PORTSEA POLO Hospitality & Ticketing Packages - SATURDAY 13 JANUARY 2018
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PORTSEA POLO
IN ASSOCIATION WITH
SATURDAY 13 JANUARY 2018
Hospitality & Ticketing Packages
ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
"ALFA ROMEO PORTSEA POLO IS
THE MUST-ATTEND EVENT ON THE
SUMMER SOCIAL CALENDAR."
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
THE EVENT
Alfa Romeo Portsea Polo combines everything Melbourne Date
Saturday, 13 January 2018
has to offer – fashion, food, wine, social scene, love of sport,
and uniquely, the excitement of polo. Venue Details
Portsea Polo Ground,
Held in picturesque Portsea it has become an event not to be missed. Think Birdcage at the beach- Point Nepean National Park,
glamorous & stylish but at the same time relaxed & laid-back, it is summer’s version of the Spring Point Nepean Road, Portsea.
Racing Carnival. MEL 156 C2.
The event includes three thrilling polo matches with some of the world’s best players, DJ’s,
celebrities, vox pops, fashion parade, big screen, ladies’ and men’s dash, divot stomping and much,
much more... Schedule
11am: Gates open
Each year over 6000 people enjoy the event in a variety of stylish corporate/private marquees, lively
11.15am to 5.45pm:
& fun syndicated marquees and relaxed general viewing areas by the sea. Entertain your clients,
Matches & Entertainment
reward your staff or gather a group of friends & colleagues together... there are hospitality and ticket
6pm: Event concludes
options to suit everyone.
Alfa Romeo Portsea Polo sells out every year so don’t miss out on this summer’s most glamorous
party – see following pages for marquee and ticketing details.
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
Hospitality & Ticketing Overview
Corporate/Private Marquees Syndicated/Shared Marquees General Admission
Alfa Romeo Portsea Polo is the perfect place to host Come along, bring a friend or get a group together! THE TEATREE ENCLOSURE $95/pp
a corporate function or entertain a group of friends. There are two fun syndicated/shared marquees
The beautifully shaded Teatree Enclosure is a great place to get
There are 3 marquee options to choose from with to choose from with both marquees offering
together with friends and enjoy the polo. Located in a prime
all marquees located in prime viewing positions prime viewing of the polo whilst enjoying the viewing position beside the polo ground the Teatree Enclosure
HOSPITALITY
immediately beside the polo ground. best of entertainment, food & drink. includes gourmet Food Trucks, a premium bar and musical
entertainment. Book a table for 10 or bring a chair or picnic rug
and relax with friends whilst enjoying all the excitement of the Alfa
1. SUPERSITE EAST MARQUEE 1. POLO CLUB POINT NEPEAN Romeo Portsea Polo.
$160/pp ex gst (80+ tickets) IN ASSOCIATION WITH POMMERY
& TICKETING
Your own client hospitality marquee located on the east side $400/pp (Min. 1 ticket) *Please note the Alfa Romeo Portsea Polo is an over 18 event. Children are
not permitted in the event precinct and attendees will be requested to show
of the ground in prime viewing position immediately beside 1 x Reserved Table For 30 Guests also available ($POA) ID upon entry.
the polo ground. Entertain your guests in style and mingle with
The exclusive new Polo Club Point Nepean Marquee in
players & celebrities whilst enjoying all the polo action.
association with Pommery will be THE place to be seen at
Alfa Romeo Portsea Polo. Located in a prime viewing position
Alfa Romeo Portsea Polo features top Australian and International polo players 2. SUPERSITE WEST MARQUEE immediately beside the polo ground this chic and vibrant
marquee includes gourmet food prepared by celebrity chef Ian
ENTRY
$140/pp ex gst (50+ tickets)
vying for silverware in a setting that is irreplaceable; stunning Portsea. Add to this Your own hospitality marquee located in prime viewing position
Curley, premium beverages including Pommery Champagne,
Toilets
UR E
SU PE RS
IT E
Stella Artois beer and Tempus Two Wines, and special player E EN CL
OS
WE ST
i
on the west side of ground. Identical benefits to the Supersite TE AT RE
- beautiful people, chic marquees, delicious food & wine, a hot January day and you East marquee, but with the added bonus of the option to bring appearances throughout the day.
