All Stars Registration Packet 2020 2021
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All Stars
Registration Packet
2020 2021
Louisville Cheer & Dance , LLC
GymTyme All Stars
13000 Eastgate Park Way
Louisville, KY 40223
502-365-4811
Welcome to GymTyme!
GymTyme All Stars offers athletes of all ages and abilities the op-
portunity to grow and develop under the supervision of profes-
sionally trained coaches. There is no better place to experience
the world of competitive cheer than GymTyme All Stars. Our ath-
letes will develop the skill and confidence to perform at the high-
est level of competition. From our coaching staff to our facility,
GymTyme All Stars is proud to offer a premier All-Star program. In
addition to the coaches at GymTyme All Stars being USASF certi-
fied and credentialed in the instruction of pyramids, stunts, bas-
ket-tosses and tumbling we also offer you the following ameni-
ties:
• 4 Full-size floors • In-ground trampolines • Pro shop
• 1 Rod floor • Double mini trampoline • Parent viewing area
• 2 Tumble tracks • Skills shapes • Concessions
Team Placement
All tryout athletes will demonstrate their skill in jumps, tumbling, stunting and choreography. Team place-
ment will be based on age and overall abilities across all skill sets. In some cases, an athlete may not have
the required minimum tumbling skills to make a certain level team, but possess other skills that would be
beneficial to a specific team. Team rosters will be comprised of members whose talents provide the best
chances for success at competition.
Program Placement
Travel, Semi-Travel & Non-Travel
Customers will choose which program they would like to join:
travel, semi-travel or non-travel. GymTyme reserves the right to
place athletes on the team which they are best. We will not
Registration Check
place athletes on a commitment level above the customer’s re-
quest. List
All returning member accounts must be current to
Must Return Pages 7-9
tryout for the 2020-21 season.
Create/ Update GymTyme
Account (p. 6)
Clinics & Evaluations (p. 4)
Athlete Evaluation Form (p.7)
Registration Release Form
(p.8)
Photo Release Form (p.9)
Private tryouts are available upon request for an additional $50, on top of our $75 evaluation fee.
2
Program Cost
Tuition covers all practices in the gym and is collected on the 1st of every month. Monthly tuition cannot be prorated
for any reason and is non-refundable. The final monthly installment will be collected in April 2021.
All fees are totaled and divided into monthly installments. Below is a breakdown of the items included:
Tuition Uniform/ Clothing
• Worlds & Travel Teams $155/mo • Worlds Team Uniform $415
• Semi-Travel Teams $135/mo • Travel All Stars Uniform NEW $425
• Non-Travel Teams $110 • Semi-Travel Uniform $200
• Tiny $50/mo • Non-Travel Uniform $110
Competition Fees* • Tiny Uniform $110
• Worlds Teams $1,600* • Competition Bow $25
• Travel Teams $1,600* • Semi-Travel, Travel & Worlds Competition Shoes $135
• Semi-Travel Teams $700* • Semi-Travel, Travel & Worlds Practice Wear $100
Travel & Semi-Travel Monthly Installments are July—March • Tiny & Non-Travel Practice Wear $50
• Non-Travel Teams $500* Additional Items NOT INCLUDED in Monthly Installments
• Tiny $400 * • GymTyme All Star Registration: $50
Non-Travel & Tiny Monthly Installments are Sept.—March
• Evaluation/ Tryout Fee
Choreography / Skill Fees Tiny- $25
• Worlds & Travel Teams $400 Mini, Semi-Travel & Travel- $75
• Semi-Travel Teams $300 • USASF: $30 Due directly to USASF
• Non-Travel Teams $150 • T-Shirts/Sports Bras throughout $120
• Tiny $150 • Competition Treat Bags ~$160 $10-20/comp
• Make-up $40 Optional
• Warm-Up $165 Optional
*The competition fees listed are an estimate based off of the 2019-20 season. Final competition schedule and pricing will be released at parent
orientation. The total will definitely not be more than the estimate listed above.
