2020-2021 Sponsor Packet - National Ayurvedic Medical ...
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2020-2021 Sponsor Packet
2020-2021 Sponsorship Levels Platinum Plus (1 available) $8,000 Platinum (1 available) $6,500 Ojas (1 available) $5,000 Triple Booth in Prime Location $2,200 Double Booth in Prime Location $1,600 Double Booth in Prime Location $1,600 4 x 6 ft Banner & Electronic Banner $1,000 4 x 6 ft Banner & Electronic Banner $1,000 Electronic Banner $500 6 Conference Passes $2,040 4 Conference Passes $1,360 3 Conference Passes $1,020 Full Color Brochure in Attendee Packet Full Color Brochure in Attedee Packet $1,500 Full Color Flyer in Attendee Packet $1,000 Full Page Ad in Program Guide $1,500 Full Page Ad in Program Guide $1,500 Full Page Ad in Program Guide $1,500 Logo/Link in Marketing Campaign $2,000 Logo/Link in Marketing Campaign $2,000 Logo/Link in Marketing Campaign $2,000 4 Social Media Ads $1,600 3 Social Media Ads $1,200 2 Social Media Ads $800 Logo/Link on Sponsor Web Page $1,000 Logo/Link on Sponsor Web Page $1,000 Logo/Link on Sponsor Web Page $1,000 300 Word Email/Video To Membership $1,200 300 Word Email to Membership $600 300 Word Email to Membership $600 Seminars in Ayurveda Spotlight $1,600 1-Year Organizational Membership $400 1-Year Organizational Membership $400 1-Year Organizational Membership $400 Special ConferenceAcknowledgment Included Special Conference Acknowledgment Included Special Conference Acknowledgment Included 42-Word Program Guide Description Included 42-Word Program Guide Description Included 42-Word Program Guide Description Included Total Value $16,040 Total Value $12,160 Total Value $10,420
2020-2021 Sponsorship Levels Gold (3 available) $4,500 Silver (6 available) $2,500 Tea Sponsor (3 available) $500 Double Booth in Prime Location $1,600 1 Booth in Prime Location $750 Signage On Tea Station at one Tea Time $300 Electronic Banner $500 Electronic Banner $500 1/8 Page Ad in Program Guide $250 3 Conference Passes $1,020 2 Conference Passes $680 42-Word Program Guide Description $250 1 Side Color Flyer in Attedee Packet $800 Black & White Flyer in Attendee Packet Recognition at Conference $200 1/2 Page Ad in Program Guide $700 1/4 Page Ad in Program Guide $350 Tea Sponsor Can also Provide Tea Logo/Link in Marketing Campaign $2,000 Logo/Link in Marketing Campaign $2,000 2 Social Media Ads $800 1 Social Media Ad $400 Logo/Link on Sponsor Web Page $1,000 Logo/Link on Sponsor Web Page $1,000 1-Year Organizational Membership $400 1-Year Organizational Membership $400 Special Conference Acknowledgment Included Special Conference Acknowledgment Included 42-Word Program Guide Description Included 42-Word Program Guide Description Included Total Value $8,820 Total Value $6,380 Total Value $1000
2020-2021 Sponsorship Levels Gala Sponsor (1 available) $1,000 Bag Sponsor (1 available) $1,800 Signage of Tea/Food Station at Event $400 Logo along side NAMA logo on Bag $2,000 1/8 Page Ad in Program Guide $250 1/8 Page Ad in Program Guide $250 42-Word Program Guide Description $250 42-Word Program Guide Description $250 Recognition at Conference $200 Recognition at Conference $200 Recognition during the Event $400 Signage at Door during Event $300 Total Value $1,800 Total Value $2,700
Understading Your Sponsorship
Registration How Your Benefits Work Marketing Collateral Submission
We process all Sponsors registrations on our Website Features Please submit all the following 2 weeks after
website. We accept all major credit cards and All conference pages on the website will feature sponsor registration per your sponsorship level.
