SYNCHRONISED SWIMMING OLYMPIC GAMES QUALIFICATION TOURNAMENT - Fina
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SYNCHRONISED SWIMMING
OLYMPIC GAMES QUALIFICATION
TOURNAMENT
OFFICIAL CBDA PARTNERS
1
FINA Olympic Games Synchronised
Swimming Qualification Tournament
2016
TO ALL WORLD SYNCHRONISED SWIMMING MEMBERS
The Rio 2016 team and the Brazilian Swimming Federation
(CBDA) are pleased to announce that the FINA Olympic Games
Synchronised Swimming Qualification Tournament 2016 is
schedule for March 2nd to 6th 2016. This event, organised by Rio
2016 and CBDA and managed by FINA, is part of the Rio 2016
Test Events Programme and is a great opportunity for the Nations
to test the Field of Play and get the atmosphere of the Games.
We would like to invite your National Federation to participate in
our event.
The FINA Olympic Games Synchronised Swimming Qualification
Tournament 2016 will be organised in accordance with FINA Rules.
We are looking forward to welcoming you and your teams, to Rio
de Janeiro – Brazil.
Sincerely,
Rio 2016 Sport Department & CBDA
SYNCHRONISED SWIMMING
OLYMPIC GAMES QUALIFICATION
TOURNAMENT
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1 COMPETITION INFORMATION
1.1 SUMMARY
Event Information
Name FINA Olympic Games Synchronised Swimming Qualification
Tournament 2016
Event Duets Technical Routine
Duets Free Routine First Round
Teams Technical Routine
Teams Free Routine
Duets Free Routine Second Round
Venue Maria Lenk Aquatic Centre (AQC)
Av. Abelardo Bueno, s/n – Barra da Tijuca
Rio de Janeiro/RJ – Brazil
Key Dates
Registration Process Preliminary Entry Deadline: 22 December 2015
Accommodation deadline: 22 December 2015
Final Nomination Deadline: 25 January 2016
Final Event Entry Deadline: 11 February 2016
Arrivals & Departures 27 Feb – 07 Mar 2016
Official Training 28 February – 01 March 2016
Competition 02 – 06 March 2016
Registration website: https://data.fina.org
Official email: synchrotestevent@rio2016.com
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1.2 FINA
FUNCTION NAME
President DR. JULIO C. MAGLIONE
Executive Director CORNEL MARCULESCU
FINA Bureau Bureau Liaison QIUPING ZHANG
Chairman STEFANIA TUDINI
Vice Chairman IGOR KARTASHOV
Honorary Secretary VIRGINIA JASONTEK
Members DANAE CHRISTOU
Technical Synchronised JENNYFER NAIDOO
Swimming Committee SONIA HERCOWITZ
LISA SCHOTT
MIWAKO HOMMA
FEILINA FEISOL
MARIA JOSÉ BILBAO
MARIA THIVAIOU
SVITLANA SAIDOVA
ANNA NEPOTACHEVA
SUE EDWARDS
MARIA SOLEDAD TOBAR
LIVIA GUT LA RAGIONE
YAN LIU
1.3 ORGANISING COMMITTEE
FUNCTION NAME
General Event Coordinator Sonia Hercowitz
Aquatics Manager Ricardo Prado
Synchronised Swimming Competition Manager Roberta Périllier
Synchronised Swimming Service Manager Eduardo Falcão
Synchronised Swimming Technical Operational Manager Monica Rosas
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1.4 VENUE AND FACILITIES
The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held at
Parque Aquático Maria Lenk, Rio de Janeiro, Brasil.
The venue includes a 30m diving pool, a 50m competition pool and a 50m warm-up pool, (all
outdoors), and will be open for competition and training during all the period.
Field of Play
Competition Pool
50m x 25m x 3m depth (The field of play for competition will contain 30m by 25m area and
3m-depth. The water temperature will be set in accordance with FINA Rules).
Warm-up Pool
50m x 25m x 3m depth, it will be available for warm-up and training.
Diving Pool
30m x 25m, it will be available only for training.
