2019 COOK-OFF TEAM'S Rules and INFORMATION PACKET Details
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2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
Details
• Mandatory Teams meeting will be at 7pm at Tin Cup’s Caddy Shack on the following dates.
Head Cooks are required to make one of these meetings for rules, explanations, Q&A, etc.
o Tuesday April 2, 2019 AND/OR Friday April 5, 2019
• A phone number will be provided to text for beer delivery per case for TEAM ONLY.
o Submit preorder with registration, this delivery is for overage ONLY, maximum applies.
• A phone number will be provided to text for ice delivery – details to follow.
• A phone number will be provided to text for crawfish delivery.
• A phone number will be provided to text for any emergency situations.
Friday:
• All you can eat shrimp
o Provided and prepared as a thank you on behalf of the Bon Temps Rouler Cajun Throwdown
Saturday:
• All you can eat crawfish
o Provided by Bon Temps Rouler Cajun Throwdown
o 50% prepared by teams for public to be served
o The other 50% will be prepared by a sponsor for public to be served
Alcohol rules
• Team’s cannot serve the public; at no time may a person under the age of 21 be served
alcohol.
• Tin Cup’s will sell all alcohol.
• Donations of beer or alcohol are permitted on the grounds before 11pm on Thursday April
25th.
• At no time will contestants be allowed to re-stock alcohol or ice from outside the cook off.
• No glass bottles/containers are allowed from any teams.
• Teams bringing in or having ice boxes/chests delivered during check in will be subject to search.
Event date: April 26-27, 2019
EVENT LOCATION: Tin cup’s caddy shack
For further updates visit us at www.btrcajunthrowdown.com
2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
Rules and regulations
SETUP/TEAR DOWN
• Setup Wednesday through Friday at NOON.
• Tents and RV’s setup required by Thursday at 11pm.
o Tent companies may be scheduled to set up between 8:00 am and 11:00 pm on
Wednesday, April 24, or Thursday, April 25, 2019.
o Tent tear down can begin on Sunday, April 28, 2019.
o Tear down must be complete by Monday, April 29, 2019 by 11pm.
o Each team is responsible for fully cleaning their entire cook space(s).
o BON TEMPS ROULER CAJUN THROWDOWN IS NOT RESPONSIBLE FOR CLEAN UP OF
SPACES.
o If a space is not clean at the end of the event, the clean-up deposit will not be refunded
and the team is subject to exclusion from the 2020 and/or subsequent year’s events.
o It is the responsibility of each team to get their tent located correctly and a team
representative must be present while a tent is being erected. If a tent is set up outside a
team's allocated space, the team bears all responsibility to ensure correction of tent
placement.
o Before leaving the property, you must have someone inspect your spot and sign for
deposit return.
• It will be the cook-off team’s responsibility to abide by all tent requirements as noted on the City
of Galveston Fire Marshal’s Office document. Temporary permit may be required.
• ALL tent companies MUST provide a Certificate of Liability Insurance naming the Bon Temp
Rouler Cajun Throwdown and the City of Galveston as additional insured BEFORE a tent is
erected. It will be the cook-off team’s responsibility to ensure this documentation is provided to
the Bon Temps Rouler Cajun Throwdown NO LATER THAN 5:00 pm Friday, April 19, 2019.
• Personal “pop up tents” will be allowed. Stakes to secure these type of tents are required.
• No hay, straw, shavings or similar combustible materials are allowed.
• Each cook team with air conditioning must furnish their own drain line and water over flow must
be drained into a concealed container.
o Disbursement of drain water is the team's responsibility.
o Under no circumstances may drain water be drained into adjoining team’s spots.
o Bon Temps Rouler Cajun Throwdown can assist with unloading/loading AC units but will
not be responsible for any damages.2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
Rules and regulations
TRAFFIC
• In an effort to reduce traffic congestion during move in, each team is limited to 3 vehicles inside
the grounds. Hang tags will be given to a vehicle at the gate and if all 3 tags are given out, an
arriving team member will have to wait for one of the vehicles inside to leave before they can
enter the grounds. Your help with managing this is greatly appreciated.
• All vehicles must be OUT of event gates by Friday at NOON. NO EXCEPTIONS.
• Vehicles left inside event gates after Friday at NOON will be removed by a wrecker at the
owner’s expense.
• AFTER FRIDAY AT NOON - Under no circumstances will any contestant, or member of the public,
be allowed to use: golf carts, motor vehicles, carts, bicycles, roller skates, skate boards, scooters,
segways, remote-controlled toys, drones, motorized coolers or any type of transportation, with
the exception of wheelchairs for handicapped individuals. Use of any of the above mentioned
items would justify cooking team disqualification.
• Props, trailers, motor homes, tents, covering or any other part of team's equipment must not
exceed the boundaries of the assigned space. TWO (2) self-contained motor home or camper
will be allowed per space.
• Teams may not extend, under any circumstances, into any utility alleys created between, behind
or beside team spaces. All power alleys and easements must be left clear and open at all times,
including during move in.