Monthly Installment Amount for 2020-2021 Season, Based on the Month you Join
The monthly installments include tuition, competition fees, choreography fees, new uniform, competition
bow, shoes and practice wear.
If a new uniform is not needed, your total will be adjusted.
Customers are welcome to pay lump sums to lower their monthly installment amount.
Starting Month Tiny** Non-Travel** Semi-Travel** Travel** Worlds**
Joining in June Tuition Only N/A $298/mo $454/mo $453/mo
Joining in July Tuition Only N/A $317/mo $491/mo $490/mo
Joining in Aug $155/mo*** $230/mo*** $344/mo $539/mo $538/mo
Joining in Sept $173/mo $250/mo $379/mo $603/mo $601/mo
Joining in Oct $197mo $277/mo $427/mo $692/mo $690/mo
Nov—March Custom Installment amount, depending on which event will be your first for the season.
**The monthly installment amount will be adjusted once the final competition schedule and pricing is released. The installments will be not be
higher than quoted.
*** Our tiny team(s) and Non-Travel program begin paying competition, choreography, uniform and practice wear fees in Sept. Their install-
ments are broken into 7 equal payments rather than 9 like our Semi-Travel and Travel teams.
3
Tryout Preparation Clinics
May 2020
Upon re-opening we will be offering 55 minute clinics for $15/ ses-
sion, to help athlete prepare for our evaluations. These clinics are
optional, attendance will not affect an athlete’s evaluation score
nor team placement. Families will be able to register for tryout
prep clinics through our iClassPro Parent Portal. Please continue to
check the website for clinic topics and schedule.
Tryout/ Evaluation Process
All Star evaluations will be June 1—11, 2020. We will announce teams on Friday, June 12, 2020
through email notifications. Evaluations are CLOSED! We will not be allowing any parent, family
member or spectators in the building with the exception of our Tiny evaluations. Parents of ath-
letes being evaluated for our Tiny team are welcome to sit upstairs in the parent viewing area.
Week 1: June 1—5, 2020
Athletes will register for an evaluation time on the day their age group is scheduled below. We are
planning to evaluate each athlete on their tumbling , jumps, motions and performance abilities, in
small groups to ensure we are still under CDC guidelines. Please register for the time you prefer
through the iClassPro Parent Portal. See page 6 in this packet for registration instructions.
Week 2: June 8—11, 2020 (CALL BACKS):
After week 1 has completed, athletes will receive notification as to what day/time they should return
during week 2. These time slots will be Monday – Thursday, preferably 6:00—9:00 PM however if
there are still limits on the number of people allowed in the facility at one time, we may need to start
earlier each day. Athletes age 7 and up should be prepared to come in twice during this week, ath-
letes age 3—6 should plan on only needing to come in to one time slot.
Age Group Week 1 Evaluation Schedule
By Birth Year Registration Links for Time Slots will open Monday, May 4, 2020.
Tiny Thursday, June 4, 2020
2013—2015
Minis Thursday, June 4, 2020
2011 & 2012
Semi Travel Friday, June 5, 2020
6/1/2001—2008
Travel Youth Wednesday, June 3, 2020
2008—2010
Travel Junior Tuesday, June 2, 2020
2004—2007
Travel Senior Monday, June 1, 2020
6/1/2001—2003
4
Important Dates & FAQ
GYM CLOSINGS ADDITIONAL EVALUATIONS
May 22—25 Memorial Day Aug 23 Non-Travel
July 3 & 4 Independence Day TBD International
Sept 4—7 Labor Day
Nov 25—28 Thanksgiving CROSSOVER POLICIES
Dec 21—Jan 2 Winter Holiday • Athletes are first and
March 29—April 3 Spring Break foremost a rostered
April 4 Easter Sunday member of their primary
Summit & Worlds Teams will team.
practice on Easter
• Athletes must attend all
IMPORTANT DATES practices of both their
May 26 & 27 New Customer Meetings primary and secondary
June 14 Orientation team.
