SB 187 Comprehensive School Safety Plan Process & Templates - GOLETA UNION SCHOOL DISTRICT
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GOLETA UNION SCHOOL DISTRICT
2020-2021
SB 187
Comprehensive
School Safety Plan
Process & Templates
Hollister Elementary School
4950 Anita Lane, Santa Barbara, CA 93111
(805) 681-1271
(805) 681-0331
Board Approved November 4, 2020
2020-2021
Table of Contents
SCHOOL SAFETY PLAN SIGNATURE PAGE ...................................................................... ERROR! BOOKMARK NOT DEFINED.
SAFETY PLAN GOALS ...........................................................................................................................................................................- 4 -
INTERIM SAFETY GOAL REPORT ....................................................................................................................................................- 5 -
STRATEGY 1: FACILITIES & SAFETY ......................................................................................................................................................................... - 6 -
STRATEGY 2: SUSPENSION AND EXPULSION ............................................................................................................................................................ - 8 -
STRATEGY 3: TARDIES AND ABSENTEEISM ............................................................................................................................................................. - 8 -
DISASTER MAP ......................................................................................................................... ERROR! BOOKMARK NOT DEFINED.
STAGING AREAS ................................................................................................................................................................................. - 12 -
INCIDENT COMMAND SYSTEM TEAM FLOWCHART .............................................................................................................. - 13 -
INCIDENT COMMAND SYSTEM TEAMS ....................................................................................................................................... - 14 -
KEY FIGURES.............................................................................................................................................................................................................. - 14 -
OPERATIONS .............................................................................................................................................................................................................. - 14 -
PLANNING................................................................................................................................................................................................................... - 14 -
LOGISTICS ................................................................................................................................................................................................................... - 15 -
FINANCE...................................................................................................................................................................................................................... - 15 -
SITE EMERGENCY DIRECTORY ...................................................................................................................................................... - 16 -
COMMUNITY EMERGENCY DIRECTORY ..................................................................................................................................... - 17 -
ANNUAL SITE AWARENESS CHECKLIST ..................................................................................................................................... - 18 -
ANNUAL SAFETY PLAN EMERGENCY PLAN CHECKLIST ....................................................................................................... - 22 -
ANNUAL SITE HAZARD SURVEY 1 ................................................................................................................................................ - 23 -
ANNUAL SITE HAZARD SURVEY 2 ................................................................................................................................................ - 24 -
ANNUAL CLASSROOM HAZARD SURVEY ................................................................................................................................... - 25 -
ANNUAL SAFETY PLAN DRILL REPORT ..................................................................................................................................... - 26 -
COMMUNICATION PROTOCOL: DISTRICT, PARENT AND COMMUNITY ......................................................................... - 27 -
ANNUAL DISASTER SERVICE WORKER SURVEY ..................................................................................................................... - 30 -
APPENDIX A: INCIDENT RESPONSE JOB DESCRIPTIONS ..................................................................................................... - 31 -
Command Section ............................................................................................................................................................................................ - 32 -
Incident Commander ............................................................................................................................................................................................................ - 32 -
Safety Officer............................................................................................................................................................................................................................. - 34 -
Public Information Officer (PIO) ..................................................................................................................................................................................... - 35 -
Liaison Officer .......................................................................................................................................................................................................................... - 37 -
Operations Section .......................................................................................................................................................................................... - 38 -
Operations Section Chief ..................................................................................................................................................................................................... - 38 -
Safety Facility Check/Security ......................................................................................................................................................................................... - 40 -
Search and Rescue Team Leaders .................................................................................................................................................................................. - 41 -
Search and Rescue Teams .................................................................................................................................................................................................. - 43 -
Hollister Elementary School Comprehensive Safety Plan
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2020-2021
Medical Team Leader ........................................................................................................................................................................................................... - 45 -
Medical Team ........................................................................................................................................................................................................................... - 47 -
Medical Branch Morgue....................................................................................................................................................................................................... - 49 -
Student Attendance, Care, and Release........................................................................................................................................................................ - 51 -
Student Release ....................................................................................................................................................................................................................... - 53 -
Planning Section .............................................................................................................................................................................................. - 57 -
Planning Section Chief.......................................................................................................................................................................................................... - 57 -
Documentation ........................................................................................................................................................................................................................ - 58 -
Situation Analysis ................................................................................................................................................................................................................... - 60 -
Logistics Section............................................................................................................................................................................................... - 61 -
Logistics Section Chief.......................................................................................................................................................................................................... - 61 -
Supplies/Facilities ................................................................................................................................................................................................................. - 62 -
Staffing Officer ......................................................................................................................................................................................................................... - 63 -
Communications ..................................................................................................................................................................................................................... - 64 -
Transportation......................................................................................................................................................................................................................... - 66 -
Finance Section ................................................................................................................................................................................................ - 68 -
Finance Section Chief............................................................................................................................................................................................................ - 68 -
Timekeeping ............................................................................................................................................................................................................................. - 69 -
Purchasing ................................................................................................................................................................................................................................. - 70 -
Hollister Elementary School Comprehensive Safety Plan
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2020-2021
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Safety Plan Goals
GOAL 1: During the 2020-2021 school year, all certificated and classified staff will be
trained on and practice Standard Response Protocol (“SRP”) emergency
procedures, and Standard Reunification Process, and will participate in monthly
fire and earthquake drills and quarterly lockdown drills.
