Partner Packet Plan. Design. Build! - Professional Development Group
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formerly Information Interchange March 4 – 6 Lake Buena Vista, FL Disney’s Coronado Springs Resort Partner Packet Plan. Design. Build! The Blueprint for the Next Generation of Banking and Payments
epayconnect.org Plan. Design. Build! The Blueprint for the Next Generation of Banking and Payments ePayResources’ ePayConnect 2019 is a highly-respected payments industry event, known for having national-caliber speakers at regional conference prices! Plan Your Connections Design Your Strategy Don’t miss your chance to network with attendees! Why invest in ePayConnect 2019? Chief Executive Officers • Here’s your chance to network with the biggest names and organizations in the payments industry! Chief Financial Officers • Professional development sessions are carefully selected to attract senior Chief Operations Officers staff from financial institutions and other industry participants. Controllers & Comptrollers • Hear about problems and issues today’s payments professionals Vice-Presidents, Directors, & Senior Managers are having so you can develop tools to meet their needs. Senior Payments Executives • Have face-to-face time with your existing customers and network with potential new customers. Operations Officers & Managers • We are dedicated to advocating sound payments Fraud & Risk Managers practices through education and networking. Compliance Officers Auditors Treasury Management Sales Officers Build Your Business What can you gain from ePayConnect 2019? Government Payment Officials Accredited ACH Professionals (AAPs) • Engaging sponsorship and exhibitor opportunities that will make a lasting impression. National Check Professionals (NCPs) • A strategic brand opportunity in front of payments professionals who make or Certified Treasury Professionals (CTPs) influence purchasing decisions. Payments Strategy / Enterprise Payments Groups • Dynamic attendee engagement. Payments Innovation / Technology Groups • Partner promotions through social media and Product Showcase opportunities. -2-
epayconnect.org 2018 Demographics A quick look at some numbers from Information interchange 2018, and you’ll see that this conference has the networking and business opportunities that your company is seeking. 2018 Sponsors and Exhibitors Credit Unions 22% Corporate Banks Users/Third- 55% Businesses Parties/ 23% Solution Providers 23% Attendee Organizations T E C H N O L O G I E S TM Audit/Risk/ Compliance 17% Operations/ Senior Technology Management 40% 20% Sales/Treasury 23% Attendee Departments -3-
epayconnect.org Level Sponsors, Exhibitors, and Showcase Deliverables and Pricing At-a-Glance Partner SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT SOLD OUT Features Platinum Gold Silver Exhibitor Showcase Price $9,995 $3,995 $1,995 $899 $600 Number of Pre-Conference Workshop Registrations 3 2 1 Number of Conference Registrations 5 3 2 1 Unlimited Additional Registrations at $425 Each X X X X X Opportunity to Lead a Roundtable Discussion X X X X X Exclusive Sponsor of Main Networking Reception X (includes reception entertainment) Number of Additional Promotional Item(s) 2 1 1 (provided by sponsor; distributed at ePay’s discretion) Logo on Brochure Cover X X Logo in Brochure X X X X X Logo on Brochure Back X X X Logo on Handbook Cover X X Logo and Description in Handbook X X X X X Full-Page Color Ad in Handbook X X X Premier Signage for Maximum Visibility X (provided by sponsor) Prominent Placement of Logo and Signage X X X Logo and Link on Conference Website X X X X X Number of Weeks in Advance Attendee List Received 3 2 2 1 Exhibit Space X X X X -4-
epayconnect.org Platinum Sponsorship D The one and only Platinum Sponsorship is the top spot with unmatched access to brand opportunities and exposure offering premium signage and messaging. L • Three (3) Pre-Conference Workshop registrations $9,995 • Five (5) conference registrations • Unlimited additional registrations at $425 each 1 Available • Exclusive sponsor of main Networking Reception (includes O reception entertainment) Exclusive Exposure • Two (2) additional promotional item(s) (provided by sponsor; distributed at ePay’s discretion) with Maximum Visibility • Logo on brochure cover S Added Bonus! • Logo in brochure Platinum Sponsors get to pick the • Logo on brochure back location of their booth during the • Logo on handbook cover* first round of the selection process. • Logo and description in handbook* • Full-page color ad in handbook* What comes with being the • Premier signage for maximum visibility (provided by sponsor) Networking Reception sponsor? • Prominent placement of logo and signage* Have your brand associated with the highlight event of the conference! • Logo and link on conference website • Attendee list received three (3) weeks prior to conference • Provide the reception entertainment • Logo on event-specific signage • Exhibit space** • Additional recognition within conference materials * Conference materials due no later than January 15, 2019 ** Exhibit Space includes: 2 chairs and 6 ft. skirted table Billing and invoices must be paid in full before exhibitor set-up at ePayConnect 2019 -5-
