Joint Summer Convention - 2021 June 6-9, 2021 Hilton Sandestin Beach Golf Resort & Spa - Concrete & Aggregates ...

2021
 Joint Summer
  Convention
  June 6-9, 2021
Hilton Sandestin Beach
   Golf Resort & Spa
Miramar Beach, Florida

CONVENTION INFORMATION
REGISTRATION: Everyone must register to participate at the convention. Registration fees
include the Hospitality Suite on Sunday, Monday and Tuesday, Luau Welcome Reception on Sunday
evening, Family Fun Fest/ Beach activities and Volleyball on the beach on Monday afternoon, the Corn
Hole Tournament on the beach on Tuesday afternoon, and the Banquet & Entertainment on Tuesday
evening. The Educational sessions on Monday morning are for CAAL & ARMCA members only. Please
indicate the number of adults and children attending the events as requested on the registration form so
appropriate arrangements can be made. The Paint Class & Lite Lunch on Monday, Snorkeling/Shelling
Excursion and Golf Tournament on Tuesday will be additional fees. Deadline to register for the
convention is May 24, 2021.

CANCELLATIONS:
There will be a $50.00 administrative fee for all registration cancellations. Cancellations must be made by
May 31, 2021 to receive a refund, after that date all fees are forfeited.
EXHIBITORS:
Member companies are welcome to exhibit their products, services and latest technologies on
Monday morning, June 7th. The table top exhibit will be a 6 ft. skirted table and 2 chairs. The cost
is $300. Set up time will be at 7:30 am with exhibits opening at 8:00 am during breakfast. The Technical
Sessions are from 8:30 am to 12:00 pm. Exhibit breakdown will immediately follow the sessions.
SPONSORS
Sponsorship for the CAAL/ARMCA Convention allows you the opportunity to get your company’s name in
front of industry leaders and decision makers. See sponsorships available on page 6. Deadline for
sponsorships is May 14, 2021.

SPONSOR BENEFITS
Conference sponsor sign, recognition in conference program book, recognition at conference (announced
during event) and recognition in the Newsletter.

CONVENTION ACTIVITIES - Subject to change due
HOSPITALITY SUITE - SUNDAY, MONDAY & TUESDAY*
The Hospitality Suite will be located in a poolside room and will be open on Sunday, June 6th from 1:00
to 5:00pm, Monday, June 7th from 10:00am to 5:00pm and Tuesday, June 8th from 10:00am to
5:00pm. We will provide snacks, water, soft drinks, and beer throughout the convention. Please
note that the Florida drinking age is 21. Sandwiches will be provided for lunch on Monday and Tuesday
on a first come first served basis. * Subject to change due to restrictions at that time.

BEACH CHAIRS & UMBRELLA SETS - SUNDAY, MONDAY & TUESDAY*
We will have several sets of beach chairs reserved and available for CAAL & ARMCA members and their
families on Sunday, Monday and Tuesday during the convention. First come, first served. Please be kind
and share the chairs! * Subject to change due to restrictions at that time.

LUAU WELCOME RECEPTION - SUNDAY, JUNE 6
The Luau Welcome Reception will be held Sunday, June 6rd from 6:00 to 8:00pm on the deck by the
Spa Tower pool. Come in your favorite Hawaiian attire and enjoy some great food and cocktails while
visiting with your friends and colleagues. In case of rain, the event will be moved inside.

TECHNICAL SESSIONS - MONDAY, JUNE 7
The Technical Sessions on Monday morning, June 7th from 8:30am to 12:00pm are for CAAL and
ARMCA members only and will include industry presentations by DOTD and industry leaders.

CONVENTION ACTIVITIES - Continued
PAINT CLASS & LITE LUNCH - MONDAY, JUNE 7
We will have a lite lunch while you design your own beach scene masterpiece at our painting class. Art
instructors will give you step-by-step instructions through the basics of acrylic painting to produce a work
of art on canvas. At sessions end, you will leave with your own painting feeling a little more like Picasso!
Monday from 12:00pm to 2:00pm. The cost is $75 per person.

FAMILY FUN FEST ON THE BEACH - MONDAY, JUNE 7
Grab the kiddos and come join us on the beach on Monday afternoon, June 7th at 2:30pm for some fun in
the sun!. We will have a sand castle building contest and other fun beach activities. We will provide cold
drinks for everyone! All participants will receive a ticket for a free scoop of ice cream from Picnix.

BEACH VOLLEYBALL TOURNAMENT - MONDAY, JUNE 7
Get a team together and get your game ready for some fun and friendly competition!! The beach
volleyball tournament is on Monday afternoon starting at 4:00 pm. You will need to mark this on your
registration form if you want to play so we can plan accordingly.

MONDAY NIGHT - DINNER ON YOUR OWN

GOLF TOURNAMENT - TUESDAY, JUNE 8
The golf tournament will be on Tuesday morning, June 8th with an 8:30 am shotgun start at The Raven
Golf Course. Cost for registration is $150. Fees include green fee, cart, range balls and
refreshments. Participants should take their own vehicles to the course. Awards will be presented at the
banquet on Tuesday evening.

