Missouri BYOC User's Group Meeting Fall 2018 - SMCAA
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Missouri
BYOC User’s Group Meeting
Fall 2018
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
Table of Contents
New Standards of Interest .......................................................................................................................... 4
BYOC / BYOC+ Updates ............................................................................................................................... 5
Activity Updates ................................................................................................................................................... 5
Option to Require Alignment to Learning Targets ........................................................................................................................ 5
Option to Hide/Show or Require Activity Expectations and Measures ....................................................................................... 5
Option default sharing to “Allow others in my dept/grade to edit” ............................................................................................ 6
Lesson Plan Updates ............................................................................................................................................ 6
Add the ability to “Bump” Lesson Plans ........................................................................................................................................ 6
Updated the Lesson Plan “Mass Date” change function .............................................................................................................. 7
New – Lesson Plan – Plan Book View Print ................................................................................................................................... 8
Updated – Recurring Lesson Plans................................................................................................................................................. 8
District Options .................................................................................................................................................... 8
Ability to clear old fields at the Course, Unit, and Topic levels .................................................................................................... 8
Control the default Learning Target view used on the Public site ............................................................................................... 9
Reports and Exports ........................................................................................................................................... 10
New – Course Audit – Last Update Information Report .............................................................................................................10
New – Preselected Course and Unit Standards Report ..............................................................................................................10
New – Power Standards Utilization Report .................................................................................................................................11
Updated – Standard/Learning Target Analysis Report ...............................................................................................................11
New – Power School Export .........................................................................................................................................................11
Ability to Print Projections ...........................................................................................................................................................12
Standards Updates ............................................................................................................................................. 12
Greying and flagging “old” standard sets ....................................................................................................................................12
Add link to standards “source” document ..................................................................................................................................13
Miscellaneous Updates ...................................................................................................................................... 13
Support for “Classlink” Single Sign-On ........................................................................................................................................13
Ability to view another district’s complete curriculum ..............................................................................................................13
Support for Google Team Drives .................................................................................................................................................14
Support for attaching multiple items at once .............................................................................................................................14
Topic Level “Power Delete” .........................................................................................................................................................14
Mass Course Subscription Page ...................................................................................................................................................15
BuildYourOwnCurriculum+ Updates ......................................................................................................... 16
New – Parent Portal ........................................................................................................................................... 16
New – Giving Teachers the ability to “emulate” a student ................................................................................ 19
New – Lesson Plans visible on Student Portal .................................................................................................... 20
New BYOC+ Specific District Options ................................................................................................................. 20
Student Portal Updates ...................................................................................................................................... 20
Show the Assigned Date for Assignments ...................................................................................................................................20
Do not treat “Past Due” assignments as past due ......................................................................................................................20
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
New Standards of Interest
AASL - American Association of School Librarians
Framework for Learners
Adobe - Adobe Certified Associate Exam Objectives
Adobe Animate CC Adobe Dreamweaver CC Adobe Flash Professional CC
Adobe Illustrator CC Adobe InDesign CC Adobe Premiere Pro CC
Photoshop CC
American Sociological Association - ASA National Standards
HS Sociology
Association for Experiential Education
Manual of Accreditation Standards for Adventure Programs
College Board - AP Curriculum Framework
AP Calculus AB and AP Calculus BC - AP Calculus AB and AP Calculus BC - Computer Science Principles - Essential
Essential Knowledge Learning Objectives Knowledge
Computer Science Principles - Learning Objective
Common Core State Standards - English Language Arts
Capacities
Forum on Education Abroad
Standards of Good Practice
Missouri – Curriculum Profiles for Agricultural Education
Agricultural Structures
Missouri – Family and Consumer Sciences Education
Career Development/Entrepreneurship
NAEYC - National Association for the Education of Young Children
Advanced Standards Initial Standards
NASAFACS - National Association of State Administrators of Family & Consumer Science 3.0
Career, Community and Family Consumer and Family Resources Consumer Services
Connections
Education and Early Childhood Facilities and Property Management Family
Family and Human Services Food Production and Services Food Science, Dietetics, and Nutrition
Hospitality, Tourism, and Recreation Housing and Interior Design Human Development
Interpersonal Relationships Nutrition and Wellness Parenting
Textiles, Fashion, and Apparel
National Youth Leadership Council
Service Learning
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
BYOC / BYOC+ Updates
Activity Updates
Option to Require Alignment to Learning Targets
While we strongly believe that all Activities should be connected to Learning Targets, this is not something we have
ever required. However, one of the requests from our users’ group discussions was to have the option to require
that all Activities be aligned to at least one Learning Target. To support this request, there is a new option in the
Activity Options,
“Require Learning Target
Alignment.” This new
option, when set, will
prompt and require the
user to always align their
Activity to at least one
Target.