epayconnect.org Gold Sponsorship D A unique and powerful way to make a statement, the Gold Sponsorship offers dynamic opportunities for your brand and several exclusive attendee interactions. L • Two (2) Pre-Conference Workshop registrations $3,995 • Three (3) conference registrations • Unlimited additional registrations at $425 each 0 Available • One (1) additional promotional item(s) (provided by sponsor; (2 Total) O distributed at ePay’s discretion) • Logo on brochure cover Prominent Visibility • Logo in brochure S • Logo on brochure back • Logo on handbook cover* • Logo and description in handbook* • Full-page color ad in handbook* • Prominent placement of logo and signage* • Logo and link on conference website • Attendee list received two (2) weeks prior to conference • Exhibit space** * Conference materials due no later than January 15, 2019 ** Exhibit Space includes: 2 chairs and 6 ft. skirted table Billing and invoices must be paid in full before exhibitor set-up at ePayConnect 2019 -6-
epayconnect.org Silver Sponsorship D A premier sponsorship packed with value! As a Silver sponsor, your brand will be displayed alongside our other premier sponsors with an exciting individual opportunity to make an impact. L • One (1) Pre-Conference Workshop registrations $1,995 • Two (2) conference registrations • Unlimited additional registrations at $425 each 0 Available • One (1) additional promotional item(s) (provided by sponsor; (4 Total) O distributed at ePay’s discretion) • Logo in brochure Make a “big plan” • Logo on brochure back with your brand! S • Logo and description in handbook* • Full-page color ad in handbook* • Prominent placement of logo and signage* • Logo and link on conference website • Attendee list received two (2) weeks prior to conference • Exhibit space** * Conference materials due no later than January 15, 2019 ** Exhibit Space includes: 2 chairs and 6 ft. skirted table Billing and invoices must be paid in full before exhibitor set-up at ePayConnect 2019 -7-
epayconnect.org SOLD Exhibitor A competitive price with a big return on investment. Make connections and find new business with valuable opportunities. • One (1) conference registrations $899 • Unlimited additional registrations at $425 each • Opportunity to Lead a Roundtable Discussion 0 Available • Logo in brochure (15 Total) • Logo and description in handbook* • Logo and link on conference website Network with • Attendee list received one (1) week prior to conference attendees! • Exhibit space** TM T E C H N O L O G I E S ® * Conference materials due no later than January 15, 2019 ** Exhibit Space includes: 2 chairs and 6 ft. skirted table Billing and invoices must be paid in full before exhibitor set-up at ePayConnect 2019 -8-
epayconnect.org Partner Showcase D Grab one of the five concurrent 45-minute sessions during the first full day of the conference. L • Deliver your payments-related solution(s) to attendees $600 • Unlimited registrations at $425 each • Logo in brochure 0 Available • Logo and description in handbook* (5 Total) O • Logo and link on conference website Show off your winning solutions! S * Conference materials due no later than January 15, 2019 Billing and invoices must be paid in full before exhibitor set-up at ePayConnect 2019 -9-
epayconnect.org Additional Sponsor Opportunities Monday Welcome Reception Luncheon Continental Breakfast $3,000 $1,500 $850 Make the first impression on attendees at the opening Satisfy attendees who are hungry for networking and Start the day off right by planting your company’s brand event on the first evening of ePayConnect 2019. Sponsor nourishment. firmly in the minds of all attendees. can provide at their expense, an item for the bar, such as • 1 available Tuesday & Wednesday each • 1 available Tuesday plastic cups or cocktail napkins with your logo. Or how about a giveaway item? • May also provide a seat drop • May also provide a seat drop • Logo is featured: • Logo is featured: • 1 available Monday • On signage at meal • On signage at meal • Get a brief opening welcome message at the start • In conference materials • In conference materials