OBESITY SUMMIT 2019 6TH CANADIAN - APRIL 23 - APRIL 26, 2019 THE WESTIN OTTAWA, OTTAWA, ONTARIO - OBESITY CANADA
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6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
6 Canadian
th
Obesity Summit
2019
April 23 – April 26, 2019
The Westin Ottawa, Ottawa, Ontario
Sponsorship & Summit Prospectus
6th Canadian Obesity Summit | 1
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
CONTENTS summit orGaniZers
Welcome Message.........................................................4 Dawn Hatanaka
Summit Venue/Committees............................................5 Education Director
Obesity Canada
Obesity Canada Summit 2019 By the Numbers............6
c/o University of Alberta
Obesity Canada Membership by Profession/Category... 7 2-126 Li Ka Shing Centre for Health Research Innovation
Schedule-At-A-Glance....................................................8 University of Alberta
Sponsorship Opportunities...........................................10 Edmonton, AB T6G2E1
hatanaka@obesitycanada.ca
Sponsorhip & Commercial Exhibition
https://obesitycanada.ca
Booking Form...............................................................16 +1 780 492 8361
Basic Terms & Conditions.............................................18
Past Program Reviews & Comments............................20 Brad Hussey
Communications Director
Obesity Canada 2019 Secretariat
c/o University of Alberta
2-126 Li Ka Shing Centre for Health Research Innovation
University of Alberta
Edmonton, AB T6G2E1
hussey@obesitycanada.ca
https://obesitycanada.ca
+1 905 628 7778
6th Canadian Obesity Summit | 2
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
5th Canadian Obesity Summit | 3
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
Welcome Message
Dear Colleagues,
Planning is under way for the 6th Canadian Obesity Summit – a unique interdisciplinary conference designed to share
current understanding of the causes, complications, treatments and prevention approaches for obesity.
The Summit is as much a networking event as it is a cutting-edge research conference, and it also features dedicated tracts
for health practitioners and inspiring workshops organized by groups working in the obesity space. In 2019, Obesity Canada
plans to welcome 650+ delegates to the The Westin Ottawa.
Watch for abstract submission and registration dates – the Summit sells out quickly!
Multidisciplinary focus for all areas of interest:
• Prevention and Public Health • Health Law & Health Policy
• Treatment & Management • Molecular Biology, Genetics & Physiology
• Psychology & Mental Health • Neuroscience of Ingestive Behaviour
• Environments Conducive to Healthy Lifestyles • Advertising to Children & School Programs
• Diet, Physical Activity & Healthy Living • Weight Bias & Discrimination
• Maternal & Fetal Origins
The 6th Canadian Obesity Summit will be the premier learning and networking event for:
• Health professionals
• Researchers
• Policy makers
•.Industries related to obesity prevention & management
• Media
We look forward to welcoming you to Banff, Alberta.
With kind regards,
Arya M. Sharma MD, PhD, FRCPC, Gordon Zello PhD
Scientific Director, Obesity Canada Chair, Science Committee, Obesity Canada
Professor and Medical Director Obesity Strategy, Head, Division of Nutrition and Dietetics,
University of Alberta, Edmonton, AB University of Saskatchewan
6th Canadian Obesity Summit | 4
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
The Summit Venue
The 6th Canadian Obesity Summit will take place in
Ottawa, Ontario at The Westin Ottawa
