SOAP 2019 Supporter & Exhibitor Opportunities - Society for Obstetric ...
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SOAP 2019 Supporter & Exhibitor Opportunities SOAP Sol Shnider, M.D. Obstetric Anesthesia Meeting March 14-17, 2019 Grand Hyatt Hotel • San Francisco, California SOAP 51st Annual Meeting May 1-5, 2019 JW Marriott Phoenix Desert Ridge Resort and Spa Phoenix, Arizona Society for Obstetric Anesthesia and Perinatology (SOAP) 6737 W. Washington St., Suite 4210, Milwaukee, WI 53214 • www.soap.org
ABOUT SOAP The Society for Obstetric Anesthesia and Perinatology (SOAP) was founded in 1968 to provide a forum for discussion of problems unique to the peripartum period. With over 1,500 members, SOAP is comprised of anesthesiologists, obstetricians, pediatricians, and basic scientists who share an interest in the care of the pregnant patient and the newborn. The mission of this Society is to improve the pregnancy-related outcomes of women and neonates through the support of obstetric anesthesiology research, the provision of education to its members, other providers and pregnant women, and the promotion of excellence in clinical anesthetic care. If your products and services relate to any of these or similar topics, or are targeted to anesthesiologists, obstetricians, neonatologists, CRNAs or basic scientists involved in obstetric anesthesiology and perinatology, you should plan now to exhibit at the largest events devoted exclusively to this highly specialized audience! SOAP SOL SHNIDER, M.D. OBSTETRIC ANESTHESIA MEETING The SOAP 2019 Sol Shnider, M.D. Obstetric Anesthesia Meeting, which attracts over 300 participants, is recognized for its comprehensive program, and presenting information on new techniques and ideas that attendees can take home and immediately put to use in their practices. The CME and AANA approved educational program will draw the type of valuable prospects you want to meet in your exhibit. This year’s 2019 Sol Shnider, M.D. Obstetric Anesthesia Meeting program will offer many opportunities to interact with experts in the field as participants attend sessions on the following topics: Chronic Pain and Opioid Addiction; Point of Care Ultrasound; Labor Analgesia Insertion Techniques; Labor Analgesia Maintenance Techniques; Alternatives to Neuraxial Analgesia; Cardiac Disease; Preeclampsia Management and Care Bundles; Management of Invasive Placental Disease; ERAS Protocols for Cesarean Delivery; Regional Blocks for Cesarean Delivery Analgesia; Spinal Hypotension; Uterotonic Administration; Management of Post-Partum Hemorrhage; Transfusion Practices for Obstetric Hemorrhage; Pharmacological Management of Obstetric Hemorrhage; Post-Partum Tubal Litigation; Management of Postpartum Headaches; and Peripartum Neurologic Complications. SOAP ANNUAL MEETING The SOAP Annual Meeting, which attracts over 800 participants, is recognized for its dynamic program, quality research presentations and information on the latest advances in the practice of obstetric anesthesia. The information presented, and collaborative environment provided, enhances the attendees ability to care for patients and develop their practice. The CME approved educational program attracts the thought leaders in obstetric anesthesia. The exhibit area and schedule are designed to provide you time to have an impactful interaction with the annual meeting attendees. This year’s 2019 Annual Meeting program will offer many opportunities to interact with experts in the field as participants attend sessions on the following topics: Point of Care Ultrasound; Transthoracic Point of Care Ultrasound; High Risk Conditions; Enhanced Recovery; Obstetric Hemorrhage; Chronic Pain and Opioid Addiction; Physician Wellness; and Practice Management. 2
2018 MIAMI ATTENDANCE BY U.S. REGION 60 New England 130 Mid-Atlantic 123 East North Central 40 West North Central 111 South Atlantic 35 East South Central 80 West South Central 25 Mountain 50 Pacific 2018 MIAMI ATTENDANCE BY LOCATION 22 77 CANADA UK 7 IRELAND 9 7 654 MEXICO JAPAN 6 31 USA COSTA CHINA RICA 7 COLOMBIA 17 4 3 BRAZIL 1 2 ISRAEL ECUADOR QATAR FINLAND GUATEMALA 2 ARGENTINA KUWAIT RUSSIA AUSTRALIA SERBIA BELGIUM NEW ZEALAND SOUTH AFRICA CHILE NORWAY SOUTH KOREA FRANCE PAKISTAN TURKEY SAUDI ARABIA GERMANY PARAGUAY UGANDA TRINIDAD AND ICELAND PHILLIPINES TOBAGO 3
