SCHOOL SPORT COORDINATOR - 2022 Reference Guide
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SCHOOL SPORT COORDINATOR 2022 Reference Guide
Welcome from School Sport Victoria’s Chief Executive Officer
To School Sport Coordinators,
School Sport Victoria staff acknowledge the huge amount of work that you do in schools every day to ensure that
SSV programs run smoothly and that students in your schools have access to the best possible school sport program.
This School Sport Coordinator Reference Guide is an annual document that outlines the key aspects and changes
to the SSV program for this coming year, critical dates and important contacts that will contribute to assisting you
with the organisation of your school sport.
Sincerely,
Rayoni Nelson
Chief Executive Officer
Chief Executive
CONTENTS
School Sport Victoria Structure 2
Sport and Physical Education Time Allocation 2
COVID-19 Safe Plan 3
Benefits of School Sport 3
Duties of a Sport Coordinator 4
School Sport Advisory Committee 5
Student Leaders Group 5
School Sport Victoria Multi Class Athlete Information 6
Protests & Appeals 8
Interschool Sport Invitations 8
Interschool Sport Fines 8
Team Vic 9
Fundraising & Scholarships 11
Privacy, Child Safety, Other Policies, School Sport Victoria Rules 11
Victorian Teachers Games 12
Ambassadors 13
FAQ’s 14
Website, Social & Digital Media 16
Partners 17
Key Contacts 18
1
SCHOOL SPORT VICTORIA STRUCTURE
OUR REGIONS
Eastern Metropolitan Region
Gippsland Region
Greater Western Region
Hume Region
Loddon Mallee Region
Northern Metropolitan Region
Southern Metropolitan Region
Western Metropolitan Region
SPORT & PHYSICAL EDUCATION TIME ALLOCATION
The mandated time allocation for physical and sport education in years P-10 government schools is:
YEARS P-3 20-30 minutes per day of physical education.
YEARS 4-6 3 hours per week of physical education and sport with a minimum of 50% for physical education.
YEARS 7-10 100 minutes per week of physical education and sport.
2
COVID-19 SAFE PLAN
School Sport Victoria (SSV) has a COVID Safe Plan in place and will work with all Coordinators to provide for the safe
delivery of school sport in 2022, in line with relevant restrictions and advice. The COVID Safe Plan can be found on the
SSV website: myssv.info/covid
The advice is intended to ensure that the staff, students, volunteers and parents fully understand their responsibilities
when attending an SSV event.
The advice aligns with recommendations regarding sport and the use of indoor and outdoor facilities in the Department
of Education and Training School Operations Guide and the COVID-19 Safe School Principles. Participating schools
are encouraged to refer to the Guide in addition to the SSV COVID Safe Plan.
BENEFITS OF SCHOOL SPORT
Quality school sport and physical education are key elements in providing all Victorian students the opportunity to
become healthy and successful learners.
Quality school sport is part of the Active Schools Framework, which supports schools to take a whole school
approach to physical activity.
Regular school sport and physical education have been identified as key contributors to:
Engaging students in schooling
Studies show a positive link between participation in sports programs, physical fitness and improved
school attendance
Being more physically, socially and emotionally healthy, improved fitness levels, developing social interactions
and friendships and better mental health
Improving cognitive function in the classroom
Contribute to improved academic performance
Improved fitness levels leading to improved focus and concentration for longer periods of time
Enhancing self-esteem and providing opportunities for self-expression, achievement and confidence
Individuals who participate in organised sport demonstrate lower rates of anti-social behaviour
3
DUTIES OF A SPORT COORDINATOR
Become acquainted with all rules, regulations and operating procedures on the SSV website
Attend all District or Division meetings to have input into planning and operations
Contact other School Sport Coordinators, District or Division Coordinators, Sporting Region Coordinator
and Sporting Region School Sport Officer
Develop a sporting event check list to ensure all matters have been attended to
Ask members of staff to volunteer to coach teams
Conduct a meeting of all coaches and outline: expectations, codes of conduct, rules, responsibilities, teams sheets,
critical dates
Planning arrangements for team events: permission slips, buses, due dates and venues
Identify any clashes with school programs
Ensure appropriate equipment is available, practice schedules and first aid
Ask students to sign up to sports team e.g., lists on noticeboards and newsletter information
Students should be reminded of SSV rules, codes of conduct and acceptable behavior, costs and dates
Indicate to District or Division Coordinator the teams the school will be entering in a timely manner
Ensure all teams take a completed team sheet and full competition details to the event
Ensure all financial practices and indemnity forms of the school are adhered to
Ensure all staff are aware of pupil time out of the school (daily organiser, sub school leader, etc.)