11 Colonel By Drive, Ottawa, ON K1N9H4
T: 1-613-560-7000
www.thewestinottawa.com
COMMITTEES
Board of Directors Public Engagement OC-SNP (OBESITY CANADA-Student
Kelly Isfan, Board Chair Committee and New Professional) National
Arya M. Sharma, Scientific Director Marty Enokson Executive Committee
David Sutherland Kelly Moen Taniya Nagpal, Chair
Mary-Ellen Harper Candace Vilhan Nadia Browne, Vice-Chair
Feria Bacchus Alex Schwarzer Amanda Raffoul, Outgoing Chair
Bemal Mehta Lisa Shaffer Melissa Fernandez, Outgoing Vice-Chair
Chandra Ramasamy Brenndon Goodman Katherine Ford, Financial Director
Gord Zello Doug Earle Joyla Furlano, Recruitment Coordinator
Ryan Drummond Kristen Reilly & Rebecca Christensen,
Science Committee Chapter Representatives
Gordon Zello, Chair STAFF Kerri Delaney, Resource Coordinator
Arya M. Sharma Arya M. Sharma, Scientific Director Megan Lamb & Laura Vergeer, Special Events
Geeta Achyuthan & CEO Coordinators
Laurent Biertho Ximena Ramos Salas, Managing Maryam Kebbe, Communications Director
Mary Forhan Director
Maylene Fong Dawn Hatanaka, Education Director
David Macklin Brad Hussey, Communications Obesity Canada Local Chapter
Hasan Hutchinson Director Presidents’ Circle
David Lau Dipika Parmar, Finance Manager Geoff Starling & Levi Frehlich
Ian Janssen Nicole Christensen, Executive Veronica Medweight
Priya Manjoo Administrative Assistant Sean Wharton & Priti Chawla
Jonathan McGavock Christina Giese, Executive Jean-Phillippe Chaput & Elsa Brais
Melissa Fernandez Administrative Assistant David Harris & Veronica Kacinik
Robert Ross Behdin Nowrouzi-Kia & Basem Gohar
Shahebina Walji Michael Vallis
Jodi Krah Jo-Anne Gilbert & Angela Alberga
Sarah Lord & Jeff Melvin
6th Canadian Obesity Summit | 5
5th Canadian Obesity Summit
By the numbers April 26–28, 2017
United Kingdom
Canada 472
Iceland 2 3 Denmark
5 Total
United States 15 3 Germany
France 3 attendance:
2
Mexico 1 1
3 Qatar
Korea,
516
Republic Of
Iran, Islamic
1 Brazil
Republic Of
Australia 3
100
Delegate's
Professions
Dietitian
Physician
80
Administration/Program Coordinator
Teacher/Educator/Professor
PhD Student
Researcher
60
Non-government agency (NGO)
Occupational/Physical Therapist
Nurse
Post-Doctoral Fellow
Industry
Master Student
Undergrad Student
40
Other
Psychologist
Government
Public Health
Social Worker
Kinesiologist
Resident
Pharmacist
Surgeon
20
Media
0
Sessions and 100 72 36 24 12 6
Workshops Posters Concurrent oral
presentations
Hot topic/mini
reviews
Pecha Kucha
presentations
Workshops Lunch symposia
What Delegates Had to Say 90% said their objectives for the
Summit were met very well or
“The program was incredibly well done. The schedule was well organized to ensure that topics didn't well.
overlap, so we didn't have to miss anything.”
94% told us they were pleased
“I always enjoy the networking aspect, as I can meet others doing similar work in other areas of Canada.
with the scientific program and
The content of the speakers reinforces best practices in obesity management.”
conference themes, as well as the
“The Summit is not like most conferences. It’s a relaxed setting where you can learn, meet new people and length of the Summit.
share the work you are doing. And it’s always a lot of fun.”
91% said they look forward to
“If you work in obesity prevention or management in Canada, you can’t miss the Summit.” attending another Summit.
Select Summit presentations are archived at obesitycanada.ca/summit-2017
Join us for the 6th Canadian Obesity Summit, Ottawa, ON
April 23–26, 2019 at the Westin Ottawa!
Watch for announcements at www.obesitycanada.ca.
