2018 Tournament Package - www.nantongolfclub.ca 403-646-2050 - Nanton Golf Club
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2018 Tournament
Package
www.nantongolfclub.ca
403-646-2050
1
Table of Contents
Course Information……………….. 3
Tournament Pricing……………….. 4
Booking and Cancelation Policy. 5
Food & Beverage Menu …...……… 6
Tournament Additions……… …… 7
On Course Food & Beverage……. 8
Course Rule …………………………... 9
Organizer Checklist………………... 10
Tournament Contract…………….. 11
2
Tournament Package
The Course
Located just 45 minutes south of Calgary, the Nanton Golf Club is an 18 hole par 71
golf course playing between 5, 272 to 6, 205 yards. With 3 sets of tees, the course
provides a fun challenge for all levels of golfers from beginner to accomplished player.
Known for its tree lined fairways, the course also features water hazards, and bunkers
providing the golfer with an array of challenges. Nanton Golf Club provides a relaxed
atmosphere in a beautiful country setting.
“A club in the country, not a country club”
Course Rating
Men’s Rating Blue-69.6 White-67.6
Men’s Slope Blue-125 White-119
Ladies Rating White-73.2 Red-70.3
Ladies Slope White-70.3 Red-126
Practice Facilities
• Grass tee deck driving range
• Chipping/Sand Practice area
• Putting Green
Food & Beverage Facilities
• Banquet Tent with seating to accommodate up to 160
• Outdoor Barbeque area
• Outdoor Patio
• Halfway House
Contact
Dave Henzie - Head Professional
Phone: 403-646-2050 ext 3
Email: davehenzieprogolf@telus.net
3
Tournament Pricing
Weekday: Monday-Thursday| Weekend: Friday-Sunday
Small Groups (16 to 48 players)
Weekday $65
Weekend $84
Large Groups (More than 48 players)
Weekday $58
Weekend $75
9 Holes (72 player maximum)
Weekday $45
Weekend $60
ALL PRICES DO NOT INCLUDE MEAL
Tournament Price Includes:
• Green Fees including power carts
• $10 weekday/$15 weekend per player prize credit
• Use of driving range and practice facilities
• Cart staging with custom players signs and scorecards
• Registration Setup
• Set up of on-course food or drink holes
• Private tournament tent including prize or auction table set-up
• On-course set up including; hole competition preparation with tournament
and sponsor logos, placement of sponsor signs
4
Booking & Cancelation Policy
Deposit Terms
To confirm a tournament date the deposit must by paid at the time the contract is signed.
16 - 24 Players $250
25 - 47 Players $500
48 - 100 Players $750
100+ Players $1,000
100% of the tournament deposit will be forfeited if the tournament is cancelled within 30
days of the tournament date by the client.
Booking Terms
An event is considered tentative until the required deposit and signed application have been
received by the Tournament Coordinator at the Nanton Golf Club. Any deposits or other
payments made in advance of the tournament function date will be subtracted from the final
billing. A tentative number of participants and menu choice is requested at the time of
confirmation. The event organizer will be contacted by the Nanton Golf Club Tournament
Coordinator one month prior to the date for updated information regarding the event and an
invoice will be sent for advanced payment due 7 days in advance of the event. Final number
of participants must be confirmed seven days prior to the event. The number is not subject to
reduction and the final bill will be based on this number. The organizer is required to collect
funds from all participants prior to the event and only a lump sum payment will be accepted
by the Nanton Golf Club. All other host tabs and miscellaneous purchases must be paid for
before leaving the facility. We accept certified cheques, Cash, Visa, Mastercard, or Direct
Debit.
Weather Cancelation Policy
Tournaments will be deemed playable unless course management closes the course. In the
event of closure and at the discretion of course management, the golfing portion of the
tournament will be rescheduled. If this is not possible, a rain check will be given to all
participants. The banquet portion of the event will be held regardless of weather.
5
Food & Beverage Menu
Breakfast Menu
Mulligans Breakfast Bun - $7
Lightly toasted pretzel bun with fried egg, melted cheese, and your choice of bacon, ham or sau-
sage. Includes Tea & Coffee.
Continental Breakfast - $4
Tea & Coffee Station with assortment of freshly baked good.
Lunch & Dinner Menu
Hamburger or Chicken Burger - $15
BBQ beef or grilled chicken on a pretzel bun with cheese, lettuce, tomato, pickle, and onion.
Fried Chicken - $20
Finger Licking good country fried chicken.
Steak- $24
8oz Ribeye served with garlic toast.
Roast Beef - $26
Alberta AAA Roast Beef served with dinner buns & gravy.
All Menu Items Include choice of one side, choice of one salad, seasonal vegetables, condiments, & assorted
dessert with tea & coffee.