of the reception • Branded supplies can be provided by sponsor • Logo is featured: Morning Break SOLD OUT Breakfast Roundtable • On signage at entrance $1,000 $750 • In conference materials Start the day off right by planting your company’s brand Give attendees their mid-morning boost that will help firmly in the minds of all attendees. them maximize their day. Conference Wifi • 1 available Wednesday • 2 available $3,000 • May also provide a seat drop • Logo is featured: The one and only chance to show your brand name on • Logo is featured: • On strategic signage the wireless internet network for all attendees to see. • On signage at meal • In conference materials • 1 available Afternoon Break • Provided in general session $750 • Wireless network identification features your SOLD OUT Charging Station – Mobile company name You can treat attendees to something a little sweet to • Logo is featured: Units (General Session) help them power through! • On strategic signage $1,000 • 2 available Show off your brand while attendees recharge their mobile • Logo is featured: devices, tablets, and more. This opportunity includes 8 • On strategic signage SOLD OUT App removable charging units with your logo, that attendees $2,500 can take with them to their seat to recharge. Charge on! As people check the ePayConnect 2019 app on their • 1 available in general session only Track Sponsor mobile devices for details and updates, your logo will be • Logo is featured: $400 there to greet them! • At station • Choose 1 of 4 tracks: • 1 available • On strategic signage • Compliance & Op • Customer & Products • Logo is featured: • Fraud & Risk • Innovation & Technology • In conference materials • Logo is featured: • On banner and landing page • On signage at each session • Highlighted throughout app • In promo brochure • In all conference materials - 10 -
epayconnect.org Additional Sponsor Opportunities (continued) Hydration Station Do Not Disturb Door Hangers Promotional Items $500 Unavailable $1,500 Unavailable $250 With attendees requiring 8 glasses of water a day, you Give attendees a fun specialized “Do Not Disturb” sign Is there something not on our list that you would like to are guaranteed maximum exposure. for their sleeping room. give attendees? Be creative! • Variety of fruit-infused water • 1 available • Logo provided by sponsor • Located outside of general session and/or at a break • Sponsor provides artwork • Sponsor is responsible for providing items • Branded supplies can be provided by sponsor • Will be handed out at registration for attendees to • Ideas: • Logo is featured: use for their rooms • Luggage spotters • Mobile chargers • On strategic signage • Pens • Reusable water bottles • Notepads • Sunglasses Tote Bags Charging Station – Stationary Unit $1,500 Unavailable (Track) Attendee Bag Insert Gain maximum branding exposure with your logo on the $250 bag that all attendees will receive. $250 Show off your brand while attendees recharge their • 1 available Have an advertisement already prepared for a magazine? mobile devices, tablets, and more from the back of the • Logo provided by sponsor Engage attendees and provide a savvy marketing piece session room. Charge on! • Sponsor is not responsible for providing bag that stands alone. • Choose 1 of 4 tracks: • Logo is featured: • 8.5” x 11” page • Operations • Treasury Management • On conference bag • Can be front & back • Risk & Compliance • Innovation & Technology • Sponsor is responsible for providing insert • Logo is featured: • Must be pre-approved by ePayResources • At station SOLD OUT Lanyards • On strategic signage $1,000 Handbook Ad Attendees wear your logo through the entire conference! $225+ • 1 available Promo Sponsorships • Logo provided by sponsor Place your brand in the handbook and gain exposure every time an attendee needs to reference essential • Sponsor is not responsible for providing lanyard conference information. SOLD OUT Name Badge Card • Logo is featured: • On conference lanyard • Choose from 3 size/price options: $2,000 • Quarter page (2.5” x 3.75”) ($225) Give people a visual to learn and remember each • Half page (5” x 3.75”) ($275) others name by providing them with an appealing SOLD OUT Hotel Key Card • Full page (5” x 7.75”) ($325) name badge card. $1,000 • Artwork provided by sponsor • 1 available • Must be pre-approved by ePayResources Give people a visual to learn and remember each • Sponsor provides color artwork, front and back others name by providing them with an appealing • Back side of card for sponsor supplied name badge card. advertisement • Cards are 4.25” x 6” plastic • 1 available • Sponsor provides color artwork, front and back • Cards are 4.25” x 6” plastic - 11 -