SU PE RS
IT E WE
ST & PR
IV AT E MA RQ UE
ES
your own caterer if you prefer.
have a buzz like nowhere else. Alfa Romeo Portsea Polo attracts over 6,000 people 2. PROVINCIAL POLO LOUNGE
3. PRIVATE MARQUEE
who enjoy the event in a variety of stylish corporate/private marquees, lively & fun $120/pp ex gst (20-40 tickets, includes option to self-cater)
$160/pp (Min. 1 ticket)
The Provincial Polo Lounge is furnished and styled by Provincial
syndicated marquees and relaxed general viewing areas by the sea. Your own private marquee, located in an excellent viewing
position on the west side of ground, is ideal for entertaining
Home Living and looks simply stunning. Located in a great
viewing position immediately beside the polo ground the SH AR ED
clients or friends and includes the option to self-cater SY ND IC
AT ED /
EE S
marquee is full of fun and includes a cocktail/drink voucher M AR QU
(conditions apply, no BYO alcohol). Why not host your work
colleagues or get together with a group of friends and share
on arrival, outdoor garden area, DJ music, player appearances
and a great range of food & drinks available for purchase from
SU PE RS
IT E EA ST
MA RQ UE
E
SP ON SOE
VI LL AG
R i
the cost.
the cash bar. The Provincial Polo Lounge is the perfect place Toilets
for you and your friends to get together and experience all the
ON-SELLER & CUSTOM BUILD excitement of Portsea Polo.
MAIN ENTRY
MARQUEES ALSO AVAILABLE EVENT
Price on Application BUS STATION
6 Please contact polo@tlaworldwide.com
(100m)
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
Corporate / Private Marquees
SUPERSITE EAST MARQUEE PRIVATE MARQUEE
$160/pp ex gst $120/pp ex gst
(80+ tickets) (20-40 tickets, includes option to self-cater)
Your own exclusive hospitality marquee located in prime viewing position on the east Your own private marquee, located in an excellent viewing position on the west side of
side of ground. Entertain your guests in style and mingle with players & celebrities ground, is ideal for entertaining clients or friends and includes the option to self-cater
whilst enjoying all the polo action. (conditions apply, no BYO alcohol). Why not host your work colleagues or get together
with a group of friends and share the cost.
Package Includes:
―― Entry ticket & event program for each guest Package Includes:
―― Free shuttle bus service for all event guests from Portsea and Sorrento ―― Entry ticket & event program for each guest
―― Large corporate hospitality site (6m x 16m) including 6m x 6m marquee, ―― Free shuttle bus service for all event guests from Portsea and Sorrento
picket fenced garden area, 4 large market umbrellas ―― Hospitality site includes 3mx3m marquee, fenced outdoor garden area, large market umbrellas
―― Marquee and garden area increase in size as number of guests increases ―― 1 complimentary entry ticket, 2 carpark passes
―― Company identification sign ―― Catering additional – self-cater, bring your own caterer or contact our event caterers
―― Security person for your marquee entrance (see p15 for all catering details - conditions apply for self-catering)
―― 2 complimentary entry tickets, 4 carpark passes ―― Furniture additional – bring your own or contact Harry The Hirer (details p15)
―― Power to site if required (additional charges may apply)
―― Catering additional – all inclusive packages from $135pp;
contact event caterers Damm Fine Food or Fred & Ginger (details p15)
―― Furniture additional – contact Harry The Hirer (details p15)
SUPERSITE WEST MARQUEE ON-SELLER & CUSTOM BUILD
$140/pp ex gst MARQUEES ALSO AVAILABLE
(50+ tickets)
Price on application -
please contact polo@tlaworldwide.com.au
Your own hospitality marquee located in prime viewing position on the west side of
ground. Identical benefits to the Supersite East marquee detailed above but with the
added bonus of the option to bring your own caterer if you prefer.
