Advertising and Sponsorship Invitation - SEPTEMBER 14-16, 2018 RACV Country Club, Healesville. Victoria - Australian Pilates Method ...
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RE-ENERGISE
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RE-CONNECT
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R E- EDUC ATE
SEPTEMBER 14-16, 2018
RACV Country Club, Healesville. Victoria
RE-ENERGISE + RE-CONNECT + RE-EDUCATE
Advertising and Sponsorship Invitation
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You are invited to take part in the 2018 RE-CONNECT
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Australian Pilates Method Association’s R E- EDUC ATE
(APMA) Retreat and contribute to its success.
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RE-ENERGISE
The APMA is proud to announce the much anticipated 2018 Australian Pilates Method
Association’s (APMA) National Retreat at the RACV Country Club on September 14-
16th, 2018
The APMA conference is seeking to work with leaders and innovators of
health, well-being and business to facilitate and foster relationships within
our extended Pilates and allied health community.
Our featured high profile presenters will generate great interest amongst the media,
membership and provide a platform for great exposure for our sponsors and exhibitors.
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Pilates elder Mary Bowen
presenting at the
2016 APMA Conference.
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Featuring local and international presenters offering an exciting
range of workshops, the APMA Retreat will be a gathering of
leaders and experts within the Pilates field.
OUR INTERNATIONAL PRESENTERS
MAYA AUBREY SIRI DHARMA GALLIANO
Maya Aubrey began teaching Siri Galliano, who began
Pilates in 1991. As a Pilates Pilates in Beverly Hills
teacher and movement in the ‘80’s, forged a
specialist, her goal is to great career sculpting
empower, educate and Hollywood movie stars
inspire others to live healthy on locations, such as Kill
and fulfilling lives. Bill, Star Trek, and The
Matrix.
Before teaching Pilates,
she was an award winning She began studying
professional dancer and choreographer for 20 years in classical Pilates with Romana Kryzanowska in
Chicago and New York City, 1989, and was certified in 1994. Her students have
ranged from Madonna and Sting, to high school
In 1991 she met Eve Gentry and Michele Larsson in
students and men in jail. Her passion for the history
Santa Fe, New Mexico and her love of Pilates began.
of Joe Pilates took her to the Isle of Man where she
INTERNATIONAL PRESENTERS
She taught for them when they opened the National
did extensive research on the internment camps of
Pilates Institute that year. She is honored to be the
World War 1.
demonstrator in the first Pilates Mat video ever made.
Maya opened her own studio in Santa Fe in 1993 where She has run successful large studios and not only
she offers teacher training in the classic Pilates repertoire. presented at the major fitness conferences of the
world in California, Russia and London, but has
In 2005 she met Eric Franklin who taught her how to
herself produced ten conferences throughout
work tension and injury free. The Franklin Method is an
America.
effective approach to improving movement potential and
health through imagery, touch and experiential anatomy. Siri is known as the equipment expert and teaches
She has completed all three levels of the training and adaption as she travels from country to country
incorporates the concepts into her Pilates classes. and brand to brand. Siri has been featured in
international magazines such as
When not in the Pilates studio, you will find Maya hiking
• Life • Shape
the mountains in New Mexico or in dance class.
• Self • People
Maya has taught for the Body/Mind/Spirit conferences, • GQ • Maternity
Pilates on Tour, Pilates Method Alliance Conferences, • Pilates Style • W
Corebody in Paris, France as well as for the Australian • Vogue
Pilates Method Alliance. She holds a BFA in Dance from
She maintains a classical home studio in the San
the University of Utah, is a certified level three Franklin
Bernardino Mountains of Southern California.
Method instructor, and is PMA certified.
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REACH YOUR TARGET AUDIENCE
After a successful 2016 Conference in Melbourne, our members are eagerly anticipating the 2018 Pilates Retreat.
We anticipate attendance of 180 -200 delegates from the Pilates and health industries across Australiasia and
Asia over the 2.5 day Retreat.