epayconnect.org Partner Contract Company Name:______________________________________________________________ Sponsorship Limit Available # Pricing Platinum Sponsor 1 0 $9,995 Contact Name:_____________________________ Title:______________________________ Levels, Exhibitors, Gold Sponsor 2 0 $3,995 Address: __________________________________ City/State/Zip:______________________ and Showcase Silver Sponsor 4 0 $1,995 Phone:_________________ Fax:________________ Email:_____________________________ Exhibitor 15 0 $899 Partner Showcase 5 0 $600 URL:______________________________________ Twitter Handle:______________________ Additional Attendee $425 Signature*:__________________________________________________________________ Monday Welcome Reception 1 1 $3,000 *Above signature acknowledges agreement with partner contract and exhibit terms and conditions on pages 13 and 14. Wifi 1 1 $3,000 App 1 0 $2,500 Will you be attending the conference as the sponsor representative? Yes No Luncheon 2 2 $1,500 If no, who will be the attendee sponsor representative? Breakfast Roundtable 1 0 $1,000 Name:____________________________________ Title:______________________________ General Session Charging Station 1 0 $1,000 Phone:_________________ Email:________________________________________________ Continental Breakfast 1 1 $850 Morning Break 2 2 $750 Will additional members of your company be attending? Yes No Afternoon Break 2 2 $750 Name:____________________________________ Email:_____________________________ Track Sponsor 4 1 $400 Name:____________________________________ Email:_____________________________ Hydration Station $500 Track Charging Station 4 4 $250/track Name:____________________________________ Email:_____________________________ Additional Sponsorship Opportunities Name Badge Card 1 1 $2,000 Do Not Disturb Door Hangers 1 1 $1,500 Payment Information Tote Bags 1 1 $1,500 Payment in full must accompany any signed exhibitor contract. Lanyards 1 1 $1,000 Amount: $______________ Hotel Key Cards 1 1 $1,000 Promo Sponsorships Handbook Ad - Full page $325 Promotional Items $250 Item(s): Complete this form, save and return to Stephanie Tisch at stisch@ePayResources.org Handbook Ad - Half page $275 Attendee Bag Insert $250 OR Handbook Ad - Quarter Page $225 Register online at ePayResources.org/ePayConnect TOTAL - 12 -
epayconnect.org Terms and Conditions 1. Assigning Booths of adjacent exhibits. Exhibits shall not be unduly noisy, glaring, or otherwise objectionable. Booth locations are assigned on a first-come, first-serve basis. ePayResources reserves Audio-visual and other sound effects will be permitted only where and when they do not the right to change location assignments at any time, as it may in its sole discretion interfere with activities in adjacent tables. The Exhibitor shall maintain their exhibit in deem necessary. Exhibitors will be provided one exhibit table (includes one draped table good order at their own expense. Exhibitors shall comply with any municipal, state, and and two chairs). Additional services are available separately from designated conference federal laws, rules and regulations, including, but not limited to, fire and safety codes, hotel contact. building codes, the requirements of the Americans with Disabilities Act, and all laws relating to access by disabled persons. 2. Exposition Schedule (subject to change) 6. Prohibited Activities Monday, March 4th Show Set-up: 1:00 – 3:00 p.m. The following activities are prohibited by any Exhibitor: sale of any gift or any intoxicating Conference Hours: 9:00 a.m. – 5:300 p.m. beverage; sale of goods or taking orders for sale of equipment, products, services or supplies. Tuesday, March 5th Conference Hours: 8:00 a.m. – 7:30 p.m. 7. Subletting Space Wednesday, March 6th Exhibitors may not sublet or assign any part of their exhibit space, nor advertise or Conference Hours: 7:00 a.m. – 12:30 p.m. display goods or services other than their own. Exhibition advertisements and display Show Teardown: 12:30 – 2:30 p.m. (or conclusion of the conference) must conform to the statement in the Exhibitor’s application describing displays. Mandatory Exhibit Hours (subject to change) 8. Failure to Occupy Space Your table (or reception location) must be occupied/represented during the following: Unless prior approval for delayed occupancy is received from ePayResources, any tables Tuesday, March 5th not occupied by 4:00 p.m. on Monday, March 4th will be forfeited by the Exhibitor, and Breakfast: 7:00 – 8:00 a.m. may be reassigned or used by ePayResources without refund to the Exhibitor. Morning Break: 9:45 – 10:15 a.m. Afternoon Break: 2:30 – 3:00 p.m. 9. Social Functions Reception: 5:30 – 7:30 p.m. Exhibitors may not conduct social functions in the exhibit area or in public areas of the Wednesday, March 6th hotel during the conference. Exhibitors may conduct social functions in “hotel suites” with Breakfast: 7:00 – 7:45 a.m. the written approval of ePayResources. Social functions shall be scheduled at a time which Morning Break: 10:40 – 11:00 a.m. will not interfere with ePayResources scheduled activities. ePayResources must receive a copy of the function announcement or invitation two weeks in advance of mailing. 