Veeva CSM Deep Dive CRM Enhancements 19R3 - Version 1.0 - Veeva Systems
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Webinar Housekeeping Microphones will Questions will be We will share this Please use Q&A be muted answered at the presentation and function to ask throughout the end of the the recording of questions webinar presentation the webinar Copyright © Veeva Systems 2019 2
Agenda Legend Features On By Default Features Enabled By Objectives Configuration 19R3 Release Timeline O Online iPhone 19R3 Enhancements I iPad A Align W V Vault Resources Windows Upcoming Events Orange = Applicable Grey = Not Applicable Light Orange = Parity item Copyright © Veeva Systems 2019 3
Objectives • Provide a detailed explanation of new features in the latest Veeva CRM release that may be of interest to our customers • Details include: − Overview of how the feature functions − Business justification of why the feature was developed − Considerations for enabling the feature − Configuration notes for an overall sense of level of effort • Discuss whether each new feature is suitable and value-add for our customers Deep Dive makes the release notes more consumable and provides an opportunity for our customers to ask questions Copyright © Veeva Systems 2019 4
19R3 Release Timeline Full Sandbox Production Friday Dec 6th, 2019 Friday, Jan 10th, 2020 between 8 pm ET and 1 am ET between 8 pm ET and 1 am ET A sandbox refresh occurring between December 6th and January 10th will result in reverting the Sandbox org BACK to Veeva CRM 19R2 Copyright © Veeva Systems 2019 5
• Territory Management 2.0 Update • Lightning Readiness Announcements • Salesforce Custom Settings - Critical Update • Apple Deprecation of UIWebView • Downgrading Veeva CRM app Copyright © Veeva Systems 2019 6
TM 2.0 • Salesforce.com is deprecating Territory Management 1.0 (TM 1.0) in June 2021 • All customers must migrate to Territory Management 2.0 by June 2021 19R3 January 2020 June 2021 Territory Territory Management Transition Management 1.0 Period 2.0 18 months Veeva is recommending all customers migrate to TM 2.0 right away as to not increase remediation efforts which will incur over time Copyright © Veeva Systems 2019 7
Customer Transition Phases to TM2.0 1 2 3 Assessment* Remediation Migration • An impact assessment report for • Configurations and code • Contact Veeva Support to enable each org has been created to identified by the impact TM2.0 identify configurations, reports, assessment must be • Approximately 48 hours of and custom code affected by the appropriately modified and downtime will occur during the transition to TM2.0 tested by admins migration • Not included in Assessment: • During this window, all migration • Managed applications steps should be completed • Integrations with applications outside of Veeva CRM • Restore system access to end- • CLM content and custom MyInsights users visualizations referencing territory *If you have not received your assessment, please contact your Account Executive or email customersuccess@veeva.com Copyright © Veeva Systems 2019 8
TM2.0 Veeva Version and Device Requirements • In order to use TM2.0, all mobile users must be on Veeva CRM 19R3 or later • Users of earlier versions will be unable to sync • The following Veeva mobile clients are deprecated in orgs using TM2.0: − Blackberry − Tablet − Windows 8 − Windows 10 on builds prior to 16299 (Fall Creators Update, version 1709) Copyright © Veeva Systems 2019 9
Veeva CRM Lightning Ready in February 2020 • What is Veeva CRM Lightning Ready? − Lightning Experience is Salesforce’s updated UX with a focus on usability and efficiency − A Veeva CRM upgrade that ensures existing functionality renders in Salesforce Classic and the Lightning Experience • When will Veeva CRM Lightning be available? − 19R3 patch release (February 2020) • What is the benefit of transitioning to Veeva CRM Lightning? − Lightning offers a much better UX with a focus on the business process rather than data entry − Lightning is where SFDC is innovating − As part of the 'Lightning Ready' upgrade, Veeva will begin to provide support for Salesforce Files − Lightning Business App templates will be available for online personas (Veeva Roadmap) Copyright © Veeva Systems 2019 10
Veeva CRM Lightning Ready in February 2020 • What does “Lightning Ready” mean • What “Lightning Ready” will not do: for Veeva orgs: − We do not force nor require customers to − All required configuration changes will be enable Lightning automated by Veeva − Tool will not touch custom − Gives customers the opportunity to invest code/objects/controls – regardless of the in the Lightning Experience creator − Classic will be supported as long as SFDC supports it Copyright © Veeva Systems 2019 11
