UA Mothers Club Greek Connections - Class of 2021 January 31, 2021 - Ursuline Academy Of ...
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UA Mothers Club
Greek Connections
Class of 2021
January 31, 2021
U R S U L I N E A C A D E M Y OF DA L L A S
Welcome to Greek Connections Our Greek Connections Team is here to help you navigate sorority recruitment. • General Information • Background • Process • Suggestions • Ursuline Reference Writers • Timeline and Resources
2021 Considerations Important to Note: • Your college website is your best resource • Student Life, Greek Life, Panhellenic • List of organizations, requirements for each • Covid-19 • Everyone is doing their best - recruits, actives, advisors • Keep an open mind • Every chapter of every sorority has a wide variety of personalities and opportunities • Legacy policies and recommendation policies are evolving
Recruitment To Do List
Start Now
• Connect with your local Panhellenic organization for information events,
registration, resources
• Dallas Alumnae Panhellenic dallaspanhellenic.org Dallas
Sunday, February 7, 2021
2pm-4pm virtual
• Coppell Alumnae Panhellenic Association coppellsororities.com Coppell
• Northwest Dallas Suburban Alumnae Panhellenic nwdsap.com Lewisville, Carrollton-Farmers Branch,
Sunday, January 31, 2021 Irving, parts of Denton
2pm live, 4pm pre-recorded (partnering)
• Plano-Richardson Alumnae Panhellenic praptx.com Plano, Richardson
Sunday, January 31, 2021
2pm virtual, 4pm pre-recorded (partnering)
• Fort Worth Panhellenic fortworthpanhellenic.com Fort Worth
• Frisco-Allen Texas Area Alumnae Panhellenic fataap.org Frisco, Allen, Lovejoy, Celina, Prosper, McKinney
• McKinney Area Alumnae Panhellenic mckinney-panhellenic.com Dallas
Monday, March 1, 2021
7pm virtual
Panhellenic Information Meetings
Recruitment To Do List
• Prepare personal information packet
• Social resume
• Test scores
• High school transcript
• Photos (Full length, 3/4, headshot)
• Cover Letter
• Request reference support
• Network to secure references for each of the sororities on your university campus
• Your personal circle, your best reference will come from someone who knows you well
• UA Reference Writers List
• Know what each organization requires (single reference, letters of support, etc.)
• Call, visit or email to request references and letters of support - do not text your request
Specify what you need – a recommendation or a letter of support
• Establish/refine social media
• Genuine
• Positive
• Connect with chapter members before silence periods when possible
Focus . . . Sororities focus on details that tell them your story • Scholastics/Academics • Most have a grade requirement, minimum high school GPA 3.0, some require higher • Leadership/Involvement • Sororities are very involved in their campus communities • They are looking for girls who can get things done • Social Connection • Chapter Members (Big Sis/Lil Sis, parties, events, philanthropy, projects, etc.) • Other organizations (Greek organizations, philanthropies, university groups, etc.) • Philanthropy/Service • Our Bears know service! • Each sorority has a national philanthropy and sometimes support local philanthropies as well • Learn about each chapter’s philanthropy
Packet Contents for
Recommendation Writers
• Letter of Introduction
• What are you requesting? Recommendation or Letter of Support?
• Where are you attending college?
• What are your interests and what do you plan on studying?
• What is your residence hall/apartment building and who is your roommate?
• Social Resume
• Let them know what you’ve accomplished!
• Organized format (great examples on Etsy, Pinterest, Canva, etc.)
• Name
• Contact Information: home address, email, phone number, consider Facebook and Instagram
• High School: GPA on a 4.0 scale, test scores, graduation date, 222 students in UA Class of 2021
• University (major, scholarships received, etc.)
• Academic Recognition/Awards
• Leadership
• Extracurriculars (athletics, performance & visual arts, activities)
• Community Service
• Internships/Work Experience
• Relatives with Greek affiliations and college they attended
• Parent Information (first and last names, occupations, college attended, Greek affiliations)
• Provide details for clubs or awards and specify elected, selected, or nominated as needed
Packet Contents for
Recommendation Writers
• Photos
• 3 (4x6 with: full length, ¾ length, headshot; they do not have to be professionally done)
• Make sure they look like you (appropriate attire, recognizable hairstyle and color)
• Do not feature uniforms, pets, or other people
• Electronic considerations – high resolution but manageable file size, 350 kb, jpg
• Include a printed label on the back of photo prints:
Mary Smith
Ursuline Academy/Dallas, TX
University of Texas
• Transcript
• Test Scores
• Folders, Stickers, Stationery
• Envelopes With Postage (if needed, large size for reference writers)
• Thank You Note
• Mail to each reference and letter of support writer during the third week of April, prep with packets
Packet Contents for
Recommendation Writers
• Extra Information To Consider Sharing (in cover letter, social resume, etc.)
• What is your major and why did you choose that?
• What are 4-5 words you believe others would use to describe you?
• What would you like to talk about during recruitment?
• What kind of person would you most like to connect with during recruitment – leader, academic,
bubbly/outgoing?
• Why do you want to pursue sorority recruitment?
