EXHIBITOR PROSPECTUS NIRSA 2022 Campus Rec & Wellness Expo - NIRSA ANNUAL CONFERENCE + CAMPUS REC & WELLNESS EXPO
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NIRSA ANNUAL CONFERENCE +
CAMPUS REC & WELLNESS EXPO
MARCH 29 - APRIL 1
EXHIBITOR
PROSPECTUS
NIRSA 2022 Campus Rec & Wellness Expo
Expo Dates: March 30-31, 2022
Location: Oregon Convention Center
nirsa.org/exhibit
tree | A MUST-ATTEND EVENT!
Connect with campus rec
leaders at NIRSA 2022!
The 2022 NIRSA Annual Conference and NIRSA is thrilled to be back in person, providing
opportunities for you to reach the campus recreation
Campus Rec & Wellness Expo brings community and showcase your products and services.
together campus recreation leaders from You have the tools to help institutions persevere and
innovate their campus rec facilities and programs. With
across North America for four days of a focus on connection, inspiration, and innovation, NIRSA
inspiring educationational learning and 2022 is a must-attend event!
networking. The NIRSA family will gather
in Portland looking for fresh perspectives,
new ideas, and lifelong connections.
“If you are looking
to market to the
college recreational
community, NIRSA is
the place to be!”
Mike Kinner, Air-O-Sport
page 2 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
USER | WHO ARE WE?
About NIRSA: Leaders in
Collegiate Recreation
We are the premiere NIRSA by the numbers
professional association for recreation • 4,000+ member professionals, students, and
institutions
and wellbeing on college and university
• 78% professional members; 22% student members
campuses. NIRSA comprises and supports (breakdown of individual membership)
more than 4,000 members who believe • 150,000 unique visitors each year
that campus recreation is a significant • 600,000 monthly page views
and powerful key to transforming lives
• 11,370+ social media followers
and inspiring health and wellness in local,
• Professional members by organizational level:
regional, and global communities. • Division officer (VP/AVP) - 1%
• Executive strategy function (Rec Dpt Director) - 21%
Since its founding in 1950, NIRSA has grown its • Management Function (Middle Management) - 43%
membership to include dedicated individuals and • Direct Service Function (Specialist) - 28%
businesses, serving an estimated 8.1 million students.
• Student (GA/Intern) - 3%
Our network of passionate professional and student
members drives the Association and is supported by the • Classified/Support Staff - 2%
NIRSA team at headquarters, based in Corvallis, Oregon. • Faculty - 2%
• Retired - 1%
Our Strategic Values
• Equity, Diversity, & Inclusion
• Global Perspective “Being a part of NIRSA as a business is more than
• Health & Wellbeing just expo halls and networking. It is an organization
• Leadership that truly cares to improve the industry filled with
• Service
shakers and movers that truly have passion for
• Sustainable Communities
what they do. Being a part of that family is both
memorable and invaluable.”
2019 Exhibitor
page 3 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
Address-Card | WHO ATTENDS?
Engage campus rec leaders at
NIRSA 2022!
Discover new leads, reconnect with contacts, and rise to the top of supply lists.
The NIRSA Campus Rec & Wellness Expo continues to be one
of the most energetic experiences in collegiate recreation,
and it’s consistently one of the top attractions for Annual
Conference attendees.
Attendee Profile*
95%
79%
of exhibitors
reported that the
NIRSA Annual
Conference of our attendees make
captures their or influence purchasing
target audience. decisions
on their
campuses
The top 3 reasons attendees report
going to the Annual Conference:
82%
1. Networking
2. Visiting the Campus Rec & Wellness Expo
of NIRSA Conference 3. Continuing education
attendees are under the
age of 45 — start building
relationships now!
*Average numbers, last two in-person expos
page 4 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
USER | WHO ARE WE?
By the Numbers
The NIRSA Campus Rec & Wellness Expo features* …
2,500
unique
160
unique
attendees vendors
558 96 %
of our
attendees
visit the
expo
institutions
represented from
15,500
nine countries
subscribers receive
NIRSA 2022 email updates
*Average numbers, last
two in-person expos
page 5 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
user-check | WHO EXHIBITS?