OTHER
• Under no circumstances are alcoholic beverages to be distributed to the public by anyone other
than Tin Cup’s. Due to TABC Restrictions, this will remain in full effect for the entire event.
• No bands, music, or entertainment shall interfere with the event’s scheduled line-up.
• Any team having inappropriate entertainment, contests, sales, raffles, etc. may be asked to
leave.
• The various logos of the Bon Temps Rouler Cajun Throwdown are registered trademarks and
copyrighted. They can NOT be used under any circumstances without prior written permission.
• Team “VIP” tickets cannot be sold, do not include gate admission, and cannot include open bar
• Security will be provided. Any team requiring additional security is advised to hire through GPD.
Event date: April 26-27, 2019
EVENT LOCATION: Tin cup’s caddy shack
For further updates visit us at www.btrcajunthrowdown.com2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
FRIDAY & SATURDAY: APRIL 26TH – 27TH
TIN CUP’S CADDY SHACK – 9020 STEWART ROAD GALVESTON, TEXAS
Rules and regulations
• A single team may purchase no more than two (2) spots.
• One turn-in per team no matter how many spots are purchased.
• Teams must supply their own needed equipment.
• Holes, dug pits, or open flames in boxes are not permitted.
• Exterior décor and interaction with the public must be appropriate for viewing by a public
audience of all ages and may not consist of material having a political, religious, discriminatory,
or lewd nature.
• Bon Temps Rouler Cajun Throwdown will not be responsible for theft or damage.
• Bon Temps Rouler Cajun Throwdown reserves the right to make additional changes to the rules
and regulations.
• Decisions of the Bon Temps Rouler Cajun Throwdown judges are FINAL.
• Those attending or participating in the event are required to wear family friendly and
appropriate clothing at all times. (No one will be admitted without shorts, shoes or shirts).
• Excessively loud music, horns, air horns, etc. are strictly prohibited.
• Service animals only are allowed on the fair grounds.
• Bon Temps Rouler Cajun Throwdown will not be responsible for any injury caused by or to an
animal or person.
• Bon Temps Rouler Cajun Throwdown reserves the right to refuse to rent a space or spaces to a
team and/or the responsible head cook for one or more years if the Throwdown has previously
adjudged the team or the head cook to be in violation of a state law, city ordinance, festival
rule or other conduct deemed by the board to be contrary to good order and discipline or the
family nature of the Throwdown’s activities. The decision of the Throwdown will be final as to
all judgements resulting in a refusal to rent. A team under a different name will be deemed to
be the same team as was refused rental if it has the same head cook and/or if it has two or
more team members as the team being refused.
• Violation of any Rules or Regulations in this document are grounds for expulsion.
• Space number signs should remain visible at all times.
• Special Events General Liability policy will be effective to insure the event. If teams desire their
own coverage, they are to consult with their insurance agent.2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
Safety, Health, and Environmental
• All emergencies should be reported to Safety and Emergency Personnel onsite. If necessary, call
911.
• Severe Weather Plan will be monitored and communicated by Safety and Emergency Personnel.
• First Aid locations will be available and communicated for exact location.
• Health department registration form. (see attached)
• Health inspections for each team required prior to starting.
• A cover is required over all open food preparation areas.
• Three containers of water must be utilized at all times. Minimum one gallon each:
o First bucket – soap and water for washing; unless a sink and running water are available and usable.
o Second bucket – clean water for rinsing; unless a sink and water are available and usable.
o Third bucket – one cap of bleach per gallon of water for sanitizing.
• Keep all food covered.
• Cold food stored on ice or refrigerated must be maintained at 45 degrees Fahrenheit at all times.
• Heated food should be maintained at 140 degrees Fahrenheit.
• Smoking tobacco shall not be permitted in food serving area.
• Each team must have the appropriate number and type of portable fire extinguishers mounted in
full view at (1) 2a10bc-200-500 sq. ft. (2). 2a106c-501-1000 sq. ft. for each additional 2000 sq. ft.
(1) 2a10bc extinguisher is required.
• Each team who utilizes a diesel generator, electrical hook-up or propane tank shall have a 5 lb
multipurpose ABC or BC fire extinguisher readily available. Any use of a fryer will require a Type
"K" extinguisher in addition to the ABC extinguisher.
• Fire extinguishers must be inspected and tagged (within the past year) by a fire equipment
company in the State of Texas (see attached Fire Marshal's check list), or must have a purchase
receipt for the extinguisher(s).
• Environmental containers will be provided for dumping or a fine will be applied to team spot.
• Trash cans/dumpsters will be provided.
• Water will be provided to each team.
• Rinsing stations for crawfish will be provided to each team (cleanouts at 1pm for fresh water).