All staff will receive safety information and training during
Strategy 1.1
faculty meetings.
Teachers will train students on the correct procedures for
Strategy 1.2
emergency situations.
In the 2019-2020 school year, 8 drills were completed. 3
Baseline Data 1.1 scheduled drills were not completed due to school closures
related to COVID-19 pandemic.
Observation and feedback on drills to monitor confidence
Assessment Data 1.1
and competence.
Through ongoing training, practice and discussion the
confidence and competency of staff and students will
improve making drills more efficient and effective and better
prepared in the event of a real emergency situation. The
school will work with District Office Maintenance &
Operation staff and the local sheriff, to help train and drill
the school community.
Comments
Hollister offers after school programs which are included as
a part of this plan. Hollister provides a caring and safe
environment for children after school. Our program includes
@afterschool, and outside vendors under public use
permits which may include: Academic Chess, Everybody
Dance Now, SB Symphony, Art Explorers, Terrific
Scientific, One Soccer, and Future Engineers and Scientists
of America. Drills and training will be conducted annually.
Hollister Elementary School Comprehensive Safety Plan
-4-2020-2021
GOAL 2: By the end of the 2020-21 school year, all certificated staff will focus on a
deeper understanding of the use of the new Fire Alarm system as
connected to emergency drill protocols.
At the beginning of the school year initial training of the
Strategy 2.1 primary features of the new alarm system will be taught to
all staff, both certificated and classified.
Through regular drills, staff will practice the use of the new
Strategy 2.2
alarm system and its components.
New alarm system was installed mid-year 2019-2020, and
while office staff received basic preliminary training, we
Baseline Data 2.1
have not fully trained all staff in all alarm procedures and
protocols with the new system.
Assessment Data 2.1 Observation and feedback from drills
Through ongoing training, practice, and drills the confidence
and competency of staff skills will improve with regard to
use of the alarm system. With training aligned across the
school, the goal is to see an increase in capacity of ALL
Comments
staff to initiate and properly use the alarm system.
The district and sites will support this goal with continued
professional development the use of the alarm system.
Hollister Elementary School
Interim Safety Goal Report
Hollister Elementary School Comprehensive Safety Plan
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To be completed by: September 30, 2020
Safety Plan Goals: status of strategy implementation; data on progress
Review of Goal I
Goal: During the 2020-2021 school year, all certificated and classified staff will be trained on
and practice Standard Response Protocol (“SRP”) emergency procedures and will
participate in monthly fire and earthquake drills and quarterly lockdown drills.
Progress: GUSD maintains standards for Emergency Preparedness. El Camino participated in
the Great Shake Out training and drill, District-wide Emergency Drill, lockdown/lockout training
and drills with the local police, and fire-drills. Standard Response Protocols (“SRP”) reviewed
and implemented in the 2019-2020 school year to ensure the safety of the staff and
students. Emergency equipment was reviewed, and a list of needed items was provided to the
District Office for purchase in order to ensure that Hollister School would be ready for a 72-
hour site hold in the event of an emergency.
Data: Emergency backpacks were provided to every classroom and building. First aid
kits were created and distributed to every class and building. 8 drills were held this
school year – Lock-Out, Lock-Down, Evacuate, Shelter in Place or a combination of all of
them.
Review of Goal II
Goal: Through ongoing training, practice, lessons and discussion the confidence and
competency of staff skills will improve with regard to addressing the social-emotional needs of
our students. With implementation aligned across each grade level team, the goal is to see a
decrease in discipline referrals.
Hollister School focused on student social/emotional/behavioral well-being. Every classroom
utilized the District adopted social-emotional-learning (“SEL”) curriculum, Second Step, a
minimum of one time per week. Additionally, we collaborated with the Santa Barbara District
Attorney to provide an assembly to 4th – 6th grade students about cyberbullying.
Data: Number of office referrals, number of bullying incidents (physical, verbal, cyber),
attendance at assemblies focused on Cyberbullying/bullying.
Current data
The School Safety Committee reviews the data from surveys, SARC report, attendance
reports, discipline referrals, suspensions and expulsions, student and staff accident
reports and overall satisfaction of students and staff.
Strategies
Strategy 1: Facilities & Safety
Hollister strives to provide a safe and healthy environment for our students and staff.
Hollister Elementary School Comprehensive Safety Plan
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Hollister was originally constructed in 1962. The school is currently comprised of 7
rectangular concrete block buildings, including 17 classrooms, a multipurpose room,
and school offices, and 7 modular buildings, including 12 classrooms.
The table below shows the results of the most recent school facilities inspection.
While reviewing this report, please note that even minor discrepancies are reported
in the inspection process. The items noted in the table have been corrected or are in
the process of remediation. The data in the table was collected in 1/16/2019 with the
support of Maintenance and Operations staff.
School Facilities Conditions
Date of Last Inspection: 9/21/2020
Overall Summary of School Facility Condition: GOOD FAIR POOR
Facility Component Status Deficiency/Remedial
Items Inspected
Good Fair Poor Actions Taken or Planned
Systems (gas leaks, X
Mech/HVAC/Sewer)
Interior X
Cleanliness (overall, pest/vermin X
infestation)
Electrical X
Restrooms X
Fountains/Hydration Stations X
Safety (fire, hazardous materials) X
Structural (roofs, buildings) X
External (grounds, windows, doors, X
gates, fences)
Cleaning Process
Hollister provides a safe and clean environment for students, staff, and volunteers.