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
Syndicated/Shared Marquees General Admission
POLO CLUB POINT NEPEAN THE TEATREE
IN ASSOCIATION WITH POMMERY ENCLOSURE
$400/pp (Min 1 ticket) $95/pp (Min 1 ticket)
1 x Reserved Table For 30 Guests also available ($POA)
The exclusive Polo Club Point Nepean Marquee in association with Pommery is for the first The beautifully shaded Teatree Enclosure is a great place to get together with
time offering a very special experience at the 2018 Alfa Romeo Portsea Polo. The Marquee, friends and enjoy the polo. Located in a prime viewing position beside the polo
originally established as the event owners marquee, will offer a bespoke hospitality ground the Teatree Enclosure includes gourmet Food Trucks, a premium bar and
offering. Your gourmet experience will start with butlers serving hand shucked Blackman musical entertainment. Book a table for 10 or bring a chair or picnic rug and relax
Bay Oysters and then include a sumptuous all day canapé menu designed & personally with friends whilst enjoying all the excitement of the Alfa Romeo Portsea Polo.
cooked by one Melbourne’s best chefs, Ian Curley from hatted restaurants The European *Please note the Alfa Romeo Portsea Polo is an over 18 event. Children are not permitted in the
and French Saloon. Tickets include a premium beverage package pouring Pommery event precinct and attendees will be requested to show ID upon entry.
Champagne, Stella Artois and Tempus Two Wines. The Point Nepean Polo Club marquee
is located in prime viewing position immediately beside the polo ground and includes
special player appearances throughout the day. Only a limited quantity of tickets are
available, so book early to take advantage of this truly unique experience.
PROVINCIAL
POLO LOUNGE CAR PARK
$160/pp (Min 1 ticket) $20 per vehicle
Onsite car parking is available at $20 per vehicle. There are only 600 onsite
The Provincial Polo Lounge is furnished and styled by Provincial Home Living and
carparks available so we suggest you pre-purchase a carpark pass to
looks simply stunning. Located in a great viewing position immediately beside the
avoid disappointment. Carpark passes will only be available for purchase
polo ground the marquee is full of fun and includes a cocktail/drink voucher on
on event day if they have not sold out beforehand.
arrival, outdoor garden area, DJ music, player appearances and a great range of
food & drinks available for purchase from the cash bar. The Provincial Polo Lounge
is the perfect place for you and your friends to get together and experience all the
excitement of Portsea Polo.
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
"A DAY OF GLAMOUR,
FOOD, FASHION, MUSIC
& ENTERTAINMENT."
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
Venue Getting There Catering
Portsea Polo Ground, You can arrive at Alfa Romeo Portsea Polo via car, bus,
SUPERSITE EAST MARQUEES
Point Nepean National Park, boat or helicopter.
Damm Fine Food and Fred & Ginger are the exclusive caterers
Point Nepean Road,
for Supersite East Marquees (contact details below).
Portsea. MEL 156 C2. CAR
Onsite parking for 600 cars is available at the venue.
SUPERSITE WEST & PRIVATE MARQUEES
We suggest you pre-purchase to avoid disappointment.
You may engage any of the four event preferred caterers
Schedule BUS
listed below, or you may bring your own caterer
11am: Gates open (conditions apply - contact event office for details)
The event operates the following bus services
11.15am - 5.45pm: Matches & Entertainment
throughout the day:
6pm: Event concludes
―― Return bus services from Melbourne CBD to event. CATERER CONTACT DETAILS
―― Free shuttle bus from Portsea and Sorrento ―― Damm Fine Food
(see www.portseapolo.com.au for Jennie Benson on (03) 9281 1400
What To Bring pick-up locations). jennie@dammfinefood.com.au
EVENT INFORMATION
―― Free shuttle bus service from Point Nepean ―― Fred & Ginger Catering
Please ensure you bring your ticket & wristband,
National Park entrance to the event. Emma Musgrove on (03) 9329 7765
photo ID, sun protection and money for food/drink.
emma@fredandgingercatering.com.au
BOAT ―― Fabulous Catering
General Admission ticket holders may also bring along
Anchor your boat at north end of Polo Ground and come David Douglas on 1300 850 720
Held in picturesque Portsea, it has become an event not snack food, water/soft drink in sealed plastic bottles, as
well as fold out chairs or picnic rugs for use in the general
ashore via Parks Victoria beach access steps. Sorrento portsea@fabulouscatering.com.au
Surf Life Saving Club members will assist you ashore if
to be missed. Summer casual with clean looks and smart viewing area only.
required for a small donation.