To maintain consistency for everyone, this will default to NOT
being required.
Option to Hide/Show or Require Activity Expectations and Measures
BYOC has always had a section called Expectations and Measures at the Activity level. This is another area that
may or may not fit a district’s philosophy. To better meet the needs of everyone, we have added two new Activity
Options related to
Expectations and Measures.
The option “Show
Expectations and Measures”
will control if the section
shows on your Activity
Add/Edit page.
The option “Require Expectations and Measures,” will require that each activity have at least one
Expectation/Measure prior to being saved.
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
Option default sharing to “Allow others in my dept/grade to edit”
Activities, by default, are only editable by the author of the activity or by a Curriculum Director or System
Administrator. We have long had an option for the author to allow other teachers in their department and grade
to also edit the activity, but this option needed to be set for each individual activity, which, unfortunately, many
teachers forget to do.
This enhancement
consists of two parts.
First, an option has been
added to the Activity
Options page where the
district can set the “Allow
others in my Dept/Grade
to edit” to default to on.
Please note that activity
authors can still turn the
option off for specific
activities.
Second, under Administrative Functions >> Mass Maintenance >> Click here to maintain multiple items belonging
to a single user >> Reclassify Activities, we have added the ability to change the “Allow others in the same
Department/Grade to edit the Activities.” This will give you the ability to mass reset this option for specific
teachers if needed.
Lesson Plan Updates
Add the ability to “Bump” Lesson Plans
Often when people discuss “bumping lesson plans” they are looking at how to roll them into the next year. That is
not the goal of this enhancement, this is targeted at quickly adjusting the dates of lesson plans if for some reason
you need to reschedule, such as a snow day occurring.
At the bottom of a lesson plan list page, whether it be in Plan Book view, Week view, or List view you will see two
options, “Manually Reset Dates and Times” and “Automatically Bump Dates.” The option to “Automatically Bump
Dates” is new and is the subject of this
enhancement.
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
The Bump Dates page allows you to search for a list of plans to be bumped, filters include Class, Course, and Date
Range which is limited to a 14-day window. Once the list is displayed, you can choose the number of Scheduled
Teaching Days to bump the plans by and indicate any plans in the list to “Skip” or not bump. Please note that we
are talking about Scheduled Teaching Days, so if the lesson plan template is tied to a District Calendar and if the
course that the plan is based on is associated with a Projection Schedule on the Class Setup page all that
information will be considered when bumping the plan. In other words, if the plan is for a course which occurs
every day based on the Projection Schedule and you are requesting to bump the plan 2 days, but the day after the
plan is currently scheduled to occur is a non-teaching day on the District Calendar, the plan will be moved 3
calendar days. It would skip the non-teaching day, and then move the plan the two days as requested. This all
assumes that we are not encountering a weekend as those would also, typically, be treated as a non-teaching day.
If a calendar or projection schedule is not specified, the system will revert to assuming the course occurs every
day, Monday – Friday.
Updated the Lesson Plan “Mass Date” change function
The other option at the bottom of the lesson plan list pages, “Manually Reset Dates and Times,” has existed for
years, but the user interface was a bit poor. We have updated the overall look of the page and implemented the
14-day date window logic to match the new
“Bump Dates” option.
The Mass Date Change page allows you to view 14 days’ worth of plans and manually set new dates, periods, or
times. The format of the information to the right of the plan will vary based on how your lesson plans are
configured, primarily based on if they are using predefined schedules or if the teacher is manually entering start
and end times for the plan.
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
New – Lesson Plan – Plan Book View Print
When we added the Plan Book view to lesson planning in BYOC, the requests to print that view started almost
immediately. This is
now printable by
choosing “Print
Book View” on the
lesson planning
page within a class.