The district has adopted cleaning standards for all schools. Basic cleaning
operations are performed on a daily basis throughout the school year with emphasis
on classrooms and restrooms. A joint effort between students and staff helps keep
the campus clean and litter-free. The Principal works daily with the custodial staff to
develop sanitation schedules that ensure a clean, safe, and functional learning
environment.
Maintenance & Repair
A scheduled maintenance program is administered by EDS’s custodial staff on a
regular basis, with heavy maintenance functions occurring during vacation periods.
Additionally, a scheduled maintenance program is administered by Goleta Union
School District to ensure that school grounds and facilities remain in excellent repair.
A work order process is used when issues arise that require immediate attention.
Hollister Elementary School Comprehensive Safety Plan
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Emergency repairs are given the highest priority; repair requests are completed
efficiently and in the order in which they are received.
Strategy 2: Suspension and Expulsion
The table below displays the suspension and expulsion rates at the school, in the
district, and throughout the state. Expulsions occur only when required by law or
when all other alternatives are exhausted. Suspensions and expulsions are reviewed
annually to help evaluate the school’s safe and healthy environment.
Suspensions and Expulsions
Suspensions Expulsions
17-18 18-19 19-20 17-18 18-19 19-20
School 0% 0% 0% 0% 0% 0%
District 0% 0% 0% 0% 0% 0%
County - - - - - -
State 3.5% .1%
Strategy 3: Tardies and Absenteeism
The table below displays the tardies and absenteeism rates at the school for the
2019-20
Absenteeism 4%
Truancy 0.6%
Chronic Absenteeism 7%
Tardies 1367
All Student Days Enrolled 74,491
Tardy Rate (unexcused & excused) 0.6%
Discussion
Communication with staff and the students on safety concerns is important. All safety
concerns should be discussed and reported immediately.
Next Steps
(a) Review the process and procedures annually.
(b) Report to the Safety Committee monthly any hazards that may occur.
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Disaster Map
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Evacuation Routes Map
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Staging Areas
Command Posts
One primary and one secondary area for the Command Post to be stationed in the event of a
district emergency.
Primary: Field (Fire Drills, Evacuations)
Secondary: Blacktop (Fire Drills, Evacuations)
Off Site School Evacuation Centers
To be determined in conjunction with Pupil Services.
Primary: San Marcos High School
Secondary: Girls Inc or Vons Parking Lot or El Camino School Site
Mass Community Care Centers
To be determined in conjunction with Pupil Services.
Primary: Goleta Union School District – District Office
Secondary: TBD by Office of Emergency Management (OEM)
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Incident Command System Team Flowchart
Site Incident
Commander
Kristina Munoz
Public Information
Liaison
Officer
Abby Vasquez
Abby Vasquez
Safety
Rick Savage
Operations Chief Planning Chief Logistics Chief Finance Chief
Abby Vasquez Phoebe Ball Veronica Flores Cindy Haight
Site Check/Security Documentation Supplies/Faciliites Timekeeping
Rick Savage Phoebe Ball Rick Savage Cindy Haight
Search and Rescue Situation Analysis Staffing Officer Purchasing
Eric Prothero Phoebe Ball Veronica Flores Christine Blaney
Medical Communications
Juanita Gonzalez Allison Mowers
Student
Transportation
Reunification
MOT
Elyse Naylor
See Appendix A for full Incident Response Job Descriptions
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Incident Command System Teams
Key Figures
Site Incident Commander • Admin Designee – K. Muñoz
Public Information Officer • Principal – A. Vasquez
Liaison • Principal - A. Vasquez
Safety • Custodian – R. Savage
Operations
Operations Chief A. Vasquez
Team Team Leader Staff Members
Site Check/Security • R. Savage - Custodian •
Search & Rescue • E. Prothero – 5th Gr • S. Springer 6th Gr
Medical • J. Gonzalez - SOA • I. Delgado / H. Ranson/ C. Schipper (IA)
Student Reunification • E. Naylor • L. Casanueva/ J. Muñoz/ K. Beard
Student Staging Area Teams
List by grade level
All staff members should be assigned a task.