EXHIBITOR AND SUPPORTER BENEFITS Sol Shnider Annual Both Benefits Meeting Exhibitor $2800 Meeting Exhibitor $3000 Meetings Exhibitor $5500 BRONZE $5000 SILVER $10,000 GOLD $15,000 PLATINUM $25,000 Tabletop at Sol Shnider Meeting Recognition in Onsite Sol Shnider Meeting Materials Booth at Annual Meeting Recognition in Onsite Annual Meeting Materials Preferred Tabletop and Booth Placement Complimentary Sol Shnider Meeting Registrations 2 Attendees 2 Attendees 2 Attendees 3 Attendees 4 Attendees 5 Attendees Complimentary Annual Meeting Registrations 2 Attendees 2 Attendees 2 Attendees 3 Attendees 4 Attendees 5 Attendees Recognition on the SOAP Website with Company Logo and Weblink Onsite Signage in Heavy Traffic Areas Recognition in Advance Promotional Sol Shnider Meeting Materials Recognition in Advance Promotional Annual Meeting Materials Floor Decal at Annual Meeting Booth Recognition of Thanks in the SOAP Newsletter Email Blast to Sol Shnider & Annual Meeting Attendees Display Board Advertisement at Annual Meeting Logo on Annual Meeting T-Shirt Advertising Space in SOAP Newsletter Opportunity to Include Printed Insert at Both Meetings First Choice of Placement at Both Meetings If your company selects a SOAP Premier Corporate Support Package (Platinum, Gold, Sliver or Bronze), the 2018 ANNUAL MEETING ATTENDANCE benefits are expanded and the opportunity to connect with SOAP attendees at all programs is enhanced. In order BY PRACTICE TYPE for SOAP to provide the maximum exposure for both ACADEMIC BY LOCATION programs, the first deadline for Corporate Support Packages is January 18, 2019. WESTERN U.S. 51 Sponsors will receive premium booth placement in high SOUTHWESTERN 44 traffic areas, with first selection option. U.S. MIDWESTERN U.S. 110 ANNUAL MEETING ATTENDANCE NORTHEASTERN U.S. 137 SOUTHEASTERN U.S. 86 OTHER COUNTRIES 75 726 602 856 513 PRIVATE PRACTICE 43 LARGE GROUP 26 2015 2016 2017 2018 HOSPITAL 165 COLORADO BOSTON BELLEVUE MIAMI SPRINGS 100 200 4
EXHIBITOR BENEFITS • Complimentary pre-registration mailing list of all meeting attendees. • Complimentary final mailing list of all meeting attendees. • Heavy traffic in the exhibit hall during break times. • Networking opportunities in the exhibit hall. • Your company’s product description and contact information will be distributed with final meeting materials to all attendees. • Exposure to a unique audience that is passionate about knowledge and education. • An intimate atmosphere that is conducive to business. • Ability for company representatives to interact with attendees at the Friday luncheon. SOAP SOL SHNIDER, PAST EXHIBITORS M.D. OBSTETRIC The following companies provided support and exhibits at past SOAP Sol Shnider, M.D. Obstetric Anesthesia Meetings: ANESTHESIA • CN Systems • Cook Medical • International Medical Development, Inc. America • Pharma Technology MEETING • Epimed International Inc. • Envision Physician • Laerdal Medical Corporation • Porter Instrument • Rivanna Medical, LLC Services • LMA North America, Inc. • Smiths Medical March 14-17, 2019 • Gauss Surgical, Inc. • Lippincott Williams & • Storz Medical • Haemonetics Wilkins - Wolters Kluwer • Teleflex Grand Hyatt Hotel • InfuTronix Solutions, LLC Health • Verathon Medical on Union Square • Olympus Corporation of • TEM Systems, Inc. San Francisco, CA CONTACT Exhibitor assignments and exhibitor information are available by contacting Scott Mattson with SOAP at scott@soap.org or 414-389-8611. Floor plans will be provided >> EXHIBIT DATES: approximately 30 days prior to the meeting. Corporate Supporters will receive priority MARCH 15-16, 2019 in selecting their location. COST/DEADLINES >> SET-UP Exhibit fee: • On or before January 18, 2019 - $2,600 Refunds: • On or before February 14, 2019 - MARCH 14, 2019 • After January 18, 2019 - $2,800 Full refund less $200 • February 15, 2019 - No refunds SPECIAL EVENT SUPPORT OPPORTUNITIES Call to confirm support or discuss sponsorships at 414-389-8611. Hotel Room Door Drops..................................$1,500 Welcome Reception........................................$8,000 • Friday, March 15, 2019; 5:30 - 7:30 pm PROMOTION MATERIALS Program Guide recognition logo and company description: February 1, 2019 5