Side Dishes:
Garlic Roasted, Garlic Mashed, Baked (with butter, green onions, bacon bits and sour cream), French Fries,
Oven Baked Brown Beans)
Salad Choices:
Caesar, Potato, Macaroni, Coleslaw
*All Prices are per person and do not include GST or the Food and Beverage 18% gratuity (F&B charges only).
Please indicate any food allergies or dietary restrictions your guests may have so that we can
plan accordingly.
6
Tournament Additions
Value Added Tournament Services
The Following Services are available for an additional fee:
• Customized tee gifts for your participants. Impress your guests with a high quality ful-
ly customizable gift prior to play. We have a huge selection of golf and non-golf items
to fit any budget, large or small. Please ask for a quote, we will beat any quoted price.
• Additional hole-in-one prizes (cash, cars etc). Please ask for a quote.
• On-course food and beverage stations. Tournaments and sponsors may have food and
beverage holes set-up on the course to a maximum of two (2) food holes, and two (2)
drink holes. Food and beverage holes are subject to menu pricing and must be pur-
chased from the Nanton Golf Club, or from an approved supplier.
• Scoring. We can supply quick and accurate scoring for your event using Impact
Tournament Software. Also includes real time scoring display or picture slideshow.
Tournament or sponsor logos can also be added to customize. Available for an
additional $2 per player.
• Custom flags with tournament or sponsor logo on all flags.
• Prizes. We have a fully stocked golf shop with many different prize options. We can
also custom order any items that we do not already have in stock. Some items may
also be customizable. We have competitive prices and offer tournament discounts.
• Trophies or plaques. Choose from a selection of awards to present to tournament
participants at the conclusion of your event. Fully customizable with tournament or
sponsor logo. Please ask for a quote.
• Rentals available at $20 per player
7
On Course Food & Beverage
Beverage Carts
For all tournaments with 48 or more participants the Nanton Golf Club will have our
clubhouse open for food and drinks after the 9th hole. We will also have beverage cart(s)
operating throughout the course during play and parked at the staging area prior to the
tournament starting.
On Course Alcohol Policy
The Alberta Gaming and Liquor Commission allows one sponsored alcoholic beverage hole for
each nine holes, and the law stipulates that a golf course staff member must be the server of
all alcoholic products. Volunteers may be present, but at no time serve alcohol. All alcohol
must be provided by and purchased from the Nanton Golf Club. We will offer competitive
pricing for each product and can order specific products if requested far enough in advance. If
the sponsor is from within the liquor industry the sponsor must contact our Food and Bever-
age Manager to obtain product and pricing.
On Course Sponsored Food & Beverage Policy
Please note that all sponsored food and beverage including sponsored holes must be
organized through our Food and Beverage Manager a minimum of four (4) weeks prior to the
tournament date. It is the responsibility of the tournament to collect payment from their
sponsors.
On-Course Food Menu
• Barbequed Hot Dogs-$6 (Includes bag of chips)
• Beef or Chicken Kabobs-$7
• Assortment of Chips, Chocolate Bars, & Peanuts-$2
8
Course Rules
Please inform all guests of the following policies
Dress Code
All players, volunteers and sponsors must comply with the Nanton Golf Club dress code. All
players must wear a shirt and shorts or pants at all times. T-Shirts and Jeans are permitted
in nice repair, ie: no rips and stains. Tank tops, halter tops, sweatpants, athletic shorts and
cowboy boots or work boots are not permitted. Participants not complying with the dress
code will be denied access to the golf course.
Equipment Rental
Each players must have their own set of clubs for use during play. Sharing of clubs will not
be permitted for pace-of-play reasons. Please make arrangements by contacting the Pro
Shop prior to the day of the event in order to reserve a set of rentals. Rentals are assigned
on a first-come first-serve basis. All rentals will require the player signing a rental agree-
ment at the time of rental. Rentals are available at a cost of $20 per set, GST Included.
Power Carts
Power carts are mandatory for all tournaments and included in the tournament price.
Tournament organizers will be required to sign a power cart agreement at the time of
booking. The tournament organizer will be held responsible for any damage to power carts
or damage caused by power carts by any tournament participant. Power carts should never
travel in bunkers, close to water hazards, near tee boxes or greens, on roads, or off golf
course property. Additional power carts are available and will be billed at $60 per cart.
Pace of Play
All tournaments must comply with the pace-of-play policy of the Nanton Golf Club
• Large group tournaments with a shotgun start format are required to complete their
18 hole round of golf in 5 hours or less.
• Small groups with tee time start format will be required to complete 9 holes in 2 hours
and 18 holes in 4 hours or less.
Players Assistants are employed to monitor pace of play and on-course conduct. Players
Assistants will give warnings to groups found not within pace or displaying inappropriate
conduct. At any time a Players Assistant may ask a participant or group to proceed to the
next hole, quit, or remove the key from the golf cart.