The details included on the print
will be the same as the details
shown in each box of the plan book
view, which, as a reminder, are
customizable by each user in the
Lesson Plan section of User
Preferences.
Updated – Recurring Lesson Plans
When recurring a lesson plan, we will now take the district calendar associated with the Lesson Plan Template, or
the default district calendar into consideration so we do not recur the lesson plan onto non-teaching days.
District Options
Ability to clear old fields at the Course, Unit, and Topic levels
Districts have always had the ability to alter the district defined template for entering information at the Course,
Unit, and Topic levels. A common procedure when removing a field has been to rename the field, say “Field A” to
“Old-Field A” and mark it as not visible to the public, then give staff a set period of time to move information out of
the field prior to finally deleting the field from the template by clearing the title. This process has always worked
fine. However, if in the future you choose to reuse that spot in the template for a new field, any old, not cleared
out information at the Course,
Unit, or Topic level would now
be visible in the new field,
causing lots of confusion.
If a field that does not have a
title in the Course, Unit, or
Topic Template has old data in
it, a link will now be shown
below the field giving the
district the option to clear all
the old information from that
field.
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
Control the default Learning Target view used on the Public site
On the Public view of your district curriculum, there is an option for parents or students to see a listing of the
Learning Targets for a course. Historically we have always shown this, by default, in the Scope and Sequence or
Context view, i.e. shown the Targets grouped into the Units and Topics that would be addressing them. We’ve had
requests to make the default view configurable at the district level, which we will now allow.
The new option is
accessible via
Administrative Functions >>
District Options >> General
Configuration.
On the public site, if you view a
particular course you will see the
Learning Targets link.
When you click the
Learning Targets link, a list
of the Targets will be
displayed in the order
specified on the District
Options.
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BuildYourOwnCurriculum Fall 2018 User’s Group Meeting
Reports and Exports
New – Course Audit – Last Update Information Report
This report, selectable for a specific course or an entire department, will provide the last update information for
every item in the course, including Course, Units, Topics, and Learning Targets. Additionally, the most recently
updated item will be identified and when it was most recently updated.
New – Preselected Course and Unit Standards Report
One of the Educational Service Agencies we work with was developing curriculum by identifying the standards to
be addressed by a course, breaking those standards down into Units, and then developing Learning Targets for the
standards and assigned them into Topics. So, we created a report to help them manage the process better.
• The top (course)
section of this report
identifies the
Standards assigned to
the Course by using
the Course Standards
button in BYOC.
Additionally, it shows
the number of
Learning Targets
aligned to each of the
standards.
• The next section of
the report shows
each unit which has
standards assigned to
it using the Unit
Standards button in
BYOC. This also
shows the number of
Learning Targets
aligned to each
standard and the number of those Targets assigned to any Topic within the Unit. The goal of this section
being to prove that the Units are actually addressing the Standards that they are supposed to address.
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New – Power Standards Utilization Report
One of our Kansas districts contacted us regarding a “Focus Standards Worksheet” the state had published for
Math. The goal of this, was to identify certain key standards (Power Standards) and focus 70% of their time on
those standards. Generalizing this idea a bit it seemed like an intriguing concept for any district using Power
Standards to see what percentage of their curriculum was focused on those standards. Additionally, we included
support for Priority Targets, weighting any Standards associated with them.
This report will provide a
breakdown at the Course, Unit,
and Topic level of the percent of
standards, All vs Power, and the
percent of time allocated to
them. Given the complexity of
the calculations required, we did
include footnotes to explain our
assumptions.
Updated – Standard/Learning Target Analysis Report
The Standard/Learning Target Analysis report provides the ability to get a list of Standards that have or do not
have Learning Targets, and for BYOC+ districts a listing of Standards or Learning Targets linked or not linked to
Assessments. In order to make the data on this report more specific, if desired, we added an optional ability to
filter the standards by grade
New – Power School Export
One of our Kansas clients has been aggressively pursuing standards/competency-based grading utilizing Power
School. Working with this district, we have created a custom export of Learning Targets or Standards from BYOC
for importing into Power
School. The key of this process
is to group the Targets or
Standards by Unit/Topic, thus
making it easier for teachers to
find the appropriate gradable
items easily within the
gradebook. Optionally, this
export can be filtered to include
“Priority Targets” if the district
is using this feature.
