MINISTRY OF TOURISM AND ENVIRONMENTAL AFFAIRS
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MINISTRY OF TOURISM AND ENVIRONMENTAL AFFAIRS
BUILDING CAPACITY TO ADVANCE NATIONAL ADAPTATION PLAN
PROCESS IN ESWATINI PROJECT
TERMS OF REFERENCE FOR PROJECT PERSONNEL
Tender Code MTEA/GCF/NAP-FO
Title Project Finance
Type of Contract Individual Contract
Duration 1 year renewable based on performance and availability of Funds
Deadline: Time and 14:00 Hrs - February 9, 2021
Date
1Contents
Section One: Introduction ...................................................................................................................... 3
Section Two: Scope of Work ................................................................................................................. 4
2.1 Objective ....................................................................................................................................... 4
Section Three: Minimum qualifications of the individual .................................................................... 5
3.1 Qualifications, Competencies and Experiences .................................................................... 5
3.2 Criteria for Evaluation ............................................................................................................ 5
Section Four: Submission Checklist and Eligibility ................................................................................ 7
4.1 Application.............................................................................................................................. 7
4.2 Eligibility ................................................................................................................................. 7
4.3 Reporting ................................................................................................................................ 7
4.4 Notification of Selection and Timeline .................................................................................. 7
4.4.1 Schedule for events ........................................................................................................ 7
4.4.3 Intention of notice to award .............................................................................................. 8
2Section One: Introduction
1.1 Background
The Government of Eswatini (GoE), through the Ministry of Tourism and Environmental
Affairs (MTEA) received support from the Green Climate Fund (GCF) to build capacity for
National Adaptation Planning (NAP) with the United Nations Environmental Programme
(UNEP) as an implementing partner. The NAP readiness project will support the GoE to
advance its NAP process by building on existing capacities and enhancing institutions already
in place for adaptation planning through the following outcomes:
1. National mandate, strategy and steering mechanisms in place;
2. Climate change information and knowledge available for appraisal of adaptation
options;
3. Resources mobilised to inform and facilitate medium- and long-term adaptation
options; and
4. Planning units of relevant ministries monitor, review and communicate results of the
NAP process.
In this regard the MTEA is seeking a national full-time project finance officer staff to join the
Project Management Unit (PMU).
3Section Two: Scope of Work
2.1 Objective
The purpose of this role is to provide timely, accurate financial information and ensure that
project expenditures are in line with specific project document and adhere to all UN
Environment procurement and financial management requirements.
The terms of reference for this service shall include the following:
Liaise with suppliers on issues of procurement of goods and services under this
project;
Establish a project-level budget monitoring and reporting system;
Process payments, file and archive all relevant documents (vouchers, invoices);
Develop budget status reports, monthly and quarterly financial progress reports;
Ensure that adequate financial controls are in place to maintain propriety and proper
accountability of expenditures;
Ensure the financial transactions are properly authorized, recorded, have adequate
supporting documentation, filled, maintained and can be easily extracted for the
purpose of preparing financial statements; and financial audits;
Monitor budgets and expenditures and contribute to preparation of budget revision;
Prepare project financial reports, statement and submit to Project Manager for
clearance as required;
Check budget lines to ensure that all transactions are booked to the correct budget
lines;
Checks and ensures that all procurement process and expenditures of the project in
accordance with the UNEP and government procedures. This includes ensuring
receipts to be obtained for all payments.
4Section Three: Minimum qualifications of the individual
3.1 Qualifications, Competencies and Experiences
Recruitment Qualifications
Education: A degree in Accounting and Finance, BComm, Business Studies,
procurement or any other relevant programme
Experience 3 years or more of relevant administrative or programme experience
and desired is required at the national or international level.
Skills: Experience with donor funded projects will be an added advantage;
Demonstrated experience in procurement and preparation of
financial reports and budget variance analysis;
High integrity, strong result orientation, drive for excellence and
takes initiative;
Good communication skills;
Be a team player and have client focus.