• What is your proudest moment?
• What are characteristics that define you (loyal, dependable, outgoing, etc.)?Resume Samples
Photo Samples
Packet Preparation
• Each person writing you a reference or letter of support will need a packet
• Design both electronic and printed packets, some reference writers may request both formats
• Ask what delivery format they prefer
• Each national sorority determines the format for its alumnae to submit references
(electronic or printed, file sizes, etc.)
• Actives do not see these packets (but may see elements)
• Your packet should reflect your personality - it should be neat, organized and
professional
• Track support contacts with an Excel spreadsheet
• Template provided in our Greek Connection Google Folder
• Contact details
• Name
• Address
• Phone number
• Email address
• Preferred packet format (electronic or printed)
• Date delivered
• Thank you note sentTracking Spreadsheet You will have access to this template. Please download to your personal computer. Not every reference writer will need a printed packet. Many will want electronic packets. Determine your specific needs before spending money printing packets, folders, stickers, etc.
Recruitment 101
• Recruitment = Rush
• Prospective New Member = PNM
• Reference = Recommendation/RIF/Recruitment Information Form
• Mutual Selection
• Potential New Members (PNMs) and sororities mutually select one another
• Parties
• Held at the chapter house or lodge
• Sessions are shorter at the beginning of the week and get longer and more serious
as the week progresses
• Selection
• At the end of each day, each PNM and each sorority select their top choices
• Electronic matching system (weighted by placement on sorority’s list and PNM’s list)
• Some of your bottom choices may remain on your list and some of your top choices may fall off,
be prepared for those things to happenWhat Makes A Good PNM
• Good Academic Standing
• First gate to navigate, these are academic organizations
• SAT/ACT scores
• Activities & Involvement
• Teams, clubs, service projects, interests
• Were you elected or selected? Did you join?
• Leadership, recognition, awards?
• Compatibility
• Connect
• Connect with members you know before silence periods
• Engage with new people you meet
• Be positive
• No complaining, recruitment is tiring and stressful
• Stay upbeat
• Be smart and make good decisions
• No negativity – be positive about other events, other sororities, other PNMs, etc.
• Avoid sensitive discussion topics (partying, politics, religion, etc.)Recruitment Week
• Timing
• Usually 4-6 days
• Rounds
• Initial Round/Open House
• Every girl goes to every chapter
• May cover 2 days in a larger Greek community
• Brief parties, usually approximately 20 minutes, in and out
Note: the end of the alphabetical line may get the least amount of time in the house
• Long days for everyone, be as engaged at the end of the day as you are at the beginning
• Take notes after each party
The days are long and the events and people will start to run together
You want to remember your impression of the energy and vibe, as well as the
names of members you meet
• Round Progression
• Fewer, longer parties
• More in-depth discussion
• Conversations and tone grow more serious as the week progressesRecruitment Week Tips
• Make connections, be interested in every chapter
• Use your conversation skills
• Research each chapter and prepare questions (philanthropy, big events/projects, values). Prepare a few stories
(favorite volunteer project/moment, travel, work experience). Listen, ask questions, maintain eye contact.
Prepare to answer the same question multiple times. Invest in the process.
• Pay attention to videos/skits
• Avoid sensitive discussions
• Don’t curse or trash talk
• No gum - enjoy mints or breath strips between parties
• Be YOURSELF - you want to land where you fit
• Plan appropriate attireAppropriate Attire
• Refer to your university’s website for specific guidelines and visit chapter sites to
check for requirements and attire references. Attire should be appropriate –
flattering, comfortable clothes in breathable fabrics. Some schools allow a specific
t-shirt on certain days.
• Avoid silk, patterns hide sweat stains better than solids.
• Most recruitment attire gets progressively dressier as the week progresses.
• Shoe considerations. . .
• Be prepared to walk far and quickly (as in you may need to run).
• Switch to flip flops or tennis shoes for transitions between parties.
• Test shoes, skirts, shorts before recruitment.
• Consider length of clothing and uncertain seating options.
• Practice walking up and down stairs and graceful transitions (standing to seated and vice versa - you may be sitting on a
couch or on the floor and you should be sure you are covered and can sit and transition gracefully.)
• Have a tote bag to access things you need between parties.
• Consider water bottle, snacks, notepad, pen, mints, deodorant, mirror, band-aids, oil wipes, face powder, lip
gloss/lipstick, hairbrush, ponytail holder, flip flops/tennis shoes, and other personal refresh items.Virtual Recruitment Considerations
• You may need to submit a video as part of your Recruitment Registration
• Solid color blouse will be less distracting on camera
• Considering sharing something memorable – something distinctive about you or a funny story
• Consider using a video conference light kit (inexpensive is fine) to improve lighting
• Be prompt
• Set up your background, an interesting background may spark a conversation
• Pay attention to videos, stay engaged
• Check your makeup (video washes everyone out) and remember that your smile
and posture make a statement on camera.
• Get fully dressed, wear fun or meaningful jewelry – you’ll feel more confidentAdditional Considerations
• Legacy Considerations
• Deferred Recruitment
• Snapbids vs Continuous Open Bidding
• Snap bidding ends when bids are distributed on bid day.