Salesforce Custom Settings - Critical Update • Salesforce has announced they will automatically enable the setting “Restrict access to custom setting” • Sandbox orgs with be upgraded starting on January 3, 2020 • Production orgs will be upgraded in February 2020 • 19R3 provides the required code changes to support this critical update Veeva 19R3 release will be released to SBX and PROD prior to SFDC's release of the critical update Copyright © Veeva Systems 2019 12
Apple Deprecation of iOS UIWebView • With the iOS 12 release, Apple has officially deprecated UIWebView which is currently used by some customers for their CLM Content • Once Apple removed UIWebView, all CLM content on Veeva CRM will use WKWebView by default • Veeva has supported WKWebView through a configuration since the release of iOS 10 • Veeva CLM WKWebView Evaluation Version is currently available • We recommend customers and their agencies to review all HTML CLM content • Veeva will end support for UIWebView with our 20R2 release Copyright © Veeva Systems 2019 13
Downgrading Veeva CRM app ! • Summary: − 19R3 includes a file structure update within the app for security purposes − As a result the app cannot be downgraded from 19R3 to 19R2 – instead it must be deleted and reinstalled • Impact considerations: − If using MDM to manage Veeva CRM versions, ensure MDM has current version once 19R3 is deployed − If planning for any testing in full sandbox before 19R3 goes to production be aware that switching from 19R3 version back to 19R2 will require deleting and reinstalling app • Example: Testing team is simultaneously regression testing 19R3 features and functional testing for an internal Dec 13 release (which will still be on 19R2) so testers must delete app and reinstall after regression testing before attempting functional testing Copyright © Veeva Systems 2019 14
• Offline Related Lists Show All Records General • Lightning Spinner Displayed • OAuth 2.0 Authentication for Veeva CRM Copyright © Veeva Systems 2019 15
Offline Related Lists Show All Records O I • Overview W − Related lists on offline devices now display all synced records. If a column in a related list is a lookup field and the referenced data for a record is not synced to the device, the value for the record displays as Not Available − This improves offline the full visibility of all (activity) data of customers Email Template became inactive after the email was sent, and not synchronized to the iPad anymore Copyright © Veeva Systems 2019 16
Lightning Spinner Displayed O I • Overview W − A Lightning Spinner displays an animated spinner image to indicate that a feature is loading. This component can be used when retrieving data or anytime an operation doesn't immediately complete − Lightning Spinner is also shown when using Salesforce Classic mode Copyright © Veeva Systems 2019 17
OAuth 2.0 Authentication for Veeva CRM O I • Overview W − Veeva CRM supports OAuth 2.0 integration for authentication − This allows users to use their company credentials to sign into Veeva CRM − Admins can configure OAuth 2.0 for all users or for specific user profiles • Overview for iOS − Veeva CRM on iPad or iPhone with OAuth 2.0 support, must be deployed via a Mobile Device Management (MDM) solution − Users can switch Orgs while OAuth 2.0 is enabled Copyright © Veeva Systems 2019 18
OAuth 2.0 Authentication for Veeva CRM O I • Business Justification W − Improved ease of use and speed: users do not have to remember Veeva-specific credentials anymore and use their company login credentials instead • Considerations − Any identity provider supporting the (1) OpenID Connect protocol and (2) having a working integration with Salesforce is supported, such as Google and Okta − Integration users for scheduled processes such as Approved Email, CLM, Engage, MCCP, etc. should not have OAuth enabled − For users who are capturing consent, the lock icon on consent capture screens do not display Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X X Copyright © Veeva Systems 2019 19
• Dynamic Attributes Accounts • Veeva Oncology Link Integration Copyright © Veeva Systems 2019 20
Dynamic Attributes O I • Overview W − Allows business admins to create, update, delete Account-specific attributes to to capture information quickly − No SFDC admin rights necessary − Account data model untouched Dynamic Account characteristics: • Visually part of Account screen, stored in separate object • All major data types supported • Audit trail available for *every* Dynamic Attribute Copyright © Veeva Systems 2019 21
Dynamic Attributes for Accounts O I Field Creation W Fields defining the Attribute Details Sort Order Field is an alphanumeric value Supported field types Copyright © Veeva Systems 2019 22