6th Canadian Obesity Summit | 6
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
Obesity Canada members BY PROFESSION/
CATEGORY
120 Dietitian
124
154 100 Student
238 55 Nurse
41 Physician
164 17
14 Other
213 Public Health
178 2398 Teacher/Educator
158 Kinesiologist
238 Administration/Program Coordinator
Industry
222 Occupational/Physical Therapist
279 Post-Doc
Psychologist
347 Government
330 1628 Res. Asst/Professional
Pharmacist
375 Social Worker
Media
Resident
NGO
1212 Surgeon
Unclassified
Technician
771 835 Designers
6th Canadian Obesity Summit | 7
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
SCHEDULE-AT-A-GLANCE*
monday tuesday wednesday thursday friday saturday
time time time time
april 22 april 23 april 24 april 257 april 26 april 27
Breakfast Breakfast
7:30– PEC 7:30– Symposia/ 7:30– Symposia/ 7:30– Breakfast
8:00 Opening 8:00 PEC 8:00 PEC 8:30 on own
Opening Opening
Mini-Review Mini-Review
Mini-Review I: PUBLIC
8:30– Plenaries
8:30– 7&8: 8:30– 13&14: 8:30– ADVOCACY
PRE-CONFERENCE WORKSHOPS (8:00am-16:00pm)
9:30 9:30 Plenaries 9:30 Plenaries 10:30
Optional Group Networking (e.g. 16:00 – BOD/SC/
(3x20min)x2 EVENT
(3x20min)x2 (3x20min)x2
Registration Desk Set up and Open (in afternoon) Optional Group Networking
Obesity Canada Board/Obesity Canada Science Committee (8:00am-16:00)
9:30– Networking 9:30– Networking 9:30– Networking
Networking 10:30– Networking
PRE-CONFERENCE WORKSHOPS (e.g. Dietitian Learning Retreat)
10:00 & Health Break 10:00 & Health Break 10:00 &&Health
HealthBreak
Break 11:00 & Health Break
Mini-Review Mini-Review Mini-Review
PUBLIC
10:00– 3&4: 10:00– 9&10: 10:00– 15&16: 11:00–
Partners Reception
ADVOCACY
11:00 Plenaries 11:00 Plenaries 11:00 Plenaries 12:00 EVENT
(3x20min)x2 (3x20min)x2 (3x20min)x2
11:00– Pecha Kucha 11:00– Pecha Kucha 11:00– Pecha Kucha
(5x5min) (5x5min) (5x5min)
11:30 11:30 11:30
Lunch Lunch Lunch
(Industry (Industry (Industry
Lunch
11:30– symposia/ 11:30– symposia/ 11:30– symposia/ 12:00– on own?
14:00 Networking/ 14:00 Networking/ 14:00 Networking/ 13:30
Posters) Posters) Posters)
Concurrent Concurrent Concurrent
PUBLIC
14:00– Cross-Theme Oral 14:00– Cross-Theme Oral 14:00– Cross-Theme Oral 13:30– ADVOCACY
16:00 Presentations 16:00 Presentations 16:00 Presentations 15:00
& Workshops & Workshops & Workshops EVENT
16:00– Networking 16:00– Networking 16:00– Networking 15:00– Networking
16:30 & Health Break 16:30 & Health Break 16:30 & Health Break 15:30 & Health Break
17:00 Mini-Review Mini-Review Mini-Review
PUBLIC
16:30– 5&6: 16:30– 11&12: 16:30– 17&18: 15:30– ADVOCACY
Plenaries Plenaries Plenaries
17:30 17:30 (3x20min)x2
17:30 (3x20min)x2
17:00 EVENT
Opening (3x20min)x2
Ceremony &
Welcome Obesity Canada PEC Mix & Mingle SNP Mix & Mingle
Reception 17:30 Partner Mix & 17:30 Networking 17:30 Networking
Obesity Mingle Networking Reception Reception
Canada Reception
Distinguished
Lecturer Award:
18:30 Dinner on own 18:30 Dinner on own 18:30 Dinner on own
TBA *Subject to change
20:30– SNP Social 20:30– SNP Social 19:30– SNP Social
6th Canadian Obesity Summit | 8
6th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
pre-registration
Pre-registration is necessary for the Obesity Canada awards. Pre-conference workshops are available for a small additional charge.
YOUR REGISTRATION INCLUDES:
Full Conference Registration
Access to the entire official conference program, and all open business meetings and special events.
A copy of the final conference program.
Daily Registration
Access to the official conference program, and the open business meetings and special events on either Tuesday, Wednesday
Thursday or Friday
A copy of the conference final program.
Student Registration
Access to the entire official conference program, and all open business meetings and special events.
A copy of the conference final program.
6th Canadian Obesity Summit | 96th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
Sponsorship Opportunities
Sponsorship, Symposia and EXHIBITION Opportunities
The 5th Canadian Obesity Summit is presented by the 6th Canadian Obesity Summit is presented by Obesity Canada - Obésité
Canada.
