Team build guide Bethany UCC 11/06/2021
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team build guide Bethany UCC 11/06/2021
well, color us excited...
We’re thrilled you’re going to be joining us on our build site! This packet contains
everything we think you’ll need to know in order to prepare for your Team Build. Of
course, if we missed something, we’re here to answer all your questions.
When Bethany UCC comes out to the construction site, you’ll be standing on the
shoulders of hundreds of volunteers that came before you and setting the stage for
hundreds more to come after. You’re becoming a part of a chain of amazing citizens
committed to strengthening Chicago and helping families realize the stability and
health of homeownership. A BIG thanks is hardly enough, but we’re going to give it a
try anyway:
thanks!
Habitat for Humanity Chicago
1100 W Cermak Rd., Ste. 404 habitatchicago.org | 312-563-0296
Chicago, IL 60608 EIN: 46-0494889
Office Contact Day-Of Site Contact
Abigail Raney Kate Donnelly
AmeriCorps Volunteer Coordinator Site Supervisor
W: (773) 466-4315 W: (773) 466-4315
O: 3125630296 x342build day at a glance
Bethany UCC Team Build
Saturday, November 6, 2021
11942 S Union Ave, Chicago IL 60628*
schedule
7:45 am Volunteer Arrival
8:00 am Welcome and Safety Orientation
Any volunteer who is absent for the Orientation may forfeit their right to volunteer that day
8:15 am Group Photo
Taken by Habitat Chicago staff unless group photographer is present
11:00 am Lunch
Coordinated by Bethany UCC
2:45 pm Clean-up and Closing
3:00 pm Volunteer Departure
*Be sure to enter the full address (including zip code!) when navigating by GPS
registration
All volunteers must complete the form and electronically agree to Habitat Chicago’s
waivers on the Bethany UCC team registration page at least one week before the
build day. Your custom registration page can be found here:
https://www.habitatchicago.org/BethanyUnitedChurchofChrist_11-06-2021_11942
No one will be allowed to volunteer if they are not registered before their volunteer
date. If anyone arrives at their location and have not registered they will be sent home
for the day.
build activities
Build site activities can include anything it takes to build a home from start to finish. The specific
activity your group will work on is difficult to predict more than a few days in advance due to a number
of factors including, weather, the performance of previous volunteer groups, sub-contractor
schedules, and the approvals process of the City. Your flexibility and enthusiasm for whatever activity
you’re working on is most appreciated! Some typical volunteer activities might include framing, siding,
painting, roofing, laying flooring, hanging doors or windows, trim work, finishing, landscaping and
cleaning. All of it is critical to a finished home and a healthier, happier family!build site policies
experience and conduct
• No construction experience is required. Bring a good attitude and the discipline to follow instructions
• Volunteers must be able to sustain a seven-hour day of physical labor with reasonable breaks
• Volunteers are expected to be engaged in the tasks at hand; use phones only when absolutely
necessary or while on break and minimize absences from crews for personal reasons
safety
• All volunteers must be present for the on-site safety orientation in the morning. Any volunteers absent
from this orientation may forfeit their right to volunteer for the day
• Prior to coming to the build site, each volunteer must take a brief online safety course. This course will
be provided via email to each registered volunteer several days in advance
• Face masks are not required when working outdoors and volunteers can maintain a safe distance from
others. However, we ask that team members, volunteers and customers wear a mask/face covering
at all times indoors. We will have available face coverings upon request.