Location Team Leader Staff Members
TK-1 st J. Bottiani TK L. Larsen/ C. Hackl/ V. Aguirre
Outdoor Station A
IA’s
nd
2 -3 rd K. Schmidt L. Mastromarino/ L. Kurtz/ C. Fellers
Outdoor Station B
Playground Supervisors
Outdoor Station C 4 –6
th th C. Schmiess L. Bryant/ M. Gibson/ D. Li / IA’s
Planning
Planning Chief Phoebe Ball
Team Team Leader Staff Members
Documentation • Phoebe Ball - Kinder •
Situation Analysis • Phoebe Ball - Kinder •
Hollister Elementary School Comprehensive Safety Plan
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Logistics
Logistics Chief Veronica Flores
Team Team Leader Staff Members
Supplies/Facilities • R. Savage - Custodian •
Staffing Officer • V. Flores - Teacher •
Communications • A. Mowers - Teacher •
Transportation • Lisa McDonough - MOT •
Finance
Finance Chief Cindy Haight- SOM
Team Team Leader Staff
Timekeeping • Cindy Haight - SOM • J. Gonzalez - SOA
Purchasing • Christine Blaney (District) •
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Site Emergency Directory
Group Name Room Extension
Principal Abby Vasquez Office 1540
School Office Manager Cindy Haight Office 1541
School Office Assistant Juanita Gonzalez Office 1542
Community Liaison Laura Casanueva Office 1545
School Nurse Terra O’Brien Office 1545
School Psychologist Elyse Naylor 18A 1570
Speech/Lang Therapist Carol Fellers 23B 1571
Special Ed Mild/Mod K-6 TBD 24 1524
SBCEO Special Ed Laurie Bryant/Mary Gibson 21 1521
Learning Center Kristina Munoz 19 1519
TK - VA Julia Bottiani 1 1501
K Phoebe Ball KA 1531
K - VA Amy Diehl KB 1532
K Allison Mowers KC 1533
1 - VA Victoria Aguirre 6 1506
1 Caren Hackl 4 1504
1 Liz Larsen 3 1503
2 Imelda Delgado 5 1505
2 Loriann Mastromarino 7 1507
2/3 Krista Beard 8 1508
3 Jessica Morelos 25 1525
3/4 Lindsay Kurtz 26 1526
4 Veronica Flores 2 1502
4 Kristen Schmidt 20 1515
5 – VA Sara Kaplowitz/Lourdes Torres 14 1514
5 Hugh Ranson 18 1518
5 Carly Schmiess 11 1516
5/6 Eric Prothero 18 1518
6 Deirdre Li 11 1511
6 Shad Springer 13 1513
6 - VA Olivia Wiley 12 1512
LIBRARY Marcia Fraley 10 1510
KITCHEN Peggy Beavers Kitchen
FOOD SERVICE Donna Sheppard MPR
STAFF LOUNGE N/A
WORK ROOM N/A
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Community Emergency Directory
Fire Department
Santa Barbara County
Emergency 911
Business 805-681-5500
Website https://www.sbcfire.com/
Police Departments
Santa Barbara Sheriff
Emergency 911
Non-Emergency / Dispatch 805-681-4100
Website https://www.sbsheriff.org/
Office of Emergency Management
Phone 805-681-5526 or 805-681-5592
Website https://www.countyofsb.org/ceo/oem.sbc
Public Works
General Information 805-583-3000
Graffiti Hotline 805-681-5678
Website http://www.countyofsb.org/pwd/home.sbc
Utilities
Gas SoCalGas (SCG)
Phone 1-800-427-2200
Website https://www.socalgas.com/stay-safe
Electricity Southern California Edison (SCE)
Phone 1-800-655-4555
Website https://www.sce.com/safety
Water Goleta Water District
Phone 805-964-6761
Website http://www.goletawater.com/newsletters-and-press/emergency
Telephone Verizon
Phone Repair 1-800-483-5000
Underground Cable 1-800-227-2600
Underground Cable After Hours 1-800-658-7801
Website https://www.verizon.com/
Animal Control
Phone 805-681-5285
Website https://www.countyofsb.org/phd/animal/aboutus.sbc
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Annual Site Awareness Checklist
2020-2021
Recommendation Steps Participants Completed
Review employment • Does your screening process include • Safety
screening policy & volunteers, cafeteria workers, mechanics,
procedure bus drivers, and security, in addition to • Human
educational staff? Resources
• Does your procedure allow for actual
searches of courthouse records, rather
than database searches, which are
typically not accurate?
• Do your searchers do Social Security
Number traces to identify any out-of-state
venues that should be checked?
• Do your outside contracts use due-
diligence screening procedures to check
the backgrounds of their workers who
regularly visit your school?
Review the physical • Are vehicle garages alarmed, and are the • Safety
security of bus alarms in working order?
yards and garages; • Are fenced-in areas gated, locked, and • MOT
review adequately illuminated at night?
transportation • Do drivers do “pilot inspections” of their • Drivers
security in general vehicles before placing them into service
each day? Is this done again after each
time the vehicle has been left
unattended?
• Are bus drivers equipped with two-way
radios or cell phones?
• Are drivers trained to be aware of and to
report suspicious vehicles that appear to
be following their busses during their
routes?
• Do drivers keep a student roster for each
bus route, to include student name,
address, primary and secondary
emergency contact numbers, and medical
authorization information?
Hollister Elementary School Comprehensive Safety Plan
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Review the • Are alarm systems working and have they • Safety
adequacy of been tested? This should include main
physical security in campus buildings as well as maintenance • Maintenance
and around campus and storage facilities.
buildings • Are keys to campus and administration • Operations
buildings adequately controlled?
• Are alarm pass codes changed when an
employee leaves the school district?
Make sure codes are not shared.
• Is exterior lighting working and is
illumination adequate?
• Is interior lighting (night lighting) working
and is illumination adequate?
Review access • Are doors that should remain locked from • Everyone
control procedures the outside during the day kept locked,
and heighten and are these doors checked periodically
employee awareness to make sure they are secure? Train all
employees to check these doors but
consider assigning someone to check
them as well.
• Are staff members trained to approach
and to “assist” strangers of any age who
are observed in and on school property?
Report those who have difficulty
explaining their presence.
• Has a visitor log and ID badge system
been implemented?
Hollister Elementary School Comprehensive Safety Plan
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Train everyone to • Are persons taking pictures or filming • Everyone
recognize and report campus activities questioned about their
suspicious activities authorization to do so?
on campuses. • Be alert for suspicious vehicles that seem
to have no apparent purpose for being on
campus, or, that come, go, and then
reappear again.
