Canadian Radiation Protection Association Winnipeg 2020 Exhibitor Package
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Canadian Radiation Protection Association
Winnipeg 2020
Exhibitor Package
June 7, 2020
Canadian Radiation Protection Association
Association Canadienne de Radioprotection
PO Box 83
Carleton Place, ON
K7C 3P3
Ph/Tél: (613) 253-3779
Fax/Téléc: 1-888-551-0712
secretariat@crpa-acrp.ca
WELCOME www.tourismwinnipeg.com
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CRPA-ACRP Winnipeg 2020
Known as the "cultural cradle of Canada”, Winnipeg is
Manitoba’s cosmopolitan capital city offering plenty of charm.
It is a four-season destination boasting a dazzling arts, theatre
and indie music scene, as well as lip-smacking dining options
to tantalize taste buds. The city has many must see attractions,
including the Canadian Museum for Human Rights and
Journey to Churchill polar bear exhibit. Experience 54 acres of
shopping and interactive fun at The Forks or explore
Winnipeg’s diverse neighborhoods, such as the historic
Exchange District or the boho chic Osborne Village.
Photo credit: Downtown skyline, Dan Harper
On behalf of the local organizing committee, we would like to extend an invitation to join us for the Canadian
Radiation Protection Association‘s Annual Conference to be held in Winnipeg from June 7 - 12, 2020.
Jeff Dovyak
Conference Chair
CONFERENCE HOTEL www.deltahotels.com
Located in Winnipeg's Sports, Hospitality, and
Entertainment District in the heart of Winnipeg's
Downtown, is the city's largest 4 1/2 star hotel. Delta
Winnipeg offers 393 guestrooms featuring 18,000 sq. ft.
of banquet and conference facilities. Linked to the RBC
Convention Centre Winnipeg and MTS Centre by indoor
skywalk, the hotel offers a sleek, intuitive, contemporary
design tailored to guests staying for a meeting, concert,
sports game, or special event in Winnipeg. Also home to
the Odyssey Health Club, with an indoor and seasonal
outdoor rooftop pool making relaxation easy no matter what time of year. The Delta Winnipeg is a perfect
choice for both business travelers and families on holiday. We have secured a single room rate of $199.00
and the hotel offers premier rooms, signature club and suites at an additional cost.
CONFERENCE THEME
HOW LOW
The Conference is planned around the theme “Reducing Radiation Risks – How
Low Should We Go?” and will include invited presentations on both ionizing and
non-ionizing radiation, contributed papers spanning the full range of health physics
and radiation protection, professional development courses and exhibitor displays.
The Conference provides a face-to-face opportunity to showcase your new
products and services to potential clients from the various sectors in radiation
protection. With Winnipeg close to the longitudinal center of Canada, we
anticipate delegates from both coastlines as well as south of the border. We hope
you will join us and participate in the exhibitor sessions to generate interest and
promote discussion for the delegates attending our Winnipeg 2020 conference.
SHOULD WE Page 2 of 7
GO?
CRPA-ACRP Winnipeg 2020
EXHIBIT AREA
Our committee has made a commitment to make every effort to meet and exceed the expectations of the
exhibitors based on past experiences and input from the exhibitors’ from past conferences. There will be room
for 25 exhibits with potential for expansion located in the Grand Ballroom adjacent to the Plenary.
BOOTHS
Booths will be a standard 8’ x 10’ draped set-up with a single skirted 6’ table and two chairs. Electrical and
high-speed wireless internet access will be available at each booth. For additional requirements please contact
Bill Voulgaris at 204-944-7219, Conference Services Manager at bill.voulgaris@deltahotels.com. The
company providing the exhibit set up is Central Display. Booth arrangement has been determined by our
service provider to maximize the exhibit space. The selection process will follow the format described in
Appendix B.
REFRESHMENT BREAKS
Morning and afternoon refreshment breaks for delegates will be held in the exhibit area. Smaller, ‘standing
only’ tables may be located throughout the exhibit area as space permits. Recognizing that the exhibitors are
busy during this time, a separate ‘all day’ refreshment area will be available for the exclusive use of the
exhibitors in the balcony overlooking the Grand Ballroom.
SECURITY
The exhibit area will be locked and secured during times when the exhibit area is closed.
EXHIBITOR SCHEDULE
The exhibit area will be available for set up on Monday, June 8th, 2020 17:00 – 18:00
& 19:00 – 21:00.
The Welcome Reception will take place Monday, June 8th, 2020 from 17:00 – 19:00
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CRPA-ACRP Winnipeg 2020
in Campaign B.
Exhibit area opens to delegates Tuesday, June 9th, 2020 from 10:00 – 17:00.