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Ability to Print Projections
A request from last year’s Missouri User’s Group meeting was the ability to print a Projection. For those of you
unfamiliar with this, a Projection is a merging of your curriculum with your district calendar so that you can see the
flow of Unit or Topics across the school year.
You have always been able to see a Projection,
but you could only print one if it was
associated with an existing class. With this
update, you can now print any projections.
To print a Projection, go to Reports, then in the
Course Reports section choose
Course/Schedule Projector. Under the “Make
a Projection” heading choose the Department,
Course, Projection Schedule, and if you would
like to see Units or Topics in the projection,
then choose the OK button.
This will return your projection to the screen,
to print it, including a calendar for each month
of the projection, simply click the Print
Projections link.
Standards Updates
Greying and flagging “old” standard sets
States seem to be releasing new standard sets at an ever-increasing rate, making it harder and harder for districts
to keep track of the most current standards. To help with this we have made two changes. First, when reviewing
the list of available
standards, in
Department
Maintenance, we are
now greying out any
non-current
standard sets.
Second, within Department Maintenance >> Department Details, we are flagging any non-current standards with
the message “**More current
standards exist in BYOC.”
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Add link to standards “source” document
To better understand and validate the standards in BYOC, we have added a link back to the “source document”
that we used when loading the standards. You can see this link either by clicking the Preview button when you are
adding a set of standards or the View icon if the standards are already added to your department. Clicking the
“Standards Source Data” link will open a new page and show the source file, typically from the state, which was
used in the creation of
the standards. PLEASE
NOTE: This link will only
show for newer
standards in BYOC as we
did not previously track
this information.
Miscellaneous Updates
Support for “Classlink” Single Sign-On
Districts using ClassLink Single Sign On will now have access to a BYOC icon. Simply clicking on this icon will
authenticate the currently logged in user to BYOC and position them directly onto their BYOC home page. If the
user is not currently logged into ClassLink and desires to access BYOC, you can access the BYOC login page, click the
ClassLink button, which will then prompt
you to login to ClassLink, and position you
on your BYOC home page.
Ability to view another district’s complete curriculum
The Advanced Course Search page has always required that you search other districts using a Keyword. We have
received requests to allow for the viewing of an entire district’s curriculum versus the need to search. This update
will still require a Keyword when viewing “All Districts,” but will no longer be required when viewing a specific
district.
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Support for Google Team Drives
As some of our districts started utilizing Google Team Drives, it was discovered that those drives were not visible
when browsing your Google Drive from BYOC. These drives are now accessible from BYOC. Special thanks to
Nevada R-5 School District in Missouri for both alerting us to this issue and assisting us in testing out the solution.
Support for attaching multiple items at once
Users have often requested the ability to upload or attach multiple files or Google Drive items at once. Our stance
has always been to not allow this due to the display name, description, and security which we assign to each
attachment. After much debate, and many requests, we’ve changed our stance and added the ability to create
multiple attachments at once.
• Security – the same security level will be assigned to each item being attached when you click the Add
Attachment button.
• Description – the same description will be assigned to each item being attached when you click the Add
Attachment button.
• Display Name – this field is no longer required.
o If you leave the field blank, each attachment will be named the same as what the file or Google
Drive item was originally called.
o If you supply a display name, it will be suffixed with a dash number (- 1, - 2, - 3…) for each item
being attached.
Topic Level “Power Delete”
A “Power Delete” button has now been added to the Topic level. As with all of the Power Deletes, the button is
located at the bottom of the Topic Edit page and is only visible to System Administrators.
Clicking the Power Delete button will cause
the following confirmation page to display.
Clicking the Delete Topic
button on the confirmation
page will cause the Topic to
be deleted. This will not
delete Learning Targets
assigned to the Topic, the
alignment between the
Targets and Topic will
simply be removed.
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Mass Course Subscription Page
We have had the ability to “Subscribe” to a course and receive an email when it is updated for a long time.
However, this has always been done at the individual course level. Depending on your role in your district, there
are instances where you may want to quickly subscribe to a large number of courses. To enable this, under User
Preferences, we have
added the ability to “Mass
Subscribe” to courses.