―― Tommy Collins Catering
Taylor Matthews on (03) 9523 0798
detailing is the order of the day. HELICOPTER
taylor@tommycollins.com.au
What Not to Bring Helipad is located 150m from Polo Ground; helicopter
shuttle will transport you to entry gate. More details at
THE TEATREE ENCLOSURE
Our stylists suggest: The following items cannot be brought into the event Alfa Romeo Portsea Polo is a licensed event with a variety
www.portseapolo.com.au
“For the ladies flowing dresses and wedges or sandals are the norm (heels best – alcohol or illicit substances, tents, tables, eskies, of food, alcohol, soft drinks and water available for
left at home)... a summer hat or accessory can be an excellent way to finish umbrellas, glassware, cutlery, sharp knives, unsealed purchase. You can bring your own snacks and water in
off an outfit. For the gents a tailored shirt matched with dress shorts or chinos plastic bottles, professional cameras (small cameras sealed plastic bottles. Any contraband will be confiscated
together with loafers or boat shoes achieves a polished yet casual look for the are permitted) or anything that could be used as a Furniture and donated to charity.
day. Sunglasses are also a must-have accessory in sunny Portsea.” weapon. All bags will be searched on entry by security Harry The Hirer is Alfa Romeo Portsea Polo’s exclusive
staff and any contraband will be confiscated and event hirer. Please contact: Craig Garrow on 03 9429 8688
donated to charity. craig.garrow@harrythehirer.com.au
Greenery
Botanical Events is Alfa Romeo Portsea Polo’s exclusive
greenery supplier. Please contact: Kena Roach on 0450
14 601 751 or kena@botanicalevents.com.au
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ALFA ROMEO PORTSEA POLO ALFA ROMEO PORTSEA POLO
Our Audience
MORE INFORMATION
Two of the very significant benefits Alfa Romeo Portsea Polo offers its sponsors are the audience it connects with
For more information re promoting your brand
and the media coverage it generates (including extensive traditional and social media). It has become the ‘must-
to this key demographic and to learn more
attend event’ on the summer social calendar and sells-out every year. Think Birdcage at the beach – glamorous &
about the commercial benefits associated with
stylish but at the same time relaxed & laid-back, it is summer’s version of the Spring Racing Carnival.
the sport of polo please contact:
Our key audience characteristics include:
Portsea Polo Office (c/o TLA Worldwide)
―― 25 - 45 year olds
Level 4 /109 – 133 Burwood Road
―― AB Demographic with high disposable income
SPONSORSHIP
Hawthorn, VIC 3122
―― Aspirational, brand conscious, quality sensitive consumers
Tel: 03 9816 5500
Email: polo@tlaworldwide.com
Website: www.portseapolo.com.au
CATEGORY SPONSORSHIPS THE OPPORTUNITY
Alfa Romeo Portsea Polo invites your company The premium brands associated with ―― Category Exclusivity
2017 Portsea Polo included: ―― Promotional Opportunities
to position its brand as an integral part of the ―― Alfa Romeo ―― Signage
Portsea Polo experience via a Category Partnership. ――
――
Peroni Beer
Tempus Two Fine Wines
―― Hospitality - pre and during event
―― Print Media Advertising/logo placement
―― Pommery Champagne ―― Event Program Advertising
Alfa Romeo Portsea Polo attracts over 6000 people and is unquestionably the largest, ―― Royal Salute Whisky ―― Digital Advertising
most prestigious, most recognisable polo event in Australia. Our event partners are ―― Microflite Helicopters ―― Sponsor representation during presentations
premium brands keen to interact with our aspirational, brand conscious and quality ―― Provincial Home Living ―― Brand references and key messages during
sensitive audience.