The RACV Country Club, Healesville located just over
50 minutes from the CBD in the heart of the Yarra Valley
is a world away from city distractions and is the ideal
location for our Pilates Retreat. Unique event spaces
boasting spectacular views over the great dividing range
with plentiful amounts of natural light and contemporary
stylish accommodation ensure that delegate registrations
will embrace the opportunity of a retreat style conference
enabling them to take a break from every day life and
embrace the Pilates community the 2018 Retreat will
provide.
We are offering a range of sponsorship opportunities to suit varied levels of involvement and exposure to ensure
that exhibitors and sponsors are able to stand out to their potential customers and leverage the opportunity for
recognition of their brands and available products.
Previous Sponsors and Exhibitors Trade Show Schedule
• HF Industries • AON Insurance
• Pilates Equip • Fine Balance FRIDAY Bump in time - 7:00am
• Energy Kinetics • MindBody Online Lunch - 1 hour
• Kinetic Wear • Body Organics Afternoon Tea - 30 mins
• Mat-Tastic • AAMT Evening activities - 6:00pm
• Gymstick • Keith Matty Insurance
• Sport-Port Agencies Advisor Australia SATURDAY Morning tea - 30 mins
TR ADE SHOW
• ABCO Health Care • Pilates Nerd Lunch - 1 hour
• Leisure Concepts Australia • Rocktape Afternoon Tea - 30 mins
• Stott Pilates • Recharge Class Evening activities - 6:00pm
• Fletcher Pilates • Michelle’s Pilates
• Innovations in Pilates • Pilates Plus & Kyani SUNDAY Morning tea - 30 mins
• Yamuna Zake Lunch - 1 hour
Afternoon Tea - 30 mins
Bump out time - 3:00pm
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Sponsorship and Exhibitor opportunities and inclusions
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+ PLATINUM EQUIPMENT SPONSORSHIP $10,000 + GST
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Sole Exclusivity
• All advertising regarding the Event will include sponsors brand logo in the top billing position.
• Front cover advertising on the Event program
• Logo inclusion on the APMA website with links to your company
• Banner advertising at the registration desk (provided by supplier)
• A large exhibition space with prime position for your exhibitor area at the trade show
• Trade display area
• Access to free wireless internet
• Access to secure back of house for storage purposes
• 2 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
• 2 x Social media posts by the APMA
• Free entry to Saturday night Gala dinner for two guests
• Opportunity to supply A4 promotional material for inclusion in the delegate bag
** Exclusivity subject to provision of all equipment requirements as outlined by the APMA.
+ GOLD EXHIBITOR $1,100 + GST
• All advertising regarding the Event will include sponsors brand logo.
• Prominent advertising on the Event program
• Logo inclusion on the APMA website with links to your company
• Promotional material placement at the Conference Registration Desk
• A medium size exhibition space at the trade show
• 2 x Trestle Table and 2 x Chairs
• Access to free wireless internet
• 2 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
• Social media posting by the APMA
• Free entry to Friday night welcome dinner for two guests
SPONSORSHIP PACK AGES
• Lunch for 2 will be supplied for 3 days (Friday, Saturday & Sunday)
• Opportunity to supply A5 promotional material for inclusion in the delegate bag
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+ SILVER EXHIBITOR $800 + GST
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• Promotional placement (logo) in the Event program
• Logo inclusion on the APMA website with links to your company
• 1 x Trestle Table and 1 x Chairs
• Access to free wireless internet
• 1 x Advertisements in the quarterly APMA e-newsletter ‘The Teaser’
• Opportunity to supply A5 promotional material for inclusion in the delegate bag
• Lunch for 1 will be supplied for 3 days (Friday, Saturday & Sunday)
+ PRODUCT SPONSORS - DELEGATE BAG
Opportunities to sponsor specific products and provide
samples are another way to support our association and great
marketing opportunities for your brand.