EXHIBITOR BENEFITS Exhibiting at the SOAP Annual Meeting will provide your company with the following: • The leaders of the Society and the ‘decision materials to all attendees. makers’ are all at the SOAP Annual Meeting - • Continuous networking opportunities in the exhibit and once they adopt something, the rest of the area. obstetric anesthesia community is not far behind. • An intimate atmosphere that is conducive to • Complimentary pre-registration mailing list of all business. meeting attendees. • Exposure to a unique audience that is passionate • Complimentary final mailing list of all meeting about knowledge and education. attendees. • The participants include physician leaders from • Heavy traffic in the exhibit area during break times. throughout the obstetric anesthesia community SOAP 51ST • Your company’s product description and contact information will be distributed with final meeting and across the USA and world. ANNUAL MEETING PAST EXHIBITORS The following companies provided support and exhibits at past SOAP Annual Meetings: May 1-5, 2019 • • AlertWatch, Inc. Ameridose • • Endo Pharmaceuticals Epimed International, Inc. • Limbs & Things, Inc. • Lippincott Williams & LLC • Philips Healthcare JW Marriott Phoenix • • APP Pharmaceuticals Arizant Healthcare, Inc. • • Gauss Surgical, Inc. GEDSA Wilkins – Wolters Kluwer Health • Rapid Sequence Anesthesia Solutions Desert Ridge Resort • • A 3M Company Aspect Medical Systems/ • • Grifols Haemonetics • Masimo Corporation • Mindray North America • Rivanna Medical, LLC • ROTEM and Spa LiDCO • Hospira • ML International • Sheridan Healthcare • B. Braun Medical Inc. • I-Flow Corporation • NeuMeDx • Smiths Medical ASD, Inc. • BD • Indigo-Orb, Inc. • Obstetric Anaesthetists’ • SonoSite Inc. 5350 East Marriott Drive • • BK Medical Cadence Pharmaceuticals • Integrated Medical Management Association • Olympus Corporation • Summit Medical Products • Teleflex Medical Phoenix, AZ 85054 Inc. • International Medical • Oridion Medical • U.S. Army Healthcare • Cardiotronic Development, Inc. • Ortho-McNeil, Inc. Recruiting • Cerus Corporation • Jawalekar CSE Model • PAJUNK • Vasocom • Cheetah Medical • Karl Storz Endoscopy - • PDL BioPharma • Verathon Medical Inc. • CSE Innovations America, Inc. • Perinatal Resources, Inc. • Vitaid >> EXHIBIT DATES: • Elsevier, Inc. • Laerdal Medical • PharMEDium Services, MAY 2-4, 2019 CONTACT Exhibitor assignments and exhibitor information are available by contacting Scott Mattson with SOAP at scott@soap.org or 414-389-8611. Floor plans will be provided approximately 30 days prior to the meeting. >> SET-UP Corporate Supporters will receive priority in selecting their location. MAY 1, 2019 COST/DEADLINES Exhibit fee: Refunds: • On or before March 6, 2019 - $2,700 • On or before March 20, 2019 - Full refund less $200 • After March 6, 2019 - $3,000 • March 21, 2019 to April 3, 2019 - 50% of display cost • April 4, 2019 - No refunds SPECIAL EVENT SUPPORT OPPORTUNITIES Call to confirm support or discuss sponsorships at 414-389-8611. Lanyards................................................. $2,000 Problem-Based Learning Hotel Room Door Drops........................ $2,000 Discussion Lunch................................... $3,000 Tote Bags............................................... $2,000 Breakfast (TH, F, SA or SU)................. $10,000 Display Table at Residents’ & Lunch (F).............................................. $10,000 Fellows’ Reception................................ $3,000 Banquet................................................ $15,000 • Friday, May 3, 2019; 7:00 - 9:00 pm • Saturday, May 4, 2019; 6:00 - 10:00 pm PROMOTION MATERIALS Program Guide recognition logo and company description: March 8, 2019 6