Snap bidding is an option for chapters that do not fill their quotas during bid matching. During this
process, chapters are permitted to offer bids to PNMs whose preferences were not matched. This
process takes place before bids are distributed. Snap Bidding is only allowed for those chapters that
did not match to quota in the bid matching process of primary recruitment.
• Continuous Open Bidding (COB) is a way for sororities to offer bids to a few women after Bid Day begins.
Continuous Open Bidding doesn’t operate on a schedule, so some sororities may complete their COB
process before another begins it.
• Sophomore RecruitmentRecent Sorority Alumnae Tips
• Follow your university’s social media: Greek Life, Student Life, specific sororities.
• Nothing is private, not even your private sites – clean up all your social media and watch for
tags.
• Be genuine – show them who you are. Connect as much as possible before silence periods and
at recruitment events.
• Use your conversation skills, be prepared with questions and topics.
• Practice gracefully transitioning from standing to seated positions in your recruitment outfits,
practice walking up steps in your shoes, shave, etc.
• Consider what you want long term from your sorority commitment – college friends, structure,
alumnae community, etc. Try to see beyond recruitment week. Try to find the group that makes
you most comfortable and that will push you to change, grow and feel empowered during your
college experience.
• Keep an open mind. Trust the process. It means something when a group wants you.Next Steps/Timeline
• Parents: Sign Up To Be A Reference Writer For Our UA Girls At February
https://www.surveymonkey.com/r/UAReferenceWriters2021
• Establish/Clean Up Social Media February
• Follow Social Media February
• Greek Life, Panhellenic, individual university chapters, DAPA, PRAP, NWDSAP, FATAAP
• Updates, reminders and deadlines are often communicated first on social media
• Local panhellenic alumnae associations (recruitment information events, etc.)
• Visit Panhellenic/Greek Life/Student Life websites for your university February - April
• Review Ursuline Greek Connections Materials February
• Prepare Your Social Resume February
• Compile Your Reference Writer List February - March
• Consider your personal circle of contacts + UA reference list
• Take Photos February - March
• Full length, 3/4 length, headshot
• Prepare & Deliver Packets (ideal delivery timing is April 1) March - April
• Write thank you notes when you prepare your packets so they are ready to send!
• Register For Your University’s Panhellenic Recruitment May - June
• May not open until May, June (check the website)
• Will likely involve a payment, SAVE THE PAYMENT CONFIRMATION RECEIPT
• May include an opportunity to order extra t-shirts, which sometimes makes recruitment week laundry easier
• Share The News Of Your Sorority Home With Us After Recruitment
• Respond to the SurveyMonkey so that we can add you to our recordsGreek Connections
Resource Folder Includes . . .
• 2021 UA Greek Connections Presentation Copy
• Sorority Affiliations of UA Alumnae by University (2009-2020)
• UA Reference Writers 2021
• Reference Writer/Letter of Support Template
• Dallas Panhellenic's Reference Requirements by Sorority
• General Greek Info
• Glossary of Terms
• Greek Letter Guide
• Websites for all National Panhellenic Council organizations
• Greek Letters and Sorority Pin Images for each organization
* The 2021 UAMC Greek Connections Resource Folder will be available on the UA Mothers Club website on February 6, 2021.Images of UA . . . We’re Everywhere! All Covid-19 safety guidelines were followed in any photos as applicable.
Greek Connections Team 2021 Joyce Limber Kappa Kappa Gamma, Oklahoma State University 214-402-8747 limberjoyce@gmail.com Panhellenic Rush Chairman, OSU 1987 Reference Chair, Plano-Richardson KKG Alumnae Association 2015-16 Member, KKG Alumnae Association - Dallas, Plano-Richardson Peggy Wisner Phi Mu, Louisiana Tech 214-725-7114 pnwisner@hotmail.com Dallas Alumnae Panhellenic Association, HS Liaison, UA Jennifer Hanson Kappa Kappa Gamma, Texas Tech 469-569-0263 j-ghanson@sbcglobal.net Kappa Kappa Gamma SMU Recruitment Advisor Michelle Tedeschi Alpha Xi Delta 214-392-1995 tedeschi123@gmail.com Kim Askew Chi Omega HS Liaison – UA 972-768-4841 kaskew4@yahoo.com Lea Papanicolaou ’16 Chi Omega, Oklahoma University leapapnic@yahoo.com Jenna Roberts ’14 Alpha Chi Omega, Texas Christian University jenna.roberts314@gmail.com Kathryn Forbes ’14 Chi Omega, Ole Miss kaforbes96@gmail.com Bella Limber ’16 Kappa Kappa Gamma, Oklahoma State University bella.limber16@gmail.com Laura Gambrel ’11 Delta Delta Delta, Texas Tech lgambrel@staschool.org Hannah Schwarz ’15 Alpha Delta Pi, Baylor hschwarz15@ymail.com
Best of Luck
with
Recruitment!
&
Congratulations to our
Ursuline Academy
Class of 2021!You can also read