SNORKELING/SHELLING EXCURSION - TUESDAY, JUNE 8 (8:00AM -12:00PM)
Join us for a three (3) hour 2-stop snorkeling excursion on a Coast Guard approved pontoon boat along
the shores of the Gulf of Mexico and the Choctawhatchee Bay. You will be responsible for your own
transportation from the hotel to the Harborwalk dock. We will depart from the Harborwalk in Destin at
9:00am. Cost: $45 for Adults and $35 for children (4-12). You must pre-register for this event.

CARTOONS BY DEANO - TUESDAY, JUNE 8 (caricature artist) will once again be on hand to sketch
your kiddos and/or your family’s picture in the Hospitality Suite on Tuesday, June 8th from 12:00pm to
4:00pm.

CORN HOLE TOURNAMENT - TUESDAY, JUNE 8
Choose a partner and get ready for some fun and friendly competition!! The tournament is on Tuesday
afternoon on the beach starting at 3:00 pm. You will need to mark this on your registration form if
you plan to play so we can make the appropriate arrangements.

BANQUET & ENTERTAINMENT - TUESDAY, JUNE 8
Join us from 6:30 to 10:00 pm on Tuesday evening, June 8th for a fun evening of cocktails, awards,
dinner and Bingo! (great prizes). Don’t miss this family friendly event!

SPECIAL NOTES
Members with rooms registered in our group room block will receive a 10% discount at the
Serenity of the Sea Spa, excluding merchandise and packages.
Members with rooms registered in our group room block will receive a discount rate of $40 for
daily beach/umbrella rentals, Sunday - Wednesday.

Casual dress is appropriate for the entire convention.

HOTEL ACCOMMODATIONS
                 Hilton Sandestin Beach Golf Resort & Spa
            4000 Sandestin Boulevard, Miramar Beach, FL 32550
                              (850) 267-9500

Reserve your rooms as early as possible. When calling be sure to ask for in-house
reservations. Our room block code is CAL. The room block allows for arrival two
days prior to June 6th and departure two days after June 9th but we have a very limited
number of rooms on these nights. Once our room block is full on these nights you
will have to pay the standard hotel rate. All reservations must be made no later than
Tuesday, May 4, 2021. When making reservations, a first night's room deposit is
required.
Individuals are responsible for their account and may pay their designated charges upon
departures with cash or the following credit cards: Visa, MasterCard, Diners Club/Carte
Blanche, Discover and American Express as long as the card is present on property.

Room Types and Rates: (Rooms with bunk beds are in the Emerald Tower.)
Emerald Tower Deluxe Junior Suite Partial View - $319.00
Emerald Tower Deluxe Junior Suite Beach View - $329.00
Emerald Tower Deluxe Junior Suite Beach Front - $439.00

Spa Tower Partial View - $309.00
Spa Tower Beach View - $319.00
Spa Tower Lanai Poolview - $359.00

Resort Charge - $20.00 Daily resort charge includes: Daily Secured Self-Parking,
Upgraded guest room Wi-Fi, local and 800 Calls, 24 hour access to Resort Fitness Center,
Children under age ten (10) receive complimentary breakfast in Sandcastles Restaurant with
paid adult, and Resort Tram Service (operating time are based upon Sandestin operating
schedule). Exclusive shopping discount program for Silver Sands Premium Outlets and Grand
Boulevard that is provided only for Hilton guests in the resort charge program.
Parking - Valet parking $25.00 per night.
Hotel Cancellations: Please be aware that the hotel requires that cancellations must
be made fourteen (14) days prior to your arrival date to receive a full refund of your
first night's deposit.
Early Departure Penalty: the hotel will add an early checkout fee of one night room
and tax to your account if you checkout prior to your reserved checkout date. Guests
wishing to avoid an early checkout fee should advise the Hotel at or before check-in of any
change in their planned length of stay.
Check-in Time is 4:00 p.m.     Check-out Time is 11:00 a.m.
Should you have any difficulty making reservations, please contact Alison Young at
the CAAL office at (225) 293-5735.

SCHEDULE OF EVENTS -                   Subject to change due to restrictions at the time.

SUNDAY, JUNE 6, 2021
1:00 pm - 5:00 pm            REGISTRATION - Pick Up (Lobby by Gift Shop)
1:00 pm - 5:00 pm            Hospitality Suite Open (Snacks, water, soft drinks & beer)
4:00 pm - 5:30 pm            CAAL Board of Director’s Meeting
7:00 pm - 9:00 pm            Luau Welcome Reception - Sunset Deck
                             Cocktails (Open Bar) & heavy hors d’oeuvres