The Summit is Canada’s only national obesity conference providing delegates the opportunity to share current understanding of
the causes, complications, treatment and prevention approaches for obesity and its multiple comorbidities.
The Summit will provide your organization with the opportunity to:
• Establish a presence within the ongoing conversation on obesity
• Sponsor educational symposia and other interactive sessions
• Network with a diverse audience of delegates and sponsors
• Showcase your products and services to 1,200 number delegates/clients including physicians, researchers, industry leaders,
and policy makers
Who should sponsor this conference?
Delegates are seeking information from organizations providing products, services and insight in a wide range of topics including:
pharmaceuticals, medical devices and equipment, patient care, food and nutrition, exercise and lifestyle and government
agencies/services.
Sponsorship and Exhibitor Packages:
We are offering marketing solutions by customizing your sponsorship package to provide the best option to meet your organization’s
requirements. Whether your goal is creating awareness, lead/sales generation, product/service positioning, networking or promotion
of corporate responsibility we are prepared to work with you to find the best way to meet your requirements.
The conference will showcase a limited number of organizations from each business and health sector therefore space is limited.
We recommend you submit your application as soon as possible.
For more information, contact:
Brad Hussey
Communications Director
hussey@obesitycanada.ca
www.obesitycanada.ca
+1 905 628 7778
6th Canadian Obesity Summit | 106th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
2019 Sponsorship Opportunities
item cost beneftis & additional information
MAJOR SPONSORSHIP $100,000 • Industry sponsored symposium*
• Exhibition space
• 10 exhibitor registrations
• 2 full delegate registrations
• 2 invitations to the speakers’ dinner
• 1 full page colour advertisement in the summit programme book (inside
front or inside back cover)
• Half page company profile in the summit programme
• 1 delegate bag insert
• Acknowledgement on the summit and Obesity Canada websites
• First choice of all other sponsorship opportunities
PRINCIPAL SPONSORSHIP $50,000 • Industry sponsored symposium*
• First choice of exhibition space – after major sponsors
• 5 exhibitor registrations
• 2 invitations to the speakers’ dinner
• Half page company profile entry in the summit programme
• 1 delegate bag insert
• Acknowledgement on the summit and Obesity Canada websites
COMPANY SPONSORED $45,000 • 1 delegate bag insert
SYMPOSIUM* • 1 e-bulletin (sent by Obesity Canada)
• Company logo on all session signage
• Acknowledgement on the summit and Obesity Canada websites
COS 2019 APP $15,000 • High-profile exposure – company logo on home page, long term usage
• Available via the Obesity Canada websites and to download by all delegates
STUDENT AND NEW $10,000 • Company logo on all OC-SNP print material and signage
PROFESSIONALS • 2 complimentary tickets to the OC-SNP workshop and social event
(OC-SNP)
Obesity Canada Public $10,000 • Company logo on all OC-PEC print material and signage
Engagement • 2 complimentary tickets to the public engagement event(s)
SUMMIT 2019 PROGRAMME $15,000 • Full page advertisement on the outside back cover of the summit
BOOK programme
*Branding and catering over and above that listed in this prospectus is at the sponsors’ and/or exhibitors’ own expense.
6th Canadian Obesity Summit | 116th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
2019 Sponsorship Opportunities
item cost beneftis & additional information
SUMMIT PROGRAMME $2,500 per • Full page, full colour advertisement in the body of the summit programme
ADVERTISEMENT
POCKET PROGRAMME $7,500 • Company logo on pocket programme. Please contact the organizers for
further details.
DELEGATE BAGS $25,000 • Company logo printed on each delegate bag – placement of the logo will
be at the discretion of the organizers
DELEGATE BADGES $10,000 • Sponsor company to provide lanyards
DELEGATE PAD and PEN $10,000 • Company logo on Summit pad and pen
INTERNET CAFÉ $7,500 • Company logo on screens and signage
LUNCH $7,500 • Company logo at lunch stationse
COFFEE BREAK $4,500 per • Company logo at coffee station
DELEGATE BAG INSERT $2,000 per • Company information in every delegate bag. The organizers must approve
Up to 4 pages the size and content of all delegate bag inserts
• Over 4 pages: $4,000
IMAGE GALLERY $15,000 Why sponsor the image gallery exhibit area?
