ASUP Finance Kickoff SPRING 2021 - University of Portland
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ASUP Finance Kickoff SPRING 2021
What will this presentation cover? •Senate Resolution S.R. 20-20-007: Emergency Budgeting Process •Budgeting Guidelines •Spring 2021 Budget •How to apply for funding •Q&A Session
Resolution S.R. 20-20-007 •Outlines creation for Spring 2021 budget process • Need for a new budget was caused by several factors •Club and Organization Opportunity Grant •Student activities fee reduction ($15 per student)
Budgeting Guidelines/Considerations
Normal Considerations Resolution S.R. 20-20-007
•Exigency fund must be at least 2% of total •Grant based allocation
available budget
•Considering economic hardships and setting
•No changes to stipends within ASUP. the example for administration
•Executive Board & Senate Discretionary •Appropriate measures will be taken to ensure
remains the same as Fall 2020 funds are available for the entire semester
•$15 from the Student Activities Fee goes into
the Major Events Fund
•No Rollover of funding from Fall to Spring for
clubs and organizations
Spring 2021 Budget
Spring 2021 ASUP Admin Budget
Spring 2021 Budgeted (11/22)
Spring 2021 Other
Budget 4%
o $291,842 Total Budget
Upper Budget
o $154,642 to Upper budget Opportunity
Grant Upper Budget Opportunity Grant
o Clubs and Organizations Grant has 43% 53% Other
$120,000 for clubs to draw from
o $11,200 for other purposes
o Clubs will apply for funding with a
modified opportunity grant
application
o This reduced Student Activities Fee
to $15 per person
o ~$25,000spent by clubs in Fall
2020
How do I apply for funding? Engage UP - up.campuslabs.com/engage/ •‘Manage’ and click on your organization •Go to the org’s homepage, left tab, click on Finance •In the top right corner click on the blue ‘create request’ drop down •Select ‘Funding Request.’
What is the Process to receive money? 1. Fill out the Funding Request application on Engage UP at least 2 weeks before you need your funding 2. This request will be reviewed by the Financial Management Board 3. The Financial Management Board will notify you of the outcome of your application 4. Spend your Money!
What is information is needed in the form?
1. A description of your event
2. Amount of money requested
3. A count of How many people will benefit from this use of funds (estimate is okay)
4. Where do you intend to make this purchase from?
5. If you are not funded the full requested amount, is it possible to make your request happen
with less money?How will funding be allocated?
•Apply for funding for a single event at a time
• Example: One speaker event, club meeting or other event at a time
•Funding priorities will be consistent with the ASUP Bylaws (Section 3-B)
• Priority will be given to those events on campus and/or events, which benefit the most University of
Portland students possible.
•Follow the Rules outlined in the next slides
•Apply for reimbursement after you have spent the funds via Reimbursement Form or schedule
use of the “Pcard”Things to know
•Please try and spend all your money you are •Clothing purchased must remain in the club
allocated
•Itemized Receipts are required for
•The Financial Management Board meets every Reimbursement
Wednesday night, so that is when applications
are reviewed •All clubs and organizations receiving ASUP
funding greater than $1500 for one event will
•ASUP Senate will need to approve a request be required to promote this event as funded
above $3,750 by ASUP.
•ASUP will not reimburse Gift card purchases •Must abide by Federal, State, County and
for raffles or giveaways University COVID guidelines including use of
face covering, social distancing and group size
limitsWhat can we fund?
WILL NOT FUND CAN FUND
•Gas for club travel unless the ASUP vans are to •COVID safe activities
be utilized by the club
•Virtual activities
•The purchase of firearms, alcohol, tobacco
products or other controlled substances that •Be creative with your programming!
violate university policies
•Any activates that violates University COVID
policiesGiveaway Ideas Spring 21
•Self-care packages •UP Student Businesses
• Willamette Wick Co.
• Can be themed depending on the month or
• Little Fir Co.
event • There are also student sticker companies where you can
order a custom sticker for you club!
•Portland Companies
•Popular Item Giveaways
• Portland Gear • Hydroflask
• Cathedral/Stumptown Coffee • @ashethetics is student company that paints custom ones
• UP Merch • Patagonia
• Columbia
• Brew Dr. Kombucha
• Nike
•Portland BIPOC Businesses • Carhartt
• With Love From PDX •Food Deliveries
• More businesses listed here • Crumbl cookies, Pips donuts, Voodoo donuts,
https://www.pdxmonthly.com/style-and- Salt & Straw, Ruby Jewel, Cookie Dough Café,
shopping/buy-from-these-black-owned-portland- etc.
brands
I’m always here for questions, please contact me if you ever need anything:). cramm22@up.eduCurrent Financial Management Board Members
Sage Taylor – Cole Stoker – Shaymili Umapathy –
Interim Director of Finance ASUP Controller Board Member
Liam McDonough – Taylor Edington – Tiffany Ng –
Board Member Board Member Board MemberQuestions? ASUP.FINANCE@UP.EDU
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