MONDAY, JUNE 7, 2021
7:30 am                      Exhibit Set Up
8:00 am                      Breakfast w/Exhibitors (CAAL/ARMCA members only)
8:30 am - 12:00 pm           Technical Sessions (CAAL/ARMCA members only)
                             Speakers include DOTD and Industry leaders
10:00 am - 5:00 pm           Hospitality Suite Open (Snacks, water, soft drinks & beer)
12:00 pm - 2:00 pm           Painting Class & Lite Lunch
2:30 pm                      Family Fun Fest on the Beach (Sandcastle contest & beach games)
4:00 pm                      Beach Volleyball Tournament
                             (CAAL/ARMCA designated area with beverages for adults and kids)

DINNER ON YOUR OWN

TUESDAY, JUNE 8, 2021
8:30 am - Shotgun Start      Golf Tournament - The Raven Golf Course
8:00 am - 12:00 pm           Snorkeling/Shelling Excursion
10:00 am - 5:00 pm           Hospitality Suite Open (Snacks, water, soft drinks & beer)
12:00 pm - 4:00 pm           Cartoons by Deano - Caricature artist
                             Hospitality Suite
3:00 pm - 5:00 pm            Corn Hole Tournament
                             (CAAL/ARMCA designated area with beverages)
6:30 pm - 7:00 pm            Social/Cocktails
7:00 pm - 10:00pm            Banquet & Bingo Night (Family Event & great prizes)

WEDNESDAY, JUNE 9, 2021
8:30 am - 9:00 am            Breakfast (CAAL/ARMCA members only)
9:00 am - 10:30 am           Membership Meeting - Open Discussion
10:30 am                     Closing & Door Prizes

           Please be sure to wear your name badge to all functions to identify you
                          as part of the CAAL/ARMCA convention.

REGISTRATION FORM
       Please read carefully and complete both pages of the registration form.

Name:
Company:
Address:
                                        Street

                City                             State                  Zip
Phone:                                           Email:
Spouse/Guest’s Name:
Children/Guest’s:
Name:                            Age:             Name:                          Age:
Name:                            Age:             Name:                          Age:
Name:                            Age:             Name:                          Age:

                                     REGISTRATION FEES:
Registration fees include Hospitality Suite on Sunday, Monday and Tuesday, Luau Welcome Reception,
 Family Fun Fest on the Beach, Volleyball and Corn Hole Tournaments and Banquet & Entertainment.
         Please indicate your membership: ___ CAAL        ___ ARMCA     ___ Both

                        Members                  ____ @ $600.00
                        Spouses/Adults 18+       ____ @ $200.00
                        Children ages 6-17       ____ @ $150.00
                        Children 5 & under       ____ No Charge
                        Exhibit Table            ____ @ $300.00

                       PLEASE RSVP FOR THE FOLLOWING EVENTS:

Luau Welcome Reception:        ____ # Adults      ____ # Children

Family Fun Fest: (Sandcastle contest and beach games) ____ # Adults ____ # Children

Beach Volleyball Tournament: ____ # of players
 Name(s):

Corn Hole Tournament: ____ Single player           ____ 2 person team
 Name(s):

Banquet & Entertainment:      ____ # Adults ____ # Children

                              ACTIVITY REGISTRATION FEES:
Paint Class & Lite Lunch:     ____ person(s) @ $75.00 per person

Snorkeling/Shelling Excursion:     ____ # Adults @ $45.00       ____ # Children @ $35.00

Golf Tournament:        ____ person(s) @ $150.00 per person
Name:                           Handicap:         Name:                          Handicap:
Name:                           Handicap:         Name:                          Handicap:

REGISTRATION FORM continued

                        SPONSORSHIP OPPORTUNITIES
____ Diamond Sponsor - $2,500               ____ Banquet/Entertainment- $2,500
____ Platinum Sponsor - $1,000              ____ Hospitality Suite - $1,500
____ Gold Sponsor - $750                    ____ Luau Welcome Reception - $1,500
____ Silver Sponsor - $500                  ____ Family Fun Fest -$1,000
____ Bronze Sponsor - $250                  ____ Beach Chair Sets - $1,000
____ Snorkeling Excursion - $500            ____ Golf Drink Cart - $1,000

Sponsorship benefits include company name on convention sponsor sign, recognition in
convention program, recognition at convention (announced during event), and recognition in
the Newsletter.

□ Yes, as a sponsor of $750 or more, I would like a table top exhibit on Monday morning.
□ I would like to donate                                         as an item for the
     convention registration bags.

□ I would like to donate                                         as a door prize for the
     convention.

 REGISTRATION & SPONSORSHIP PAYMENT INFORMATION:
Registration Fees: $__________ + Activity Fees: $__________ + Sponsorship: $__________

Total Amount Due: $

____ Check Enclosed            Check #

____ Invoice me

____ Charge my credit card: (circle one)   Amex     MasterCard      Visa

Card Number:                                                     CSV#:

Name on Card (Please print):                                     Exp. Date: _______

Billing Zip Code:

 Email your completed registration forms to the CAAL office. If paying by check, make
 check payable to CAAL and mail to:
                            Concrete & Aggregates Association of LA
                    18212 E. Petroleum Drive, Bldg. 7, Baton Rouge, LA 70809
                       Phone: (225) 293-5735        Email: Alison@caal.org