EXHIBIT AREA
• You will be able to display your brand prominently in a dedicated treatment
area and waiting lounge, providing attendees with a break from the hustle
and bustle of the exhibition halls
Branding visibility includes
• Your logo printed on the banner indicating the location of the image
gallery exhibit area
• Two pop-up banners to be placed in the image gallery exhibit area (to be
supplied by the sponsor)
• Branded pillows (to be supplied by the sponsor)
6th Canadian Obesity Summit | 126th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
2019 Sponsorship Opportunities
item cost beneftis & additional information
CHARGEBOXES $10,000 ChargeBoxes® provide an essential service for people on the move and offer
a secure charging service for mobile devices in public spaces. Unlike some
out-of-home charging solutions which just provide cables and require the user
to remain with their device, ChargeBox®users can confidently leave their
devices on charge in our lockers so they’re free to make the most of their
time elsewhere.
Why sponsor a ChargeBox®?
• A positive, value-added customer experience
• Branding and advertising opportunities via digital signage
• Remote monitoring of usage to evaluate performance
Branding visibility includes
• Branded ChargeBoxes® in key areas of the event (package of five
ChargeBox®)
• Mention of this service in the A–Z section of the website and in all event
publications
STAFF t-shirts $5,000 Why sponsor the T-shirts?
• Get high exposure: hosts will help participants anywhere and everywhere
at the venue
WATER BOTTLES $7,500 Why sponsor the water bottles?
• High visibility on water bottles distributed during the event
• Promotion in all official event publications
Branding visibility includes:
• Branded labels applied on each water bottle
6th Canadian Obesity Summit | 136th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
2019 Sponsorship Opportunities
item cost beneftis & additional information
TAILOR - MADE In addition to the packages above, you can tailor your marketing strategy
SPONSORSHIP PACKAGES by purchasing individual sponsorship items to suit your specific needs. We
will be happy to work with you to maximise the return on your investment
by helping you to pick from the list of individual sponsorship items, to
create a successful package for your organization. Any additional ideas
that you may have to promote your products and services are welcome for
consideration.
All sponsors will receive customary acknowledgements outlined in this
brochure, regardless of their level of investment. Additional acknowledge-
ments and benefits are listed throughout this prospectus to coincide with
the opportunities undertaken and the level of sponsorship achieved.
HST will be charged where applicable.
6th Canadian Obesity Summit | 146th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
Commercial Exhibition
The exhibition will be a focal point of COS 2019 and will be located as close as possible to the COS program. The exhibition area
will incorporate the poster exhibition, catering, and delegate internet cafe. The scientific program will be structured to maximize
opportunities for delegates to visit the commercial exhibition.
Space at the commercial exhibition will be sold on a first come, first served basis with major and principal sponsors taking priority.
Exhibit Space includes:
Table and 2 chairs (if desired) 2 registrations
Please note: an exhibition manual will be distributed approx. 2 months prior to the Summit. The manual will contain final
information on the COS 2019 exhibit opening times, information on build and dismantle plus costs and booking arrangements
for services such as additional electricity, furniture, lighting and catering etc.
Contact Your Reprensentative To Reserve
Exhibition Costs:
Your Sponsorship, Symposia And Exhibit
6ft Tabletop display $3,500 Opportunities
8ft Pop-up booth $5,000 Brad Hussey
Plus – $200 Corner Premium Communications Director
hussey@obesitycanada.ca
Non-Profit Associations: www.obesitycanada.ca
50% discount for 8’ x 10’ space – Limited Availability +1 905 628 7778
6th Canadian Obesity Summit | 156th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
SPONSORSHIP & COMMERCIAL EXHIBITION BOOKING FORM
We wish to reserve sponsorship as follows:
SPONSORSHIP PACKAGES
o Major Sponsorship: $100,000
o Principal Sponsorship: $50,000
PROGRAMME
o Company Sponsored Symposium: $45,000
o COS 2019 App: $15,000 .
