MNSC AGM 2020 - Middle Nene Sailing Club
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MNSC AGM 2020
Sunday, 27th September 2020, 11:30am,
This is a virtual meeting only - for details see below
The Annual General Meeting of Middle Nene Sailing Club,
Meadow Lane, Thrapston, Kettering NN14 4QL, Tel. 01832 732871
www.middlenenesc.co.uk August/September 2020
Sailing through difficult times...
Join us for the first virtual AGM using
Microsoft Teams Meeting
No experience required - just follow the instructions
Use your landline phone, smartphone, tablet or PC
Ring +44 20 3443 6311 (charges may apply) or
0800 029 3535 (free) or log in via your browser
Conference ID: 784 710 281#
Further details in this issue
2020 ANNUAL GENERAL MEETING
Agenda
Dear Member,
You are advised that the Annual General Meeting of the Middle Nene
Sailing Club will be held as a virtual meeting on Sunday 27th
September 2020 at 11:30am when the following business will be
brought before the meeting: -
1. Apologies
2. Commodore’s Report
3. Statement of accounts for the year 2019/20
(see page 6)
Reappointment of qualified accountant to prepare
statement of receipts and expenditure
4. The election of officers
Commodore Vice Commodore
Rear Commodore Sailing Rear Commodore House
Rear Commodore Training
5. The election of Committee Members
a. General Committee
b. Sailing Committee
c. Training Committee
d. House Committee
6. The election of Honorary Members (none)
7. Closure of the Formal Meeting
8. Open Forum
Middle Nene SC - AGM Invitation 2020, page 2
Commodore's AGM Report for 2020
Since then, massive efforts have been made to
ensure that the Club remained safe and could
open, albeit with limited activities, as the
Government restrictions were lifted. Risk
assessments and processes were devised and
initiated, and a lot of thanks must go to Matt
Yallop and the Covid Committee for steering us
through this. Many requirements were imple-
mented with thanks to Dave and Anne Jarvis,
Steve Walters, and our groundsman Mick
Anker for getting the club operating even in its
restricted form. At last we returned to the water.
Throughout this period considerable efforts
have been made in tending and looking after
Well, it could safely be said that 2020 has the grounds and land, which has seen a
been a very different year…… tremendous rise in footfall from the local
community. At times there have been some
Things started in the normal way, Winter challenging social media discussions, how-
Work Parties making massive inroads into ever positive relationships have been built
the list of jobs. Then just as we were to start with both Thrapston Town Council, and the
sailing activities it hit, hard and fast - LOCK "Welcome to Thrapston" website editor.
DOWN !! Again, thanks in particular to Alan Burlington,
Steve Walters and those others who have
"walked the lake", keeping an eye on things,
and clearing up after the few.
Returning to traditional Club activities, I'd like
to re-affirm thanks to all Flag Officers and
Committee Members for their efforts through-
out the year, sometimes in trying circum-
stances but always with the Club in mind.
Recognition should especially be given to
Club Members who took part in the Winter
Work Parties for completing our growing list
of development projects. These included,
but were not limited to the following:
Working with the Thrapston Town
Council on the road improvements. Whilst
these finished at the old railway line, the
untouched section has since come under
their jurisdiction, and is on their plan for
Working party in January being addressed too.
Middle Nene SC - AGM Invitation 2020, page 3
All the hedges were cut. The “New Normal”
All abandoned boats and those in the Therefore, in a much-reduced report and
graveyard were cut up and removed from AGM booklet, we must address how we
site. move forward from the current situation into
The trailer park has been cleared of the "New Normal". Under normal circum-
the un-identified and unusable trailers. stances we would have an AGM, held on the
New fuel store purchased, and the old club premises. However, during the current
one removed. pandemic, it could be seen as irresponsible
The overall site has been cleared and to hold this as a conventional meeting (leav-
generally tidied up. ing aside the question of whether this would
Installation of gates and fencing to be an offence under the "restrictions on
enable the permissible footpath to be closed gatherings" provisions).
off when essential maintenance or flooding
conditions require it. The next question then becomes, can this be
convened as a virtual meeting?