Stay ahead of the competition!
The NIRSA Campus Rec & Wellness Expo attracts companies, organizations, and
nonprofits from across many industry sectors. If you provide one of these products or
services,* you should be at NIRSA 2022!
• Admin/software/computers • Esports • Nutrition
• Apparel/uniforms • Facilities/facility components • Officials' apparel/equip
• Aquatics maint/supplies • Fans • Outdoor fitness equip
• Architect/planner • Fences/field markers • Outdoor recreation
• Assessment/monitoring equip • Fields/courts • Pickleball
• Audio/visual/sound • First aid/medical/PPE • Portable flooring
• Awards/trophies • Fitness/exercise equip • Racquetball/squash products
• Badminton • Flag football • Revenue generation/
• Baseball/softball • Flooring/athletic surfaces/turf fundraising
• Basketball • Football • Rugby
• Bleachers • Golf • Safety/risk management
• Body composition analysis • Hospitality • Sauna/steam
• Bowling • Inclusive/adaptive recreation • Score/time/message boards
• Boxing • Insurance • Security systems/supplies
• Cardiovascular equip • Internet/web services • Signage
• Certification/education • Lacrosse • Soccer
• Challenge course • Laundry supplies/towels • Special events/marketing/
promotional
• Cleaning/disinfecting • Lighting
• Sporting goods/equipment
• Climbing • Lockers/locker room amenities
• Strength/functional training
• Communication/publication • Maintenance/janitorial
equip
• Concussions • Mats/padding/covers
• Sustainability
• Construction management • Membership
• Tennis
• Educational/instructional • Mobile app
• Volleyball
materials • Music/entertainment
• Water play equip
• Equip maint/repairs • Nets/net supports
• Water polo
• Water safety
“This show provided direct access to the exact • Water systems
target audience in higher education we desired • Weight training
• Wellness/wellbeing
to reach! Great bang for buck and a well-run
• Yoga/pilates
show!”
*These industry categories are self-
reported by past NIRSA exhibitors
Chris Allison, Geex
and associate members.
page 6 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
Handshake-Alt | WHY EXHIBIT?
Our attendees
want to meet you!
Our attendees are interested in engaging with, learning from, and collaborating
with you to achieve their campus recreation goals. 96% of NIRSA Annual Conference
attendees visit the expo, and 95% of exhibitors report that the conference captures their
target audience.
Your expertise is needed to…
• Demonstrate business solutions for the evolving needs of campus rec
• Showcase your knowledge and thought leadership
• Equip rec centers with products and services that empower success
• Connect your company values with the interests of attendees
• Help the campus rec community persevere through challenging times
Take this opportunity to engage influential campus rec decision makers, acquire new customers, generate
sales leads, increase exposure of your brand, and establish relationships that build your brand reputation.
Sign up today for a booth at NIRSA 2022!
“The Expo definitely captivates most of my time and attention during
NIRSA. Working in facilities, it’s important to utilize opportunities like the
Expo. It’s a rare thing to have so many companies and vendors all in one
place, readily available to answer any questions you may have.”
Ervin Brown
page 7 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
Handshake-Alt | WHY EXHIBIT?
We bring energy
to the expo hall!
Unopposed time to visit the expo hall: Ed sessions, Unified Sports Experience: NIRSA supports Unified
preconference opportunities, general sessions, and Recreation, and we have many exhibitors who support
other NIRSA events are scheduled at times that do not Special Olympics as well. Make sure to stop by the
compete with the expo so all attendees can have time Unified Sports area!
to network with all exhibitors.
Free food: Attendees love free snacks while they
Interactive booth engagement: Attendees love the network and mingle with exhibitors, and exhibitors can
hands-on experience at our Campus Rec & Wellness grab a bite to stay fresh for the entire expo!
Expo! They can test the most innovative equipment, and
exhibitors can show off business solutions to their direct Free wifi: The Oregon Convention Center provides
audience. complementary wifi in its expo hall!