o Student and New Professionals: $10,000
o Obesity Canada Public Engagement: $10,000
PRINTED MATERIALS
o Summit 2019 Programme Book: $15,000
o Summit 2019 Programme Advertisement: $2,500 per
o Pocket Programme: $7,500
DELEGATE MATERIALS and SERVICES
o Delegate Bags: $25,000
o Delegate Badges: $10,000
o Delegate Bag Insert: $2,000 up to 4 pages
o Delegate Pad and Pen: $10,000
o Internet Cafe: $7,500
o Water Bottles: $7,500
o T-shirts: $5,000
o Relaxation Area: $15,000
o Chargeboxes: $10,000
SOCIAL EVENTS and CATERING
o Lunch (per Day): $7,500
o Coffee Break (Per Break): $4,500
Commercial Exhibition
We wish to reserve space in the Commercial Exhibition at COS 2019. Our preferred site positions are:
1. ...........................................................................................................................................................................................
2.............................................................................................................................................................................................
3.............................................................................................................................................................................................
65th Canadian Obesity Summit | 166th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
SPONSORSHIP & COMMERCIAL EXHIBITION BOOKING FORM
Company Name:..................................................................................................................................................................................................
Contact:................................................................................................................................................................................................................
Position:................................................................................................................................................................................................................
Address:................................................................................................................................................................................................................
Postcode:.............................................................................. Country:.................................................................................................................
Telephone:............................................................................. Facsimile:..............................................................................................................
Email:....................................................................................................................................................................................................................
PAYMENT SUMMARY
Sponsorship
Sponsorship Total (NET).....................................................................................................................................................................................
Commercial Exhibition
6ft table top $3500 Corner premium $200 (if available) Total Table Top (NET): $........................................................................................
8 ft pop up booth Corner Premium $200 (if available) Total Pop Up (NET): $...............................................................................................
Total
Subtotal (Sponsorship Plus Exhibition): $............................................................................................................................................................
Total: $..................................................................................................................................................................................................................
We agree to abide by all terms and conditions as set out in this brochure
Name................................................................................................................................................................................................................... .
Signature .................................................................................................................... Date.................................................................................
A deposit of 50% of the expected total fee for is requested upon application. Applications received without 50% deposit will not be processed
nor stand space assigned. Confirmation of your sponsorship item or stand space reservation will be sent upon receipt of this deposit. HST of
13% will be charged where applicable
An invoice for the balance due on the sponsorship item or stand space rental fee will be sent in January 2019. The amount of the invoice is due
within 30 days of receipt. If full payment is not received in due time, the assigned stand space may be reassigned and the deposit forfeited.
Sponsors will not be permitted to hold sessions and Exhibitors will not be allowed to occupy the assigned stand space unless the relevant fee
has been settled in full in advance of the congress.
Payments (CAD) must be made by either:
• CAD by direct bank transfer,
• Credit card or
• Cheque made payable to Obesity Canada
Obesity Canada (COS 2019)
2-126 Li Ka Shing Center for Health Research & Innovation
University of Alberta Edmonton AB T6G 2E1
Signing of the COS 2019 Sponsorship/Exhibition Booking Form indicates acceptance of these Basic Terms and Conditions.
65th Canadian Obesity Summit | 17BASIC TERMS & CONDITIONS
This contract is between the Canadian Obesity Summit his exhibit; nor for any action of any nature of management; nor
organizers (herein called “Management”) and the Sponsor/ failure to hold the exposition as scheduled. Exhibitor assumes
Exhibitor. This is a non-assignable contract. Any attempted all liability with respect to any liability to any Performing Rights
assignment of this agreement shall be null and void and shall Society or other organization with regard to any live and/or
constitute a breach of this agreement, resulting in cancel- recorded music at the exhibitor’s booth.