• Are specific individuals assigned to
inspect the outside of campus buildings
throughout the day, and to report
unattended packages or vehicles near
building perimeters?
• Have you developed a plan to handle
reports of suspicious activity?
• Is everyone trained to report unattended
or otherwise suspicious packages found
inside campus buildings? Is this specific
issue placed on routine checklists for
maintenance and custodial personnel?
• Do personnel know what to do if a
suspicious package is found?
• Have you considered a policy that
requires staff and students to visibly
identify backpacks, book bags, briefcases
and gym bags with luggage style ID tabs?
• Are food services personnel trained to be
aware of suspicious people in their food
preparation area?
• When large attendance events occur on
campus, are security measures in place
and awareness levels heightened to
assist in detecting suspicious acts?
Hollister Elementary School Comprehensive Safety Plan
- 20 -2020-2021
Implement an online • Do you have a zero tolerance for verbal • Pupil
“tip-line” program threats of any kind? Services
that allows students, • Do all members of the school community
teachers, parents, know that any threat, or information about • Safety
staff, and other a potential threat, must be reported?
members of the And, do they understand that there is no • Human
school community such thing as a threat intended as a joke? Resources
to report issues • Do students and staff know that they are
anonymously, if they responsible for informing the principal/site
choose. administrator about any information or
knowledge of a possible or actual terrorist
threat or act?
• Have you communicated a hard stand on
hoaxes intended to mimic terrorist acts?
Do students know that these hoaxes are
crimes in themselves?
Work closely with • Have you made local law enforcement a • Safety
local law partner in your district plans?
enforcement and • Are parking regulations, particularly fire • Law
health officials. zone regulations, strictly enforced? Enforceme
• Does local law enforcement have copies nt
of building blueprints, to include
ventilation system, and electrical plans? • Crisis
• Has local law enforcement been given the Managem
opportunity to conduct exercises on ent Team
school property and on busses?
• Have you determined contact protocol
with local health officials if bio-terrorism is
suspected?
Train staff on • Have you downloaded and posted the FBI • DO Mail
identifying and advisory (poster) regarding suspicious
handling suspicious packages from www.fbi.gov? • Clerical
packages and • Or, the US Postal Inspection Service
letters. poster on identifying suspicious packages • Safety
from www.usps.gov?
• Have you considered publicizing the • Parents
availability of this information to others in
the school community for personal use? • Students
Hollister Elementary School Comprehensive Safety Plan
- 21 -2020-2021
Hollister Elementary School
Annual Safety Plan Emergency Plan Checklist
Site: Site Checklist (To be completed by Leadership Team and Reviewed with SSC)
Due By: September 30th
Submit To: Pupil Services
This is a checklist to help Principals organize and meet the site requirements mandated by the
Emergency Preparedness Plan. A Site Disaster Committee should be appointed to help carry out the
tasks of this checklist.
Check Requirement
___X__ 1. Read the District Disaster Plan, and know the responsibilities of the site manager –
Review data and set goals with School Site Council
___X__ 2. Designate a second-in-command and a backup
___X__ 3. Orient staff to District Disaster Plan, review site procedures (staff meeting)
___X__ 4. Update site plan, assign staff responsibilities (complete staff roster sheet)
___X__ 5. Schedule necessary training (First Aid, CPR, Search & Rescue)
___X__ 6. Schedule drills: Fire, Earthquake, Lockout/Lockdown (Active shooter),
Communications
___X__ 7. Complete site map, post as required, and forward a copy to the Pupil Services Office
___X__ 8. Complete Site Hazard Survey I & II (Principal and MOT)
___X__ 9. Complete Classroom Hazard Survey Summary (Classroom Teachers)
___X__ 10 Submit Classroom Hazard Survey Summary to MOT
___X__ 11 Participate in test of District Radios
___X__ 12 Check battery-operated radios
___X__ 13 Complete supplies and equipment inventory to include classroom emergency kits
___X__ 14 Order supplies and equipment as necessary
___X__ 15 Evacuation areas/alternative identified for all classes (In conjunction with MOT)
___X__ 16 Communications to parents and students about disaster procedures
For Standard Reunification Method & Emergency Information Cards
___X__ 17 Complete Emergency I.D. Tags collected and put into Classroom Emergency Kits if
appropriate.
___X__ 18 Assess food supplies as applicable.
___X__ 19 Meet with @After School Director and other after school program staff to coordinate
disaster preparedness plans
___X__ 20 Identify hospitals and clinics in school’s area that have back-up emergency power
that would be able to handle casualties in an emergency.
___X__ 21 ____Abby Vasquez_____________ __9/10/2020________________
Principal’s Signature Date
Hollister Elementary School Comprehensive Safety Plan
- 22 -2020-2021
Hollister Elementary School
Annual Site Hazard Survey 1
Principals are required to conduct an annual Site Hazard Survey. The survey should be
completed early each fall, signed, and submitted to Pupil Services by September 30th. (Please
put N/A by any items that are not applicable.)
The purpose of the Site Hazard Survey is to check for safety hazards outside of the classroom.
The survey shall include evaluation of interior and exterior portions of buildings as well as
school grounds.
The Site Hazard Survey shall include assessment of the following areas.
