Musketeers Baseball Club 2016-2018 Strategic Plan - 'All for one and one for all'
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Musketeers Baseball Club 2016-2018 Strategic Plan ‘All for one and one for all’
Presidents Message Welcome everyone to the Musketeers 2016 – 2018 Strategic Plan. After much hard work, the club has completed the 2016 – 2018 Strategic Plan. Creating this plan will help give us a clear direction to our future goals for the next three years. The document embraces the future wants, needs and hopes of our members within the Musketeers Baseball Club. The creating of this plan resulted from discussions, communications and meetings held with members, boards and committees over the past six months. It is with the support and dedication of our members that we will see this document transform into a living breathing plan for the future of our club. It is our vision to become a recognized force within the district and further afield as a leading baseball club within Queensland. However, to achieve this goal will take dedication and hard work to achieve from everyone involved in the club, whether that is as a player, volunteer, coach, official, parent or supporter. As our motto states ‘all for one and one for all’. The challenge now is for the management and members of our club to embrace and implement this plan with renewed enthusiasm and vigor to see us achieve the goals set within the plan over the coming three years. I would like to thank everyone who participated in the development of this plan, and all of you who are ‘Musketeers Baseball Club’, and who will participate in our future endeavours. From this plan, the management committee will develop an operational plan to target high priority items to maintain and improve our sport within the Ipswich region. There are many challenges ahead for the club and for all involved. United as a club, we will meet these challenges and continue to maintain the rich history and strong tradition that is our baseball club. I urge all members to take the time to read through the complete strategic plan. The management committee invites discussion and input from all areas of the club. The challenge now is turn the words into action. In conclusion, I would like to thank Ipswich City Council for their funding support to enable the creation of this plan. Jon Campbell President
The Planning Process July 2015 - Management Committee identified need to create a 2016 – 2018 strategic plan. Current business plan will finish in December 2015. October 2015 – Funding Grant submission prepared and submitted to Ipswich City Council for assistance to engage consultant to provide education and training to identified club members whilst developing the next plan. December 2015 – Funding grant successful and consultant – ProSportInternational engaged. December 2015 – Management committee held to review 2011 – 2015 Business Plan and to develop framework for 2016 – 2018 Strategic Plan. January 2016 - Indentified cross section of club membership invited to be involved in the planning process of the 2016 – 2018 strategic plan. February 2016 - Engaged consultant hosted three planning sessions for club members. Process of creating new plan completed within these sessions. March 2016 – Presentation of completed 2016 – 2018 Strategic Plan to Musketeers Baseball Club.
Executive Summary The preparation of the 2016 – 2018 Musketeers Baseball Club Inc strategic plan sets forth the Vision, Mission and Values, S.W.O.T analysis, strategic result areas incorporating the developed sub categories, outcomes, broad strategies and time frames linking to a review and report for the organization to monitor the progress of the plan. Initial preparation for the 2016 – 2018 strategic plan included conducting a pre-planning meeting with members of the management committee to review the adopted 2011 – 2015 business plan and to prepare and agree on the framework for the 2016 – 2018 strategic plan. This document was developed through conducting dedicated planning forums involving a cross section of the club membership and a representative from Ipswich City Council Sport and Recreation as the key stakeholders. These forums provided an opportunity for the membership to gain knowledge and develop skills relevant to conducting future planning forums. The Strategic Planning forums were held in February, 2016 with three planning sessions Having now created the strategic plan and developed a greater awareness within the membership of the need to plan for the future, the challenge will be in implementing the plan to achieve the goals and objectives as created and to ensuring that Musketeers remains strong and sustainable and continues to promote opportunities for all to enjoy the sport of baseball within the Ipswich region.
VISION
A proud family orientated club that is
recognised throughout the Ipswich region
as promoting opportunities for all to
enjoy the sport of baseball.