3. Installation and Removal 10. Security No installation work will be permitted after 4:00 p.m. on Tuesday, March 5th without consent of ePayResources. All exhibits shall be operational through Wednesday, March Exhibitors shall exercise reasonable care for the protection of their materials and display 6th at 12:30 p.m. (Exhibitors who dismantle their booths before this closing time will in the designated hotel exhibit hall and/or concourse. ePayResources, officers, directors, not be invited to exhibit next year). Thereafter, packing and removal shall be done as members and staff are not responsible for the safety of the property or the exhibitor, quickly as possible and not during sessions taking place in the exhibit hall. Exhibitors their agents, or employees, or harm or damage to such persons resulting from theft, fire, shall not deface or harm the property in which the exhibits are housed. Nothing shall be accident, or any other cause. Exhibitor is required to provide all insurance and/or policy tacked, nailed or screwed to walls, floors, columns or other parts of the hotel without the riders necessary to cover all exhibits. permission of ePayResources and the hotel. 11. Cancellation or Relocation of Conference 4. Storage and Handling If ePayResources fails to hold its conference as herein provided, relocates its conference Storage and handling arrangements should be made through designated facilities site to another hotel or city, or fails to furnish Exhibitor space as stated herein, it shall contact at the Disney’s Coronado Springs Resort. refund to Exhibitor any charges paid hereunder. Such refund shall be accepted by Exhibitor in full settlement of any loss or damage suffered or claimed by Exhibitor. 5. Use and Care of Exhibit Space No part of the exhibit may be more than 8 feet in height, the sides and the front of the 12. Cancellation by Exhibitor exhibit may be no more than 4 feet in height. No part of an exhibit shall obstruct the view If the Exhibitor notifies ePayResources in writing before November 21, 2018 that it - 13 -
epayconnect.org Terms and Conditions will not occupy the exhibit space stated herein, all fees paid by the Exhibitor will be promotion material, product specific advertisement, and other types of exhibitor collateral refunded less 50% of contracted amount. No refund of any fees will be made if such is strictly limited to within the Exhibitor’s exhibit space in the Exhibit Hall. Advertising, notice is received after that date. The fees are nontransferable. No exhibitor benefits marketing, signage, promotional activities, and/or materials may not be displayed or apply if booth space is cancelled. distributed within a 15 mile radius of the Disney’s Coronado Springs Resort, including but not limited to meeting rooms and public areas at the Disney’s Coronado Springs Resort 13. Liability and Indemnity (excluding advertising and promotional support opportunities secured and approved Exhibitor agrees to assume sole responsibility and liability for all damages and injuries directly via ePayResources), in or around the vicinity of the Disney’s Coronado Springs arising out of, resulting from, or in any manner connected with its exhibit (including Resort, at the airport, in or around the vicinity of any official Disney’s Coronado Springs installation and dismantling) that may be suffered by (a) Exhibitor and their employees and Resorts and along any path where attendees may walk or shuttles may pass on their representatives (b) other Exhibitors and their employees or representatives, (c) conference way to the Disney’s Coronado Springs Resort. Violation may result in expulsion from the participants, guests or visitors, (d) the hotel and the owners, employees and representatives Exhibit Hall, loss of all participation in conference events, and possible prohibition from thereof, and (e) any other persons lawfully on or about the conference premises. Exhibitor participating in future ePayResources events. agrees to indemnify and hold harmless ePayResources, its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, 17. ePayResources Logo