Dynamic Attributes for Accounts O I • Business Justification W − Brings flexibility to the process by eliminating the need to wait for specific release cycles − Allowing business admins to create dynamic attributes removes the burden from the IT Team − Some use cases for which Dynamic Attributes would be useful: • Feedback from Marketing Campaign • Quick survey/profiling question • Metrics to be gathered as part of a new launch where high reactivity is required Dynamic Attributes appear on the Account Profile Copyright © Veeva Systems 2019 23
Dynamic Attributes for Accounts O I • Considerations W − Not supported: required fields, related lists, validation rules, translations − Do not display on the Account Preview screen − Records cannot be created/edited online − Configuration records cannot be edited while in Active status − Configuration record types cannot be updated after being saved. If a change to record type is required, a new attribute must be created − Only Attribute records of type “Checkbox” support read-only − Changes to a user’s edit permissions on a Dynamic Attribute are applied to end users’ orgs when they sync Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X X X X X X Copyright © Veeva Systems 2019 24
Dynamic Attributes for Accounts O I • Data Governance Considerations W − As soon as “Dynamic Attributes” are no longer needed, Business Users should be educated to set the “Status_vod” field to Inactive (this will prevent the end user from continuing to populate the attribute) − In case of global use • Since values cannot be translated, Dynamic Attributes need to be created in local language (i.e., 2 in CH for instance) • The “Product”, “Detail Group” or “Sharing Group” field can be used to ensure users only have access to the Dynamic Attributes which apply to them • In a multi-country environment, you may want to add the Country Code to the Dynamic Attribute name to make it unique to this Country • Have a central governance team in place to assess each requirement to see if it should be configured globally • Reports should be created to list Dynamic Attributes and identify those no longer required/not used (please note new Report Types need to be created) − Be mindful of the below when using the “track changes” field • It could result in a significant volume of data being generated • It shouldn’t be used in case integrations are in place as it would create new records • Training Considerations − Train Business Admins on the field naming convention when using the “Product”, “Detail Group”… fields − Train Business Admins on how to check on existing Dynamic Attributes before creating new ones Copyright © Veeva Systems 2019 25
Veeva Oncology Link Integration O I W • Overview − Accounts associated to a designated KOL list will have a custom link included on the Account profile providing a quick and easy way to open Veeva Oncology Link profiles directly in CRM • Business Justification − Provides users with an easy way to see more detailed information about KOLs that is not stored in CRM, such as, publication details or clinical trial participation • Considerations − Must be subscribed to Oncology Link − Requires an internet connection Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X Copyright © Veeva Systems 2019 26
Call Reporting • Action Items on Call Reports • Call Location Copyright © Veeva Systems 2019 27
Action Items on Call Report O I • Overview W − Key Account Managers (KAMs) and Account Plan team members can now access a list of available Action Items on the Call Report to complete without having to go to the Account Plan to mark complete When the Call is saved or submitted, the Action Item record is stamped with the following values: • Status – Completed • Completed Date – Call Date • Completed By – Current user • Call – Current Call Action Items display based on these conditions: • Assignee is empty or is set as the current user • Status is not Completed • Start Date is empty or is on or before the Call Date • Due Date is empty or is on or after the Call Date Copyright © Veeva Systems 2019 28
Action Items on Call Report O I • Considerations W − For group calls, if the Action Item is linked to a business account, it displays on the call for the business account. If the Action Item is linked to an attendee, it displays on the child call − Action Items are sorted and displayed by the item name, in ascending order. The list is refreshed automatically based on the Account Plan selected, when the Call Date is changed, or as Attendees are added or removed − Available Action Items display for accounts on the Call for all available Account Plans if the Account is the main Account on the plan, or the Account is a Key Stakeholder − When users select an Account Plan, all additional Action Items for the Account Plan display and any Action Items that are not linked to Attendee Accounts are removed • Prerequisites − Enable Adding Action Items for KAMs. Ensure the Action_Item_vod object is referenced in the Account_Plan_Object_Hierarchy_vod Veeva Setting Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X X X X X Copyright © Veeva Systems 2019 29
