NYC COC 2022 ANNUAL PROJECT EVALUATION LOCAL PRIORITIES SURVEY
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
NYC CoC 2022 Annual Project Evaluation
Local Priorities Survey
Introduction
Welcome to the 2022 Annual NYC CoC Project Evaluation. The purpose of this
evaluation is to demonstrate the effectiveness of the NYC CoC's HUD funded projects
and ascertain project level performance. Results from this evaluation will inform the
project ranking used in the annual competitive funding application, a/k/a the HUD CoC
Program Notice of Funding Opportunity (NOFO).
This Survey captures data and information not found in the New York City Data
Warehouse. This Survey is to be completed by the provider and in addition to the
automated NYC CoC Evaluation HMIS Tool.
NYC CoC member organizations faced tremendous challenges during the COVID-19
pandemic and continue to experience hardships as the pandemic continues. We
acknowledge and applaud your service, valor, commitment, and dedication to serving
those most in need. Due to the unpredictable nature of the COVID-19 pandemic and
city-wide emergencies, there are no pandemic-related exemptions, policies, or changes
to the evaluation process/metrics. Projects who believe their performance was
negatively impacted by COVID-19 should participate in the appeals process to request
restoration of any lost points.
Please complete one (1) survey for each of your HUD-funded CoC grants.
This Survey is based on the contract that ends in calendar year 2021. Projects that end
12/31/21 will have until 3/31/22 to complete their spend-down requirements. (In
contrast, the HMIS Tool is based on the federal fiscal year 10/1/2020 – 9/30/2021).
Projects are not required to upload documentation unless specified in the question.
Projects being monitored (approximately 33% of all projects) will be required to upload
documentation for all questions. Projects being monitored will be notified separately
prior to the release of this Survey.
This Survey accounts for 20 points on the Annual Evaluation. There is one (1) extra-
credit bonus point that will allow for a maximum of 21 total points.
If you are having trouble uploading supporting documents, accessing the NYC Data
Warehouse, or if you have any questions, please contact the NYC DSS CoC team
at nycccoc@dss.nyc.gov. Please include in the Subject line of your email “2022 Annual
Eval-HMIS Tool/Survey Question”
This online survey must be completed no later than Close-of-Business (COB) Friday,
1January 14th, 2022 for every HUD-funded project of your organization eligible for
renewal. Failure to complete the survey or submit requested documentation will
negatively impact the project's score.
***The Local Priority Survey timeline is subject to change. If any adjustments are made to deadlines, providers will
be notified in advance.
Total Points Available in the Local Priority Survey:
• Total Spend-Down (0-9 points)
• Quarterly Spend-Down (1 point)
• Use of SOAR (1 point)
• Additional Supportive Services (0-2 points)
• PWLE on Board/Policy-Making Bod/Consumer Advisory Board (2 points)
• PWLE Satisfaction Survey (1 point)
• Community Meetings (1 point)
• Activities for PWLE (1 point)
• Agency Grievance Policy (1 point)
• Agency Employs PWLE (1 bonus point)
• Environmental Review (1 point)
Part 1: Program Overview
A. Organization Name and Contact Person
Organization Name ____________________________________
Project Application Name ____________________________________
Contract Number Identification/Grant Award Number (First 6 digits only. e.g. NY8675)
____________________________________
Contact Name ____________________________________
Contact Email Address for person completing the Survey ________________________
Contact Phone Number for person completing the Survey _______________________
The NYC DSS FHPR Evaluation Team will verify your project type (PH, RRH, TH,
TH-RRH), contract period (projects must end by 12/31/2021), contract amount,
total spend-down [up to 9 points], and quarterly spend-down [1 point].
2Projects may utilize the appeals process if they believe there are errors in
scoring.
Part 2: Program Details
1. Does your project enroll clients eligible for SSI or SSD during the evaluation
period?
□ Yes
□ No
1a. If YES, did you use the SOAR approach? [1 point]
□ Yes
□ No
1b. If NO to 1a., projects may still be awarded 1 point if any of the following
statements below are true. Please make a selection:
□ All housed clients receive SSI or SSD and there were no new admissions to
the project during the latest contract period, so there is no need to utilize
SOAR. This can be demonstrated through documentation if requested.
□ At least one client refused to allow a Case Manager to apply for SSI or SSD on
their behalf. This can be demonstrated through documentation if requested.
□ Our organization previously applied for SSI or SSD on behalf of the client prior
to the evaluation period and the application is in process without a
determination being made. If the client is denied, we will utilize the SOAR
approach to apply again. This can be demonstrated through documentation if
requested.
