Commissioner Technology Focus Group (CTFG) Status Report

Commissioner Technology Focus Group (CTFG) Status Report
                                               May 19, 2021

As always, please share this widely with your Commissioners.

Updated Distribution List
Please continue to send updates to the distribution list for this periodic status report to:
mfweber112@comcast.net.

Advancement Reports – Cub Scout Adventures Added
It was reported as new last month that in my.scouting, in the Reports tab of the Roster tool, four
new summary advancement reports display. Now you can also access a summary advancement report
for CUB SCOUT ADVENTURES. Note that due to limits of system resources, all these new advancement
reports are only for unit, district and council reporting.

2021 Unit JTE Worksheets
Working together with the JTE Team, the Commissioner Technology Team is pleased to announce
that the 2021 UNIT Journey to Excellence Scorecards (PDF files) and Tracking Workbooks (Excel files)
are now available on the JTE webpage: https://www.scouting.org/awards/journey‐to‐excellence .
Organizational Security Manager is now Position Manager
If you are a Key 3 or have access to Organizational Security Manager, you may have noticed that it
has been replaced by Position Manger. To access Position Manager, you would first need to select
Organization Manager and then select Position Manger on the left side. See examples below.

Position Manager provides the ability to change positions for registered adults, except the COR or IH
positions. Those that are registered as the COR, or COR designee, will be able to change a person’s
position within a unit. This applies to both the Registered and Functional roles. Note that the name
revision will not allow someone to violate minimum leadership requirements, e.g., no unit leader
position, no committee chair position, etc.

New Merit Badge Report
A new feature available is the ability to print out a merit badge report. This report can be found in
my.scouting in the Reports tab of the Roster tool. The list can be exported to a CSV file and sorted
for district or troop.

My.Scouting Applications Index

Commissioner Tools and the other my.scouting applications have grown over the past few years and are
continually being updated with new features and access to important/useful information. Sometimes
you need a scorecard to keep track of all that is happening.

With that in mind, three new ‘scorecards’, or better phrased – an Application Index – has been
developed to help our commissioners find the exact tool or report they need. Further, this index has
been broken down to three separate ones – one for Unit Commissioners, one for Administrative
Commissioners, and one for Roundtable Commissioners. One last feature of the new Index is that those
highlighted in bold are tools and reports that are most important for new commissioners and even for
those experienced commissioners who want to only focus on the simple and most important roles for a
commissioner, for consistent and meaningful Unit Service.

The Index is available at the end of this Technology report and will also be available on the
Commissioner Webpage under the Technology page and eventually be added to our training modules.

If you have any comments for additions, revisions, or suggestions for improvements, please let us know
(send emails to mfweber112@comcast.net).

Hails and Farewell
It is a pleasure to announce a new member to the team, Justin Sprague. Justin is from the Historical
Occoneechee Council in Raleigh, NC with expertise in application development and plans to help us out
with some of the my.scouting applications.

There are several members that are leaving the team, each of whom have made significant
contributions over the years since this Technology Team was formed some seven years ago. Darlene
Sprague, from Niagara Falls, NY has kept many of the communications and all the website details
current and looking very ‘professional’. Garry Lewis from Stafford, VA was a key member helping to
provide early vision and requirements for the group and focused on Information Management. Bob
Hoffmeyer you may remember as the first “voice” of the original Commissioner Tools training videos
who also helped to test and debug many of the Commissioner Tools features and was a big help to
ensuring quality control.

The final member that will be leaving the group is Rick Hillenbrand, the Technology Team’s Chair since
the group was initiated in 2014, and who has formed and led this group for the entire time. Rick will
leave a legacy of enabling commissioners to conveniently service their units, administrative
commissioners to easily know and report on how their teams are doing, including where help is needed,
and has tirelessly worked to generate ideas for updates (major and minor ones), resolve fixes, train
commissioners, address countless email requests, communicate in multiple mediums anything that was
needed, and personally served as a ‘user’ to test any new change that came down the pike. Rick has
made many friends and has many followers along the way and will be sorely missed. We all need to
thank Rick for his devotion to Scouting and to Commissioner Tools in particular. We all wish him all the
best.

Replacing Rick will be Michael Weber. Mike has over 40 years in Scouting, is an Eagle scout, has been in
commissioner service for over 16 years, was most recently the Central Region Commissioner, is retired
from General Motors as an engineer in Product Development, is married, has three eagle scout sons,
and he lives in Grand Blanc, MI. Please welcome Mike to the Technology Team. He can be reached by
email at mfweber112@comcast.net.

Coming Down the Pike
    My.scouting
          o Ability for members to transfer between councils (ECD 2021 Q3)
          o Rebuild the structure to meet the new BSA territories (June 1)
          o The ability for online renewal for Council and District personnel (ECD 2021 Q4)
          o BeAScout “Coming Soon” units will be able to accept applications (ECD later this month)
          o Improved/Streamlined Online Registration flow (ECD late Summer 2021)
          o Continued tweaks to Membership Manager
    Retire ScoutNet (ECD late 2021, early 2022). Requires finalization and deployment of Registrar
       Tools

     The Commissioner Technology Focus Group

     My.Scouting Applications Index
        Unit Commissioner (note Bold items as most important for specific commissioner role)

 

   Administrative Commissioner

   Roundtable Commissioner