Athletes Facilities
Physiotherapy and massage areas will be around the warm-up pool; Please, note that Organiser
Committee will not provide physiotherapy beds and each team is responsible for providing its
own;
Landrill area;
The vanity areas in the changing rooms;
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1.5 COMPETITION SCHEDULE
DATE TIME EVENT
FEB 28 - MAR 01 08:00 - 20:00 Official Training
MAR 01 (Tue) 10:00 - 11:00 Team Leaders’ Meeting
11:00 - 12:00 Technical Officials’ Meeting
MAR 02 (Wed) 08:00 – 10:00 Warm Up
09:30 - 10:30 Daily Technical Officials’ Meeting
10:00 - 10:30 Daily Team Managers’ Meeting
11:15 Duets Technical Routine
15:00 - 19:50 Official Training
MAR 03 (Thu) 08:00 – 10:00 Warm Up
09:30 - 10:30 Daily Technical Officials’ Meeting
10:00 - 10:30 Daily Team Managers’ Meeting
11:15 Duets Free Routine First Round
13:00 Duets Victory Ceremony
15:00 - 19:50 Official Training
MAR 04 (Fri) 07:00 - 19:00 Official Training
MAR 05 (Sat) 08:00 - 10:00 Warm Up
09:30 - 10:30 Daily Technical Officials’ Meeting
10:00 - 10:30 Daily Team Managers’ Meeting
11:15 Teams Technical Routine
15:00 - 19:50 Official Training
MAR 06 (Sun) 08:00 - 10:00 Warm Up
09:30 - 10:30 Daily Technical Officials’ meeting
10:00 - 10:30 Daily Team Managers’ Meeting
11:15 Teams Free Routine
13:00 Teams Victory Ceremony
13:30 - 14:30 Warm Up
15:00 - 16:00 Duets Free Routine Second Round
If there is any change in this programme, all teams will be communicated accordingly.
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1.6 REGISTRATION PROCESS
All federations affiliated to FINA are eligible to participate, except the champions of the five
Continental Championships (the host federation duet and team will participate as presentation).
Each federation shall be entitled to enter one duet and one team.
All Registrations and Entries shall take place through the FINA General Management System (FINA
GMS) which can be accessed by https://data.fina.org using your National Federations login details.
For registration help and assistance please contact: aquaticsdb@fina.org
Competitors younger than 15 years of age (on 31th December 2016) shall not be permitted to
compete at the event (FINA Rules SS 3).
Each federation is entitled to participate with a maximum of ten (10) athletes if participating in
Teams or Teams and Duets. For those participating in Duets only, the entitlement is a maximum
of three (3) athletes. In addition to athlete numbers, a maximum of 10 officials will be entitled to
a full event accreditation.
PRELIMINARY & FINAL REGISTRATION
There will be three successive entry steps to provide information to FINA and the Organizing
Committee in order to register for the event. All the communication between the OC and National
Federations will be confirmed by email. All Registrations and Entries shall take place through the
FINA General Management System (FINA GMS) which can be accessed by
https://data.fina.org
Preliminary Entry Deadline 22 December 2015
REGISTRATION Accommodation Deadline 22 December 2015
KEY DATES Final Nomination Deadline 25 January 2016
Final Event Entry Deadline 11 February 2016
The entry steps are as follows:
PRELIMINARY ENTRY
To be submitted through the FINA GMS by 22 December 2015 at 23:59 (GMT).
The Preliminary Entry has the purpose of indicating to the Organizing Committee the maximum
number of competitors, representatives, coaches, official delegates, etc., which each Federation
intends to register in the event.
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FINAL NOMINATION (ENTRIES BY NAME)
To be submitted through the FINA GMS by 25 January 2016 at 23:59 (GMT).
The Final Nominations is the final deadline to register all Athletes and Team Officials that includes all
relevant data for the purposes of Accreditation, Visa free entry, travel details and accommodation.
After this deadline, it will not be possible to register any more individuals to the event.
The number of registrations must not exceed the numbers submitted in the Preliminary Entry.
The data must contain the exact number of named competitors, representatives, coaches, official
delegates, etc., all requested information must be fully and correctly completed in the FINA GMS.
At this date, the NF must also have completed the final room requests (exact number of rooms,
dates, etc.) and provide the Organising Committee (OC) with the complete rooming list.
FINAL EVENT ENTRY
To be submitted through the FINA GMS by 11 February 2016 at 23:59 (GMT).
Each Athlete must be registered for the event (s) they will be participating in by this date. No
late entries will be accepted. FINA and the OC will use all collected data for the purposes of event
registration and accreditation.
Please note that all deadlines will be at 23:59 (GMT) on the respective dates.
ACCOMMODATION ENTRY
To be submitted through the FINA GMS by 22 December 2015 at 23:59 (GMT).
All accommodation request must be submitted through the FINA GMS. For any questions relating
to accommodation please contact the OC on synchrotestevent@rio2016.com
ATHLETES UNDER 18 YEARS OLD
According to Brazilian Federal Law 8.069/14 (Child and Adolescent Statute), athletes up to
the age of 18, must have the appropriate authorization form completed and provide proper
documentation to be eligible to compete.
