
Křemencova 11
Praha 1
110 00
+420 224 934 019
11MORE
INFORMATION
Recommended taxi companies
Prague Airport-Transfers: (+420) 222 554 211
Tourist Information
For more information about the city of Prague, please visit: www.prague.eu/en.
If you have any further questions on the course logistics or ASTP, please do not hesitate to contact
either one of us on site or by phone.
On behalf of the board and the Professional Development Committee of ASTP we wish you a
pleasant and fruitful stay.
ASTP TEAM
Anuar Shafiei Jovana Bjelica
Events Manager ASTP Events Assistant ASTP
Tel: +31 615410777 Tel: +31 638248819
12NOTES
13NOTES 14
NOTES
15WHAT’S NEXT? Think about global accreditation as a Registered Technology Transfer Professional (RTTP) Is this your first training course? Consider RTTP status www.attp.info Planning your career development? Consider our Road to RTTP service www.astp4KT.eu
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