lation at the Management’s discretion. The details in this
document are correct at the time of printing. The organizers 4. Indemnity
do not accept liability for any changes that may occur. You and, as may be applicable, your corporate affiliates, direc-
tors, officers, employees, agents, representatives, successors
1. Eligibility and Allotment of Space and assigns, agree to defend, indemnify and hold harmless
Exhibitors will be limited to those companies or other entities Obesity Canada (“OC”) and its corporate affiliates, and their
offering materials, products or services of specific interest to directors, officers, employees, agents, representatives, succes-
registrants, as determined by Management in its sole discretion. sors and assigns, from any and all claims, damages, costs and
Management also reserves the right to determine the eligibility of expenses, including reasonable lawyers’ fees and disburse-
any product for display at the Exhibition. Exhibitors shall com- ments, related to or arising from your participation in Canadian
ply with the Canadian Medical Association Policy Summary on Obesity Summit, in particular, but without limiting the general-
Physicians and the Pharmaceutical Industry, and the Commercial ity of the foregoing, claims advanced against you by attendees
Support Policy of Continuing Education, Faculty of Medicine – at the Canadian Obesity Summit for representations made by
University of Toronto. Space allotments will be made by manage- you to them or services or products sold by you to them, either
ment in keeping, if possible, with preferences and priorities of the at or following the event.
exhibitor concerning location. Management, however, reserves
the right to make reasonable shifts of booth locations. 5. Installation, Exhibiting, Dismantling
Hours and dates for installation, exhibiting and dismantling
2. Default in Occupancy and Downgrades shall be those specified by management. Exhibitor shall be
It is understood and agreed to by the exhibitor that in the liable for all storage and handling charges resulting from
event he fails to install his product in his exhibit space within failure to remove exhibit material from the show floor at the
the time limit set for opening exhibits or fails to pay the space time specified by management.
rental at the times specified, or fails to comply with any other
provisions concerning use of exhibit space, management shall 6. Display Heights
have the right to take possession of said space for such pur- Display heights must conform to published rules and regulations,
poses as it sees fit and the exhibitor will be held liable for the which will be forwarded to the exhibitor in the Exhibitor
full rental price of said space. Downgrades in exhibit space are Manual approximately 2 months prior to the show.
subject to a 25% penalty of the cost of the downgraded space.
7. Arrangement of Exhibits
3. Limitation of Liability Management shall have full discretion and authority in the
All property of exhibitor is understood to remain under ex- placing, arrangement and appearance of all items displayed by
hibitor’s custody and control, in transit to or from or within the exhibitor and may require the replacing, rearrangement of re-
confines of the hall, subject to the rules and regulations of the decorating of any item or booth without liability for costs that
exhibition. Exhibitors are recommended to carry a certificate of may accrue to the exhibitor as a result of the action. Plans for
insurance for $2,000,000 Commercial General Liability extended specially built displays in variance with regulations contained in
to include: Bodily Injury, Property Damage, Personal Injury, Con- the agreement must be submitted to management for approval.
tractual Liability, Non-Owned Automobile Liability, Products and Special pricing may apply. Exposed parts of displays and/or
Completed Operations, Cross Liability Clause, and a Severability equipment must be finished or covered in such a manner as
of Interest Clause; Tenant’s Legal Liability of $100,000. Exhibitor not to be unsightly to exhibitors in adjoining booths.
agrees to make no claim for any reason whatsoever against
management or service contractor for loss, theft, damage or de- 8. Storage of Packing Crates and Boxes
struction of goods; nor for any damage of any nature, including Exhibitors will not be permitted to store packing crates and
damage to his business by reason of failure to provide space for containers in their booths during the period of the show.
5th Canadian Obesity Summit | 186th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
BASIC TERMS & CONDITIONS
Properly marked packing materials will be sorted and re- and/or owners of the property wherein the show is held.
turned to the booth by service contractors. It is the exhibitor’s b) Inflammable Materials. All booth decorations must be
responsibility to mark and identify his crates. flameproof and all hangings must clear the floor.
c) Electrical Code. Electrical wiring must conform to the National
9. Restrictions in Operations of Exhibits Electrical code Safety Rules. If inspection indicates that
a)... Alcoholic beverages in the exhibition area are prohibited. exhibitor’s display is not in compliance with these regulations,
b) Signs & Illumination – Signs involving the use of neon or similar or otherwise constitutes a fire hazard, the right is reserved
gases are prohibited. Electric flashing signs must be low intensity to cancel all or such part of the display that is irregular, and
and require prior approval of the specifications of their use by effect the removal of same at exhibitor’s expense.