MISSION AND VALUES
Maintain the integrity of the club and the sport of baseball
Recognise the achievements of the past maintain the
achievements of the present and plan for the achievements
of the future
Promote and deliver a socially inclusive family atmosphere
in a safe harassment free environment for all participants
regardless of race, religion or gender
Maintain a culture of sportsmanship, respect and tolerance
Promote an affordable club that provides pathways and
opportunities for all membersS.W.O.T ANALYSIS
Strengths Weaknesses
Facilities – Club House Travel for competition
Playing Fields Lack of volunteers – coaches, scorers
Committed Volunteers and Club Loyalty Lack of financial planning (budgeting)
History Governance
Quality Coaching Membership Engagement
Family Culture – Environment Marketing and Promotion (Online /
Long Term Participation Social Media), Spectators
Old Boys Fraternity Management Skills
One Town Team Junior Development and Growth
Affordability
Council Support and Relationship
Opportunities Threats
Satellite Teams (Junior programs in new Other sports within the region - softball
locations) Rising participation costs
Sponsorship Rising costs of maintaining club house
Fundraising and Funding and playing fields
School – Club participation programs Lack of succession planning within
Improved communication management of club
Volunteer Training and Education Negativity among members
Engagement of Old Boys School Sport
Seek outside support for identified roles
to support clubWith a key focus on increasing grassroots participation numbers, the 2016 – 2018 strategic
plan will deliver an increased number of opportunities for junior participants within the
Ipswich region to become actively involved. With developed dedicated pathways, the club
will be ideally placed to engage more volunteers linked to increased participation numbers
that will ensure the ongoing sustainability of the club.
SUB OUTCOMES BROAD STRATEGIES TIMELINE REVIEW
CATEGORY AND
REPORT
1.1Junior 1.1.1 Increased Create discussion and link with BQI and Ipswich October
Participation participation numbers City Council to look at the feasibility of establishing 2016
achieved and maintained in satellite teams in new residential areas of Ipswich
the targeted age group Source potential funding grants for participation Ongoing
from five (5) years to ten programs
(10) years. Conduct annual fun participation programs in this Annually
targeted age group at club grounds
1.1.2Dedicated junior Create and develop the role of club development October
development officer officer including position description and advertise 2016
coordinating participation for volunteer to take role.
programs Seek assistance from BQI for position description October
2016
1.1.3 Participation numbers Create and maintain database of school links and Annually
maintained in other junior cluster groups for use by JDO.
groups – ten (10) years to Develop some form of winter competition May 2016
eighteen (18) years. Establish a player pathway to be placed on the club May 2016
website and given out to all junior players
Establish elite (talent identification) off season May 2017
program
Develop a budget for the above programs Ongoing
Conduct annual survey of players and parents to Annually
generate feedback on junior program.
Engage university student to develop survey
1.2 1.2.1 Every junior team has Conduct a stock take of all junior equipment. June 2016
Equipment a full kit of equipment. Engage junior teams to set fundraising targets for Ongoing
new equipment
1.2.2 All participation Establish a equipment kit list for participation June 2016
programs have a full kit of programs
equipment Seek and source potential funding grants for new Ongoing
equipment – BQI, Council, Government
1.3 Officials 1.3.1 Maintain and increase Conduct accreditation courses for all volunteer Ongoing
the number of volunteer officials as required
umpires, scorers, Source funding to conduct accreditation courses Ongoingtimekeepers and coaches as Develop a register of volunteer officials including Annually
the club requires all statutory requirements and continually update
Seek assistance from BQI to conduct courses Ongoing
1.4 Senior 1.4.1 Maintain Major Ensure retention of major league playing group by; Annually
Participation League Status i) Reviewing Player Fees ii) Developing fundraising
activities iii) Promoting status to junior players iv)
Conducting end of season review and survey of
players, coaches, volunteers involved in major
league team
1.4.2 Maintain teams in all Ensure retention of players in senior grades by; i) Annually
senior grades conducting end of season review and survey ii)
encourage more social events - pre-season,
competition phase and post season iii) actively
encouraging spectator support for all teams across
all senior grades, and iv) support home grown
development
1.5 Female 1.5.1 Increased number of Conduct a survey to establish actual numbers of July 2016
Participation females participating across female participants within the club
all age groups within the Seek discussion with stakeholders – council / BQI December
club on establishing programs to incorporate more 2016
females into the club playing baseball.