The Exhibitor Reception will take place Tuesday, June 9th, 2020 from 17:00 – 19:00
in the Exhibitor area.
Exhibit area opens to delegates Tuesday, June 9th, 2020 from 10:00 – 17:00.
Take down follows exhibit area closure on Wednesday, June 10th, 2020.
EXHIBITOR REGISTRATION
Registration includes:
Entrance for two attendees (additional attendees are welcome for an
additional cost)
Single 8’ x 10’ booth with draping, 6’ draped table and two chairs
Electrical and high-speed wireless internet access
Security
Access to all scientific sessions
Continental breakfast and all-day exhibitor exclusive refreshments
Invitation to Welcome Reception and Exhibitor Reception
Banquet tickets are not included but may be purchased separately
Registration fees:
Regular Price $2,450
CRPA Silver Member $1,960
CRPA Gold Member $1,835
CRPA Platinum Member $1,225
Registration is completed online at the conference website http://www.crpa-
acrp.com
SHIPPING
Items may be shipped in advance and stored at the Delta Winnipeg no earlier than
one week in advance of the conference. Please use the shipping label found in
Appendix C.
CUSTOM BROKERAGE http://www.kn-portal.com/
For those requiring custom brokerage services, arrangements can be made
through Kuehne + Nagel who offer complete Canadian and US customs brokerage
services across North America. Contact (204) 633-3555.
ADDITIONAL INFORMATION
Additional information on the Winnipeg 2020 conference will be available on the
CRPA conference website at www.crpa-acrp.com . The website is updated as plans
are finalized.
Canadian Radiation Protection Association
Page 4 of 7
CRPA-ACRP Winnipeg 2020
Association Canadienne de Radioprotection
PO Box 83
Carleton Place, ON
K7C 3P3
Ph/Tél: (613) 253-3779
Fax/Téléc: 1-888-551-0712
secretariat@crpa-acrp.ca
APPENDIX A - SPONSORSHIP
In the past, our corporate members have offered some additional financial
assistance towards the success of the conference. The Local Organizing Committee
has suggested various items for sponsorship for this year’s conference. You may
wish to sponsor an item in full or in part. Sponsors will be recognized in the printed
program, and at the event(s) they will be sponsoring. Please contact the local
committee contacts if you wish to sponsor an event or have other ideas for
sponsorship.
Suggested Sponsorship Items
$10,000 Conference Banquet
$ 5000 Program printing
$ 5000 Keynote speaker
$ 2500 Keynote travel expenses
$ 2500 Catering for Exhibitor Reception
$ 5000 Student Contest
$ 2000 Conference CD/USB
$ 1500 Continental Breakfast - Tuesday ____ Wednesday ____
$ 1500 Afternoon Coffee Break - Tuesday ____ Wednesday
____
$ 1000
Morning Coffee Break - Tuesday ____ Wednesday
$ 1000
____
$ 800
Catering for Welcome Night (Monday)
$ 500
Banquet Transportation
$ 200
Hospitality suite - Tuesday ____ Wednesday ____
Thursday ____
Student & Young Professionals Event
Please contact the Local Organizing Committee if you have another idea for
sponsorship. In kind donations are also graciously welcomed. Additional
information on the Winnipeg 2020 conference will be available on the CRPA
conference website at www.crpa-acrp.com or contacting the Secretariat at
secretariat@crpa-acrp.ca
Page 5 of 7CRPA-ACRP Winnipeg 2020
Appendix B - BOOTH SELECTION
The Organizing Committee is attempting to make the selection of exhibitor space as easy as possible. Each
exhibitor is asked to email this form back indicating the booth location number that corresponds to their first,
second and third choice. Spots will be allocated on a first come first serve basis as we receive replies. If you
have any other requests regarding location, such as proximity to another exhibitor, please indicate this and we
will attempt to honour your request. The committee reserves the right to make the final decision regarding
space allocation.
Please indicate preferred Booth Number as shown on above floor plan
Company Name:
First Choice:
Second Choice:
Third Choice:
E-mail completed form to gzaporozan@cancercare.mb.ca
Page 6 of 7CRPA-ACRP Winnipeg 2020
Appendix C – SHIPPING LABEL
Please make sure the information is completed in order to ensure correct delivery. Storage is available on site
one week prior to the event.
Delta Winnipeg
350 St. Mary Avenue
Ship To: BOX # ___ of ___
Winnipeg, Manitoba
R3C 3J2
CANADA
Function Name: CRPA Conference
Function Date: JUNE 7 – 12, 2020
Company Name:
Guest Name/ On Site Contact:
Delivery Instructions:
ATTENTION COURIER
All Deliveries are accepted at the Loading Dock / Receiving
Area at the corner of St. Mary Avenue and Hargrave Street
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