Personalised Sublimation Towel with Company Logo/Image $4,000.00
Personalised Delegate Bag with Company Logo $2,000.00
Personalised Drink Bottle with Company logo $2,000.00
Personalised Pen with Company logo $500.00
Delegate bag inserts - Flyer (subject to approval for inclusion) $250.00
Product Supplied in quantities of 200 (subject to approval for inclusion) - POA
*All Personalised Delegate Bag sponsor inclusions are subject to APMA selection of product
type and include provision of the product by APMA nominated supplier
SPONSORSHIP PACK AGES
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BOOKING FORM
We are interested in participating in the APMA’s Retreat 2018
Company Name:
RE-ENERGISE
SPONSORSHIP PACKAGE (PLEASE TICK) +
Return completed booking form, your RE-CONNECT
PLATINUM EQUIPMENT SPONSORSHIP $10,000 + GST logo and total payment to: +
R E- EDUC ATE
GOLD EXHIBITOR $1,100 + GST APMA ADMINISTRATOR
SILVER EXHIBITOR $800 + GST Australian Pilates Method Association
PO Box 135, Hurstbridge VIC 3099
PRODUCT BAG SPONSOR
Email: admin@australianpilates.asn.au or
Fax: (03) 9718 1881
What product do you wish to sponsor for the delegate bag?
Please detail the service you provide?
TOTAL AMOUNT (INC 10% GST) $
SPONSORSHIP AGREEMENT
Name:
Email:
Website:
Phone Number:
IMPORTANT INFORMATION
• Sponsorships will be allocated on a date of receipt basis.
• Your company logo must be supplied at the same time as returning this booking form to be included in printed material.
Please see ADVERTISING REQUIREMENTS on the next page for details on supplying your logo.
• The signed contract agreeing to the Terms and Conditions of the conference, details of which follow. You must sign the
bottom page of each of these Terms and Conditions to acknowledge that you have read and understand the terms of
display.
SIGNATURE:
PAYMENT OPTIONS
EFT CREDIT CARD
BOOKING FORM
(Pay Electronically)
Please note that a 1.5% surcharge is applicable to all credit
Account Name: APMA card transactions
BSB: 633-000
Account Number: 156 490 898 Name on card:
Bank: Bendigo Bank Tick Card Type: Mastercard Visa
Note name and ‘CONF’ on reference & attach
payment receipt. Card Number:
Expiry Date: / Security Code:
CHEQUE
Make Payable to: Cardholders Signature:
Australian Pilates Method Association Inc
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ADVERTISING REQUIREMENTS RE-ENERGISE
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Your logo will be proudly displayed on the appropriate Event advertising and brochure materials. RE-CONNECT
All sponsorship investors will be included on the APMA website Event page. +
• All logo artwork is to be supplied in the following formats: JPG, EPS, bitmap, PDF or TIFF. R E- EDUC ATE
• Logos should be supplied in Hi Res format (300 dpi at 100% size). CMYK format. Logos pulled off the web are
usually not suitable for re-production.
• Artwork can be sent either by CD-ROM or by email with your booking form.
• The deadline for your logo artwork is required with your booking form to ensure inclusion on printed
documentation.
TRADE SHOW
Display tables will be available for Friday afternoon, Saturday and Sunday of the event.
EVENT TABLE SCHEME
750mm x 1500mm covered trestle table, plus chair Exhibitors [need to check what is offered and are there
different offerings for different providers] are responsible for supplying all signage and display frames as required
ELIGIBILITY FOR EXHIBITING
All products and services must be related to the practice or education of the Pilates Method or the conduct of
a business teaching pilates. The APMA reserves the right to refuse entrance/set-up to organizations that do not
meet the standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that
reflect unfavourably on the character of the Event and APMA.
EVENT VENUE & CONSTRUCTION
Exhibitor tables will be in a visually prominent area, situated in the trade exhibit area of the venue. Generous
amounts of time have been allowed in the Event program for viewing of the trade show.
ACCESS
Exhibitors have access for setting up in the venue on Friday 14 September 2018 from 7am. Set up is required to
be completed prior to registration and welcome lunch on Friday at 11am Friday 14 September 2018. All displays
will be required to be dismantled after 3pm and by no later than 5pm on Sunday September 16, 2018.