Look at potential of conducting women only Ongoing
programs – junior and senior.
Source funding to conduct these programs Ongoing
Target schools and the local community for these Ongoing
programs.Musketeers Baseball Club will maintain an ongoing process of performance monitoring of
the strategic plan thus ensuring that best practice models are being adhered to and the
club remains at the forefront of governance and management to deliver the outcomes
through the broad strategies as adopted through the strategic planning process.
SUB CATEGORY OUTCOMES BROAD STRATEGIES TIMELINE REVIEW
AND
REPORT
2.1 Financial 2.1.1 Best practice Implement and continually improve financial March
Management financial systems management practices as listed within the club 2016 –
developed. constitution. Ongoing
Create annual budget and cash flow projections. Annually
Link developed budget and cash flow to annual
operational plan priorities to ensure goals and
objectives are achievable and within financial
capability of club. May 2016
– Ongoing
2.1.2 Maintain and Maintain and improve monthly and annual March
update financial financial reporting to ensure compliance with 2016 –
accounting constitution, accounting and audit requirements. Ongoing
procedures.
Create, maintain and improve financial reporting Ongoing
2.1.3 Provide financial templates that communicate financial
transparency to the accountability to the membership in all of areas of
membership. club and baseball operations.
2.2 Constitution 2.2.1 Review Management committee to continually review Annually
effectiveness of constitution effectiveness.
constitution. Develop amendments to constitution if required. Ongoing
Engage professional assistance (if required).
Conduct member meetings to inform and advise As
on suggested amendments to constitution. required
2.3 Governance 2.3.1 Agree and adopt Conduct annual review of management structure Annually
and best management to ensure relevant and functioning to the best
Management structure. interests of the members. Amend and modify if
Structure required.
2.3.2 Review, update Conduct annual review of all club policies and Annually
and maintain club procedures to ensure relevant and meeting
policies and requirements from all stakeholders. Ensure good
procedures. communication to all stakeholders of any
amendments or alterations.2.3.3 Continually Annually review and amend if required all club Annually
source and implement management, subcommittee, volunteer position
ongoing training and descriptions.
education throughout Develop and implement management committee March
volunteer roles within succession planning. 2017
the club. Source ongoing assistance from key stakeholders Ongoing
in developing opportunities for club members to
gain further skills.
Provide ongoing mentoring and training across all Ongoing
volunteer roles.
2.4.1 Improved level of Update and enhance all forms of communication Ongoing
2.4 communication utilised by the club – website, social media
Communication Source potential new opportunities to engage the Ongoing
community through other forms of social media
Engage university student to review, improve and July 2016
enhance all forms of online communication in sue
by the club
2.5.1 Ensure club is Maintain and improve ‘Good Sports’ accreditation. April 2016-
2.5 Risk actively seeking to ongoing
Management reduce all forms of risk Continually monitor ‘Blue Card’ status of member Annually
to the club at all times volunteers.
Continually conduct risk management analysis of Annually
all areas of baseball operations of the club.