District or Division winners should contact the relevant Coordinator to ascertain the next round of competition,
opponents, venues and confirm match dates
Ensure any matches postponed by inclement weather are rescheduled for completion by set dates
Advise students and staff of opportunities to be involved in the Team Vic program.
Be aware of all the School Sport Victoria policies that are available at
www.ssv.vic.edu.au/pages/downloads
Critical Dates
Competition dates
Closing dates for
Entries (especially for your first level of competition)
Team sheets and Relay sheets
Team Vic registrations including 12-year-olds in secondary schools
Division/Sporting Region Trials
4
SCHOOL SPORT VICTORIA ADVISORY COMMITTEE
The purpose of the SSV Advisory Committee is to support the strategic management of SSV, including its
strategic directions, key programs and stakeholder partnerships.
The role of the Advisory Committee is to provide advice to School Sport Victoria on:
Trends in the education and sport sectors
Government priorities and alignment
Development of SSV policies
Financial management and sustainability
Partnerships and sponsorships, and
Stakeholder and customer engagement and feedback (including schools)
See the current Advisory Committee members.
STUDENT LEADERS GROUP
The aim of the Student Leaders Group is to provide feedback and advice to SSV to help guide and shape
the future of school sport.
The SSV Student Leaders Group for 2022 involves 22 students, from diverse backgrounds and experiences,
ranging from years 5 to 12.
5
SSV MULTI CLASS ATHLETE INFORMATION
Competition Pathways and Progression
For Primary Schools, the Competition Pathway is District > Division > Sporting Region > State
For Secondary Schools, the Competition Pathway is Division > Sporting Region > State
School Teams and individuals must compete at each level of competition to reach the State Championships.
Codes of Conduct
Adherence to School Sport Victoria’s Codes of Conduct is required by Coaches, Players, Spectators
Small Schools
Schools from within the same Primary District or same Secondary Division, with a combined enrolment of no more
than 300 students may enter District/Division/Sporting Region/State com- petitions as a combined representative
team.
SSV MULTI CLASS ATHLETE INFORMATION
SSV will work with state sporting organisations (SSO’s) and the existing school sport structures to ensure that
opportunities are provided for all students, regardless of gender, race or culture, in both segregated (against other
students with a disability) and in integrated (with able bodied students) settings.
SSV believes that the first level of entry to school sport is critical and must be inclusive. This level provides valuable
integrated opportunities for all students to play sport with their peers. At a primary level this is at a District level and
secondary level this is through Divisions. Where practical, schools must ensure that minor modifications are made to
the rules, at this first level of entry, to better include all students. This is best done at a local level, and between
schools, using a commonsense approach to competition.
Swimming
Multiclass Events (MC) – 50 metre Freestyle, Breaststroke and Backstroke.
Age Groups 9/10, 11 and 12/13 (Primary)
12 - 15 and 16 – 20 (Secondary)
Track and Field
Multi Class Athlete events (MC) – 100-metre sprint, 200 metre sprint, long jump and shot put.