Networking: NIRSA events always feature outstanding Fitness Forum: Get your heart pounding in Portland!
networking opportunities. Take this chance to network The Fitness Forum provides attendees an opportunity
with attendees in the expo hall and see if you can to work up a sweat with the latest fun and engaging
supply their rec center with your latest and greatest workouts. Exhibitors can apply to run classes in the
products and services! forum.
Business-to-business connections: Networking The Hoop Shoot: Open during all expo hours!
isn’t limited to attendees; exhibitors also discover Attendees test their skills while shooting the NIRSA-
organizations to work with! All over the expo hall, you’ll branded basketball! A $1 entry from attendees secures
find exhibitors who have chosen to be long-time “booth their spot at the free throw line to shoot as many free
neighbors,” maintaining connections year after year. throws as possible in 45 seconds. Top male and female
shooters will win cash prizes and their very own NIRSA
Giveaways & contests: Throughout the two-day basketball.
expo, attendees can enter their names to win prizes
and giveaway in addition to the SWAG provided by T-shirt Exchange: Always a fun reunion! Attendees
exhibitors! exchange shirts of their campus rec programs and
catch up with old colleagues during this popular event.
page 8 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for details
Handshake-Alt | WHY EXHIBIT?
Embrace the benefits of
exhibiting with NIRSA!
Access: Exhibitors get one-on-one access to leaders in • Option to participate in exhibitor survey, which
the field of college recreation. We anticipate more than is assessed every year to increase exhibitor
1,500 attendees at NIRSA 2022 with a high concentration experience
of senior- and mid-level professionals, which means
• Support the NIRSA Foundation
establishing brand-new relationships with the current
and upcoming directors of campus rec.
Additional booth amenities
Exposure: Develop and strengthen name recognition • Each booth comes with an 8’ NexxtShow fireproof
for your brand! We proudly feature comprehensive back hardwall and a 3’ sidewall
exhibitor profiles on the NIRSA 2022 website and event
app, providing high visibility of your brand. • Aisle carpet throughout exhibit hall (booth carpet
not included)
Networking & engagement: Exhibitors are granted
• Clean exhibit hall
full access to attend the NIRSA Annual Conference
including socials, ed sessions, keynote sessions, and • 24/7 Security
roundtable discussions. Don’t miss out on the many
networking opportunities outside the expo hall! • Associate Members have a NIRSA Associate
Member sticker displayed in front of their booth.
Lead generation: With access to lead retrieval service, • NexxtShow Exhibitor Services Center and exhibitor
exhibitors can capture qualified leads by scanning lounge with complimentary water and snacks
badges to turn booth visitors into customers.
• Registered Annual Conference attendee list, pre
Advertising: Exhibitors have opportunities to advertise and post show
their brand at the NIRSA Annual Conference via the
mobile app and other sponsorship opportunities. NOTE: NIRSA does not sell attendee lists.
BEWARE of scams pertaining to NIRSA attendee
Education: Position your company as a thought lists
leader! There are multiple opportunities to present
your knowledge, values, and product/service solutions Complimentary badges
directly to attendees.
• Exhibitors receive three complimentary badges,
which include full conference registration, for
Additional opportunities
every 100 square feet of booth space purchased.
• Take advantage of additional exposure when you
• Additional badges can be purchased for $50 each
submit your booth number to the SWAG giveaway
(after March 15, 2022, $75 each).
list!
• Badges are non-transferrable.
page 9 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsshield-check | SECURE YOUR BOOTH!
Costs of exhibiting
Reserve your space at nirsa.org/exhibit
Booth Pricing* Nonprofit
Inline (per sq. foot, sold in 10x10 increments) • Nonprofits receive a special, flat discounted rate.
• $23.50 early bird rate
Discounts
• $26.50 regular rate, after November 4, 2021
• NIRSA Associate Members receive a 10%
discount—find out how to become a member!
Corner Fee
• Large booths (400+ sq. foot) receive an additional
• $200 per corner 5% discount.
• Not eligible for discounts • Partners receive prime booth locations—find out
how to be a partner!