EXHIBIT RULES AND REGULATIONS 1. SOAP: The acronym “SOAP” refers to Saturday, May 4, 2019 the Society for Obstetric Anesthesia and 7:00 - 7:55 am: Breakfast with Exhibitors Perinatology acting through its respective 10:00 - 10:30 am: Break with Exhibitors officers, directors, members, committees, 2:30 - 3:00 pm: Break with Exhibitors and agents in the management of the 3:00 pm: Teardown exhibition. 3. Exhibition Standards: The exhibit 2. Exhibition Facilities, Dates and Hours: area is open 90 minutes before and 90 SOAP 2019 Sol Shnider, M.D. minutes after the stated exhibit times. Obstetric Anesthesia Meeting Exhibits and promotional materials should Grand Hyatt on Union Square be dignified and truthful, and designed to 345 Stockton Street provide useful and reliable information. San Francisco, California, 94108 The exhibition of a product or service (415) 398-1234 at a SOAP meeting does not constitute cancel or restrict any applicant or exhibit a SOAP endorsement of the product or that SOAP considers undesirable for Thursday, March 14, 2019 service, or of the claims made. Drugs or any reason. This provision applies to 5:00 - 7:00 pm: Set-up devices which require pre-market approval exhibitor’s conduct, articles, printed matter, from the FDA or which must comply with samples, questionnaires or anything that Friday, March 15, 2019 established product standards will not be SOAP deems objectionable. If SOAP 7:00 - 7:45 am: Breakfast with Exhibitors eligible to exhibit unless FDA approval has decides that any of these do not meet its 9:45 - 10:30 am: Break with Exhibitors been obtained or the appropriate product standards or are not suitable, the exhibitor 12:15 - 1:30 pm: Lunch standard is met. SOAP reserves the right must at once comply with SOAP demands (Exhibitors welcome to attend.) not to sell space for the exhibition of any or can withdraw and, if appropriate, 3:15 - 4:00 pm: Break with Exhibitors product or service that is at issue or in receive a refund of the rental fee paid, (Exhibitors are also welcome to attend litigation with a government agency. prorated for the unused time. the SOAP Welcome Reception from 6:00 - 7:30 pm) 4. Permissible Exhibits/Product and 5. Shipping Information: SOAP may Material Distribution: All business retain a company to assist with shipping Saturday, March 16, 2019 activities of the exhibitor must be within and provide services on site to exhibitors. 7:00 - 8:00 am: Breakfast with Exhibitors the exhibitor’s allotted exhibit space. In Please call the SOAP office at (414) 9:45 - 10:30 am: Break with Exhibitors connection with the distribution of product 389-8611 or email scott@soap.org for 3:15 - 4:00 pm: Break with Exhibitors samples in the exhibitor’s tabletop(s), information. Your company may use your 4:00 - 5:00 pm: Tear Down these samples must be distributed at least own preferred carrier for shipping. Please two feet in front of the table. The serving remember to verify procedures and costs SOAP 51st Annual Meeting or consumption of alcohol is prohibited. with your carrier on customs, taxes and JW Marriott Phoenix Desert Ridge The use of propane, butane or other schedules of delivery to the meeting site. Resort and Spa combustible bottled gas is prohibited. 5350 East Marriott Drive Helium balloons are not permitted. 6. Carpet: The exhibit area is carpeted. It Phoenix, AZ 85054 Participating firms will be limited to those is also suggested that additional carpet be Phone: (480) 293-5000 which have obstetric anesthesia directed compatible with the exhibit hall colors. products, equipment or services. At the Wednesday, May 1, 2019 request of SOAP, made at any time or 7. SOAP’s Purpose: SOAP’s purpose in 3:00 - 6:00 pm: Setup times before or during the display, exhibitor conducting these meetings is to advance must promptly furnish SOAP with sample knowledge within the areas of its goals Thursday, May 2, 2019 products, packages, labels, advertising through its educational programs, its 6:30 - 7:30 am: Breakfast with Exhibitors and promotional literature that would be communication and resource information. 9:30 - 10:15 am: Break with Exhibitors or is being distributed before exhibitor will SOAP encourages exhibitors to be 3:15 - 4:00 pm: Break with Exhibitors be eligible to participate or continue in the educational, communicative and resource exhibition. SOAP reserves the sole and informative in their exhibit displays. All Friday, May 3, 2019 absolute right to determine which firms and exhibits and products/services displayed 7:00 - 7:55 am: Breakfast with Exhibitors products are appropriate in its judgment for must be pertinent to the practice of a 9:00 - 10:30 am: Break with Exhibitors inclusion in the exhibition and to refuse, 7