Call Location O I • Overview W − The Location field is editable if it contains only BRC products or if sampling in state that does not require a state distributor license. Otherwise, the Call Location is locked for auditing purposes Location field on the call Location field in this example is report is still editable after not editable after signature signature capture for BRC capture for Ohio which does samples or no state distributor require a state distributor license license required Copyright © Veeva Systems 2019 30
Call Location Stamping O I • Overview W − For auditing purposes, when a signature is captured, the Call Location is stamped on the Call Report when the call is saved (via a new field, Location_Text_vod, in the Call object) − When the call is saved, the text value of the selected location is stamped on the call report • Considerations − This new field should not be displayed on the call report Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X Copyright © Veeva Systems 2019 31
• Slide Transition CLM • Deselecting Previously Selected Directories and Labels • Weighted Search in CLM • CLM Filtering Using Presentation Attributes Copyright © Veeva Systems 2019 32
Slide Transition O I • Overview W − Users can now transition between slides via the next and previous slide navigation buttons without disabling the laser pointer or highlighter pen. When the laser pointer or highlighter pen is active, swipe and all other actions remain disabled • Considerations − Highlighter or laser pointer needs to be enabled Next and Previous Slide Navigation Once highlighter/laser is active, moving to the next slide does not disable the highlighter/laser Copyright © Veeva Systems 2019 33
Deselecting Previously Selected Directories and Labels O I • Overview W − Users can now deselect previously selected labels and directories in the filter modal. Users can expand or collapse directories using the arrow icons Selecting a directory and expanding the directory are now separate actions Copyright © Veeva Systems 2019 34
Weighted Search in CLM O I • Overview W − Enhanced search functionality includes: searches on product, new CLM filter fields, presentation name, presentation description, keyword fields and allows for an AND/OR search − If the search term matches exactly to a CLM Presentation Product or CLM filter fields, then they are sorted alphabetically by CLM Presentation Name − Search results are displayed in the following order: • Exact Match • Contains all Search Terms • Contains any Search Terms Displays first the exact match of presentation Displays all (Cholecap Blue), followed presentations that Displays all by presentations contain Chol presentations that containing all search contain Cholecap terms (Cholecap AND Blue) and then any search terms (Cholecap OR Blue) Copyright © Veeva Systems 2019 35
Weighted Search in CLM O I • Business Justification W − Allows users with a large number of presentations to easily locate a specific presentation by leveraging CLM search • Considerations − Search needs to be previously enabled for this to be default on − Training presentations are not included in the scope of the search − Results are not confined to a directory or label if the user has one applied at the time of search Copyright © Veeva Systems 2019 36
CLM Filtering Using Presentation Attributes O I • Overview W − Use presentation attributes to filter the number of presentations that display − Can be used with labels and directories − Can be applied to search results When filters are If multiple field filters are configured, labels and Multiple filters can be applied (e.g., Product and directories are nested in Presentations applied within a single Keyword), only the Labels option satisfying any of the field filter presentations satisfying all selected values display of the field filters display Copyright © Veeva Systems 2019 37