Use obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including The name ePayResources and the ePayResources logo are registered trademarks of reasonable attorneys’ fees, or disbursements of any kind or nature whatsoever, which may ePayResources. Use of the aforementioned in conjunction with promotional materials, be imposed on, incurred by, or asserted against ePayResources in any way relating to or advertisements, email marketing, company websites, endorsements, statements, arising out of this Agreement and/or Exhibitor’s use of exhibit booths at the Exposition. contests, and/ or awards is strictly prohibited. In addition, Exhibitor is not permitted to The Exhibitor further agrees to obtain, maintain and pay for general insurance coverage use the name ePayResources in a company website address, email signature/tag line, etc. in amounts sufficient to insure against liability assumed pursuant to the provisions of this section. ePayResources shall not be liable for failure to deliver exhibit space to an Exhibitor 18. ePayConnect 2019 Conference Logo as contracted for herein due to causes beyond ePayResources’s control. In such event, Exhibitors may be able to use the ePayConnect 2019 conference logo provided that ePayResources will reimburse fees paid hereunder, less expenses incurred by ePayResources advance written permission is received from ePayResources. Exhibitors who would like to including advertising, administration and related expenses. use the ePayConnect 2019 conference logo or have questions regarding ePayResources’ logo usage policy must contact stisch@ePayResources.org. 14. Violations In the event of violation of this Agreement, ePayResources may evict Exhibitor from 19. Use of Preshow and Postshow Attendee Lists the exhibit space and/or have exhibit materials removed. No fees will be returned to Access and use of the preshow and/or post show attendee lists is limited to confirmed Exhibitor and the Exhibitor shall be liable to ePayResources for the costs associated with (paid in full) exhibiting companies only. Exhibitors who would like to use the preshow such eviction, less fees paid. In addition to the remedies provided in this Agreement, attendee lists must limit its electronic use to one (1) ePayResources pre-approved preshow ePayResources shall have and may exercise all other remedies afforded to it by law for email. Exhibitors may communicate to attendees post show utilizing any information costs or damages suffered on account of such violation. collected directly from attendees during the conference. All emails sent using attendee lists must include an Opt-Out/Unsubscribe link in the communication. Exhibitors utilizing 15. Media Release the preshow attendee list must furnish a marketing sample of the electronic or printed ePayResources reserves the sole right to use any photographs, recordings, electronic material to be sent. All marketing samples are subject to ePayResources’ approval and images or publicity material received by or obtained by ePayResources in the course of must follow ePayResources’ logo usage policy as indicated in Section 3 of this Exhibit the event for whatever use deemed proper by ePayResources and has the exclusive right Terms & Condition. ePayResources reserves the right to restrict or deny access to the to include photographic, video and other visual portrayals of attendees, exhibitors and preshow attendee lists to any exhibitor for any reason at any time. Marketing samples their exhibits including its contents, in any pictorial medium of any nature whatsoever for may be sent to stisch@ePayResources.org. the purpose of trade, advertising, sales, publicity and otherwise, without compensation to exhibitor or attendee, and all rights titled and interest bearing (including all worldwide 20. Payment Terms copyrights therein) will be ePayResources’s sole property, free of any claims of attendee, Payment in full must accompany any signed exhibitor contract. Should the exhibitor be unable exhibitor or any persons deriving any rights or interest from the attendee or exhibitor. to occupy and use the exhibit space contracted for and should they notify ePayResources in writing by November 21, 2018, 50% of all fees paid by the exhibitor will be refunded. No 16. Advertising, Marketing, Promotional Activities, and Distribution of Printed Material refund of any fees will be made if notice of cancellation is received in writing after November Advertising, marketing, promotional activities, signage, and the distribution of product 21, 2018. The fees are nontransferable. No exhibitor benefits apply if exhibit space is cancelled. - 14 -
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