FORWARDING EVENT & BAG MATERIAL
All exhibitors will be forwarded details regarding delivery of their goods to the venue, after their registration has
been received and confirmed.
HOW TO BOOK YOUR TABLE
We have allocated one large foyer and exhibitor
room for the weekend for our Trade show area.
We strongly advise you to complete the
registration forms as soon as possible as places will
be on a first come first served basis.
To secure a table, please complete the booking
form and return it with your total payment.
Confirmation of your table will not be confirmed
without payment in full.
CANCELLATIONS AND REFUNDS
Please refer to the Terms and Conditions
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TERMS & CONDITIONS
1. The Australian Pilates Method Association (‘APMA’) consent of the Organisers. Exhibitors will comply with RE-ENERGISE
will hereafter be referred to as “the Organisers”. the rules and regulations stipulated by the Organisers, +
the venue, the Occupation, Health and Safety Act, the
2. For the purpose of this document an ‘Exhibitor’ is RE-CONNECT
Health Department and the Fire Brigade and with all
defined as company, an association or an individual +
relevant State and Commonwealth Acts.
who provides a financial contribution which is R E- EDUC ATE
entitlement to representation of goods or services 13. The Exhibitor will not damage any walls or floors
deemed appropriate to the APMA. or ceiling of the Event area in which her/his table is
located or by nails, screws, oil, paint or any other
3. For the purpose of this document the ‘Event’ is
cause whatsoever as per the rules and regulations of
defined as the APMA 2018 Pilates Retreat.
the venue.
4. For the purpose of this document a ‘Table’ is defined
14. Storage of any products or materials (including
as a 750mm x 1500mm exhibitor table situated within
packaging) is the responsibility of the exhibitor. The
the trade show area.
Organiser is not responsible for providing storage
5. Table position at the venue will be allocated on a space at the venue.
sponsorship level and a first come, first served basis
15. The Organisers will take all precautions they consider
and only allocated once the appropriate booking
necessary for the protection and security of exhibited
form has been received. In the case of equipment
articles but cannot be responsible for the safety, loss
sponsorship there will be exclusivity of equipment
or damage of any exhibit or other property or any
display in specific rooms, and those rooms will be
other person under any circumstances whatsoever.
identified as sponsored by that equipment sponsor.
The equipment sponsor will be given display access as 16. Neither the Organisers nor the venue will be
close to their sponsorship room as possible. responsible for the safety of any exhibit or property of
any Exhibitor, or any other person, for loss or damage
6. The Organisers reserve the right to re-plan the Event
of, or destruction by theft or fire or any other cause
to the benefit of Exhibitors, as they see fit.
whatsoever, or for any loss or damage whatsoever
7. The Organisers reserve the right to decline any sustained by the Exhibitor by reason of any defect in
application for a table and no application will be the building caused by fire, storm, tempest, lightning,
considered unless made on the correct form. This national emergency, war, labour disputes, strikes or
form is to be completed fully, payment received and lock-outs, civil disturbances, explosion, inevitable
tables are let on these conditions. accident, force majeure, or any other cause not
within the control of the Organisers or for any loss
8. The Organisers reserve the right to postpone the
or damage occasioned, if by reason of happenings of
holding of the Event from the set dates, and hold
any such event, the opening of the Event is prevented
the Event on other dates as near to the original
or postponed or delayed or abandoned, or the
dates as practicable, utilising the right only where
building becomes wholly or partially unavailable for
circumstances necessitate such action and without any
the holding of the Event. The Exhibitor agrees and
liability to the Organisers.
undertakes to insure the full replacement value of the
9. In the event of the Event being abandoned, the contents of her/his table and all associated equipment
Organisers will return fees received but will not be and materials.
responsible for the cost of any work carried out by the
17. Exhibitors are expected to provide staff for their table
Exhibitors or their contractors.
for the duration of the Event.