CLM Filtering Using Presentation Attributes O I • Business Justification W − Improves in-field teams’ productivity by allowing users to quickly access presentations they’re interested in − Allow users with a large media library to reduce the number of presentations that display • Considerations − Filters can be used in conjunction with existing labels and directories − Filters can also be applied to search results to narrow the result list to find the correct presentation − Different Veeva Messages can be configured for different profiles − Additional fields can be mapped from Vault to CRM and use them as filters Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X X X Copyright © Veeva Systems 2019 38
Multichannel Cycle Plans • Thresholds Background and Calculation Update • Setting Goals at the Detail Group Level Copyright © Veeva Systems 2019 39
Thresholds Background and Calculation Update O I • Overview W − Applies the under or over threshold variance to the expected level of progress for elapsed time in the MC Cycle instead of using the total number of days in the MC Cycle − On par with appropriate level of progress expected • Business Justification − The updated calculation provides better guidance to the end user for staying on schedule Channel Status and Product Red and orange bars Status sections of the Status indicate over and tab on the My Plan screen no under progress longer display a green threshold background Pre-19R3 19R3 Copyright © Veeva Systems 2019 40
Setting Goals at the Detail Group Level O I • Overview W − This new feature allows customers to display MCCP goals at detail group level − Flexible to manage specific products or topics within a group to detail a target account − As activities are created against products in the group, the attainment progresses You1.can Youfilter can by access/create or edit Product or Topic Labels basedbyon clicking Detailon the “Filter” Groups menu defined Copyright © Veeva Systems 2019 41
Setting Goals at the Detail Group Level O I • Business Justification W − Detail group level goals give Admins the flexibility to manage specific grouped products or topics into a targeted account. This is useful for detail groups containing large numbers of detail products or detail topics • Considerations − Multichannel Cycle Plans are enabled − MC Cycle Products must be populated with at least a Detail Group and a Product Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X Copyright © Veeva Systems 2019 42
• Visualizations with Geolocation MyInsights • Smart Linking for Account Plan SWOTs and Goals Copyright © Veeva Systems 2019 43
Visualizations with Geolocation O I • Overview W − Allows visualizations to view the location of the user's device compared to the location of Accounts − Allows for more effective planning by listing accounts nearby and showing distance between account and current location After navigating to the visualization for the first time, users should select ‘Yes’ when a popup displays with a request for Veeva CRM to access the current location Copyright © Veeva Systems 2019 44
Visualizations with Geolocation O I • Business Justification W − Combines a unique property of mobile devices with the unlimited user flexibility that MyInsights provides. Offers our customers yet another creative way to structure their visualizations • Considerations − Ensure MyInsights is configured. See Configuring MyInsights Visualizations for more information − Developers can create custom visualizations or modify out-of-the-box visualizations to request location information. See MyInsights Visualizations for a list of out-of-the-box visualizations − To view visualizations requesting the device’s current location, users must enable location services on the device and ensure the device has internet connection − Online devices determine location based on their internet routing, not actual GPS (as is the case on mobile devices). As such, the location of an online device will not be as precise as a mobile device Field Level Object Custom Page Layout VF/Apex VMOCs Tab/Data Security Permission Settings X X X X X X Copyright © Veeva Systems 2019 45
Smart Linking for Account Plan SWOTs and Goals O I • Overview W − Smart linking for MyInsights Account Plan Dashboards to the Account Plan SWOT and Goal items is now possible for all iPad-based reports • Business Justification − Allows users to directly go from the MyInsights report to the SWOT(s) and Goal(s) and action there any changes they may like to make after reviewing the report • Considerations − Users must have the appropriate rights to view/edit the SWOT(s) and Goal(s) Copyright © Veeva Systems 2019 46
• MyInsights Account Profile Override iPhone Parity • Medical Mode Copyright © Veeva Systems 2019 47
iPhone MyInsights Override and Medical Mode O I MyInsights Account Override W • The MyInsights Account profile override is now available on iPhone • Includes the KOL profile override Medical Mode • Medical mode is now supported on iPhone • Uses same application labels as Medical CRM on iPad Copyright © Veeva Systems 2019 48