9
Organizer Checklist
8 Weeks more in Advance
□ Book your tournament date, time, and approximate number of players by completing
and sending in signed tournament contract and first tournament deposit.
□ Confirm special requests with tournament coordinator for tee gifts or logo’d
merchandise, special prizing or trophies, and hole in one insurance.
□ Consider tournament format and on-course competitions such as longest drive,
closest to the pin, etc
□ Create a tournament budget with tournament entry fee and determine tee gift
allotment, prize allotment, and additional spending.
□ Create and send out print material such as posters for advertising and material to
solicit sponsorship, prizes and team entries.
□ Begin registering players and surveying their needs for rental equipment, and dietary
restrictions. Collect player handicaps if necessary. Remind players of important pol-
icies such as dress code and liquor policies, pace of play, rainy day procedure, etc.
1 Month in Advance
□ Update tournament coordinator on number of tournament participants and meals
required. Advanced payment invoice will be based upon this number
□ Confirm menu selections with food and beverage coordinator
□ Confirm on course food and beverage holes with food and beverage coordinator
□ Confirm tournament format, tee choice, prizing or gift certificate requirements
□ Prepare advanced payment to be received by the Nanton Golf Club 7 days in advance
1 Week in Advance
□ Submit advanced payment. Full payment for the tournament is to be made at this time
□ Confirm final numbers of tournament participants and meals required. Submit player
draw in an excel spreadsheet
□ Submit finalized on course competitions list
□ Confirm any prize or gift certificate amounts
□ Submit any requests for rentals
□ Deliver any sponsor signage or banners that are to be placed on the golf course during
competition along with any items to be placed on golf carts. Please indicate the hole
number for course signage on the back of the sign.
After the tournament
□ Be sure to take any property and tournament materials belonging to the tournament
with you. The Nanton Golf Club is not responsible for any items left behind.
□ Submit payment for any remaining expenses upon receipt of final invoice
10Tournament Contract
Tournament Name: ______________________________________Tournament Date: ___________________
Tournament Coordinator:_________________________________________________
Phone #: ___________________________________ Cell #: ___________________________________
Fax #: _____________________________________ E‐mail: ___________________________________
Address: __________________________________ City: ______________________Postal Code: __________
Date of Event: ________________________ Start Time: __________ Anticipated # of Players:_____________
Banquet Required: □ Yes □ No Anticipated # for Banquet: ______________
Meal Option: □ Hamburger|Chicken Burger □ Fried Chicken □ Steak □ Roast Beef
Side Option: □ Garlic Roasted, □Garlic Mashed, □Baked, □Oven Baked Beans, □French Fries
Salad Option: □Caesar, □Potato, □Macaroni, □Coleslaw
Dietary Restrictions/Food Allergies:
_________________________________________________________________________________________
____________________________________________________________________________________
Breakfast Required: □ Yes □ No Anticipated # for Breakfast: ______________
Breakfast Option: □ Breakfast Bun (□ Bacon, □ Ham, □ Sausage) □ Continental
_________________________________________________________________________________________
Rental Sets Required: □ Yes □ No If Yes, approximately how many: ____________
Drink Tickets: □ Yes □ No If Yes, approx. how many: _______
Additional Comments / Requests:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
INITAIL DEPOSIT ENCLOSED: □ Cash □ Certified Cheque □ VISA □ MasterCard □ Amex
Credit Card #: ____________________________________________Expiry Date: __________ / __________
Name on Card: ________________________________________Phone Number: ______________________
By signing this agreement, the tournament coordinator agrees to the following statements ;
□ I understand the commitments made by me to the Nanton Golf Club as part of this agreement, and will
uphold the integrity of the event, and the Nanton Golf Club, to the best of my ability.
□ I understand any and all the deposit and payment policies as outlined in pages 1-11 of this Agreement and
will ensure execution of the same.
□ I understand that outside liquor is not to be brought to the Nanton Golf Club in accordance with the AGLC
Act. In advance of the event the tournament coordinator will inform the participants of this policy, and also
inform participants that any violation of this policy may result in the seizure of this outside liquor and its later
return to the tournament coordinator.
□ I understand that the tournament coordinator is ultimately responsible for the participant’s behavior dur-
ing the event. Any inappropriate conduct will be reported to the tournament coordinator and may result in
the voluntary expulsion of the participant from the premises of the Nanton Golf Club.
□ Any damages incurred to the Nanton Golf Club, its equipment, or its facilities, that was inflicted directly by
the participants of this event will become the ultimate responsibility of the tournament coordinator. Any
costs incurred to repair these damages will be billed directly to the event, and not to the offending
individuals.
X __________________________________________________ ________________________________
Signature of Tournament Coordinator Date Signed
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