Good interpersonal skills and result orientation;
Work experience with MS Office applications is a must and
knowledge of any accounting software package will be an added
advantage.
Systematic, well organized approach to work and demonstrated
ability to apply good judgment in prioritizing assignments, effective
time management and efficiency in meeting commitments,
observing deadlines and achieving results.
Experience working in a multi-cultural and/or international work
environment.
Experience in Government and in interdepartmental procedures.
Language Fluency in both written and spoken English
Requirements:
3.2 Criteria for Evaluation
Candidate will be evaluated using the scoring below;
Criteria Scores
1- Cover Letter – explaining the motivation for applying, how the experience
10
and skill-set of the candidate are suitable for this work.
2- Relevant educational qualifications of the candidate. 30
3- Relevant experience of the candidate (3 year or more) 30
54- Other requirements 30
TOTAL SCORE 100
The minimum score required to pass is 80%. Candidates scoring above this mark will be
shortlisted and invited for interviews.
6Section Four: Submission Checklist and Eligibility
4.1 Application
Please submit your applications to the; Principal Secretary following the instructions below
in pdf format applications should be emailed to climatechangeeswatini268@gmail.com or
hand deliver the application at the Ministry of Tourism and Environmental Affairs,
Mhlambanyati Road, Second Floor Income Tax Building, clearly marked “Project Finance
Officer for NAP” consisting of the following;
i. An Application Cover letter explaining how you are the ideal candidate
for the vacancy
ii. Curriculum Vitae (CV) including at least three references
iii. Certified copies of relevant qualifications and certificates
4.2 Eligibility
All Eswatini citizens qualified for the position are eligible and encouraged to apply.
4.3 Reporting
The successful candidate will report to the Project Coordinator leading PMU at the Climate
Change Unit Offices under the Meteorology Department.
4.4 Notification of Selection and Timeline
It is expected that the successful candidate will be selected within two or three weeks of the
closing submission date, although this timeline is subject to change. MTEA reserves the right
to cancel this vacancy at any time.
Applicants who have not received correspondence three weeks after the deadline for
submission of applications can consider their application unsuccessful.
4.4.1 Schedule for events
The following schedule of events represents MTEA’s best estimate of the schedule that shall
be followed with regard to this procurement vacancy process. Unless otherwise specified, the
time of day for the following events shall be between 8:00 a.m. and 4:30 p.m.
MTEA hereby reserves the right, at its sole discretion, to adjust this tentative schedule as it
deems necessary, including, without limitation, extending the deadline for submission of
applications. Notification of any adjustment to the following schedule of events shall be
provided to all applicants.
EVENT DATE
Release of Terms of Reference January 25, 2021
Deadline for Submission of Questions: January 29, 2021
Deadline for Responses to Questions: February 2, 2021
Deadline for applications to be Received: February 9, 2021 – 2:00 PM
Completion of the Selection Process: February 15, 2021
7Recommendation of Award to Principal February 20, 2021
Secretary:
Finalization of the Professional Services February 22, 2021
Agreement(s):
Start Date of work: March 1, 2021
4.4.2 Late Submission
The applications must be sent to the address/addresses indicated above and received no later
than the date and time indicated in the Data Sheet or any extension to this date. Any
application received by the MTEA after the deadline for submission shall be not be
considered.
4.4.3 Intention of notice to award
Following the contract award decision, the procuring entity shall prepare a notice indicating
the name of the best evaluated applicant, the value of the proposed contract and any
evaluation scores. The notice will be;
a) sent directly to all short-listed applicants by letter and, where appropriate, by fax or
email; and,
b) published on the Government’s public procurement website.
The MTEA will allow a period of at least ten working days to elapse from the date of despatch
and publication of the notice before a contract is awarded.
For more information, please contact: (+268) 24046274 / 24046162
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