ARTS EVENTS COORDINATOR BRIEF - Offaly County Council
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
ARTS EVENTS COORDINATOR BRIEF Offaly County Council Arts Office
Introduction:
Offaly County Council Arts Office will be managing the delivery of two major events in 2018:
Offaly Culture Night (Friday 21st September, 2018) involves partnerships with venues (public,
private and commercial) across the county to engage and promote arts activity and events
(artists, bands, dance troops, drama) as part of a national Culture Night celebration.
Hullabaloo! Offaly’s Children’s Arts Festival (31st Oct to 3rd November) is an important annual
fixture in the county’s calendar of arts and culture festival events. Now in its 12th year,
Hullabaloo! focus is on 3 – 12 year olds and their families. The festival runs over four days
during the Halloween mid-term break, with events programmed in Birr, Edenderry, Tullamore
and Clara. It is co-produced by Birr Theatre and Arts Centre in partnership with Offaly County
Council Arts Office.
In order to facilitate and develop these programmes, Offaly County Council requires a temporary part
–time independent coordinator to undertake the following work: -
The main duties include: (See attached work time-line for further details)
Event management: The preparation and implementation of event management plans, for
Culture Night Offaly 2018 and Hullabaloo! respectively, in consultation with Offaly County
Council Arts Office.
Programme Scheduling:
o Hullabaloo! - Liaise with venues and artists participating in Hullabaloo! coordinating
the workshops / performances to included scheduling times/dates/venues for all the
programmes events working to a given budget.
o Offaly Culture Night Liaise with artists and venues on their specific requirements for
the night. (i.e. space requirements, PA)
Brochures: Prepare the Hullabaloo! festival Programme and Offaly Culture Night Programme
for printing, to include drafting and proofing.
Distribution: Aid in the distribution of the programmes to specified venues and outlets.,
On the Ground Assistance: - Assist with ‘on the ground’ coordination during Hullabaloo! and
Offaly Culture Night –Candidate will be assigned to one area i.e Edenderry, Tullamore or Clara
Publicising the Events: Plan and implement a PR campaign for Hullabaloo! and Offaly Culture
Night. Assist with publicising the events including management of social media feeds/Press
Releases/launches.
Audience Evaluation: Deliver an audience evaluation report for both events.
Skills & Personal Qualities of the Ideal Candidate:
Preferable third level qualification in Arts Administration or Public relations or extensive
experience in same.
Experience of programme scheduling and organising Festival/Cultural Events.
Proven track record of working to deadlines.
Good communication skills, telephone, written and interpersonal skills required to deal with
the public, artists and venues.
Excellent Public Relations skills including experience of writing press releases, information
brochures, social media posts and liaising with the media.
Excellent organisational skills.
Ability to work autonomously as well as part of a team.
Hold a full driving licence in respect of Class B vehicles.
Successful candidate will be need to be Garda Vetted.
Coordinator Work time line and Key dates
Offaly Culture Night 2018 Hullabaloo! Offaly’s Children’s Arts Festival
2018
August Up Load events to National Culture Contact artists and venues to start
Night website scheduling festival programme
Start compiling Offaly Culture Night Throughout August
Draw up an event management plan.
Brochure completion date for 17th
Aug 2018
Week of 20th Aug 2017 Plan and start
implementation of PR Campaign for
lead up to Offaly Culture Night to
include: Official Launch, Press
Releases, Advertising (Radio and
Print) and Social media feed to
continue over the weeks prior to
Culture Night
Compile a one page Audience
feedback form
September Week of 3rd Sept 2018: Draw up an event management plan.
Aid in distribution of programmes and
audience feedback forms to venues
and outlets.
Local launch of Offaly Culture Night
Programme
Week of 10th Sept 2018 Focus on PR 10th Sept 2018– Deadline for completion
Campaign up until Culture Night of Festival programme for final proofing
and Print
Week of 10th Sept 2018 – Start plan for
0fficial launch
Friday 21st Sept 2018 Oversee events
on Culture Night in one specified area
October Collection and evaluation of Audience 5th Oct 2018 Press Launch
Feedback forms and audience figures Week of 9th October Plan and start PR
from each venue. Submission of campaign Press Releases/Social Media
audience evaluation report feed etc
15th Oct 2018 – Programme Distribution to
Schools
Week
Week 15th Oct up until the Festival
Keep in regular contact with artists and
venues to ascertain any possible problems
that may arise.
Focus on PR and social media feedNovember 31st – 3rd Nov 2018 On the ground
assistance in specified area during festival
Prepare statistical report based on
audience figures booked and submit
programme evaluation by end of
November.
Payment:
A fully inclusive fee in the sum of €4,000.00 to include all travel, subsistence, and any other
costs that may arise will be paid to the successful candidate.
The fee will be paid in four moieties.
o €1000 on delivery and approval of Offaly Culture Night Programme text.
o €1000 on delivery and approval of Hullabaloo! Offaly’s Children’s Arts Festival
programme text.
o €1000 on Submission of Offaly Culture Night Audience Evaluation Report.
o €1000 on Submission of Hullabaoo! Offaly’s Children’s Arts Festival Report.
Selection Criteria:
In the selection of the coordinator, the following criteria will apply and will be weighted accordingly:
o Experience of organising and presenting events 30%
o Marketing, PR and Communications Experience 30%
o Knowledge of Arts/Cultural Sector in Co. Offaly 20%
o General and Financial Administrative Experience 20%
Submitting your Proposal:
Email the following to arts@offalycoco.ie no later than 3p.m. on Wednesday, 20th June, 2018
A cover letter outlining your experience in terms of the above selection criteria detailing
similar projects to-date as well as your experience to-date in marketing, PR and
Communications.
A CV with two references
For further information, please contact Arts Office Offaly County Council 05793 57400You can also read