Maintain and improve risk management audits Ongoing
across all other areas of the club.Musketeers Baseball Club will continue to develop a safe, secure and modern facility to
encourage ongoing participation. A key priority will be the establishment of a close
working relationship with Ipswich City Council Sport and Recreation. To ensure that the
club is meeting the demands and needs of the community. The club will be active in
seeking to host state and national baseball evens whilst working with the local community
to increase the number of community events held at the club. This will help to generate
greater revenue and continue the creation of a multi-purpose facility for use by the club
and community. To achieve this, the club will strive to ensure the utmost in excellence in
all events at all times
SUB OUTCOMES BROAD STRATEGIES TIMELINE REVIEW AND
CATEGORY REPORT
3.1 Playing 3.1.1 Playing fields Create the position of grounds September 2016
Fields maintained and improved coordinator
to a level to be able to host Develop a position description for a September 2016
state and national events grounds coordinator
Source funding opportunities to upgrade Ongoing
following facilities –
1) batting cages
2) club house equipment
3) shade and seating
4) lighting
3.1.2 Club equipment is Create asset register of equipment May 2016 –
constantly maintained and Ongoing
updated as required
3.1.3 Increased usage of Review usage agreement with Council Annually
playing fields Discuss with Council on potential of Annually
increased usage
Source minimum standards to host December 2016
national championships
3.2 Club 3.2.1 Canteen coordinator is Create the position of canteen September 2016
Canteen a strong functioning coordinator.
and Bar position delivering Develop a position description for the September 2016
improved accountability canteen coordinator.
with bar and canteen Create and implement a weekly canteen September 2016
operations roster
3.2.2 Improved Conduct a stock take and create a stock Ongoingaccountability within register.
canteen and bar operations Review pricing annually across all areas July 2016
of canteen and bar operations.
Develop a membership card for member July 2016
discount
3.3 Club 3.3.1 Improved clubhouse Improve overall security of clubhouse September 2016
House facility with ability to host facility.
more social events Conduct annual clean and maintenance Annually
of clubhouse.
Conduct annual audit on clubhouse Annually
equipment.
Source funding to replace cold room and March 2016 –
improved club house facilities Ongoing
3.4 3.4.1 Volunteer Coordinator Seek assistance from Ipswich City September 2016
Volunteers position established and Council Sport and Recreation to create a
maintained position description
Provide ongoing training and support for Ongoing
the volunteer coordinator
3.4.2 Volunteer Coordinator Develop a roster system to assist club Annually
Position is filled annually operations and volunteer coordinator
Create a flow chart of volunteer September 2016
structure to assist new volunteersWith a key focus being on developing the information technology capacity of the club,
Musketeers will seek to enhance their social media footprint within the Ipswich region.
Establishing a greater awareness of the club will generate opportunities to continue to
market and promote the club to all current and potential stakeholders including but not
limited to members (new and continuing), sponsors, council and the local community of
Ipswich. Improvement in this area will lead to improved performance in all other strategic
result areas and to maintaining an all inclusive family friendly club.
SUB OUTCOMES BROAD STRATEGIES TIMELINE REVIEW
CATEGORY AND
REPORT
4.1 4.1.1 Improved online Create the position of media coordinator June 2016
Information presence across all areas Develop a position description for a media June 2016
Technology of social media coordinator.
engagement. Provide training and assistance for the media Ongoing
coordinator
Source assistance from local university students May 2016 –
to update and improve all areas of social media Ongoing
– website, face book, twitter, instagram
4.1.2 Maintained and Communicate with BQI and BA on improving Ongoing
improved online current online registration process
registration process
4.2 4.2.1 Maintain and Review and update all current sponsorship June 2016
Sponsorship increase the amount of proposals
overall sponsorship Engage a sponsorship coordinator on a September
annually by 10% commission basis to prepare, submit and 2016
generate more sponsorship
Discuss with Council on potential of signage on September
playing fields for sponsors 2016
All teams to have a sponsor sourced by September
individual teams 2016
Club to provide assistance to teams to develop Ongoing
sponsorship proposals
4.3 4.3.1 Maintain and Introduce team levies across all teams. July 2016
Fundraising increase the amount of Target at least two major fundraising events Annually
overall fundraising annually.
annually Update club merchandise list and promote to Ongoing
all members
Establish a club merchandise notice board SeptemberYou can also read