• Teams are required to rent TWO (2) port-o-lets and ONE (1) hand wash station, as listed on
registration form, at the cost of $200.
o This includes delivery to your spot, setup, services throughout event, pickup, and
dumping.2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
FRIDAY & SATURDAY: APRIL 26TH – 27TH
TIN CUP’S CADDY SHACK – 9020 STEWART ROAD GALVESTON, TEXAS
Competitions and Awards throwdown
Awards Throwdown 630pm on Saturday
Group photos will be taken; please have your team together and ready.
FRIDAY
• Cajun Kick-off Cook-off
o Louisiana Cuisine
o Teams must be pre-registered for this throwdown.
o Must be cooked onsite from NOON-6pm
o Entries can only consist of ONE (1) single course (appetizer, salad, soup, entrée, or dessert)
o Remaining samples can be served in public tent (event provides serving items) or at team’s
personal tent (team provides serving items)
Judging
o Judging positions will be open to the public prior to event with applications
o Possible celebrity judges
o Judging starts at 6pm
o Must have enough to serve FIVE (5) judges.
o Team of judges will be escorted to each participating team to judge.
o Each team will be allowed 15 minutes for the judges to sample and score. After which, the
judges will have 5 minutes to move to the next participating team.
o Entries will be judged on the following criteria:
Appearance
Taste
Overall Presentation
Hospitality
o All entries will be scored on a scale of 1-10 in each of the judging criteria, with 10 being the
best
Awards
o Top 3 from Friday Cajun Kick-off
1st place – $500 plus trophy
2nd place – $300 plus trophy
3rd place – $200 plus trophy2019 COOK-OFF TEAM’S Rules and INFORMATION PACKET
FRIDAY & SATURDAY: APRIL 26TH – 27TH
TIN CUP’S CADDY SHACK – 9020 STEWART ROAD GALVESTON, TEXAS
Competitions and Awards throwdown (Continued)
SATURDAY
• Crawfish Cook-off
o Teams will serve 50% of the crawfish ordered, not to exceed 14 sacks per team
o Teams will provide (1) corn and (1) potato (minimum) for each public tray served
o Crawfish delivered to tents by runners by 9am
o We will provide container by 11am
o No marking on box or inside box; if found can be grounds for disqualification
o 15 crawfish per entry
o No additional items; besides crawfish
o No presentation
o Top crawfish with seasoning/flavor of choice acceptable
o All entries will be scored on a scale of 1-10 in each of the judging criteria, with 10 being the
best
o Turn-in time at 1pm
o Top 10 announced at 3pm
o Final turn-in at 5pm
Judging
o Each team will provide ONE judge for Crawfish Cook-off
o Must be pre-registered with Judges Coordinator
o ONE (1) team representative ONLY for turn-ins
o Teams will check-in with check-in table prior to submission to judging tent
o Team identification will be tickets pulled from a bucket and then duct taped to bottom
o No team names will be recorded at turn-in
o No cell phones will be allowed out of pockets in the judging tent
Awards
o Top 3 from Saturday Crawfish Cook-off
1st place – $5,000 plus trophy
2nd place – $2,000 plus trophy
3rd place – $1,000 plus trophy
People’s Choice (tokens) – $1,000 plus trophy
o Top 20 positions will be postedCompetitions and Awards throwdown (Continued)
• Bloody Mary Throwdown (11am Saturday)
o ONE (1) entry per team
o Must be 21 to enter contest
o Team’s will be responsible for their own glass for entry
Judging
o Drinks will be turned in at the Throwdown Public Tent
o Judges will be accepted from public applications
o Entries will be judged on the following criteria:
Appearance, Taste, Creativity
o All entries will be scored on a scale of 1-10 in each of the judging criteria, with 10 being
the best
Award – Trophy
• Best Throwdown
o Every team registered is included
Judging
o Judging will be based on the following criteria:
Theme, Costume, Booth Set Up, Action, Audience Appeal
o Judging times will be Saturday from 12-5pm
o Chosen by Miss Cajun Throwdown Pageant Queens
Award – BIG Pirogue on a Pole
• Cleanest Throwdown
o Every team registered is included
Judging
o Judging Saturday from 12-5pm; Chosen by Miss Cajun Throwdown Pageant Queens
Award – Pirogue on a Pole
• Most Ticket Sales
o $20 early bird sale (with no fees) optional to be sold by teams ONLY
Can only sign for the amount of your spot that has been prepaid
Money due for tickets signed for by February 15, 2019
If money not turned in, you lose your spot
Returning unpaid tickets not an option due to barcodes and artist contracts
Dickinson Educational Foundation will have tickets on Friday’s from 7am-4pm
for CASH ONLY payments during the months of Oct, Nov, and Jan.
Awards
o 2 VIP tickets
o Pirogue on a Pole
Open to entry from teams and public
• Crawfish Eating Throwdown (1pm Saturday)
o All participants will be allotted 15 minutes
Award – $500 & Pirogue on a Pole
• Crawfish Racing Throwdown (5pm Saturday)
o All participants will be able to choose their own crawfish
o All participants will be allotted ONE (1) water gun
Award – Pirogue on a PoleYou can also read