10. If in the event of the Exhibitor failing to occupy the
18. Exhibitors may only conduct competitions or offer
said space by the opening time of the Event, the
prizes with the permission of the Organisers.
Organisers are authorised to reallocate the said space
as it may deem best for the interest of the Organiser 19. Exhibitors’ name tags will be issued to all Exhibitors
without releasing the Exhibitor from any liability. and their staff; these are not transferable and must be
worn at all times during the Event.
11. No Exhibitor shall erect any sign, stand, wall or
obstruction, which in the opinion of the Organisers 20. If due to any unforeseen circumstances it is found
interferes with an adjoining Exhibitor. necessary to close the Event on any day or days or
to vary the hours the Event is open the Organisers
12. No Exhibitor shall display on her/his table any
reserve the right to do so, at their sole discretion.
advertisement for goods manufactured and/ or sold,
or services provided by a non-exhibitor unless written 21. The Organisers may from time to time add to or
permission has been obtained from the Organisers vary the foregoing rules and regulations and do
and no table may be sublet in any manner without the anything at their sole discretion they deem desirable
SIGNATURE:
PAGE 9TERMS & CONDITIONS
for the proper conduct of the Event. Provided that her/his representative in the case of failure to comply RE-ENERGISE
such amendments or additions do not operate to with these Terms and Conditions. There shall be +
diminish the rights reserved to the Exhibitor under no return of payment if the Organisers deem such RE-CONNECT
the agreement and shall not operate to increase the rejection or prohibition necessary. +
liabilities of the Organisers.
27. These terms and conditions are governed by and
R E- EDUC ATE
22. These terms and conditions do not exclude any construed in accordance with the laws of Victoria and
warranties and liabilities that cannot be disclaimed all users of this Site irrevocably and unconditionally
under the Trade Practices Act (Cth) or similar State submit to the non-exclusive jurisdiction of the courts
or Territory legislation. Otherwise, the Organiser of Victoria
excludes all warranties and liabilities that may be
28. If any of these terms and conditions should be
implied by law. To the fullest extent permitted by
determined to be illegal, invalid or otherwise
law, the Organiser’s liability for breach of any implied
unenforceable, it shall be severed and deleted from
warranty or condition in relation to services supplied
the terms and conditions and the remaining terms and
or offered by the Organiser which cannot be excluded
conditions shall survive, remain in full force and effect
is restricted, at the Organiser’s option, to supply
and continue to be binding and enforceable.
of the services again, or the payment of the cost of
supplying the services again. 29. Exhibitors are required to have there own Public
Liability Insurance. A copy must be forwarded to the
23. Exhibitors unconditionally agree to indemnify the
Organiser 30 days prior to the event.
Organiser and hold the Organiser harmless (including
all of its officers, agents, employees and affiliates) 30. It is the Exhibitors / Sponsors responsibility to supply
from and against any and all loss, damage, liability and the artwork for advertising in the APMA e-newsletter
expense (including all reasonable legal fees) suffered (deadlines of each quarterly edition to be advised).
or incurred by reason of any claims, proceedings
or suits based on or arising out of the Exhibitor
participating in the Event.
24. If the Organiser suffers loss or damage or incurs any
costs in connection with a breach of these terms or
conditions, or any other legal obligation, Exhibitors
agree to indemnify the Organiser (including all of its
officers, agents, employees and affiliates) for those
losses, damages and costs which are attributable to
their breach.
25. If an Exhibitor cancels a booked ‘table’ the
following conditions apply:
a) For cancellations at least two months
prior to the opening of the Event will incur a
cancellation fee of 30% of the contracted fee.
b) For cancellations less than two months prior
to the opening of the Event:
i. A fee equivalent to 50% of the contracted
fee will apply if the Organiser is able to
re-let the space,
ii. A fee of 100% of the contracted price will
apply if the Organiser is not able to re-let
the space.
26. Exhibits are admitted to the Event, and shall remain
there, solely on strict compliance with these Terms
and Conditions. The Organisers reserve the right to
prohibit in whole or in part and reject any Exhibitor or
SIGNATURE:
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