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BuildYourOwnCurriculum+ Updates
New – Parent Portal
One of your key requests for the BYOC+ Student Portal was read-only, parental access to the student’s
information. This enhancement added a Parent Portal to the student portal.
To minimize the overhead on schools associated with this feature we have provided multiple approaches to
“inviting” a parent to access the portal. Depending on your district options setup, parents can be invited by
Students, Teachers, or in mass by the district via a combination of a new “Parent Portal Invitation file” export and a
mail merge. In all instances, other than the export/mail merge, parents will, for security reasons, receive two
emails each containing part
of the information required
to register themselves and
connect to a student.
Students can invite a parent
via the “Invite Your Parent”
option in the Student Portal.
Depending on your district
options, teachers may be
able to invite parents via the
new Parent column added to
the student list on the Class
Details page
Curriculum Directors or
System Administrators
will have the ability to
invite parents via the new
Parent column added to
the Students page
accessible within the
Administrative Functions
section.
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Regardless of the approach taken to invite a parent the process is the same. After choosing the “Invite Your
Parent” link or one of the new Parent icons, a screen will be displayed to enter the parent’s email address. Once
entered, simply click
“Send Email” to
generate the invitation
emails for the parent.
This is the FIRST of the two emails. Please note that your district name will be included in each email. In this one a
link is supplied to the parent portal and the student information with one of two, required, unique codes included.
This is the SECOND of the two emails. This one contains the second of the two, required, unique codes. Someone
will need to have both codes to connect to a student.
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Once the parent has received both emails, using the link from the first email they will access the Student Portal
and either Login or Register if they are a first-time user.
Once logged in they will be presented with their student information and need to add the Access Security Code
from the second email to add the student to their account.
Once the student has been added, the parent can simply click on the student’s name or select them from the
dropdown to view that student’s portal.
Additional students
can be added via the
Add a Student button
assuming the parent
has received the
required two emails
for that student also.
Once a student is selected, the information will be presented in a read-only fashion. The parent can easily switch
students via the Student dropdown.
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New – Giving Teachers the ability to “emulate” a student
Users of the BYOC+ Classroom System, specifically those using the Student Portal for making assignments have, at
times, requested the ability to “see what the students will see.” This enhancement gives them that ability.
On the Class Details page, scroll down to the list of students. In the list you will see a new column, Emulate.
Simply click on the Emulate Icon and a popup page will appear providing read-only access to the student’s portal
page.
Once on the emulation page, the teacher will have the ability to choose any student from their class, via the
student dropdown. A message, in yellow will communicate what student is currently being emulated.
When emulating a student, please note that only the classes taught by the teacher doing the emulation will be
shown on the Student Portal. Also note that the entire portal will only be accessible in Read-Only mode.
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New – Lesson Plans visible on Student Portal
In BYOC, districts have the ability, to optionally, post lesson plans on the public site for parent/student access.
Unfortunately, when we released the Student Portal we failed to add this same capability. With this release,
districts can now, optionally, have lesson plan information appear in the Student and Parent portals within
BYOC+.
New BYOC+ Specific District Options
Three new district options were added to support these changes. The new options are located in the “General
Configuration” section.
• Allow Student or Guardian to Email Teacher – as the name implies this controls if the teacher’s name
appears as an email link in the Student/Parent portal enabling emails to the teacher.
• Allow Parent access to the Student Portal - this option enables the Parent Portal.
• Allow Teachers to Invite Parents to the Parent Portal – this option controls if Teachers (Educator /
Curriculum Author / Departmental Curriculum Coordinator) are allowed to invite parents into the Parent
Portal, if this option is not on, Parents can only be invited by Students or Administrators (Curriculum
Director / System Admin),
Student Portal Updates
Show the Assigned Date for Assignments
BYOC+ has always communicated the Due Date for student assignments. With this update, we are also
communicating the Assigned Date.
Do not treat “Past Due” assignments as past due
By default, any assignment which has not been electronically turned in by the student by the assigned due date, is
moved to a Past Due section on the student portal and shown in red. For a variety of reasons, some educators
would rather this not happen. We have added an indicator at the individual assignment level to skip this feature as
well as an indicator at the class level to, by default, ignore this feature for all assignments associated with a
particular class.
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