• Whenever possible we encourage volunteers to bring their own work gloves. Again, if you don’t own
work gloves or forget them, we will provide glove
attire
• Proper build site attire is required at all times. This includes hard-soled shoes (boots preferred; robust
sneakers acceptable), long pants, appropriate layers for the weather, and clothes you don't mind
getting dirty. Avoid loose-fitting clothing and jewelry
drugs and alcohol
• The use of drugs and alcohol is not tolerated on or near Habitat Chicago worksites
• Anyone under the influence of drugs or alcohol will be immediately escorted from the premises
• Smoking is not permitted on Habitat Chicago worksites; volunteers may smoke outside of the worksite
and must clean up after themselves
first aid and medical
• If there are known medical considerations in your group (e.g. pregnancy), please inform the Habitat
Chicago staff coordinator before your build date. We will work with our construction team to try and
accommodate the volunteer with appropriate tasks if possible
• Medical emergencies or injuries sustained on site must immediately be reported to a Habitat Chicago
Crew Leader for next steps
• First aid supplies and hospital directions are available on site
weather and emergencies
• We build year-round in all kinds of weather; if rain is in the forecast, don’t assume your team build can’t
happen! We will only cancel the build day for three reasons (each of which is dependent on the stage of
the house at the time): extreme cold; extreme moisture; or sustained threat of lightning
• If we do need to cancel your build day due to weather, we will notify you by phone and/or email at 7:00
am on the day of the build at the very latest
• In the event of an on-site emergency, the Habitat Chicago construction team will give clear instructions;
all volunteers must stop what they are doing and respond immediately
volunteers under 18
• All participants must be at least 16 years of age; volunteers under the age of 18 must be accompanied
by a chaperone in a ratio of no more than four youth to one adult; all youth must bring a minor’s waiver
signed by a guardian in order to participate
• Chaperones must be at least 21 years of age and remain with their assigned minors the entire daycoordinator checklist
As the group coordinator, you get an extra star in our book! We rely on your
communication and influence to make sure that your team build has a solid
foundation. To help you out, we’ve put together this handy checklist to make
everything as easy as possible.
ongoing
Serve as the primary contact person with Habitat Chicago – keep us up-to-date on the ever-
changing information surrounding your build day and ask us any (and all) questions you have!
30-60 days before your build day
Recruit your colleagues to join you and make sure they register on your team registration page
(hint: use the Communications Kit found in the logistics section)
Inform Habitat Chicago staff of any:
Medical considerations in the group
Volunteers with significant construction experience (if known!)
“VIPs” on-site who would like to address the group or be highlighted by staff
Photography or videography plans you may have
Specific instructions you’d like to include in our auto-generated emails to volunteers
(see logistics section for examples)
Other requests or needs
If your group has volunteers under the age of 18, begin recruiting/identifying chaperones in a
4:1 youth to adult ratio; Chaperones must meet these requirements to be eligible
Coordinate transportation for your team if desired (see logistics section for recommendations)
7-30 days before your build day
Ensure Habitat Chicago receives payment by 10/23/2021. Your invoice includes instructions
on how to pay and we are always happy to reissue it if needed
Coordinate lunch for your team if desired (see logistics section for recommendations)
Direct all volunteers to sign up using the Bethany UCC registration page at least one week
before the build day
If your group has minors, return your Chaperone Roster at least three days before your build
Review the roster of registered volunteers that Habitat Chicago staff will periodically send you.
Check for inconsistencies and inform us if a registered volunteer is no longer participating.
Having an up-to-date roster ensures that all volunteers agree to our waivers prior to the build
day and gives our team the most accurate head count so we can best prepare for the day.
build day
Enjoy your build day, you’ve earned it! Work hard and then celebrate your contribution to
building stronger Chicago neighborhoods!WP logistics 1/3
transportation
take your car
Free street parking is available right in front of the build site as well as on the
surrounding blocks. If you’re using GPS to get to site, be sure to include the zip code!