TBD Showcase • It is at the discretion of
Dec 20 Holiday Party the coaches/staff to dis-
April 17—18 US Finals continue having an ath-
April 23—26 Worlds lete crossover at any
April 30—May 3 Summit time.
May 16 End of Year Banquet • There is a $50 tuition
TBD Team Photos charge for the athlete’s
CAMP/CHOREOGRAPHY second team plus all
July 23—27 Mega Camp crossover competition
July 21—27 Travel Team Choreo fees. We do not charge
Sept 8—14 Semi-Travel Choreo additional choreography
We ask that all families take their vacations fees.
before July 22, 2020.
PARENT MEETINGS
Pre-Tryout Meeting
We will be holding 2 parent meetings for parents of new athletes to help families understand the tryout pro-
cess and answer any questions you may have. Both meetings will cover the same information, we offer mul-
tiple days to give the parents options that fit in their schedule:
• Tuesday, May 26, 6:30—7:30
• Wednesday, May 27, 6:30—7:30
Parent Orientation Meeting
All athletes must either have representation at the Orientation meeting or have a parent watch the meeting
Live on Facebook. During this meeting families will meet the staff, review the policies and procedures, go
through the contract, see samples of our new practice wear and uniforms and get to speak to the coaches
one-on-one.
This meeting will be held in the gym on Sunday, June 14, 2020 at 5:00 PM.
5
REGISTRATION
Creating a Family Profile and Registering through the iClassPro Parent Portal
New families must create an account. Current GymTyme athletes will use their existing profile. Please do not create a
duplicate profile. Your username is your email address.
1. Go to the GymTyme All Stars website; 7. Select only ONE time slot to come in for your evalua-
www.GymTymeAllStars.com. tion time, on the day scheduled.
2. In the top right hand corner of our website, click the 8. Fill out the athlete’s birthday (MM/DD/YY) & if any-
red box labeled “Parent Portal.” This will take you to one referred your to GymTyme. Select “Continue
the iClassPro Parent Portal where you can complete Enrollment”
the registration process. 9. Your tuition total will show “Request,” select “Add to
3. After you have entered your information you will be Card”
able to register and view your account through the 10. This page will show your request. Select “Continue”
parent portal. 11. Add your credit card information
4. Choose All Star Evaluations from the left column. 12. LAST STEP! Your total will show $0. We need to ac-
5. Scroll to the age/ commitment level of your evaluation cept your request on our end. Click the “Complete
and select “Enroll Now” Transaction” key and we will accept your enrollment
6. Select which student to enroll, click “Continue Enroll- and run your credit card for the registration and try-
ment” out fee.
REGISTARTION LINK WILL BE AVAILABLE MONDAY, MAY 4, 2020
All Star Evaluations
ENROLL NOW!
CREDIT CARD AUTHORIZATION
We require all of our All Star families to have a credit card on file.
Once logged in, please scroll
down and select “Manage
Payment Options” from the
sidebar on the left. Please
enter your credit card infor-
mation and save it to your
account.
Families that pay the year
upfront in full, are not re-
quired to put a credit card
on file.
Follow this link to the Parent Portal:
https://www.iclassprov2.com/parentportal/gymtyme/
6
Check at least one (1) of the Program Options:
□ Travel □ Semi-Travel □ Non-Travel
Athlete Skill Evaluation
Name: Grade 20-21:
Birthday: Birth Year:
Wallet Size Photo
Previous Cheerleading Experience 2.5” x 3.5”
Team/Gym Name:
School picture or similar
Division/Level: Stunt Position: headshot preferred.