• General Overview Autosync for • Manual Sync Windows Copyright © Veeva Systems 2019 49
Autosync – Top Things to Know O I W 1 2 3 Coming to Automatically Seamless for Windows in Enabled End Users 19R3 Copyright © Veeva Systems 2019 50
Real Time Sync – Production Release O I • This update disables the old sync functionality and replaces it with the new real- W time sync capability • Users on Windows must be on Windows 10 Build 16299 (Fall Creators Update, version 1709) or higher to successfully upgrade. This is the same Windows version required for Windows Sunrise Copyright © Veeva Systems 2019 51
Autosync Principles O I W User edited/created Users get immediate Users with multiple data on mobile device feedback about the data mobile devices see their automatically syncs up they edited/created data changes across to the online servers devices Copyright © Veeva Systems 2019 52
Components of Sync O I W Mobile Device Create/Edit Manual Sync Autosync Record Retrieval Sync Widget App must be in the foreground Copyright © Veeva Systems 2019 53
Autosync Frequency O I W Every Clients immediately uploads record Save/Submit to online server Client asks for all changes originating from 30 secs* any of the users devices * Interval is subject to change based on server load. Copyright © Veeva Systems 2019 54
Manual Sync O I The following data sets still require manual sync: W Data changes made from online including integrations/territory Metadata changes alignments Veeva CRM MyInsights Data changes made Veeva CLM and Sales Data and Nitro by other users Approved Email content Data Copyright © Veeva Systems 2019 55
• About the 19R3 Release Resources • CRM Online Help • 19R3 Feature Enablement and Availability Copyright © Veeva Systems 2019 56
Feature Enablement And Availability O I • New functionality introduced in the Veeva CRM 19R3 Release is available on the W following platforms Copyright © Veeva Systems 2019 57
Veeva CSM Deep Dive Default On CRM Enhancements 19R3 • Version 1.0
Default On Features
CRM Default On Features Feature Condition Online iPad Win iPhone Visible to Users Overreached and Under Reached Thresholds MCCP Enabled X X Yes Calculation Update Green threshold background removed MCCP Status MCCP Enabled X X Yes tab Autosync for Windows Windows Device User X Yes Related lists on offline devices now display all synced None X X Yes records All loading spinners now use the Lightning spinner None X Yes style Smart Linking for SWOT and Goal records on existing MyInsights and Account Plans Enabled X Yes MyInsights reports Enabling MyInsights Account Profile Override MyInsights Enabled X Yes Internal Surveys now display alphabetically based on Surveys Enabled X X Yes Survey Name on the Survey Targets screen Device status bar on Surveys Surveys Enabled X Yes New Survey Target button removed from Child Surveys Enabled X Yes Account’s Survey Target related list Copyright © Veeva Systems 2019 60
CRM Default On Features Feature Condition Online iPad Win iPhone Visible to Users Ship To Address Filtering Sampling Enabled X X X X Yes Slide transition without disabling laser pointer or CLM Enabled X X Yes highlighter Filtering enhancements CLM Enabled X X Yes Weighted searching CLM Enabled X X Yes Schedule Engage Meeting button available in the More Engage Meeting Enabled X Yes Actions menu Hosting Engage Meetings on the iPad platform is Engage Meeting Enabled X Yes redesigned to optimize the hosting experience Improved Engage Meeting Hosting on iPad Engage Meeting Enabled X Yes Improved iPad Digital Sign-In Sheet Events Management Enabled X Yes Copyright © Veeva Systems 2019 61
EU Key Upcoming Events
Upcoming CRM • Wednesday, 11 December 2019: CRM Best Of 2019 Veeva & U Sessions • Link to the Veeva & U CRM Hub © Copyright 2019 Veeva Systems Inc. All rights reserved Copyright © Veeva Systems 2019 63
• Thursday 12 December 2019 : Vault PromoMats Best of 2019 • Thursday, 16 January 2020: Automated Claims Upcoming Vault Linking In Veeva Vault Promomats Veeva & U • Thursday, 13 February 2020: Veeva Web2pdf: A Sessions True Web View • Thursday, 12 March 2020: Standard Metrics In Veeva Vault Promomats • Link to the Veeva & U Vault Hub © Copyright 2019 Veeva Systems Inc. All rights reserved Copyright © Veeva Systems 2019 64
US Key Upcoming Events
Veeva Commercial & Medical Summit, Philadelphia June 8 - 10, 2020 Commercial Content | Medical Multichannel CRM | Data & AI SAVE THE • 1700+ Attendees DATE! • Best Practices, Product Deep-Dives • 200+ Companies • Innovation Hub • Business-focused sessions • Networking with Peers Copyright © Veeva Systems 2019 66
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