debit cards. There will be an approval period the current year conference Sponsor. The main
after your payment has been received. You will sponsor page of the website will feature the 1. 42-Word Company Description
receive an approval email letting you know you previous year Sponsors. These will be replaced 2. Company Logo (High-Resolution PNG)
have been accepted as a Sponsor. with new Sponsors after the conference. 3. All social media collateral based on your
Sponsor level. Facebook: 1200 X 628 pix-
CONTRIBUTION POLICY STATEMENT Digital Marketing els (PNG) Instagram: 1,080 X 1,080 pixels
As a non-profit organization, we rely on your Sponsors will be included in all digital/email (PNG)
contributions to continue our work on behalf marketing campaigns for the conference they 4. Email Campaign Content
of the Ayurvedic profession in the USA. Please sponsor. 5. Program Guide Ad: Please submit your
consider giving generously as your contribu- files as Adobe PDF files created CMYK
tions will help Ayurveda become established in Social Media Features with high-resolution print optimized
the USA. Social media features will start after the confer- format; all images and fonts embedded
ence you sponsor. or Adobe Photoshop EPS, TIFF or JPG files,
Contributions, Benefactor Membership, and CMYK, 300dpi at 100%
Annual Sponsorship fees may be tax deductible Special Email Campaign AD Sizes Guidelines
as a business expense for all individuals and If your sponsorship includes an email to our • 1/2 Page Horizontal 7.75 inches W x
organizations. However, as a non-profit trade membership, this will be scheduled after the 5 inches H
association, 501 (c)(6), contributions to the conference you sponsor. • 1/2 Page Vertical 3.75 inches W x
National Ayurvedic Medical Association are not 10.25 inches H
personally deductible as charitable donations. Attendee Packet Collateral • 1/4 Page 3.75 inches W x 5 inches H
For more information, please consult your tax Your company will provide all printed materials • 1/8 Page 3.75 inches W x 2.5 inches H
advisor. for the attendee packet. To be shipped to event
location exactly 2 days before the event.Trade Show Guidelines Sponsor/Exhibitor Move-In/ Registration: Friday, April 24th noon-6:00 p.m. (Exhibitor Hall Social starts at 4 p.m.). All Exhibitors must be moved in during the scheduled time. You will receive your table location and conference badges at time of registration. Once you have checked in you can start setting up your booth. Any booth not occupied by the end of the scheduled time will be considered canceled and may be re-rented by NAMA, without compensation to Exhibitor, unless Exhibitor has had prior approval from the NAMA conference team. To maintain conference security, we ask that you wear your Exhibitor badge at all times. Let us know if you have any special move-in needs previous to the event. Location of Exhibit Booth: All measurements of exhibit space layouts are as accurate as possible. NAMA Conference Management reserves the right to make modifications and change exhibit space assignments and to adjust the floor plan at any time as may be necessary to ac- commodate safety, traffic flow, and exhibit requirements and the needs of Sponsors and Exhibitors. Security: Electronic equipment and other high-value items should be removed from the booth for your protection. NAMA assumes no lia- bility for missing items. The venue will not be responsible for the security of such property. The venue has overnight security that makes rounds. There are security cameras in the foyer space. If greater security is required, Exhibitors are welcome to procure their own security or make other arrangements for any equipment or valuables left unattended. Other signs or banners are not permitted in public areas of the venue without prior approval of venue management. The venue prohibits the hanging of any materials on the walls of the venue, including, but not limited to, the use of masking tape or pushpins. All displays, ex- hibits, and decorations must conform to hotel regulations and city fire code ordinance regulations. Any matter not specifically covered shall be subject solely to the decision of NAMA. Sponsor/Exhibitor Move-Out: Sunday, April 26th 3:00 p.m. -5:00 p.m. All items must be removed from the building during the scheduled time. After this time, NAMA has the authority to remove and dispose of Exhibitor’s property that is not removed from the hotel premises. Exhibi- tor agrees to pay the cost incurred by NAMA in connection with any such removal and disposal.
Trade Show Regulations
1. Please ensure your booth is staffed at all times.
2. Please arrive no later than 30 minutes prior to the opening of the show.
3. Microphones, music, or DVD players used in your booth must not interfere with your neighbors’ activities/presentations. Sound equip-
ment may not project sound beyond the confines of the booth area. Provide headphones as appropriate.
4. Exhibit space must be large enough to contain a reasonable number of attendees if demonstrations are planned.
5. The aisles cannot be blocked.
6. Promotional materials may be distributed only in the Exhibitor’s booth and must directly relate to the exhibit. Books and CDs may be
sold only through Nataraj Books unless these materials are authored by an Exhibitor who is selling them at his or her booth.
7. Exhibitors may not share booth space without the prior written approval from NAMA Event Management.
8. Boxes should be stored out of sight.
9. Fire regulations prohibit the use of an open flame, including candles. Booth decorations must be flame-proof, and electrical wiring and
displays must conform to the National Electrical Code safety rules.