□ Another organization that provides services to at least one of our clients has
already applied for SSI or SSD on their behalf. Our case managers will
continue to monitor the status of this application and will utilize SOAR to apply
for SSI or SSD on a client’s behalf if they are denied benefits. This can be
demonstrated through documentation if requested.
2. Which of the following additional supportive services for benefits/entitlements
and/or back to work support have you used to assist your clients? Please
check all that apply (1 checkmarks = 1 point; 2 checkmarks = 2 points. Two
points maximum regardless of # of selections). [up to 2 points]
□ SNAP Benefits □ Back to work supported employment
□ Public Assistance □ Assistance in finding volunteer opportunities
3□ Medicaid/Medicare Insurance □ Job training assistance
□ Internship opportunities □ Housing placement support
□ SUD and/or MH treatment program □ PROS and/or clubhouse program enrollment
enrollment
□ None of the Above
Part 3: Policy Section
1. Board awareness of the NYC CoC and an understanding of the importance of
the role and experience of persons with lived experience in order to inform
organizational and program decisions, is a national and local priority for
organizations receiving HUD McKinney-Vento funding. It is a priority for HUD and
the NYC CoC to ensure that agencies are:
• Taking the participation of persons with lived experience into account as part of
their decision-making
• Being responsive to the inquiries and concerns of persons with lived experience
• Ensuring that persons with lived experience are actively engaged in activities and
initiatives.
Please check (i.e. attest to) all the items below that demonstrate the ways in which your
program meets the priorities mentioned above. [Up to 7 points]
Documentation is required for this section.
Our agency has a person with lived experience on their Board of Directors or another
Policy-Making Body/Consumer Advisory Board/Committee. [2 points]
• Upload minutes and signature sheet of Board of Directors Meeting or other Policy
Making Body/Consumer Advisory Board/Committee Meeting See “Evaluation
Policies and Procedures” for examples of acceptable entities.
Our agency conducts persons with lived experience Satisfaction Surveys. [1 point]
• Upload persons with lived experience Satisfaction Survey. Only a single
document is needed. It need not be completed by a client. The CoC is looking
for evidence that the mechanism exists.
Our program holds Community Meetings. [1 point]
• Upload at least three (3) Community Meeting Minutes for this contract year, that
include the date of the session and whether it was held in-person or virtually.
This requirement applies for in-person or virtual meetings.
Our program provides various activities and initiatives for persons with lived experience.
[1 point]
4• Upload description/document from one activity or initiative (such as a group or
event) The CoC is leaving “activity” and “Initiative” open-ended and not defining it
at this time, and it can be in-person or virtual. Examples include but are not
limited to birthday parties, holiday dinners, gift cards to eateries, picnics in the
park, sessions promoting mask wearing, social distancing, vaccination.
Our agency has a Grievance Policy for clients [1 point]
• Upload Grievance Policy
Does your organization employ persons with lived experience? This can include Certified
Peer Specialists [Bonus: 1 point]
2. Environmental Review
An environmental review is required for all HUD-funded projects to ensure that the
proposed project does not negatively impact the surrounding environment and that the
property site itself will not have an adverse environmental or health effect on end users.
Please attest to the following for the project grant: [1 point]
This project is in compliance with Environmental Review standards required by
HUD and verification can be provided if requested.
I am unable to provide verification of compliance with HUD Environmental
Review standards.
3. Please certify that your organization is in compliance with all of the following
policies required by HUD and the CoC. Please mark all that apply. [Required
response, unscored]
The Fair Housing Act, which includes an Equal Access Policy for your
organization
The Violence Against Women Act (VAWA)
A gender identity LGBTQI Policy
The Every Student Succeeds Act (ESSA) (projects not serving children are
exempt)
NYC CoC Written Standards
HUD Housing Quality Inspections
Part 4: Monitoring & Attestation
NYC CoC will conduct a monitoring process to verify backup documentation and/or
data. Monitored projects must supply documentation for every question. Projects
5selected for monitoring will be notified in advance. Missing or inaccurate back-up
verification may result in a reduction in points for the specific question, which may
impact the overall project evaluation score in this cycle.
Do you understand this policy and agree to participate if contacted by the NYC
CoC?
Yes
Annual Evaluation Submission acknowledgements
1. By submitting this Survey, you certify that the information contained herein is true
and accurate. You acknowledge that the Survey, and all responses within, is
complete. Any false and/or inaccurate statements will result in a reduction in points
for this question and the overall project Evaluation score for this Evaluation Period.
I agree
6You can also read