management. Should the wording on any sign or area in the ex-
hibitor’s booth be deemed by management to be contrary to the 13. Union Labour and Official Contractor
best interest of the show, exhibitor agrees to make such changes Management will select official contractors to provide certain
in wording as may be requested by management. services and equipment to exhibitors at the show site during
c) .Booth Personnel. Booth representatives must be dressed in a installation, exposition and dismantling. Exhibitors will be
manner deemed by management to be in keeping with generally advised of these contractors, their services and rates in the
accepted standards of propriety. official Exhibitors Manual issued by management. Exhibitor
d) Sound. Amplifiers and other sound generating equipment agrees to abide by and comply with rules and regulations
must be operated at levels that will not interfere with other exhibi- concerning local unions having agreements with the show
tors nor add unduly to the general acoustic discomfort. facility or with authorized contractors employed by manage-
e) Noise and Odors. No excessive noise or obstructive work will ment. Any dispute or disagreement between exhibitor and
be permitted during operating hours of the exposition, nor will official contractor or between exhibitor and a tradesman or
excessively noisy displays, nor exhibits generating objectionable union representative, will be referred to management for reso-
odours be allowed. lution that will be binding on all parties to the disagreement.
f) Lotteries, Contests. The use of games of chance, lottery devic-
es, musical instruments, carnival barkers and other sideshow prac- 14. The exhibitor agrees to remove his exhibit equipment
tices is permitted only with written permission of management. and materials from the show building by the date advised
g).Demonstrations, Souvenirs, Samples. All demonstrations and by Show Management and such removal of materials will
other sales activities must be confined to the limits of the booth. be in full compliance with any environmental and other
Distribution of samples, souvenirs, publications etc., is likewise pertinent requirements. In the event the exhibitor does not
limited to the booth confines. remove their exhibit and material from the show building by
the conclusion of the scheduled move out, show management
10. Subletting reserves the right to force freight the exhibit and materials.
The exhibitor agrees not to assign, sublet or apportion space, All costs incurred with the forced freight process will be the
or any part thereof allocated to such exhibitor without prior responsibility of the exhibitor.
written permission of management.
15. Cancellation or Curtailment of Show
11. Care of Premises Management reserves the right at its sole discretion, to
Exhibitor is liable for any damage caused by it to building, change the date or dates upon which the show is to be held
floors, walls, columns and to standard booth equipment or other and shall not be liable in damages or otherwise by reason of
exhibitor’s property. Application of labels, tape, paint, lacquer, any such change. In addition, Management shall not be liable
adhesives or other coatings to building columns, floors and wall in damages or otherwise for failure to carry out the terms of
or to standard booth equipment is strictly prohibited. the Agreement in whole or in part where caused directly or
indirectly by or in such consequence of fire, storm, flood, war,
12. Safety and Public Policy rebellion, insurrection, riot, civil commotion, disease, strike or
a) Compliance. The exhibitor assumes all responsibility for by any causes beyond the control of Management.
compliance with all pertinent ordinances, regulations and codes
of duly authorized local, provincial and federal governing bodies Exhibition space will be allocated to major and principal
concerning fire, safety and health and environmental require- sponsors and then sold on a first come, first served basis.
ments, together with the rules and regulations of the operators
6th Canadian Obesity Summit | 19past program reviews & comments
“
The program was
incredibly well done.
The schedule was well
organized to ensure that
topics didn’t overlap, so
we didn’t have to miss
anything.
I always enjoy the
networking aspect, as I
can meet others doing
similar work in other areas
of Canada. The content
of the speakers reinforces
best practices in obesity
management.
The Summit is not like
most conferences. It’s a
relaxed setting where
you can learn, meet new
people and share the
work you are doing. And
it’s always a lot of fun.
“If you work in obesity
prevention or manage-
ment in Canada, you
can’t miss the Summit.”
The Summit provides a
unique platform to share
and learn about the latest
prevention and treatment
research — and also to
meet and learn from the
professionals who put
that research to work.
-- Dr. Gordon Zello, Head of
the Division of Nutrition and
Dietetics, University of Saskatch-
ewan and Chair, CON-RCO
Science Committee
”
5th Canadian Obesity Summit | 206th Canadian Obesity Summit April 23–26, 2019, Ottawa, Ontario
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