✓ ❒1. Proximity of toxic, flammable, corrosive, chemically, or reactive materials
✓ ❒ 2. Proximity of high voltage power lines has been considered in establishing
the site evacuation plan
✓ ❒ 3. Likelihood and possible effects of flooding or landslides
✓ ❒ 4. Probably safety of evacuation areas after an earthquake; proximity of gas,
water, and sewer lines, or sprinklers
✓ ❒ 5. Water heaters are strapped
✓ ❒ 6. Objects that restrict people from moving to a safe place (tables an desks in
hallways) etc.
✓ ❒ 7. Janitorial areas: storage of tools and cleaning chemicals (keep a 3-foot
clearance in front of all electrical panels)
✓ ❒ 8. Storerooms: heavy items stored on high shelves, shelving secured (keep
3-foot clearance in front of all electrical panels)
✓ ❒ 9. All computers and peripherals should be situated so as not to create a
tipping hazard
❒
✓ 10. Machine shop and woodshop: equipment should be bolted down
❒
✓ 11. Large and heavy office machines: restrained and located where they will
not slide, fall off computers, or block exits
❒
✓ 12. Sound system speakers and spotlights: secure
❒
✓ 13. Compressed gas cylinders: secured top and bottom with a safety chain
❒
✓ 14. Weight room/motor development room equipment: racks anchored and
weights properly stored
✓ ❒
15. Laboratory chemicals on shelves: restrained
Abby Vasquez Abby Vasquez 9/10/2020
Principal Name Principal Signature Date
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Annual Site Hazard Survey 2
GENERAL GUIDELINES OK Attention Req Comments
CAMPUS
Signs Posted, Controlled Access X
Traffic review, parking, fire lanes X
Adequate surfacing, lighting X
Safety Plan X
Required Postings X
ASSEMBLY ROOMS/ MPR
Exits clear, exit & emergency lights X
Floors, seating maintained X
Stage: clean, clear exits, wiring X
Kitchen: clean, safe food storage X
OUTDOOR ASSEMBLY AREAS
Bleachers, fences, backstops X
Stairs, ramps, walkways, gates X
Surfacing in common areas X
Play Equipment X
CUSTODIAL CLOSETS
All guards, shields, covers in place X
Aisles clear, material storage X
First aid kits; eye wash operable X
Dust collection/housekeeping X
Protective equipment, safety training X
Safety signs posted, enforced X
SCIENCE ROOMS
Hazardous material storage X
Adequate ventilation, fume hoods X
Eyewash, gas shut-off X
Safety training X
Safety signs posted, enforced X
EMERGENCY PREPAREDNESS
Fire extinguishers checked monthly X
Fire and Earthquake drills conducted X
First Aid Equipment in place X
Evacuation routes posted X
Staff Training on Emergency Procedures X
Abby Vasquez Abby Vasquez 9/10/2020
Principal Name Principal Signature Date
Hollister Elementary School Comprehensive Safety Plan
- 24 -2020-2021
Hollister Elementary School
Annual Classroom Hazard Survey
Nonstructural hazards are caused by the furnishings and nonstructural elements of a building.
Anything that does not actually hold the building up is nonstructural, including floors, ceilings,
windows, and all furnishings. In California schools, nonstructural hazards represent the
greatest threat to the safety of students and staff. Eliminating these hazards can reduce
injuries significantly.
In September, each teacher shall assess their classroom for hazards and correct any they can;
items they cannot correct will be submitted to the Principal on this form by September 1st. The
Principal shall submit a completed copy of the school needs with the Principal’s checklist by
September 30th to the Maintenance, Operations, and Transportation Department.
Classroom Number
Deficiencies to be corrected by maintenance staff
Free standing shelves over 4 feet tall secured to floor or wall
File cabinets bolted to wall
File cabinet drawers have latches
Paints and chemicals restrained on shelves
Wall-mounted objects are secured
Sound system speakers are secured to building
TV securely fastened to wall, platform or cart
Deficiencies to be corrected by school personnel
Heavy objects removed from high shelves
Aquariums located on low counter or restrained
Computers fastened to workstation
Desks and tables cannot block exits
Cabinets or equipment on wheels cannot block doorway
Teacher Name Teacher Signature Date
**All Teacher copies on file at school site
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Annual Safety Plan Drill Report
Proposed Schedule due to Pupil Services by September 30 th
Completed Schedule due to Pupil Services by June 15th
Time ✔ when drill is completed
Communications
Active Shooter
Other Drills
Earthquake
Radio
Start
End
Fire
Date Principal’s Signature
8/24/20 11:00
9/17/20 9:00
10/15/20 9:00
11/13/20 10:40
12/15/20 11:00
1/19/21 1:00
2/24/21 11:00
3/15/21 10:15
4/8/21 10:00
5/11/21 1:00
Abby Vasquez
Principal Name Principal Signature Date
Hollister Elementary School Comprehensive Safety Plan
- 26 -2020-2021
Hollister Elementary School
Communication Protocol: District, Parent and Community
The safety and security of the Goleta Union School District’s (“GUSD”) students and staff is of
utmost importance. GUSD has a comprehensive emergency response plan and district
personnel coordinate closely with city emergency management officials and law enforcement
representatives to monitor and update plans on a regular basis.
In addition, schools have security measures to ensure the well being of students and staff.
These include: visitor check-in procedures, locked doors after the start of the school day, and
training and drills monthly on evacuation and shelter in place procedures.