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This authorization is obtained through a Mandatory Court Permit, which requires a special
procedure. The procedure for minors participating in this Event requires the follow documents:
• Registration form, signed by the parent or legal guardian of the athlete, expressly containing
the name of the person authorized to accompany and be entirely responsible for the minor
during competition;
• Copy of the ID or passport of the athlete that contains her photo and the name of her
parents or legal guardian;
• Copy of the ID or passport of the athletes’ parent or legal guardian that signed the
authorization form;
• Copy of the passport or ID of the person indicated in the authorization form to be responsible
for the athlete during the competition days;
• Medical certificate;
• Schooling statement;
• Personality rights assignment agreement
This documents must be sent no later than February 11th 2016 to email
synchrotestevent@rio2016.com
For immediate access to the above documents, please write to
synchrotestevent@rio2016.com
After 2nd December 2015 you can download them at www.cbda.org.br/synchroqualifying
The lack of documentation or proper procedure to obtain authorization of the minor, may obligate
the athlete to abandon the competition due to on-site inspection from Minor’s Court authority or
even cause the cancelation of the competition. When Rio 2016 is the responsible for the licensing
and management of the competition, the lack of these documents will cause the athlete to
become ineligible to compete.
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1.7 COMPETITION RULES
The FINA Olympic Games Synchronised Swimming Qualification Tournament 2016 will be held
according to the rules of the FINA Handbook 2013–2017.
FINA assumes the responsibility for the technical control and direction of the event.
The FINA Technical Synchronised Swimming Committee is the management committee for the
event and has the exclusive right to decide in all matters related to the conduct of the event and
to nominate the technical officials.
The FINA Olympic Games Synchronised Swimming Qualification Tournament is the last qualification
event to the Rio 2016 Olympic Games. All the information related to the athletes’ eligibility, quota
places and timeline are available at FINA website:
http://www.fina.org/event/rio-2016-olympics/details-0
Protests and appeals
Protests and appeals are possible and shall be resolved under FINA Rule GR 9.2 and GR 9.3.
Competition format
Teams Duets
Technical Routine Technical Routine
Free Routine Free Routine (first round and second round)
Teams
Technical Routine: each team of eight competitors will perform the technical routine (SS 4.2)
Free Routine: each team of eight competitors will perform the free routine (SS 4.3)
The total result will be the combined score of the technical routine (100 per cent) and the free
routine (100 per cent).
Teams that finish in the first three (3) places will be qualified for Rio 2016 Olympic Games
Duets
Technical Routine: each duet will perform the technical routine (SS 4.2)
Free Routine first round: each duet will perform the free routine (SS 4.3)
After the free routine first round, 20 duets will have qualified: duets with team (the eight (08)
NOCs qualified for the team competition), continental championships (the best ranked NOCs in
each of five Continental Championships), plus the next better duets in first round.
Free Routine second round: the duets, which placed 21-28 after the first round, will swim again
the free routine. Duets that finish in the first four (4) places will be qualified for the Rio 2016
Olympic Games.
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1.8 TRAINING
PRE-COMPETITION DAYS
Scheduled and open training opportunities will be available at the Parque Aquático Maria Lenk
from 28th FEB to 1st MAR.
Two of the scheduled sessions will be with music, one session in the competition pool and the
other in the warm-up pool (30mx25mx3m). When all final entries are received, a final training
schedule will be produced. Training schedules will be sent to the lead team contact one week
before arrival. The latest copy will be available from the hotel information desk.
COMPETITION DAYS
Competition Pool
Before each competition session, there will be time available for warm-up. Groups will be formed
in accordance with the start list and each group will get warm-up time in this pool. Please note
that there will be no music directly before competition.
Every day, after the competition the competition pool will be open for training with music from
15:00 to 19:50. The training will be organised according to the start list for the next day of
competition.
Warm-up Pool
During competition days, the warm-up pool will stay open up to 1 hour after the end of competition
for cool-down. It will be opened up to 3 hours before the beginning of the competition.
Every day, after the competition, the warm-up pool will be open for training with music from
15:00 to 19:50. The training will be organised according to the start list for the next day of
competition.
Diving Pool
The diving pool will be available for training (without music) every day. In the competition days
it will be closed 1 hour before the competition start. Please note that the diving pool will not be
available for Synchronised Swimming training during the Olympic Games.
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1.9 MEETINGS
Team Leader Meeting
Venue: Press Conference Room, Maria Lenk
Date: 01 March 2016, 10:00 (data checks from 9:30)
Technical Officials Meeting
Venue: Press Conference Room, Maria Lenk
Date: 01 March 2016, 11:00 (data checks from 10:30)
1.10 VICTORY CEREMONY
The Duets Victory Ceremony will take place on March 03rd, 2016 after Duet Free Routine First
Round event, and the Teams Victory Ceremony will take place on March 06th, 2016 after Team
Free Routines, where Gold, Silver, and Bronze medals will be awarded, respectively, to the first,
second and third place in each event. All the athletes will receive a Diploma.