Age Groups 9/10, 11 and 12/13 (Primary)
12 - 15 and 16 – 20 (Secondary)
Cross Country
Events for Multi Class Athletes (excluding wheelchair athletes) will be conducted concurrently with the following
events:
Girls 9/10, 11 and 12/13 - Girls 9/10 Years 2000m
Boys 9/10, 11 and 12/13 - Boys 9/10 Years 2000m
Girls 12-15 - Girls 14 Years 3000m
Boys 12-15 - Boys 14 Years 3000m
6
Girls 16-20 - Girls 15 Years 3000m
Boys 16-20 - Boys 15 Years 3000m
Age Groups 9/10, 11 and 12/13 (Primary)
12 - 15 and 16 – 20 (Secondary)
Students with a physical impairment and without a classification must contact Swimming Victoria on (03)
9230 9400
For Cross Country and Track & Field, students with a physical impairment and without a classification
must contact Athletics Australia on (03) 8646 4550.
Students with an intellectual impairment must contact Sport Inclusion Australia (SIA) on (03) 5762 7494
Students with a hearing impairment must contact Deaf Sports Australia on (03) 9473 1154
Students must hold a current classification to compete at region and state championships.
Multi Class Athlete events will be conducted using the multi disability format for both boys and girls and
results calculated using the Swimming Australia Multi Class Points Schedule (MCPS) and the Athletics
Australia Multi Disability (MDS) Tables.
For specific sport’s rules where modifications are required see the sport specific page on
www.ssv.vic.edu.au
7
PROTESTS AND APPEALS
Team Sports
Protests/disputes for Team Sports must be notified to the Convener on the day and, if possible, the Convener
shall resolve such disputes ‘on the spot’
Any school aggrieved by the ruling the Convener shall play the match(es) under protest and the matter shall
then be referred to the relevant Protest and Appeals Committee
Appeals against the Convener decision must be lodged in writing
The aggrieved school shall complete the SSV Protest Form (available on the SSV website), signed and
endorsed by the Principal within 3 school days of the competition.
Individual Sports
Protests for Cross Country, Diving, Golf, Swimming, Track & Field and Tennis (Primary) must be notified to the
relevant Referee on the day of competition only by either the competitor or teacher or, if no teacher is present, an
adult responsible for the competitor
Any competitor aggrieved by the ruling of the Referee may request to compete under protest (in the case of a
disqualification/failed attempt) until their Appeal can be heard
Appeals against the Referee’s decision must be lodged in writing and any fee payable on the day of
competition only within the time limit as specified by the School Sport Victoria rules for that sport
No protest or appeals will be heard after the competition is conducted.
INVITATION
Invitations to compete can only be considered in competitions for individuals and teams only where a place is
available. These sports are Golf, Cross Country, Swimming and Track & Field. Please note that invitation requests:
Can only be made by schools on the Invitation Request Form
Can only be considered if it meets the Invitation Request criteria
Can only be granted for one level of competition
Can only be granted if there is a vacant lane (Swimming and Track & Field)
Can only be considered where the level of performance would have normally qualified the student to compete
at the level requested.
FINES
The school will face a fine of $100 if a team withdraws from a sport Region or State Final less than two school days
prior to the finals and a replacement team cannot be found.
8
SELECTION PROCESS
Each year, talented Victorian school students can trial for a place in the School Sport Victoria (SSV) Team Vic state
team and participate in annual School Sport Australia (SSA) Championships. There are approximately 45 teams
selected across 19 sports involving approximately one thousand primary and secondary school students representing
‘Team Vic’.
The sports include Australian Football, Baseball, Basketball, Bowls, Cricket, Cross Country, Diving, Football (Soccer),
Golf, Hockey, Netball, Rugby League, Softball, Swimming, Tennis, Touch Football, Track and Field, Triathlon (and
Aquathlon), and Volleyball.
The SSA Championships offer gifted and talented students the opportunity to participate in higher levels of sporting
competition against students from other Australian states and territories.
Please note that participation in SSV Team Vic state teams is self-funded, so students will be required to contribute to
the costs of being a member of a team. Costs may include host state and administration levies, uniform, flights,
transport, accommodation and meals.
SSV makes every effort to keep all costs to a minimum and tries to assist team members through contact with
schools, sponsor letter and a media release. There are funding opportunities available for student’s selected for a
Team Vic team through the Australian Sports Foundation and the Sports Excellence Scholarship Fund (for
students that eligible) – see Fundraising and Scholarships.