10. Exhibitors shall not bring any flammable liquids, gasoline, fuels, oils, machinery, or smoking materials onto the hotel premises. Also, no
open flames, lighted candles, or lighted incense/sage sticks are allowed. No LP gas, bottled gas, or bottled gas tanks are permitted in the
building.
11. If you would like to purchase wifi and a power strip for your booth contact the event center directly.
12. Please wear your badge at all time.
13. Please do not hang anything on the walls of the event center.
14. All materials and boxes must be removed at the conclusion of the event
15. The Exhbitor Hall is located in the Main Event room, we kindly ask exhibitors to maintain silence during presentations.NAMA Agreement Violation of the Exhibitor rules shall be cause either for immediate expulsion of Exhibitor without recompense, or rectification by NAMA, at Exhibitor’s expense. NAMA reserves the right to refuse/revoke any booth rental application without explanation Applicable Law: Choice of Law: Venue: Exhibitor shall abide by all applicable federal and state laws and regulations, and all ordinances, rules, and regulations in the city in which the conference is held. In any action, suit, or legal dispute arising from this Agreement, Exhibi- tor agrees that the laws of the State in which the conference is held shall govern. The parties agree that any action or suit arising from this Agreement shall be commenced in a federal or state court of competent jurisdiction in the state in which the conference is held at NAMA’s discretion. Amendment: This Agreement shall not be altered, changed, or amended except by an amendment in writing executed by the parties hereto Binding Effect: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and per- mitted assigns and is specifically enforceable. Force Majeure: NAMA shall have no liability to Exhibitor, and Exhibitor shall have no claim or action against NAMA; because of NAMA’s fail- ure to perform any of its obligations in the Agreement if the failure is due unforeseen occurrences or to reasons beyond NAMA’s reasonable control, including without limitation, strikes or other labor difficulties, war, riot, terrorism, civil insurrection, accidents, or acts of God or governmental authorities in connection with a national, state, or local emergency. In such event, Exhibitor’s sole remedy shall be limited to cancellation and NAMA may retain such part of each Exhibitor’s rental as shall be required to cover expenditures already made due to such occurrence. Agreement and Confirmation: Exhibitor agrees to abide by all NAMA and event center requirements and the terms of this Agreement. Agreement by the Exhibitor is indicated by their acceptance to exhibit at this conference. It is the responsibility of the Sponsor/Exhibitor to research and abide by the governances around sales tax in the city where the conference is held.
Event Center Information
Location Shipping Information
The Art of Living Retreat Boxes shipped to event center must have the following information for proper delivery. Improperly labeled packages
Center account for the majority of lost and misplaced packages.
639 Whispering Hills Rd. Name of Vendor: (Your Company Name)
Boone, NC 28607 Address of Event Center: 639 Whispering Hills Rd.Boone, NC 28607
Phone: (800) 392 6870 Name of Event: NAMA Conference
Website: www.artoflivingre- Event Contact: Sophia Avramides
treatcenter.org Event Date: April 24th, 2020
Return Address: (Your Company Address)
Rates: All individuals on the Phone Number: (Company Representative)
campus must be registered as Hold for Arrival Date: (Company Representative Arrival Date)
a night or day guest. Rates are Number of Boxes: (Please include how many boxes in total you shipped)
per person and include all 3
meals. The event center will not allow shipping earlier than two (2) days prior to the event date without the prior consent of
event center. If boxes are shipped prior to that date, a storage fee will be applied. The event centerwill accept only pre-
Nightly Rates: paid package and will refuse any packages delivered C.O.D., and the event center shipper will not make notifications.
Hotel Room Single $288.63
Hotel Room Double $223.17 Shipping Out of Event Center
Retreat Room Single $238.24 Exhibitors should bring their own shipping forms and packing tape for return shipping after the conference. All shipping
Retreat Room Double $188.67 arrangements must be made directly by each individual through their selected shipping company. Please secure the form
Retreat Room Triple $169.28 to the box and ensure the box is securely taped closed for transport. Any boxes that do not have shipping information
on them or are left open may not be shipped via the event and may be discarded 24 hours after the event should items
Day Rate/Commuter Pass: $100 not be claimed. The event center assumes no liability for damage or loss of any goods or equipment stored, received, or
shipped on behalf of NAMA. All materials and boxes must be removed at the conclusion of the event.You can also read