―― Lakeland Automotive Museum commentary
Alfa Romeo Portsea Polo combines the best Melbourne has to offer – fashion, food, ―― Genovese Coffee
wine, summer, social scene, love of sport and uniquely... the excitement of polo. ―― Multi Network Channel
―― Hydrodol
―― Vespa Australia
―― Politix Menswear
―― The Australian
―― Coco Cadbury
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ALFA ROMEO PORTSEA POLO
Hospitality Booking Form
Name: Company Name: E-mail or post completed form to:
Portsea Polo Office (c/o TLA Worldwide)
Address: Level 4 , 109 – 133 Burwood Road
Hawthorn, VIC 3122
Postcode: Tel: (03 9816 5500
Email: polo@tlaworldwide.com
Phone (Work): (Mobile):
Email: Payment Details
Visa
Marquees Quantity Cost (inc gst) Amount Mastercard
Supersite East Marquee (80+ tickets) $ 176 /pp $ Amex
Cheque (payable to TLA Worldwide)
Supersite West Marquee (50+ tickets) $ 154 /pp $
Direct Deposit
Private Marquee (20-40 tickets) $ 132 /pp TLA Polo Ticketing
INFORMATION
BSB: 083-166
Subtotal $ Account: 24-814-9044
Credit card charge: Visa/Mastercard (2%) Amex (4%) $
If making payment using your credit
& BOOKINGS
card (Visa, Mastercard or Amex) please
Total $ complete the section below.
Cardholder Name:
Confirmation
All marquee bookings are subject to availability and the terms and conditions below. A deposit is required at time of booking ($1000 Credit Card Number:
Supersite Marquee) and full payment must be received by 1 December 2017. All bookings will only be confirmed upon receipt of final
Event Information Marquee & Ticket Bookings payment. Deposit is non-refundable and no refunds of marquee or ticket purchases will be issued at any stage and tentative bookings
will not be accepted. This document will be a tax invoice for GST purposes when payment is made - please retain a copy for tax Expiry Date:
Portsea Polo Office (c/o TLA Worldwide) 1. Use the booking form on adjacent page: purposes. All prices are inclusive of GST. ABN: 36 603 385 575.
Level 4 /109 – 133 Burwood Road ―― Supersite East Marquee
I confirm that I have read the terms and conditions below and will abide by them. Cardholder Signature:
Hawthorn, VIC 3122 ―― Supersite West Marquee
―― Private Marquee
Tel: 03 9816 5500
Signature: Date:
Email: polo@tlaworldwide.com
Website: www.portseapolo.com.au 2. Book online (www.portseapolo.com.au) for: Terms & Conditions
―― Polo Club Point Nepean in association with Pommery These Terms and Conditions (“T’s and C’s”) govern all tickets purchased to the Alfa Romeo Portsea Polo 2018 Event (“The Event”) including marquee package tickets. The T’s and C’s will be printed in an abbreviated form on the tickets and in the case of any conflict between these “T’s and C’s and the abbreviated form, these T’s
and C’s will prevail. The promoter of the Event is Portsea Polo Pty Ltd ACN 131893475 (“The Promoter”) and the official ticketing agent is TLA-ESP Pty Ltd (collectively “The Sellers”). 1. The sale of any ticket is final and non-refundable except as outlined in condition 6 of these T’s and C’s. The Sellers reserve the right to not replace
―― Provincial Polo Lounge or accept any ticket that is lost, stolen, forgotten, damaged, defaced or tampered with. 2. WARNING – Polo is a dangerous sport and accidents can happen. There is a risk of an accident causing injury, death or property damage or economic loss. 3. The Ticket Holder assumes all risk associated with or incidental to attendance
at the Event (which also includes assuming the risk of participation in any event activities such as sponsor activations) and provides the following release to The Sellers and all other people involved in the conduct, promotion and organization of the Event including sponsors, competitors, staff and the venue operators (“The
―― The Teatree Enclosure Released Parties”) (all Released Parties to include where relevant all directors, officers, employees, agents, contractors and affiliated companies and their respective personnel) To the extent permitted by law, I waive all rights, claims, action which I have nor or in the future and release the Released Parties from any personal injury,
death (including wrongful death), property damage or loss of any nature whatsoever sustained by me as a result of my attendance at the Event with the exception of any gross negligence of the Released Parties and I will indemnify and keep Indemnified the Released Parties in respect of any legal liability they may have (whether under
―― Car Park passes tort, statute, contract, negligence, equity or otherwise) to any third party which arises from or out of my attendance at the Event or my involvement or participation in any event activities). 4. The Promoter reserves the right to change the format and content of the Event and the Sellers will not be liable to any Ticket Holder for any loss