To be eligible for selection, students must be enrolled and in regular attendance as a fulltime student at
a primary or secondary school affiliated with SSV, and available to attend selection trials and training sessions and
meet the costs of participation. Team training schedules will be available at the trials and team training is generally
held on weekends or during school holidays.
12 Years and Under Teams
The selection process for 12 Years and Under State Teams varies amongst sports - eligible students must be 12
Years of age, as at 31 December in the year of competition. Students turning 9 or 13 are ineligible.
Entry for all trials except Cross Country is via online nomination, through the SSV website:
www.ssv.vic.edu.au/team-vic
The online registration to trial process will open on 1 December and close on 1 March each year for many teams. The
remaining team’s registration to trial will open on 1 March and close on a date advertised on
www.ssv.vic.edu.au/team-vic
9Step 1: Students must consult with the Principal prior to registering online. For the following teams each school is only
allowed to endorse a maximum of three (3) students – 12&U Boys Australian Football, 12&U Boys Basketball, 12&U
Girls Basketball, 12&U Boys Cricket, 12&U Boys Football (Soccer) and 12&U Netball (one team with both genders)
The Principal will give permission for the student to proceed with registering online only should the student be deemed
capable to represent the school and participate in a State Level Trial. Trials are not Come & Try events, schools are
required to endorse students with advanced skills only.
Step 2: Once the student has been given permission from the Principal at their school to register the family of the
student can then proceed to register online and pay the Non-Refundable $25 Fee www.ssv.vic.edu.au/team-vic
Step 3: Once registered the family will receive two emails confirming receipt of registration. One will be a tax receipt
and the second email will be an email with a form embedded needing a signature from the Principal and the school
stamp.
Step 4: The student must obtain the signature of the Principal and the school stamp. This signature must be obtained
before the date of the first Trial. This signed confirmation must then be handed in to the first Trial Coordinator on the
day of the Trial. (No Form, No Trial).
Step 5: Before the end of term 1. SSV Coordinators will email the registered students and confirm the date, time, and
venue of their trial.
Step 6: After the first Trials are conducted successful students will be provided with information regarding the
Conference Trials. Those students who are selected at Conference Trials will proceed to State Trials
Cross Country - This team is selected from competitors at the SSV State Cross Country Championships.
Students who turn 10, 11 or 12 in the year of competition are eligible for selection regardless of whether they are in
primary school or secondary school.
13-19 Years Teams
Nominations to trial for 13-19 year old teams is to be completed via the SSV website www.ssv.vic.edu.au/team-vic.
Team Vic students must attend for the duration of the SSA Championships
10FUNDRAISING & SCHOLARSHIPS
While all young people selected for Team Vic have the talent and commitment to succeed, not all have the funds or
support to take up the opportunity. To reduce the barrier to participation, students selected to represent Victoria as a
Team Vic member to participate at the School Sport Australia Championships can:
Create an Australian Sports Foundation fundraising project
Apply for a Sports Excellence Scholarship Fund scholarship (pending eligibility): scholarships awarded from
the fund will support the Victorian students from low socio-economic, indigenous or rural and regional
backgrounds.
Participating in sport provides young people with social, cultural and educational opportunities, encouraging healthy
lifestyles, the development of life skills and lifelong friendships. For those from disadvantaged backgrounds, these
benefits can be far reaching.
You can find more information at SSV Scholarships and Fundraising.
PRIVACY
The information Privacy Act 2000 requires School Sport Victoria to inform you that, in the conduct of school sport,
photographs may be taken of participants and results compiled to record student participation, celebrate student
success and achievement and to promote events conducted by SSV. SSV limits the use of disclosure of any
personal information to the purpose of participating in school sport.
By accepting the invitation to participate in events under the auspices of SSV, you undertake to abide by the School
Sport Victoria Privacy Policy.
CHILD SAFETY
School Sport Victoria (SSV) is committed to the safety, participation and empowerment of all children when
delivering an extensive school sport program to Victorian primary and secondary school students. The SSV Child
Safety Policy guides Advisory Committee members, our staff, volunteers, agents, contractors, member schools, life
members, ambassadors and all other persons involved in supervising school sport on how SSV creates a child safe
environment at our events and in our teams.