Project Location: 11942 S Union Ave, Chicago IL 60628
take public transportation
The build site is accessible by CTA and Metra transportation. Enter your starting
location into this custom Google Maps page to find the best route.
lunch
You can’t build on an empty stomach! You will have a 30-minute lunch break and it is
highly recommended you stay on-site due to time constraints. Some groups have
individuals bring their own lunches; others opt for delivery. The following local
restaurants all deliver to our build site if you’d like to order a group lunch (just tell them
you’re with Habitat Chicago so they know where to go!)*
Lunches can be ordered to be delivered, but should not be communal (no pizza or
buffet-style lunches) & will need to be delivered to each separate location. Boxed
lunches or individually wrapped items preferred. Group coordinators may bring their
bottled water for their group, but should plan on having it separated by site before
arriving in West Pullman. *If you’d like to include our 5-6 crew leaders in your count, they’d be
thrilled, but it is not at all expected. Just let us know so they can plan accordingly
Potbelly (Pullman) Calabria Imports
Subs & Sandwiches Italian & American
(773) 344-3346 (773) 906-4214
Google Review rating: 3.9/5 Google Review rating: 4.7/5
Subway (West Pullman)
Sandwiches
(773) 660-0777
Google Review rating: 3.6/5logistics 2/3
communications from Habitat Chicago
You’re communicating, we’re communicating, but who’s saying what, exactly? When
your team members sign up on your team registration page, they will begin receiving a
series of logistical emails to prepare them for the build day. The following is an outline
of when and what this automated process looks like so that you can plan your own
communications accordingly.
when email sent
Upon registration Registration Confirmation
• Date/time/location of build day
• Basic build site policies
7 days before build 7 Day Reminder
• Date/time/location of build day
• Request to take online safety course (includes
instructions)
• Request to notify us if plans change
1 day before build 1 Day Reminder
• Date/time/location of build day
• Request to take online safety course (includes
instructions)
• Request to notify us if plans change
add-on instructions
If you have any messages/instructions you would like us to include with these emails
for the sake of efficiency, we can add them to the end of our emails. Let us know as
soon as you can and we’ll get it set up for you.
Example
A note from your group coordinator, Julie Grant:
We will travel together by bus. Please meet at 7:00 am in the lobby for boarding.
Lunch will also be provided – notify me if you require dietary considerations
beyond vegetarian.logistics 3/3
communications kit
Since part of your job is getting the word out about your upcoming build day, we’ve
assembled a Communications Kit to make it as easy on you as possible. The
following link will give you access to a handful of templates to use however you see fit.
go here: habitatchicago.org/communications-kits
to find: a variety of Communications Kits that each include Habitat Chicago
logos, email templates, printable flyers, social media ideas, and the Habitat for
Humanity Brand Guide so you can bring it all together.
groups with minors
If your group includes 16 or 17 year olds, we require:
• Minor Waivers: found here as well as on your team registration page if you’ve
told us your group will have minors – each minor must have a fully signed waiver
with them in order to volunteer.
• Chaperones: at least a 4:1 youth to adult ratio is required in order to help
support our Crew Leaders. You can find the Chaperone Agreement here as well
as on your team registration page. Use the language in the Communications Kit
to help you recruit the necessary chaperones. Please assign your chaperones to
their youth groups before the build.
• Chaperone Roster: fill out and return the Chaperone Roster to the Habitat
Chicago staff at least three days before your build day.
helpful links
online safety course (all volunteers will receive via email 7 days before your build)
1. Click on the box, “Online Safety Training Course”
2. Enter in the code W8NAEBTG
3. Click on the course, “Volunteering On A Habitat for Humanity Job Site”
learn more about Habitat Chicagogo forth, have fun
You’re all set! If we missed anything, let us know. We will do our best to address any
additional questions you have immediately, but even if we can’t, your feedback helps
make this guide more useful for other groups in the future. At that, we’ll leave you with
a final thought – the words that drive all our staff at Habitat Chicago. We hope it sparks
in you the same inspiration that keeps us working hard every day:
No matter who we are or where we come from, we
all deserve to have a decent life. We deserve to feel
strength and stability day after day. We deserve to
know we have the power to care for ourselves and
build our futures.
At Habitat for Humanity, this is what unites us.
Through shelter, we empower. Our shared vision is
a world where everyone has a decent place to live.
Because you, me, we – we’re all humans. And every
single one of us deserves the opportunity for a
better future.You can also read