Island
* PLEASE NOTE: Booth furniture, accessories, electrical,
• 400 sq. foot minimum booth carpet, labor, etc. is not included in booth
• Additional 5% large booth discount purchase and must be obtained separately through
the NexxtShow Exhibitor Kit.
“By far the best vendor
exhibition of any professional
association in higher
education.”
Victoria Lopez-Herrera
page 10 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsshield-check | SECURE YOUR BOOTH!
Details & dates
Please read the terms of service before securing your booth space.
Terms of service can be found on the Important Dates*
exhibitor information page on NIRSA
November 4, 2021 Early bird period ends, booth fees increase,
2022 website (nirsa.org/exhibit), in the canceled booths incur 50% fee
registration process, and in exhibitor
portal after reserving a booth. Feel December 16, 2021 Full payment for booth space due
free to contact Expo & Corporate Winter 2021/2022 NexxtShow Exhibitor Kit available
Relations Coordinator Kelley Hungerford
(kelley.hungerford@nirsa.org) for a copy. January 6, 2022 Canceled booths incur 100% cancellation fee
TBD Early bird ends for booth furnishings in
Exhibitor Kit
Booth payments
TBD All Exhibitor Kit purchases should be
made by this date or you will be subject to
All booth reservations require a 50% additional on-site fees and all labor being
deposit at the time of checkout unless previously booked
approved in writing by NIRSA. The full February 18, 2022 Initial attendee list sent to all exhibitors
balance for booth space is due December
16, 2021. Payment can be made by credit February 28, 2022 Certificates of insurance due to NIRSA
card in the registration process. March 14, 2022 Second attendee list sent to all exhibitors
Checks* can be made payable to: March 15, 2022 Last day to reserve booth space, additional
badge fees increase
NIRSA
4185 SW Research Way March 29, 2022 Move-in for expo
Corvallis, OR 97333-1067 Large booths: 8:00-11:00am
All other booths: 11:00am-5:00pm
For Wire Transfers/ACH payments: March 30, 2022 Move-in for expo: 8:00am-12:30pm
Routing • 123 006 800
March 30-31, 2022 Campus Rec & Wellness Expo
NIRSA Checking • 645 385 8893
Hours 3/30: 3:30pm-6:30pm, tentative
Hours 3/31: 9:00am-2:30pm, tentative
*If you are mailing a check, please notify
kelley.hungerford@nirsa.org. March 31, 2022 Move-out for expo: 2:30pm-10:00pm
April 4, 2022 Exhibitor survey sent out
Reserve your room at NIRSA host April 5, 2022 Final attendee list shared with exhibitors
hotels April 9, 2022 Exhibitor survey closes
July 5, 2022 Access to attendee list closes
Room blocks will be open winter
2021/2022. BEWARE of housing scams.
The link provided by NIRSA is the ONLY
way to book your room securely! *Dates are subject to change.
page 11 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsshield-check | SECURE YOUR BOOTH!
Oregon Convention Center
Exhibit Halls B&C
Floor plan is subject to change. Visit nirsa.org/exhibit for the most up-to-date floor plan.
page 12 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsquestion-circle | ANY QUESTIONS?
FAQ
You've got questions. we've got answers. If the FAQ below doesn't address your
concerns, please reach out to Kelley Hungerford today: kelley.hungerford@nirsa.org
Attendees w
How do I book a booth? Is there a deadline? How many exhibitor registrations come with my
booth?
Exhibitors can use their NIRSA login credentials to book
a booth online at www.nirsa.org/exhibit. The deadline to Each exhibitor receives three complimentary badges
purchase a booth is March 15, 2022. per 100 sq. feet of booth space, and those badges
include full conference registrations. Additional badges
may be purchased for $50 through March 15, 2022;
Where can I find an invoice for my purchase? after March 15, an additional $25 processing fee will be
applied to any badges purchased.
In the confirmation email from your booth purchase,
you’ll find instructions for accessing your receipt online.
If you need additional assistance, you can also reach out Do I have to be a NIRSA member to exhibit?
to billing@nirsa.org.