OTHER POLICIES
School Sport Victoria also has policies relating to Inclusion, Drugs in Sport, Healthy Choices, Hydration, and
Injury Preventions.
SCHOOL SPORT VICTORIA RULES
All current SSV rules are noted on the SSV website.
11VTG25 | 18 – 21 SEPTEMBER 2022
The Victorian Teachers’ Games (VTG) is a multi-sport event exclusively on offer to teachers and educational
professionals across Victoria. Held annually in a regional location, educators can participate and connect
through a range of sporting, recreation, wellness and social events. Teams of staff from within schools view the
event as a unique way to build team morale and enhance staff health and wellbeing.
Who?
Everyone employed in a school is eligible!
What’s in it for me?
You and your colleagues can participate in a variety of team-based or individual sport, recreational, wellness or
social activities. The event schedule has something for everyone and you can tailor your experience to your
interests. It’s also a great opportunity for you and your colleagues to have a break and connect.
“Love the camaraderie…the team building at VTG is the best part”
Doncaster Secondary College staff
Why 2022?
After two years hiatus due to COVID-19, VTG is celebrating its 25th birthday in 2022 and will be
commemorating the occasion in style. Plus, where else in the world can you and your colleagues head away
for a few days to get active, be social, switch off and have a whole lot of fun?
When is it?
Sunday 18th September - Wednesday 21 September 2022. There’s simply no better way to kick off your
Term 3 holidays!
What next?
Whether you’re a VTG veteran or looking to try something new, round up your colleagues and register your
interest for #VTG25 by visiting www.victeachersgames.com.au
All event information and registrations will open in Term 2, 2022 so sign up to stay in the know!
12AMBASSADORS
School Sport Victoria is proud to have an incredible stable of Ambassadors who support and advocate the
importance of school sport. Each ambassador has been a champion in their chosen sport or field with many of them
representing Australia at the Olympics, World Championships and Commonwealth Games. All School Sport Victoria
Ambassadors are great role models both on and off the sporting field.
13FREQUENTLY ASKED QUESTIONS
Where do I find information about the rules each sport, draws, what district we are in, and contact details of my
coordinator?
All this information and much more can be found on the SSV website. If your district or division has local rules the
information will be noted, if not SSV state rules apply for each sport.
How do I apply for an Invitation?
Download the SSV Invitations Policy Interschool Sport and Request Form. Complete all parts of the form, have
signed by the school Principal and send it to the Coordinator of the level of competition for which you are applying for
invitation. The Coordinator will then reply to accept or deny the invitation request.
What happens if my team is late getting to a competition?
Finals information on the web page includes the name and mobile number for the convener. If you contact the convener,
and your lateness is beyond your control, they will try and change the draw. If you do not contact the convener, or the
draw can’t be changed, your team will be penalised. Penalties are set out in the rules for each sport.
What do I do if the weather forecast is bad for a Region or State Final?
Check the SSV website for a message that the competition has been postponed, this would appear as an alert at top
of region and sport page. If there is no message and you are still concerned contact the Convener of the event. Click
on the event in the Current year’s Events section for the particular sport. The conveners name and contact number will
appear in this section. Inclement weather will only delay an event if the environment is considered unsafe for play.
How do I lodge a protest?
Download the Protest Form. Complete all parts of the form, signed by the school principal, and send to the Coordinator
of the level of competition for which you are protesting, within 3 school days. The Coordinator will form a Protest
Committee and return a decision to uphold or deny your protest within 5 school days.
How do I find about the next level of competition when my team wins at District/Division/Region Finals
All information for finals can be found on the SSV website. You will not be contacted.
How can I find out my school results?
For Region results, select your Region, and find the Results link on the right-hand panel of the Region Page. For State
results, select ‘State’, and find the ‘State Results’ link on the right-hand panel of the page.
What opportunities are available for teachers in the SSV program?
School Sport Victoria provides numerous avenues for Victorian school educators to become involved in School Sport
Victoria activities, including as Region, Division and District Coordinators, Team Vic Officials, and as participants,
conveners, and volunteers at the Victorian Teachers’ Games.