EXHIBIT RULES AND REGULATIONS Society for Obstetric Anesthesia and 11. Exhibitor Personnel: A company Perinatology may register two individuals for exhibit 6737 West Washington Street, Suite 4210 registration per booth or tabletop display Milwaukee, WI 53214 at no charge during advance registration 414-389-8611 • FAX: 414-276-7704 only. A $100 per person fee will be charged Email: scott@soap.org for all additional exhibitor representatives, who will each receive an exhibitor SOAP 2019 Sol Shnider, M.D. Obstetric badge. The exhibitor registration allows Anesthesia Meeting: The balance of the admittance to the exhibit hall and meals booth fee is due on or before February 14, included in the exhibit area for both 2019 or at the time the space is reserved, meetings. An exhibitor’s badge allows if after February 14, 2019. access to the exhibits area only. SOAP 51st Annual Meeting: The 12. Badge Distribution: All badges for balance of the booth fee is due on or representatives who are registered in nesthesiology and obstetrics, and in the before April 3, 2019 or at the time the advance will be distributed on-site at the professional interests of the registrants. space is reserved, if after April 3, 2019. meeting registration desk. A preregistered representative of the company may sign 8. Exhibit Space Fees: The price of an If the balance is not received by the due for any or all badges for that company. exhibit includes, in addition to the space date, the space may be cancelled and Exhibit guest badges are designed to allow itself: reassigned without notification or refund of access to the exhibit floor to individuals • 6’ table with two chairs for a tabletop deposit. No company may exhibit unless whom an exhibitor has a legitimate (SOAP 2019 Sol Shnider, M.D. Obstetric full payment for display space has been need to have present. These individuals Anesthesia Meeting). received at least one week prior to the first may be: VIPs from parent company, • 6’ table with two chairs in a 8’ by 10’ day of the meeting. advertising agency representatives, exhibit exhibit booth (SOAP 51st Annual designers or builders, exhibitor appointed Meeting). 10. Cancellation or Reduction of Space: contractors, consultants, industry analysts • A company identification sign. All cancellations or reductions in space and an exhibitor’s original equipment • 2 complimentary exhibitor registrations must be sent in writing on company manufacturer. Guest badges must not per tabletop or booth. A $100 per person letterhead to SOAP at the address listed be issued to physicians or allied health fee will be charged for all additional above or sent via e-mail to or info@ individuals who should be registered exhibitor representatives, who will each soap.org. If written cancellation or booth through the Society’s registration process receive an exhibitor badge only. reduction is received by: for educational sessions and exhibit viewing. SOAP 2019 Sol Shnider, M.D. SOAP 2019 Sol Shnider, M.D. Obstetric Anesthesia Meeting Obstetric Anesthesia Meeting 14. Contests, Drawings, and Booth (per 6’ skirted banquet table tabletop Cancellation and Refunds: Giveaways: Contests and prize contests, display) On or before February 19, 2019 drawings, raffles, or lotteries of any On or before January 18, 2019 - $2,600 Full refund less $200 description, held at any time or place After January 18, 2019 - $2,800 February 15, 2019 during the meetings, must be approved by No refunds SOAP. All exhibitor space giveaways must SOAP 51st Annual Meeting also be approved by SOAP in advance. (per 8’x10’ booth display) SOAP 50th Annual Meeting On or before March 6, 2019 - $2,700 Cancellation and Refunds: 15. Educational/CME Related After March 6, 2019 - $3,000 On or before March 20, 2019 Commercial Support: SOAP is a Full refund less $200 Charitable 501(c)(3) Organization. 9. Deposits and Payments: A 50 percent March 21, 2019 to April 3, 2019 deposit must accompany the application. 50% of display cost All payments must be made by check, April 4, 2019 payable to SOAP, or by credit card. No refunds Completed applications with deposits should be sent to: 8