District Responsibility
If the Superintendent declares a district emergency during the school day, the following
procedures will be followed:
IN CASE OF A DECLARED EMERGENCY BY THE SUPERINTENDENT DURING SCHOOL
HOURS, ALL STUDENTS WILL BE REQUIRED TO REMAIN AT SCHOOL OR AT AN
ALTERNATE SAFE SITE UNDER THE SUPERVISION OF THE SCHOOL PRINCIPAL OR
OTHER PERSONNEL ASSIGNED BY THE PRINCIPAL.
1. Until regular dismissal time and released only then if it is considered safe, OR
2. Until released to an adult authorized by the parent or legal guardian whose name
appears on district records.
a. If students are on their way to school they should proceed to school if walking.
b. If students are on their way home from school, they are to continue home.
During a Declared Emergency, those students who have not been picked up by their parents
or other authorized person may be taken by district personnel to another site where
consolidated care facilities can be provided or they will remain at their school. This information
will be given to the media stations and posted at the site to keep parents informed.
Parent Responsibility
Parents and legal guardians of students will be provided with a Student Health/Emergency
Form each year. In case of a Declared Emergency, students will be released ONLY to persons
designated on this form. Parents are responsible for ensuring that information on the Student
Health/Enrollment Form is current at all times.
Parents are asked to share with the schools the responsibility for informing students of what
they should do in case of a severe earthquake or other major emergency. Parents need to give
specific directions to each student to follow the policy outlined above and to follow the
directions of school personnel.
Hollister Elementary School Comprehensive Safety Plan
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School authorities will do everything possible to care for each student while they are under
GUSD supervision.
It is critical that students do not have directions from parents that are contrary to GUSD’s
stated policy on retention at school and authorized release in case of a severe emergency.
How can I as a parent or guardian be assured that I receive the most up-to-date
information from my child’s school?
To ensure that you receive the most accurate account of the emergency situation, keep your
contact information up to date with schools on your child’s emergency card. We urge parents
and guardians to opt into GUSD's messaging service, Parent Square, so we can notify you of
emergency situations.
How and when will I be notified if there is an emergency at my child’s school?
The means and immediacy of communication will depend on the scope of the event and on the
potential or actual impact to the safety of the students. While it’s difficult to describe all
possible scenarios, the following can be used a guide to gauge GUSD’s level of notification
and systems used to communicate with families. Not every incident will warrant a notification
response. Every situation must be assessed based on multiple factors. GUSD reserves
judgement in each case.
Impact Level Notification Response
A low-impact incident: Poses no or minimal risk to
the safety of the school. There are no disruptions to
regular school activities, and the incident is an • Parents of involved student(s) will
isolated one that does not impact more than one be contacted
student.
Example: A small disturbance or fight
A moderate-impact incident: Poses a moderate
risk to the school. Results in some disruption to
• Send message by the end of the
school activities such as a change of schedule or
school day via email, phone call or
cancellation of some activities.
website posting
Example: Police activity in the neighborhood results
in students being brought inside during their lunch
A high-impact incident: The incident poses a • Send messages as soon as
significant risk to the safety of the students, which possible via text message, email,
results in a significant disruption to school activities, phone call, or website posting
change of schedule, evacuation, cancellation of • If a matter of public concern, GUSD
activities, and impacts many students. may also provide social media
Example: A gas leak that requires a school updates and/or a press release
evacuation and closure
Hollister Elementary School Comprehensive Safety Plan
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Should I report to the scene of the incident/emergency?
In the case of a high-impact emergency situation in a school or at a school-sponsored activity,
parents and guardians are encouraged to remain close to their sources of communication,
whether phone or email, to ensure they are receiving accurate and timely updates. Access to
the scene will be limited and controlled by fire or police officials, so you will be asked to wait for
instructions for picking up your child.
Once the emergency is declared "over," will parents/guardians be able to report to their
child’s school?
When GUSD communicates to families that the school emergency has ended, we will provide
information on how you will reunite with your child. Parents and guardians will be directed to a
specific location that could be off campus. It is important that everyone follow these directions
for the safety of all students, staff and parents or guardians.
Remember, a student can only be released to an adult that is documented as an emergency
contact.
If the school building is evacuated, how will I be able to locate my child?
If an evacuation occurs during the school day, there is a possibility that the students will return
to school and normal bus service will resume. If returning to the school is not possible,
students will be located at a safe site until you (or an adult designated on your child’s
emergency card) can pick them up. Your child may text or call you about the evacuation before
GUSD is able to notify you. Please rely on the district’s information and monitor your phone or
email closely to ensure you are receiving accurate and timely updates from district staff.
Student texts and social media can cause confusion and further disrupt safety protocols.
Remember, a student can only be released to an adult who is documented as an emergency
contact. If you are a non-custodial parent, you must be listed with your child's emergency
contact information as a guardian and show proper identification.
Emergency Communications
In the case of an emergency, you will receive accurate information from the District, via:
o Our website: GUSD’s webpage has an “Emergency Alert” page, which will be activated in the
event of an emergency. Our web address is http://www.goleta.k12.ca.us/
o Email & Text Message: You will be contacted via email and text message through the Parent
Square system, based on the information you provided to us via Synergy’s Annual
Registration.
o Phone Call: Based on the level of the emergency, we may contact you via Parent Square
automated phone messenger where you will hear a recorded phone message with important
information or instructions that may direct you to the district website for additional information.
o Social Media: GUSD will use social media vehicles such as Twitter to communicate in fast-
moving situations.
o Local Media: We will work closely with local media to keep our community informed of the
situation.