or damage (including indirect or consequential damage) suffered as a result or arising from or in any way connected to cancellation, postponement or change to the Event. 5. Subject to condition 6 below, payments made to the Sellers for tickets will not be refunded under any circumstances. For example refunds will not be issued
for the non-appearance of a player, a variation or cancellation of part of the program or activities, adverse weather or any circumstance beyond the reasonable control of the Sellers. 6. The Promoter will refund payments made by Ticket Holders for Tickets only if the entire Event is cancelled and cannot be rescheduled or replaced
with an alternative offering. 7.Nothing in these T’S&C’s affects Ticket Holders rights under the Schedule 2 to the Competition Act, 2010 (Cth) or similar legislation regarding consumer guarantees, implied conditions and warranties to the extent that such consumer guarantees, implied conditions or warranties cannot be excluded by
law. 8. Marquee Facilities and tickets to the Event must not, without the prior written consent of the Sellers, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services. 9. Corporate signage permitted to be located outside a non-
sponsor marquee is restricted to the front fence identification sign supplied in the package by the promoter. 10. Portsea Polo is now an over 18 event. Children are not permitted in the event precinct and attendees will be requested to show valid photo ID. 11. The promoter retains the right to refuse entry or access to the venue and
eject patrons at any time. 12. Underage drinkers, excessive drinkers, illegal drug users or patrons displaying antisocial behavior may be ejected or dealt with by event security and/or police. 13. Purchasers of marquee packages are required to use the promoter appointed official suppliers. Harry The Hirer is the Event’s exclusive
on-site hiring company and no other hiring company will be permitted on-site. Damm Fine Food and Fred & Ginger Catering are the preferred Event caterers and no other unauthorised caterer will be permitted on-site. Risk Protection Group is the Event’s exclusive on-site security company and no other security company will be
permitted on-site. 14. The following items cannot be brought into the Event without prior written consent from the promoter – eskys, cutlery, sharp knives, glassware, alcoholic beverages, tents, tables or market/cafe umbrellas. The following items can be bought into the Event for use in the public viewing area only – snack food,
drinking water and soft drink in sealed plastic bottles, fold out chairs and picnic rugs. Ticket holders and their property may be inspected for prohibited items on entry or during the event. Tickets holders found with prohibited items may be refused entry, ejected or have those items confiscated. Confiscated items will be donated
18 to charity and will not be returned, replaced or reimbursed. 15. The Event site is an area of TOTAL FIRE BAN. Patron’s detected using flame including bbq’s, fires or gas bottles may be fined by the Fire Authorities and will be ejected from the Event. 16. Ticket holders attending the Event acknowledge that their name, image and
likeness is likely to be photographed or recorded in a number of media not limited to video, audio and still recording (“Images”) and and agrees that perpetual use may be made, free of charge of Images and waives on an irrevocable basis all rights to object to such recording, printing and broadcasting of Images in any media and
grants a royalty free licence to The Sellers to use the Ticket holder’s image and likeness in relation to any marketing and advertising materials, in any live or recorded television or other media or in any form of reproduction associated in whole or part of the Event. 17. Ticket holder consents to the collection, storage and processing
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of their personal information in accordance with the Portsea Polo privacy policy (www.portseapolo.com.au) and such information will be used for the administration of event, and the promotion of the event and until such a time as the Ticket Holder otherwise notifies the sellers, each Ticket Holder consent to receiving future
promotional and marketing material from the Sellers. 18. Dogs and other pets are not permitted in Point Nepean National Park or the polo event precinct.ALFA ROMEO PORTSEA POLO
Portsea Polo Office (c/o TLA Worldwide)
Level 4, 109-133 Burwood Road, Hawthorn, VIC 3122.
Tel: (03) 9816 5500 Email: polo@tlaworldwide.com
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