A Bill has now been passed into law by
virtue of the Corporate Insolvency and
Governance Act 2020 which enables qualify-
ing bodies (including companies and
Charitable Incorporated Organisations) to
hold an AGM or other general meeting with
more flexibility, notwithstanding the require-
ments laid out in the organisation's govern-
ing documents.
The new gates at the top end of the lake The RYA advice is that whilst some Clubs’
Articles may specify that a certain number
We still have work to do on the old jetties, (or proportion) of members must be "person-
the barge and the manatee, so the worklist ally present", others refer to a certain num-
for 2020/2021 is being prepared. ber (or proportion) being "present or repre-
sented by proxy". In MNSC terms it could be
Due to the Covid -19 pandemic our sailing, reasonable to proceed on the basis that in
social and training activities have been hit the current climate, "personally present"
dramatically. We are still unable to open the should be interpreted as including those par-
clubhouse or resume training activities. The ticipating via a live video or conference call
Club Management continue monitoring the link in a virtual meeting.
situation carefully and have reduced our rev-
enue forecast for the year, whilst continuing The “virtual” AGM
to manage the expenditure very closely. Considering the above, and recognising the
possible negative impact on some of our
Thanks to Neil Bartholomey for his tight grip members of a face-to-face meeting, we are
on the purse strings, which means that from looking to hold this AGM virtually on
a financial perspective we remain in a Sunday 27th September 2020 - starting at
healthy position. 11:30am. To connect,follow this procedure:
Middle Nene SC - AGM Invitation 2020, page 4
The easiest option is to simply click on this and we fervently hope we will not find our-
link: Join Microsoft Teams Meeting selves in this situation much longer.
or you can use your phone (landline or
mobile) by ringing However, the overriding necessity is to keep
+44 20 3443 6311 (UK and abroad; charges all our members safe and well. As a club we
will apply) or 0800 029 3535 (UK only; free). hope to resume some of our traditions later
In any case you will be asked for your in 2020, but the key to all of this is that we
Conference ID: 784 710 281# wish to keep all our members safe and well,
Then just follow the online instructions and wait and return to our normal range of activities
until you are ‘let in’ by the meeting manager. on and off the water in the new 2021 sea-
son.
If the meeting is not quorate it will be
adjourned and reconvened when an ade- However, I am sure you would agree that we
quate number of members can be present must be guided by both government and
and the Flag Officers and committees remain RYA legislation and recommendations in
"as is" until an EGM or the next AGM can be these unprecedented times and I thank you
organised. for your support and understanding.
The pandemic has brought us all a wide David Boyers
range of challenges in all areas of our lives Commodore
Currently retired: the club’s training fleet. Hopefully training can be resumed early next year.
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Covid-19 - please be vigilant and follow the
hygiene and distancing rules!
For the time being the bar, clubhouse and workshop
are closed for general access. The changing rooms
are also closed but the toilets may be used one a
one-by-one basis, following the one-way system.
Please get changed outside the buildings or in your
car and please use all gates to spread the use of the
security system.
The current social distancing rules should be
observed at all times.
Thank you!
Club Security - please lock up!
Never leave the club open outside hours! The main entrance gate, the clubhouse
doors and the workshop have sometimes been left open. The result was trapped
walkers' cars and mobile homes which had to be released, causing a lot of aggro on
all sides. Open gates also give unrestricted access to thieves, and in the past, things
have been taken.
Therefore, regardless of which gate you use to enter or leave the site, please
check and make sure that the club premises are locked. If in doubt, assume
you are the last to leave. Don't rely on others to lock up.
Also remember - if you borrow anything from the club (including club boats),
please put it back after use. And if any club property gets damaged while you're
in charge, please report it to the Harbourmaster or the Duty Officer of the day.
Accidents can happen. But: If we don't know it, we can't fix it.
Middle Nene Sailing Club
Meadow Lane, Thrapston, Kettering,
Northants. NN14 4QL
Telephone: 01832 732 871 www.middlenenesc.co.uk
© 2020 Middle Nene SC
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