14A student(s) of mine has qualified for State Swimming, Cross Country and Track & Field. What next?
All information for these events is located at SSV website. Simply select ‘State’, select the sport (e.g. Swimming) and
click on the event on the right hand panel of the page. All information, including the Rules, draw, competitor list and
results will be displayed on this event page.
Who should I contact if I have a question?
Questions should be directed to the Coordinator of the level of competition that the question is relevant to. If you are
unsure about who to ask, contact School Sport Victoria on (03) 9084 9001 to be directed to someone who can help.
What are the Victorian School Sports Awards?
The Victorian School Sports Awards recognise excellence across all categories of major school sports. They are
commonly known as Blues awards and are awarded annually to students, teachers, volunteers and schools who have
excelled or made an outstanding contribution to school sport.
I have heard about students representing Victoria in School Sport Australia Championships. How can I find
out more?
Parents, teachers and students should regularly visit the SSV website for information regarding eligibility and
nomination processes. The trials are for students who are gifted and talented in their sport.
My child attends a non-government school, is the school eligible to affiliate with SSV so my child can trial for
an SSV state team?
Full membership is open to all government schools. Associate membership is open to non-government schools that
wish to participate in the full SSV program. Affiliate membership is open to non-government schools that wish for their
students to participate in state team selection process only.
I understand participation in School Sport Australia Championships is self-funded. What opportunities do I
have to raise money for my participation?
SSV makes every effort to keep all costs to a minimum and tries to assist team members through contact with
schools, sponsor letter and a media release. There are funding opportunities available for student’s selected for a
Team Vic team through the Australian Sports Foundation and the Sports Excellence Scholarship Fund (for
students that eligible) – see Fundraising and Scholarships.
I have a student who did not nominate for the trials on time. What can they do?
SSV must adhere to strict selection schedules and protocols so students who do not register on time cannot attend
the trials.
15I have a student who has been selected in a Team Vic team, but the family is suffering financial hardship. How
can we assist them?
Many schools assist their students with meeting the financial cost of team. In the past, schools have given students a
grant of money, conducted out of uniform days, sausage sizzles, received sponsorship through local business etc. As
noted, there are funding opportunities available for student’s selected for a Team Vic team through the Australian
Sports Foundation and the Sports Excellence Scholarship Fund (for students that eligible) – see Fundraising
and Scholarships.
WEBSITE, SOCIAL & DIGITAL MEDIA
The key communication platform for SSV programs is the SSV website.
Information for State, Region and Division events, as well as SSV’s interstate team program ‘Team Vic’ is
available through the website. Users may also find material on advocacy and resources for school sport,
including SSV policies, forms, SSV Play Value Connect News, and the Coordinators Update.
SSV also has a strong social media presence using six social media channels: Facebook, Instagram,
LinkedIn, Twitter, Vimeo, and YouTube. These platforms are used to communicate with students, parents,
families, schools, Principals, state sporting organisations, our partners and the wider community. They are also
used as a vehicle to promote links back to the SSV website as well as cross promote between social media
networks.
#SSV #PlayValueConnect #SchoolSportforAll
16PARTNERS
MAJOR SPORT PARTNERS
SPORT PARTNERS
CORPORATE PARTNERS PARTNERS PARTNERS
COMMUNITY PARTNERS
VICTORIAN SCHOOL SPORT NETWORK
17SCHOOL SPORT VICTORIA - KEY CONTACTS Phone: (03) 9084 9001 When you call you will be given four options, which you can press at any time. Press 1 for Administration, Press 2 for Team Vic, Press 3 for Operations, and Press 4 for Finance Administration: school.sport.victoria@education.vic.gov.au National Programs (Team Vic): ssv.teamvic@education.vic.gov.au Interschool Sport: ssv.interschoolsport@education.vic.gov.au Play: ssv.play@education.vic.gov.au Finance: ssv.finance@education.vic.gov.au For SSV individual staff contact details, please visit our website here, Contact SSV.
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