Hollister Elementary School Comprehensive Safety Plan
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Hollister Elementary School
Annual Disaster Service Worker Survey
All site employees must complete the form and submit to the Principal by September 1st.
General Information
Name
Position
Location
Work Phone & Extension
Home Phone
Cell Phone
Specialized Skills
Bilingual? Yes No If yes, languages:
If yes, expiration date:
CPR Certified? Yes No
If no, are you willing to be trained: Yes No
If yes, expiration date:
First Aid Certified? Yes No
If no, are you willing to be trained: Yes No
If yes, expiration date:
CERT Trained? Yes No
If no, are you willing to be trained: Yes No
Simple Triage/Rapid Assessment If yes, expiration date:
Yes No
Trained? If no, are you willing to be trained: Yes No
Personal Responsibilities
Children? Yes No
Any special needs? Yes No If yes, what:
Elderly parents? Yes No
Are other caregivers available? Yes No
Other
In an Emergency (Confidential)
Anything you want us to know?
(Allergies, health issues,
medications, etc.)
Other information for priority
release in case of a declared
emergency
Hollister Elementary School Comprehensive Safety Plan
- 30 -2020-2021
Appendix A: Incident Response Job Descriptions
Hollister Elementary School Comprehensive Safety Plan
- 31 -2020-2021
Command Section
Incident Commander
Responsibilities:
The Incident Commander is solely responsible for emergency/disaster operations and shall
remain at the Command Post to observe and direct all operations.
Ensure the safety of staff and others on site. Lead by example: your behavior sets the tone for
staff and others.
Start-Up Actions:
• Obtain your personal safety equipment (i.e. hard hat, vest, clipboard with job description
sheet)
• Assess the type of scope of emergency.
• Determine the threat to human life and structures.
• Implement the emergency plan and hazard-specific procedures.
• Develop and communicate an Incident Action Plan with objectives and a timeframe to
meet those objectives.
• Activate functions and assign positions, as needed.
• Fill in the Incident Assignments form.
• Appoint a backup or alternative incident Commander (as described in the emergency
plan)
On-going Operations Duties:
• Continue to monitor and assess the total site situation:
View the site map periodically for search and rescue progress and damage
assessment information.
Check with chiefs for periodic updates.
Reassign personnel, as needed.
• Report (through Communications) to the school district on the status of faculty, as
needed (Site Status Report)
• Develop and communicate revised Incident Action Plans, as needed
• Begin Employee Release when appropriate.
• Authorize the release of information.
• Utilize your backup; plan and take regular breaks (5-10 minutes per hour). During break
periods, relocate away from the Command Post.
• Plan regular breaks for all staff and volunteers.
Take care of your caregivers!
• Release staff as appropriate and per district guidelines.
(By law, during a disaster, staff become disaster workers)
• Remain on and in charge of your site until redirected or released by the superintendent.
Hollister Elementary School Comprehensive Safety Plan
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Closing Down:
• Authorize deactivation of sections, branches, or units when they are no longer required.
• At the direction of the superintendent, deactivate the entire emergency response. If the
fire department or other outside agency calls an “all clear,” contact the district before
taking any further action.
• Ensure that any open actions not yet completed will be taken care of after deactivation.
• Ensure the return of all equipment and reusable supplies to Logistics.
• Close out all logs. Ensure that all logs, reports, and other relevant documents are
completed and provided to the Documentation Unit.
• Announce the termination of the emergency and proceed with recovery operations, if
necessary.
Command Post Equipment/Supplies:
• Campus map
• Master keys
• Staff rosters
• Disaster response forms
• Emergency plan
• Duplicate rosters (two sets)
• Tables and chairs (if Command Post is outdoors)
• Vests (if available)
• Job description clipboards
• Command Post tray (pens, etc.)
• School district radio
• Campus two-way radios
• AM/FM radio (battery)
• Bullhorn
Hollister Elementary School Comprehensive Safety Plan
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Safety Officer
Responsibilities:
The Safety Officer ensures that all activities are conducted in as safe a manner as possible
under the existing circumstances.
Start-Up Actions:
• Check in with the Incident Commander for a situation briefing.
• Obtain necessary equipment and supplies from Logistics.
• Put on a position identifier, such as a vest, if available.
• Open and maintain a position log. Maintain all required records and documentation to
support the history of the emergency or disaster.
Document:
Messages received.
Action taken.
Decision justification and documentation.
Requests filled.
Operational Duties:
• Monitor drills, exercises, and emergency response activities for safety.
• Identify and mitigate safety hazards and situations.
• Stop or modify all unsafe operations.
• Ensure that responders use appropriate safety equipment.
• Think ahead and anticipate situations and problems before they occur.
• Anticipate situation changes, such as cascading events, in all planning.
• Keep the Incident Commander advised of your status and activity and on any problem
areas that now need or will require solutions.
Closing Down:
• When authorized by the Incident Commander, deactivate the Unit and close out all logs.
Provide logs and other relevant documents to the Documentation Unit.
• Return equipment and reusable supplies to Logistics.
Equipment/Supplies:
• Vest or position identifier, if available
• Hardhat, if available
• Clipboard, if available
• Two-way radio, if available.
Hollister Elementary School Comprehensive Safety Plan
- 34 -You can also read