No—everyone’s welcome! But being a NIRSA associate
member provides significant exhibitor discounts as
What are my NIRSA and PheedLoop logins and well as many other benefits. Contact Expo & Corporate
passwords? Relations Coordinator Kelley Hungerford at kelley.
hungerford@nirsa.org for questions about associate
If you do not remember your NIRSA login credentials, membership.
please try the password reset feature or reach out to
kelley.hungerford@nirsa.org or membership@nirsa.org.
You will need your NIRSA login to purchase a booth or Do you provide attendee lists?
edit an existing booth reservation.
NIRSA provides exhibitors attendee lists before and
If you do not remember your PheedLoop login after the expo. Please review the terms of service
credentials, please try the password reset feature or for conditions around use of these lists. DO NOT use
reach out to kelley.hungerford@nirsa.org. You will need them to send email blasts to attendees. DO NOT sell or
your PheedLoop login to access the event app. distribute these lists outside of your organization.
PLEASE NOTE: NIRSA DOES NOT EVER SELL ATTENDEE
What is PheedLoop? LISTS. Any emails or phone calls claiming to have lists
of our conference attendees are a SCAM. You can report
PheedLoop is the event software platform for NIRSA these scams to kelley.hungerford@nirsa.org, so cease
2022. After you purchase a booth, you will be emailed and desist messaging can be sent.
access to a private exhibitor portal. In the portal, you can
design your exhibitor listing, see tasks to complete, and
more. Booth details you update in the exhibitor portal
will sync with your exhibitor listing on the NIRSA 2022
website and event app.
page 13 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsWhat's going on with Oregon, masking, and NexxtShow will control access to the loading docks to
COVID-19 vaccination policies? provide for a safe and orderly move-in/move-out. All
forklift and material handling from the loading dock to
NIRSA is following guidelines as established by the state the point of installation is handled by the Carpenter’s
of Oregon and Oregon Convention Center. Please visit Union, including items brought in by POVs that cannot
this page for more information: https://www.nirsa.net/ be hand carried in one trip. Exhibitors should enter at
conference/nirsa-2022-portland/covid-19/. the B roll-up door, and the loading dock is located on
NE First Avenue. The expo takes place in the Oregon
Convention Center’s Exhibit Halls B & C. Driving south
Is Portland a union city? on NE Martin Luther King, Jr Boulevard, turn right onto
NE Lloyd Boulevard then take the first right onto NE
You may need to allocate union labor in your budgets. First Avenue.
NexxtShow has an agreement with the local Carpenters
Union to provide labor for display installation and
dismantle. Full-time employees of the exhibiting Are there opportunities for sponsorship and/or
companies may set their own exhibits without advertising?
assistance from this local service, provided that the
exhibit can be set up in less than one half-hour without Absolutely! We’d love to help you increase brand
the use of tools or ladders. This applies to exhibit display visibility with our audience. Contact Director of
structures and not company products or machinery. Corporate Relations & Business Development
Products may be placed by exhibitors regardless Emily Hughes at emily.hughes@nirsa.org for more
of booth size. Labor can be ordered through the information.
NexxtShow exhibitor portal or by visiting the NexxtShow
service lounge on-site. Please check the NexxtShow
Exhibitor Kit in the winter for more information about
material handling.
I am personally taking my items to my booth. Where
is the loading dock?
Exhibitors may hand carry items into the center (not
through the loading dock) if they can be brought in in
one trip without the use of wheeled dollies, etc.
page 14 tree Contact NIRSA today. Visit nirsa.org/nirsa2022 for detailsMARCH 29 - APRIL 1
Contact us today!
Interested in NIRSA 2022 sponsorship and
advertising? Curious about other corporate
opportunities within NIRSA, the NIRSA Foundation, or
NIRSA Championship Series?
We’re always happy to hear from you and would love
to help achieve your goals. Contact us today!
For sponsorship and For general expo and associate
partnership opportunities: member information:
Emily Hughes, Director of Kelley Hungerford, Expo &
Corporate Relations & Business Corporate Relations Coordinator
Development
kelley.hungerford@nirsa.org
emily.hughes@nirsa.org 541-766-8211 x878
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