Otago University Students' Association Budget 2020 - September 2019 P.O. Box 1436, Dunedin. NZ - Bonnie
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Otago University Students’ Association Budget 2020 September 2019 P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nz
Introduction The Otago University Students’ Association (OUSA) provides advocacy and services to Otago students. The majority of OUSA’s funding comes from a Service Level Agreement (SLA) with the University of Otago. This funding comes from students, and is gathered by the University in the form of the Compulsory Student Services Fee (CSSF) to fund both University services and the Association’s own. To make up the rest of OUSA’s operational costs, additional income is derived from a range of student- focused streams. The CSSF, which ultimately funds OUSA, is no longer set by students following the introduction of Voluntary Student Membership in 2012. Instead, the University sets this fee, and the size of the portion that goes to OUSA is negotiated based off consultation with students. That portion, the SLA, forms the basis for OUSA’s budget for the following year. OUSA’s other income streams include investments, advertising sales, building leases, and the Dunedin Craft Beer and Food Festival. The majority of OUSA’s services are not designed to make a profit. However, the Association still explores options for alternative income streams to strengthen our financial security, to account for the possibility of University funding being cut. OUSA is committed to providing the best advocacy and services for our students. We annually assess our expenditure to ensure students are getting the most from their money. We regularly provide opportunities for feedback – the biggest being our annual survey on OUSA services which goes out at the beginning of the second semester. This budget has been prepared according to the values of OUSA and the interests of University of Otago students. Bonnie Harrison Finance Officer 2019 P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nz
Budget Descriptions The OUSA budget is broken down into sub-sections, mostly tied to service departments. Below are the descriptions of those individual budget areas and the changes in the budget for 2020. Income OUSA’s Investment Income for 2020 is reduced to reflect the absorption of UBS dividends into rebuild expenses. Next year, the Dunedin Craft Beer and Food Festival will be a two-day festival, and is expected to bring in more income. Other Costs Other Costs encompasses administrative costs, capital expenses, membership fees for the New Zealand Union of Students’ Associations (NZUSA), the Executive, and communication, design and marketing. Increased funding to communication, design and marketing represents hiring a new staff member, a part-time staff member becoming full-time, and the cost of new workflow systems. OUSA’s estimated business margin has been reduced to a 3% margin. Advocacy Advocacy represents the Student Support Centre costs. In 2020, the Student Support Centre will be hiring a new staff member and receiving extra funding for campaigns. Employment OUSA pays a membership fee to Student Job Search (SJS) so that students can access their service. This fee is staying the same in 2020. Media OUSA produces the Critic Te Arohi Magazine and Radio One. The media costs for next year are similar to those in 2019. Clubs & Societies This segment includes the Aquatic Centre and Club Development (OUSA Grants). The Aquatic Centre requires a significant investment in maintenance in 2020 to redo the flooring. P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nz
Events and Recreation Events and Recreation includes OUSA Events and the recreation programme put on by OUSA Clubs & Societies. This budget increase represents an estimation for the running of the newly acquired Starters Bar and the addition of a Team Leader in the Events Department. Extraordinary Items Sustainability Investment In 2020, OUSA will be hiring a part-time staff member to investigate, coordinate and implement sustainability measures within the Association. This is expected to be a one-off, fixed term position to ensure better environmental practice in the future. Clubs & Socs Roof and Lift Replacement The OUSA Clubs & Societies building’s roof requires maintenance. This coincides with an opportunity to refit the Clubs & Societies lift to a more modern model. To minimise overall disruption, these two projects will be done together. The budgeted figure represents the combined costs of the jobs. UBS Rebuild In 2019, OUSA took ownership of the UBS building. The building requires an intense maintenance programme to be brought up to commercial standards. The $3,000,000 investment into UBS maintenance will begin in 2020, but the total figure will be spent progressively over the next few years as maintenance is scheduled. P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nz
Budget Category Budget Name Total Budget 2019 Proposed Budget 2020 % Change Income Commercial Income -$41,514 -$59,928 144% Investment Income -$195,676 -$130,000 66% University Contribution -$3,063,429 -$3,186,431 104% Planet Media Sales -$305,581 -$294,097 96% Other Income -$86,077 -$315,365 366% Income Total -$3,692,277 -$3,985,821 108% Other Costs Administration Admin General $134,394 $141,364 105% Admin Maintenance $600,973 $616,853 103% UUL Building Lease $75,000 $70,035 93% $810,367 $828,252 102% Capital Expense $255,873 $201,242 79% NZUSA $45,500 $45,500 100% Executive Operating Costs Executive General $176,060 $163,863 93% Executive Campaigns $15,000 $12,000 80% $191,060 $175,863 92.05% Communication, Design and Marketing $279,029 $370,863 133% Estimated Business Margin $80,273 $52,339 65% Other Costs Total $1,662,102 $1,674,059 101% Advocacy Student Support Centre SSC General $387,272 $420,270 109% Queer Support $6,233 $6,448 103% $393,505 $426,718 108% Advocacy Total $393,505 $426,718 108% Employment Student Job Search Student Job Search $15,000 $15,000 100% Employment Total $15,000 $15,000 100% Media Critic Critic $343,802 $346,641 101% Radio One Radio One $246,519 $238,887 97% Media Total $590,321 $585,528 99% Clubs and Societies OUSA Clubs and Socs Aquatic Centre $43,534 $92,452 212% Club Development $88,560 $89,610 101% $132,094 $182,062 138% Clubs and Societies Total $132,094 $182,062 138% Events and Recreation Clubs and Socs Operating Recreation $553,866 $542,840 98% Rec programme $44 $0 0% Recreation total $553,910 $542,840 98% Events $438,148 $559,614 128% Events and Recreation Total $992,058 $1,102,454 111% Total Expenditure $3,785,080 $3,985,821 105% Operating Surplus Deficit $0 Extraordinary items: non-operating budget, to be funded from reserves Sustainability investment (staff member and resources) $25,000 Clubs and Socs roof and lift replacement $350,000 UBS building rebuild (full cost) $3,000,000 Total extraordinary items $3,375,000 P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nz
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