1.11 DOPING
Minimum of 12 (twelve) doping control tests will be made in accordance with the FINA Rules.
All athletes may be subject to doping control sample collection and testing throughout the event
in accordance with FINA Doping Control Rules. On completion of an event, an anti-doping
representative will notify the athletes of their selection. If an athlete is selected for testing, a
chaperone will escort the athlete up until the time when they report to provide a sample.
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2 LOGISTICS
2.1 ACCOMMODATION
All accommodation requests must be submitted through the FINA GMS https://data.fina.org
Team Delegation
The OC team will assist in accommodation arrangements for all delegations. Please, see below rates
and information for reservations:
Rate/day VERANO STAY AMÉRICAS GAIVOTA
per room 1 Km to Maria Lenk - 15 min 10 Km to Maria Lenk - 30 min 16 Km to Maria Lenk - 01:30 min
Single US$ 186.00 US$ 198.00 US$ 168.00
Double US$ 210.00 US$ 268.00 US$ 199.00
Triplo XXXXXXXX US$ 360.00 US$ 280.00
The rates includes:
- Full board accommodation, with 01 drink non-alcoholic at meals
- Brazilian Taxes
- Meals included start with dinner the first day till lunch the last day
- Check in Time: 04:00 PM
- Check out Time: 12:00 PM
- Triple rooms available on request and only in hotels Americas and Gaivota
Technical Officials (Judges)
The OC team will assist in accommodation arrangements for all technical officials (judges) designated
by FINA. Each participating Federation shall pay the accommodation for its own judges, at their
own costs.
Please, see below rates and information for reservations:
Rate/day BARRA FIRST - Judges The rates includes:
per room 10 Km to Maria Lenk - 30 min - Full board accommodation, with 01
drink non-alcoholic at meals
Single US$ 186.00 - Brazilian Taxes
Double US$ 210.00 - Meals included start with dinner the
Triplo XXXXXXXX first day till lunch the last day
- Check in Time: 04:00 PM
- Check out Time: 12:00 PM
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2.2 TRANSPORT
AIRPORT ARRIVALS/ DEPARTURES
For this event OC will provide arrival and departures services for all delegations, from February
27th to March 07th, at Tom Jobim International Airport (GIG) or Santos Dumont Airport (SDU).
In order to ensure an efficient service upon your arrival, it is essential that you provide flight details
in your entries forms (GMS).
FINA delegates, officials and teams will be informed of their departure transport arrangement at
least 12 hours prior to departure time.
LOCAL TRANSPORTATION
During the entire event, will be available a special transport (hotel-pool-hotel) for athletes, team
officials, judges and FINA members.
2.3 VISA PROCESS
Rio 2016 has developed a thorough Visa Programme that will also cover those participating in
all Test Events. Prior to making arrangements for your travel, we recommend you check the Rio
2016 Visa and Work Permit Guide.
For immediate access to the above documents, please write to synchrotestevent@rio2016.com,
and after 2nd December 2015 you can download them at www.cbda.org.br/synchroqualifying
For all participants that are nationals from countries who need a visa to enter in Brazil, Rio
2016 will provide introduction letters that must be submitted with the visa application at the
chosen Brazilian Consulate/Embassy abroad. To request an Invitation Letter, please ensure that
all personal information is submitted in the FINA GMS by the final nomination deadline of 25
January 2016 at 23:59 (GMT).
If you have any questions about visa assistance, please contact: synchrotestevent@rio2016.com
It is also important to be aware that the time frame for issuing a Visa to Brazil will depend on
the country where the participant is applying. Please check the website of the chosen Brazilian
Consulate or Embassy for further information on turnaround times.
Important: notice that some diplomatic posts may take up to 10 business days to process visa
requests. Please plan accordingly.
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2.4 USEFUL INFORMATION
Weather
March (Average last 2 years):
Low 23º C High 31º C Sunshine Hours- 12 hours Rainfall - 130 mm
(Source: http://www.accuweather.com)
3 CONTACT
For any questions, please contact:
synchrotestevent@rio2016.com
Roberta Périllier
Rio 2016 Synchronised Swimming Sport Manager
email: roberta.perillier@rio2016.com
Phone: (+55 21) 2016.6493
Sonia Hercowitz
General Event Coordenation
email: soniahercowitz@cbda.org.br
Phone: (+55 21) 2507.4016
This contact should be used solely by National Federations in matters related to the FINA Olympic
Games Synchronised Swimming Qualification Tournament 2016. In this respect, please do not
hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be
directed through the relevant NOC contact.
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TOURNAMENTSYNCHRONISED SWIMMING OLYMPIC GAMES QUALIFICATION TOURNAMENT
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