SUPPORTER & EXHIBITOR REQUEST FORM CRITICAL DEADLINES Please Print or Type ______________________________________________________________________________________________________________________ SOAP 2019 Sol Shnider, M.D. Company/Organization Name (Full Legal Name) Obstetric Anesthesia Meeting Early Exhibit Deadline: ______________________________________________________________________________________________________________________ Contact Name (To whom all correspondence is sent) January 18, 2019 SAVE $200 on booth ______________________________________________________________________________________________________________________ Cancellation and Refunds: Display Name (Company Name displayed on signage/ printed materials, if different from legal name; product names cannot be used) On or before February 14, 2019 • Full refund less $200 ______________________________________________________________________________________________________________________ E-mail February 15, 2019 • No refunds ______________________________________________________________________________________________________________________ SOAP 51st Annual Meeting Company/Organization Address Early Exhibit Deadline: ______________________________________________________________________________________________________________________ March 6, 2019 City State Zip Code SAVE $200 on booth Cancellation and Refunds: ______________________________________________________________________________________________________________________ On or before March 20, 2019 Phone Fax • Full refund less $200 March 21, 2019 through April 3, ______________________________________________________________________________________________________________________ Authorized Representative 2019 • 50% of display cost ______________________________________________________________________________________________________________________ April 4, 2019 Title (The above named Company hereby applies to support at the meeting designated below, and agrees to the terms and conditions set forth • No refunds herein. A letter of agreement will be required to be completed for ACCME compliance.) SOAP Commercial Support ______________________________________________________________________________________________________________________ Packages Authorized Signature (Not valid unless signed) Date Deadline for reservation: January 18, 2019 Educational Support Opportunities (Please check the opportunity you wish to support.) Contact: Society for Obstetric Anesthesia Premier Corporate Support Package Exhibit Booth Only and Perinatology oo Platinum Supporter - $25,000 oo SOAP 2019 Sol Shnider M.D. oo SOAP 51st Annual Meeting Attn: Scott Mattson oo Gold Supporter - $15,000 Obstetric Anesthesia Meeting • On or before March 6, 2019 - $2,700 6737 West Washington Street oo Silver Supporter - $10,000 • On or before January 18, 2019 - $2,600 • After March 6, 2019 - $3,000 Suite 4210 oo Bronze Supporter - $5,000 • After January 18, 2019 - $2,800 Milwaukee, WI 53214 Sol Shnider Special Event Support Opportunities 414-389-8611 Both Meetings Best VALUE oo Hotel Room Door Drops - $1,500 oo Welcome Reception - $8,000 Email: scott@soap.org oo SOAP 2019 Sol Shnider M.D. Obstetric Anesthesia Meeting and 51st Annual Meeting Special Event Support Opportunities SOAP 51st Annual Meeting oo Lanyards - $2,000 oo Problem-Based Learning Society for Obstetric Anesthesia • On or before January 18, 2019 - $5,000 oo Hotel Room Door Drops - $2,000 Discussion Lunch - $3,000 and Perinatology (SOAP) • After January 18, 2019 - $5,500 oo Tote Bags - $2,000 oo Breakfast 6737 W. Washington St. oo Display Table at Residents’ (TH, F, SA or SU) - $10,000 Suite 4210 & Fellows’ Reception - $3,000 oo Lunch - $10,000 Milwaukee, WI 53214 oo Banquet - $15,000 Phone: (414) 389-8611 Fax: (414) 276-7704 Method of Payment: (Payment must be in U.S. dollars) info@soap.org o Check o VISA o MasterCard o American Express Amount Due $ ______________________________________________________________________________________________________________________ Name on Card ______________________________________________________________________________________________________________________ Card Number Exp. Date ______________________________________________________________________________________________________________________ Authorized Signature
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