Experience you’d like for us to take into consideration:
Are you willing to Crossover (Compete on 2 Teams): YES or NO
Initial that you have read and understand the crossover policies on page 5 of
this packet:
DO NOT COMPLETE BELOW THIS LINE
————————————————————————————————————————————————————
Tumbling Evaluation
Level 1 Level 2 Level 3 Level 4 Level 5
Beginner
Basic
Advanced
Stunt Evaluation
Level 1 Level 2 Level 3 Level 4 Level 5
Beginner
Basic
Advanced
Notes
7
Release of Liability and Assumption of Risk
I, _________________________ hereby certify that I am the parent or legal guardian of _________________________
who is under the age of eighteen. As the parent or legal guardian an in consideration for the membership granted here-
in, I hereby, agree to release and hold Louisville Cheer & Dance Company, LLC /GymTyme/ GymTyme All Stars, as well
as its owners, agents, officers, directors, shareholders, instructors and employees (collectively referred to herein as
“The Gym”), harmless from any liability, claim, injury, da mage, loss or cause of action which may result from participa-
tion in any way related to cheerleading, dance or gymnastics instruction and the use of the facility and its equipment. I
agree to identify and hold harmless The Gym from all Third-Party Claims against it relating to my child/athlete.
I understand there are inherent risks associated with the cheerleading, dance or gymnastics programs in which I pro-
pose programs and certify that me to be involved, not including but not limited to sudden changes in blood pressure,
irregularities of heartbeat, dizziness, fainting, strained muscles, sprains and broken bones. I have freely, knowingly and
voluntarily undertaken these programs and certify that my child is in good physical condition and is able to utilize The
Gym’s equipment and facility. I have no knowledge of any condition, physical or mental, which would prevent or limit
my athlete from participating in these programs. I agree that The Gym has no ability to independently investigate the
health and physical condition of my athlete as it relates to his/her/their ability to tolerate the proposed programs. I
understand that The Gym is relying upon my certification to them that I have obtained appropriate clearance for my
athlete to engage in such programs from competent medical professionals.
If I ever have reason to believe that my child is not in god physical condition, I will notify the gym in writing with my
specific concerns and the timeframe for which any limitations shall need to be in place for my child/athlete. I will be
sure to keep the current emergency contact information on file with The Gym at all times.
I further agree to hold harmless the owner and operator of the real estate where such training will occur from any
obvious defects in the premises, including but not limited to The Gym, parking areas, common areas and walkways. I
understand all terms of this Membership Contract and have had the opportunity to ask questions before signing.
______________________________________ ______________________________________
Parent/Legal Guardian Signature Witness Signature
______________________________________ ______________________________________
Date Printed Witness Name & Phone Number
I, _____________________________________(Student’s Name) hereby agree to the provisions of the above release of
Liability and Assumption of Risk.
______________________________________ ____________________________________
Student Signature Date
8
Photo Release
I hereby authorize GymTyme All Stars, hereafter referred to as “GTAS,” to publish photographs taken of my minor
child or children listed below for use in GTAS print, online and video-based marketing materials, as well as other
GTAS publications.
I hereby release and hold harmless GTAS from any reasonable expectations of privacy or confidentiality for myself
or the minor child/children listed below associated with the images specified above. Further, I attest that I am the
parent or legal guardian of the child or children listed below and that I have full authority to consent and authorize
GymTyme to use their likenesses.
I further acknowledge that participation is voluntary and that neither I, the minor child, or minor children will re-
ceive financial compensation of any type associated with the taking or publication of these photographs or partici-
pation in company marketing materials or GTAS publications. I acknowledge and agree that publication of said pho-
tos confers no rights of ownership or royalties whatsoever.
I hereby release GymTyme, its contractors, its employees and any third parties involved in the creation or publica-
tion of GTAS publications, from liability for any claims by me or any third party in connection with my participation
or the participation of the minor children listed below.
___________________________ ________________________________ _______________________
Parent Name (Please Print) Signature Date
Street Address ___________________________________________________________________________
City ______________________________________ State __________ ZIP ____________________
Relationship to Child/Children: _______________________________________________________________
Names and Ages of Minor Children:
Name ___________________________________________ Age ________________________
Name ___________________________________________ Age ________________________
Name ___________________________________________ Age ________________________
9
Louisville Cheer & Dance , LLC GymTyme All Stars 13000 Eastgate Park Way Louisville, KY 40223 502-365-4811
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